Description
Event Description:
The University of California, San Diego ("UC San Diego") is soliciting competitive proposals from qualified event crowd management service Suppliers to provide professional, high-level event crowd management for one-time or temporary events, including athletic events, special events, commencement, and other campus events.
Basic Details:
Event Type: Request for Proposal
Event Number: 004030-Jul2026
Status: Draft
Currency: USD
Category: OTHER PROFESSIONAL SERVICES
Business Unit: Procurement
Region: UC San Diego
Event Timeline:
Intent to Bid by Confirming Participation: 2026-07-08 07:00 UTC to 2026-07-18 06:59 UTC
Response Timeline: 2026-07-09 07:00 UTC to 2026-08-07 23:00 UTC
Non-Mandatory Virtual Pre-Bid Meeting: 2026-07-20 16:00 UTC to 2026-07-20 17:30 UTC
Deadline for Supplier Q&A via Discussion Forum: 2026-07-20 16:00 UTC to 2026-07-22 23:00 UTC
UC San Diego Response to Written Questions: 2026-07-20 16:00 UTC to 2026-07-24 18:59 UTC
Competition:
Suppliers Invited: 23
Suppliers Responded: 1
Guidelines:
NDA: THE REGENTS OF THE UNIVERSITY OF CALIFORNIA NON-DISCLOSURE AGREEMENT This Agreement is made and entered into as of the last date signed below (the ?Effective Date?) by and between THE REGENTS OF THE UNIVERSITY OF CALIFORNIA ("UC") and the supplier named below ("Supplier"). WHEREAS UC and Supplier (each, a ?Party? and together, the ?Parties?) have an interest in participating in discussions wherein either Party might share information with the other that the disclosing Party considers to be proprietary and confidential to itself; NOW, THEREFORE, the Parties agree as follows: Confidential information of a Party may include but is not limited to a Party?s (a) business plans, methods, and practices; (b) personnel, customers, and suppliers; (c) inventions, processes, methods, products, patent applications, and other proprietary rights; or (d) specifications, drawings, sketches, models, samples, tools, computer programs, technical information, or other related information. When the other Party informs the receiving Party (?Recipient?) in writing that information disclosed is confidential (?Confidential Information?), the Recipient shall, for a period of three (3) years from the date of disclosure, refrain from disclosing the Confidential Information to any third party without prior, written approval from the disclosing Party and shall protect the Confidential Information from inadvertent disclosure to a third party using the same care and diligence that the Recipient uses to protect its own proprietary and confidential information, but in no case less than reasonable care. The Recipient shall ensure that each of its employees, officers, directors, or agents who has access to Confidential Information disclosed under this Agreement is informed of its proprietary and confidential nature and is required to abide by the terms of this Agreement. All Confidential Information disclosed under this Agreement shall be and remain the property of the disclosing Party and nothing contained in this Agreement shall be construed as granting or conferring any rights to such Confidential Information on the other Party. The Recipient shall honor any request from the disclosing Party to promptly return or destroy all copies of Confidential Information disclosed under this Agreement and all notes related to the Confidential Information. The Parties agree that the disclosing Party will suffer irreparable injury if its Confidential Information is made public, released to a third party, or otherwise used or disclosed in breach of this Agreement and that the disclosing Party shall be entitled to obtain injunctive relief against a threatened breach or continuation of any such breach without the necessity of posting a bond or any other security and, in the event of such breach, an award of actual and exemplary damages from any court of competent jurisdiction. The terms of this Agreement shall not be construed to limit either Party?s right to develop independently or acquire products without use of the other Party?s Confidential Information. The disclosing party acknowledges that the Recipient may currently or in the future be developing information internally, or receiving information from other parties, that is similar to the Confidential Information. Nothing in this Agreement will prohibit the Recipient from developing or having developed for it products, concepts, systems or techniques that are similar to or compete with the products, concepts, systems or techniques contemplated by or embodied in the Confidential Information provided that the Recipient does not violate any of its obligations under this Agreement in connection with such development. Notwithstanding the above, the Parties agree that information shall not be deemed Confidential Information and the Recipient shall have no obligation to hold in confidence such information, where such information: (a) Is already known to the Recipient, having been disclosed to the Recipient by a third party without such third party having an obligation of confidentiality to the disclosing Party; or Rev. 9/1/15 1 (b) Is or becomes publicly known through no wrongful act of the Recipient, its employees, officers, directors, or agents; or (c) Is independently developed by the Recipient without reference to any Confidential Information disclosed hereunder; or (d) Is approved for release (and only to the extent so approved) by the disclosing Party; or (e) Is disclosed pursuant to the lawful requirement of a court or governmental agency or where required by law. To the extent permitted by law, the Recipient shall promptly notify the disclosing Party of any disclosure of the Confidential Information in violation of this Agreement or in response to any subpoena or other legal process requiring production or disclosure of the Confidential Information. Nothing in this Agreement shall be construed to constitute an agency, partnership, joint venture, or other similar relationship between the Parties. Neither Party will, without prior approval of the other Party, make any public announcement of or otherwise disclose the existence or the terms of this Agreement. This Agreement contains the entire agreement between the Parties and in no way creates an obligation for either Party to disclose information to the other Party or to enter into any other agreement. This Agreement shall remain in effect for a period of two (2) years from the Effective Date unless otherwise terminated by either Party giving notice to the other of its desire to terminate this Agreement. The requirement to protect Confidential Information disclosed pursuant to this Agreement shall survive termination of this Agreement. THE REGENTS OF THE UNIVERSITY OF SUPPLIER CALIFORNIA _____________________________________ Name of Supplier Signature Signature Printed Name Printed Name Title Title Address Address Date Date Rev. 9/1/15
UC Invoice Transmission and Payment and Settlement Terms: Invoice Transmission The University of California encourages all suppliers to transmit their invoices electronically in a format that can be imported into various financial systems. Many campuses, but not all, have adopted Transcepta Solutions for electronic invoicing. This is a free service to the supplier, which allows uploading of invoice data by cXML, EDI, CSV, or direct data entry and provides each campuses with a normalized input file. Other campuses have the ability to collect EDI and/or cXML data directly from suppliers. Payment and Settlement Terms The University of California’s preferred payment method is by PaymentPlus, a virtual credit card program administered by US Bank. Through this program, suppliers receive email remittance information and are able to retrieve a one-time credit card number for the amount of the remittance. Suppliers can utilize their own point of sale solution, or can receive remittance through US Bank at competitive interchange rates. With acceptance of PaymentPlus, the University of California can extend NET terms, which means that remittance will be transmitted immediately following full approval of an invoice. Alternative payment methods include ACH via the BNY Mellon PaymodeX network, or paper check, with varying discounts and net terms offered. Note, some federally funded projects may have additional constraints on providing payment within 30 days.
Supplier Bidding Guide for CalUsource: Please see the link for the Suppliers Bidding Guide on how to submit a proposal in CalUsource. For additional help please contact our service provider, GEP, at support@gep.com CalUsource Supplier Guide
UC Terms and Conditions: Please accept the linked terms and conditions before proceeding with a response. UC reserves the right to update the terms and conditions at any time before the executed contract. UC Terms and Condition
UC Required Supplier Information: Please accept the linked Required Supplier Information before proceeding with a response. UC reserves the right to update the Required Supplier Information at any time before the executed contract. UC Required Supplier Information
UC Appendix – Data Security and Privacy: Please see the link below for the UC Appendix – Data Security and Privacy terms and conditions UC Appendix – Data Security and Privacy