Active SLED Opportunity · FLORIDA · CITY OF PLANT CITY
AI Summary
City of Plant City seeks bids for underground utility locating services including physical locating, ticket management, and GIS data support for water and wastewater systems. The contract term is 3 years with renewals. Compliance with Florida statutes and Sunshine 811 is required. Bids due by August 13, 2026.
The successful firm shall locate underground utilities at the request of City of Plant City (Owner) in accordance and in compliance with Florida Statutes and Sunshine 811-Call policies and procedures as they relate to the location of underground utilities. Primary services shall include but not be limited to physically locating underground infrastructure, verifying the location, ticket management, database storage and management, and line location services for the City of Plant City water, wastewater, and reclaimed systems infrastructure.
Re-bidding 25-058UM-TG-RFQu solicitation (no award was made from that solicitation)
Awarded vendor shall provide closeout submittals. Data will be used for Operations and Maintenance Manuals. Submittals to include full product and service detailed information. For example, including manufactures, names, colors, designs, warranties, guarantees, certifications, distributors, operations and maintenance instructions, care and upkeep, shop drawings, as-builts, and with samples.
Bids shall be received for 26-052UM-IFB Underground Utility Locating Services through the City's e-Procurement located at https://procurement.opengov.com/portal/plantcitygov.
A. General Responsibilities
The Contractor shall:
All work shall be subject to separate written authorization from the City’s Utility Project Manager.
B. Compliance
The Contractor shall perform all work in accordance with:
C. Equipment Requirements
The Contractor shall:
D. Electronic Field Capabilities
Field personnel shall utilize portable electronic devices capable of interfacing with the One Call Ticket Management System and Software and the following:
E. GIS Information
The City will provide GIS mapping, record drawings, and other available utility information for reference purposes.
The Contractor shall use City Information exclusively for the performance of work authorized under this Contract and for no other purpose. The Contractor shall not sell, reproduce, publish, distribute, disclose, transmit, copy, modify, reverse engineer, or otherwise make City Information available to any third party without the prior written consent of the City, except as required by law or as necessary for the Contractor's employees, subcontractors, or consultants directly engaged in performing the Contract, who shall be bound by the same confidentiality obligations.
The Contractor shall not use City Information for the benefit of any other client, project, or commercial purpose, nor shall it incorporate City Information into proprietary databases, mapping systems, software applications, marketing materials, or other products or services.
The Contractor shall implement reasonable administrative, technical, and physical safeguards to protect City Information from unauthorized access, disclosure, alteration, loss, or misuse. The Contractor shall immediately notify the City of any actual or suspected unauthorized access, disclosure, or security breach involving City Information.
Upon expiration or termination of the Contract, or upon the City's written request, the Contractor shall promptly return or securely destroy all City Information, including all copies, extracts, and derivative files, except where retention is required by law. The Contractor shall certify such return or destruction in writing upon request by the City.
Nothing contained herein shall be construed as granting the Contractor any ownership interest, license, or intellectual property rights in City Information. All City Information shall remain the exclusive property of the City.
The Contractor shall not post, publish, or share photographs, maps, GIS data, utility locations, or other information related to the City's infrastructure on social media, websites, marketing materials, training materials, or any other public or private platform without the City's prior written authorization.
The Contractor shall commence utility locating services within thirty (30) calendar days following issuance of the Notice to Proceed (NTP), unless otherwise authorized in writing by the City. Failure to mobilize and commence services within the required timeframe may be considered a breach of contract and may subject the Contractor to the remedies available under the Contract Documents. If the Contractor requires additional time to establish the necessary personnel, equipment, systems, or administrative processes to perform the Work, the Contractor shall submit a written request for an extension to the City prior to the expiration of the thirty (30) calendar-day commencement period. The request shall state the reason for the delay and the anticipated date of commencement. Any extension of time shall be effective only upon written approval by the City.
The Contractor shall receive, manage, and respond to all Sunshine 811 locate requests affecting City-owned underground utility facilities. All routine locate requests shall be completed within the timeframes established by Chapter 556, Florida Statutes. Emergency locate requests shall receive an on-site response by qualified personnel within two (2) hours of notification unless otherwise permitted by law or authorized by the City. The Contractor shall coordinate directly with excavators whenever clarification of the excavation area is necessary.
Bids shall be valid for no less than 120 days from the submittal deadline.
The City may request the Contractor to perform additional services, including but not limited to:
A. Maintenance of utility markings
Inspection, refreshing, and restoration of utility locate markings that have become faded, damaged, or obliterated due to weather, construction activities, traffic, landscaping, or other causes. This service includes remarking utilities using the applicable APWA Uniform Color Code and replacing flags, stakes, whiskers, or other approved marking materials as necessary. Maintenance of markings does not constitute a new utility locate unless additional investigation is required. Per site visit/Per Ticket (30 minutes - 2 hours per visit)
B. Site Surveillance
Observation and documentation of excavation or construction sites to monitor the condition of utility locate markings, identify potential conflicts between excavation activities and existing utilities, and report conditions that may require remarking, additional locating, or notification to the Owner. Site surveillance is an observational service only and does not include construction inspection, excavation supervision, engineering oversight, or responsibility for contractor means and methods. Per Site
C. Utility Verification
Confirmation of the existence, location, identity, ownership (when known), and observable characteristics of underground utilities using available records, visible surface features, electronic locating equipment, field observations, and, when authorized, exposure of the utility. Verification may include confirmation of utility type, horizontal alignment, and general field conditions but does not constitute engineering certification unless specifically provided by a licensed Professional Engineer. Per half hour ( up to 500 linear feet)
D. Vacuum Excavation Coordination
Coordination of scheduling, location selection, documentation, and communication necessary to facilitate vacuum excavation (potholing/daylighting) performed by the Owner or an approved specialty contractor for the purpose of exposing underground utilities. Coordination includes identifying proposed exposure locations, marking the excavation limits, documenting field findings, and updating utility records as appropriate. Unless specifically authorized, this service does not include performing the vacuum excavation. Per Event
E. GIS Field Verification
Field inspection and confirmation of utility assets, appurtenances, and associated infrastructure for comparison with the Owner's Geographic Information System (GIS) records. Services may include identifying discrepancies in asset location, asset type, connectivity, or attribute information; collecting field observations; recording GPS coordinates when authorized; and documenting recommended updates for incorporation into the Owner's GIS database. GIS field verification does not include modification of the GIS database unless specifically authorized by the Owner.
F. Utility Mapping Support
Provision for field-collected information and documentation to assist the Owner in developing or updating utility maps, record drawings, GIS datasets, or engineering exhibits. Services may include locating underground utilities, collecting horizontal position data, documenting field measurements, identifying visible utility features, and preparing field sketches or digital data suitable for incorporation into municipal mapping systems. Utility mapping support is intended to supplement existing records and does not constitute a certified survey or engineering design document unless specifically authorized. Per Liner Feet
G. As-built Verification
Confirmation of the location and observable characteristics of existing underground utility infrastructure for comparison with available as-built drawings, record drawings, construction plans, or GIS records. The purpose of this service is to identify significant discrepancies between field conditions and existing documentation. Verification may include surface observations, electronic utility locating, GPS data collection when authorized, and documentation of field findings. Unless specifically authorized through vacuum excavation or other approved methods, this service does not verify utility depth or provide certification of as-built accuracy. Per Linear Feet
Compensation for additional services not included in the Schedule of Values shall be negotiated and approved by the City prior to commencement of the work. No additional services are to commence without prior written authorization from the City,
The City reserves the right to reject any or all bids at any time and for any reason or no reason. Bids submitted after the deadline shall be rejected. Bids shall be received for 26-052UM-IFB Underground Utility Locating Services through the City's e-Procurement located at https://procurement.opengov.com/portal/plantcitygov. Bids submitted in an envelope or box shall be rejected. Fax, e-mail, or telephone bids shall be rejected. Bids that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.
Bids shall be made only on the forms included in title Bid Submittals. Bid forms shall be signed by the owner or other authorized individual.
The quantities of goods and services specified herein have been determined by the City and are deemed to be fairly accurate estimates of the work to be performed. However, payment will be made based on the actual goods and services measured in place. If the measurement is different than the original quantity bid by the contractor, then a change order will be executed for the actual amount whether over or under the quantity that was bid.
Underground utility facilities shall be marked in accordance with Sunshine 811 requirements and applicable Florida law. Markings shall indicate the approximate horizontal location of the underground facility and shall establish a tolerance zone extending twenty-four (24) inches from each outside edge of the marked facility.
Where practical, the Contractor shall provide sufficient markings to clearly identify the facility alignment, including a continuous or intermittent centerline marking with additional offset markings as necessary to define the limits of the tolerance zone. Markings shall be placed in accordance with applicable industry standards and shall be maintained and visible for the duration required by the Contract Documents.
At a minimum, the contractor shall acquire and maintain until completion of the work the insurance coverage listed below, which constitutes primary coverage. The contractor shall not commence the work until the City of Plant City (City) receives and approves Certificates of Insurance documenting required coverage. Contractor’s General Liability and Automobile Liability policies shall include Endorsement CG 20101185, or equivalent, naming the City as Additional Insured. All required policies shall also include (1) endorsement that waives any right of subrogation against the City for any policy of insurance provided under this requirement or any state or federal Workers’ Compensation or employer’s liability act; (2) endorsement to give the City no less than thirty days’ notice in the event of cancellation or material change. Certificates of Insurance must be accompanied by copies of the requested endorsements.
The contractor understands and agrees that the stipulated limits of coverage listed herein in this insurance section shall not be construed as a limitation of any potential liability to the City, or others, and the City’s failure to request, receive or retain, evidence of this insurance coverage shall not be construed as a waiver of the contractor’s obligation to provide and maintain the insurance coverage specified.
Workers’ Compensation Insurance: Awardee shall procure and maintain during the life of this contract Workers’ Compensation Insurance for all of its employees to be engaged in work on the Project under this Contract, and in case any such work is sublet, Contractor shall require the Subcontractor similarly to provide Workers’ Compensation Insurance for all the Subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by Contractor’s Workers’ Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this contract is not protected under the Workers’ Compensation statute, Contractor shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected. Contractor shall indemnify and hold the City of Plant City harmless for any claim made by the Subcontractor for Workers” compensation. Note: If Contractor claims to be exempt from Workers’ Compensation Insurance, then a Certificate of Exemption from the State shall be produced upon request.
Commercial General Liability Insurance: Awardee shall procure and shall maintain during the life of this contract, but not limited to, Independent Contractor, Contractual Premises/Operations, and Personal Injury covering the liability assumed under indemnification provisions of this Contract, with limits of liability for personal injury and/or bodily injury, including death. Amounts of coverage shall be satisfactory to the Owner, but not less than $500,000.00 for each occurrence, $1,000,000.00 general aggregate, personal/advertising injury of $500,000.00; Products-Completed Operations aggregate of $1,000,000.00. Also, include in General Liability coverage for the following areas based on the limits of policy, with a minimum of: Fire Damage (any one (1) fire) $50,000.00; Medical Expense (any one (1) person) $5,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy. The City shall receive a copy of the Additional Insured Endorsement confirming that the Contractor's coverage is Primary and not Contributory.
Commercial Automobile Liability Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Automobile Liability Insurance covering any auto, all owned autos, scheduled autos, hired autos, and non-owned autos. Coverage shall be on an “occurrence” basis. Such insurance to include coverage for loading and unloading hazards. This coverage shall include Combined Single Limit (CSL) for $500,000.00 or Bodily Injury (Per Person), Bodily Injury (Per Accident) and Property Damage for $500,000.00 each. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy. The City shall receive a copy of the Additional Insured Endorsement confirming that the Contractor's coverage is Primary and not Contributory.
Subcontractor’s Comprehensive Liability and Property Damage Insurance: The Awardee shall require each of its subcontractors to procure and maintain during the life of their contract Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.
The certificate of insurance shall include as a certificate holder:
City of Plant City
Attn: City Manager
302 West Reynolds Street
The City shall be named as additional insured on the policy.
Routine locate requests can include up to 5280 linear feet of utility locating associated with a single excavation area. To ensure the work can be accurately completed according to Sunshine 811 rules the Contractor's at his discretion may contact the excavation site service provider request a new Sunshine 811 Call Ticket(s) to be generated. The new tickets must be at least 500 feet of trenching per ticket.
The Contractor is responsible for informing the City if the new ticket(s) will be at an additional cost to the City.
If the proposed excavation exceeds this limit 5280 linear feet limit or cannot reasonably be completed under a single locate request, the Contractor shall notify the excavator and request that additional Sunshine 811 tickets be generated when permitted under applicable Sunshine 811 procedures.
The Contractor is responsible for informing the City if the new ticket(s) will be at an additional cost to the City.
Nothing herein shall relieve the Contractor of statutory locating obligations.
The Contractor shall make reasonable efforts to respond to all locate requests issued under this Contract. The Contractor may request authorization from the Owner to decline or modify a locate request when conditions exist that prevent safe, practical, or timely performance, including excessive distance, inaccessible areas, hazardous conditions, or other circumstances beyond the Contractor’s reasonable control.
The City may reject bids that are incomplete, conditional, deficient in any way, or which contain unsolicited additions/alterations.
The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state and federal requirements that are safety-related. The contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work.
Bidders must review all specifications and contract documents related to this bid and project. Failure to review all specifications, forms, contracts, addenda, or other documents shall not relieve a bidder from any obligations contained in this bid or their Contract with the City.
When no City-owned underground facilities are present within the proposed excavation area, the Contractor shall document the locate in accordance with Sunshine 811 procedures.
Where excavation limits have been properly white-lined, the Contractor shall mark the site with the appropriate "No Conflict" designation in accordance with applicable Sunshine 811 standards.
The party responsible for causing damage to Owner-owned utilities through negligence, error, omission, or failure to comply with applicable requirements shall be responsible for all associated repair costs.
The City shall not be responsible for damages caused by the negligence or actions of third parties.
The Contractor nor the Owner will be held responsible for damages resulting from improper excavation practices, failure to obtain or verify required utility locates, or failure to comply with applicable requirements.
The locating contractor shall be responsible for damages resulting from inaccurate, incomplete, or improper utility location information or failure to perform locating services in accordance with the Contract Documents.
If responsibility for damage cannot be determined or agreed upon, the City may perform or authorize repairs necessary to restore service and shall retain the right to seek reimbursement from the responsible party for all reasonable repair-related costs.
Nothing herein relieves any party from responsibility for its own negligence, errors, or omissions.
Before submitting a bid, bidders shall become fully acquainted with the project areas. Please see Scope of Work for more detail about the project. Submittal of a bid shall serve as bidder’s acknowledgment that they are fully familiar with the service area.
At the end of each workday, as well as after completion of all work on the project and before making an application for acceptance of the work, the contractor shall clean/police the site of operations, including any areas under the control of the City that have been used by the Contractor in connection with the work. All debris shall be removed and hauled off by the Contractor.
Bidders must accurately fill in any bid forms/documents included in this packet and submit through the City's e-Procurement portal at: https://procurement.opengov.com/portal/plantcitygov.
Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in the rejection of the bid.
Wherever used in any of the contract documents, the meaning shall be given to the terms herein defined:
The Contractor shall investigate all reported utility damages involving City facilities where locating accuracy is questioned.
A written investigation report shall be submitted to the City within seven (7) calendar days.
The report shall include, at a minimum:
Investigation records shall be retained for a minimum of three (3) years.
The Contractor shall provide witness testimony or technical assistance related to utility damage investigations when requested by the City.
Precaution shall be exercised the use of modern safety rules and practices at all times for the protection of persons (including employees) and property, and hazardous conditions shall be guarded against or eliminated.
The contractor shall met the following minimum performance standards:
| Performance Measure | Minimum Standard |
|---|---|
| Routine locate requests | 100% completed within statutory timeframes |
| Emergency requests | On-site response within two (2) hours |
| Digital documentation | 100% complete |
| Photo documentation | Minimum of three (3) photographs per ticket |
| Damage investigations | Report submitted within seven (7) calendar days |
Failure to consistently meet these standards may constitute unsatisfactory performance and may result in corrective action or termination of the Contract.
Submittal of a bid shall be deemed as certification that a bidder has fully considered all factors associated with this Invitation for Bids, including any addenda.
Responsibility for damage to underground facilities shall be determined in accordance with Chapter 556, Florida Statutes, applicable Sunshine 811 requirements, and the Contract Documents.
Nothing contained herein shall relieve the Contractor of responsibility for damages resulting from negligent locating services, failure to perform required locates, inaccurate markings, or failure to comply with the requirements of this Contract.
The City of Plant City, Florida owns this project. The City Manager or designee is the City’s authorized representative on this project.
No person shall be employed in violation of the State or the National Labor Laws. No person under the age of sixteen years shall be employed on the project under their contract. No person whose age or physical condition is such as to make this employment dangerous to their health or safety or the health or safety of others shall be employed on the project under their contract; provided, that shall not operate against the employment of physically handicapped persons, otherwise employable, where such persons may be safely assigned to work which they can ably perform.
The Contractor shall have the capability to collect GPS coordinates using qualified personnel and equipment capable of meeting the accuracy requirements specified herein.
GPS data collection is not required for routine Sunshine 811 locate requests unless specifically directed by the Owner.
The Contractor shall collect GPS coordinates when requested by the Owner for utility verification, vacuum excavation activities, capital improvement projects, GIS data development, damage investigations, or other locations identified by the Owner as requiring enhanced documentation. GPS data shall supplement, but not replace, the Contractor’s obligation to perform utility locating services in accordance with Sunshine 811 requirements and applicable industry standards. When requested the following is
For vacuum excavation or utility verification activities requiring GPS documentation, the Contractor shall collect GPS points at each exposed utility location. For linear excavations extending up to five hundred (500) feet, a minimum of two (2) GPS points shall be collected to establish the approximate alignment of the verified utility. The Contractor shall not be required to collect more than six (6) GPS points per locate request unless additional points are authorized by the Owner.
GPS data shall utilize the Florida State Plane Coordinate System (NAD 83) unless otherwise directed by the City.
Unless otherwise stated, the reference in the specifications to any article, device, product, materials, fixture, form, or type of construction, etc., by name, make or catalog number, shall be interpreted as establishing a standard of quality and shall not be construed as limiting competition. The determination of whether an article, device, product, material, fixture, form or type of construction is equal to that named is solely in the determination of the Owner. No Substitutions shall be permitted without the prior express written authorization from the Owner.
The City may, at its sole discretion, determine the bidder’s ability and capacity to perform the work specified in this bid based on, but not limited to, evaluation of the following:
Bidders deemed to be unqualified to perform the work may have their bid rejected.
The Contractor shall maintain a documented Quality Assurance/Quality Control (QA/QC) program throughout the duration of the Contract.
The QA/QC program shall include:
The City reserves the right to audit the Contractor's QA/QC records at any time.
The contractor shall hold and save the owner and its officers, agents, servants, and employees harmless from liabilities of any nature or kind, including costs and expenses for, or on account of, any patented or unpatented invention, process, article or appliance manufactured or used in the performance of the contract, including its use by the owner at any time during the prosecution or after completion of the work unless otherwise specifically stipulated in the contract documents.
The City has adopted a local preference policy (Section 2-161, Plant City Code). As part of this Invitation for Bids, the local preference policy provides qualifying bidders with an amount not to exceed 1½ percent of the lowest bid, provided that the cost differential from the lowest bid shall not exceed $2,500. Non-qualifying bidders will not receive the 1½ percent. A bidder qualifies for a local preference if it meets all of the following:
The contractor shall confine their apparatus, storage of materials, and construction operations to such limits as may be directed by the Owner and shall not unreasonably encumber the premises with his materials. Any damage done to public or private property shall be repaired at the contractor’s expense to the preconstruction condition or better. A preconstruction video must be made to determine actual preconstruction conditions should a dispute arise. Be sure to note the address, type of sod, any existing damage and show these items on the video.
The contractor shall not load or permit any part of any structure to be loaded to such an extent as to endanger its safety.
The contractor shall provide and maintain at their own expense, in a sanitary condition, such accommodations for the use of his employees as is necessary to comply with the requirements and regulations of the State Department of Environmental Regulation and Health Department. They shall commit no public nuisance.
The Contractor shall submit a monthly performance report containing, at a minimum:
Reports shall be submitted electronically monthly with invoices.
The City may waive informalities or irregularities that, in the City’s opinion, do not materially affect a bid.
Upon review of the bids and when a determination has been made as to the lowest responsive and responsible bidder, the Procurement Director will issue a Notice of Intent to Award to the selected bidder via the City's e-Procurement Portal.
Once the bidder has completed registration, they will receive "Notice" notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any Notices at https://procurement.opengov.com/portal/plantcitygov.
This notice shall be sent to the recommended bidder with copies to all bidders.
The Contractor shall maintain all records associated with this Contract in accordance with Florida law and the City's record retention requirements.
All records shall be made available to the City upon request.
Where the contractor elects to work on a Saturday, Sunday or a holiday, or longer than an eight-hour work shift on a regular working day, such work shall be considered as overtime work. On all such overtime work an inspector will be present. The contractor shall reimburse the owner for the full amount of the straight time plus overtime costs for employees of the owner required to work overtime hours. The Contractor by these specifications does hereby authorize the owner to deduct the cost of overtime work at the rate of TBD per hour from the amount due or to become due him.
Overtime due to special construction problems such as concrete, finishing, asphalt rolling, making live sewer hookups, alleviating traffic problems, etc., may not be charged if the City Manager considers the overtime to be mutually justified. Normal engineering inspection hours are 7:00 a.m. to 5:00 p.m. Monday through Friday.
Recognized Holidays shall be as follows:
Any reference in this document to any specification, publication, or test method shall be construed as meaning the latest edition, revision, change, or modification of same.
City personnel will evaluate the bids. Determination of the lowest responsive and responsible bid will be made after a review of all bids submitted. Bid award shall be made to the vendor submitting the lowest responsive and responsible bid meeting specifications for the base bid.
The City may award a Contract based on bid responses received from bidders without further discussion of such bids with the selected bidder. Therefore, bids should be submitted based on the most favorable terms available.
Bids that are not greater than $50,000.00 may be awarded by the City Manager. The City Commission makes the final decision regarding the award or rejection of bids that are greater than $50,000.00.
The contract resulting from this Invitation for Bids shall commence effective upon issuance of a three (3) year term contract by the City. The contract may be renewed for two (2) additional one (1) year periods. The City Manager will be authorized to execute the renewals.
Company warrants that all prices stated in its bid shall remain firm for the term of twelve (12) months. Requests for price adjustments (increase or decrease) must be made in writing to the other party at least sixty (60) days prior to the twelve-month anniversary of this agreement. All requests for price adjustment(s) shall be supported by Employment Cost Index according to the U.S. Bureau of Labor Statistics average for Civilian Workers Compensation 12-month, not seasonally adjusted current dollar for June of the most recent year. Total price adjustments shall not exceed five (5) percent annually. All requests for price adjustments are subject to review and approval by the other party.
Any bidder or proposer who is allegedly aggrieved in connection with the issuance of the Procurement Director’s recommendation and intent to make a competitive award of a contract may protest to the City Manager per Sec. 2-152. Protest Procedure, of the City’s Code.
If the City discovers that the bidder has misrepresented anything in their bid or that the bidder – in the City’s opinion – is no longer reasonably capable of performing the work as bid, then the City may revoke the award at any time before issuing the formal Notice to Proceed. The Procurement Director will issue the revocation in writing.
The City has the right to define and interpret bid terms, specifications, and conditions.
The selected bidder must sign and return the contract, insurance certificates, and all other required documents within 14 calendar days after the City sends the documents to the selected bidder. Once the City receives the signed contract and all other required documents back from the selected bidder, then the City’s authorized representative will sign the contract.
A person or affiliate as defined in Section 287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity above $25,000 for 36 months following the date of being placed on the convicted vendor list.
Bidders must fill out and sign the form titled “SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.
Bidders are responsible for reviewing and understanding all specifications, forms or other documents associated with the products described in this bid. Submittal of a bid shall serve as the bidder’s acknowledgment that it has reviewed and understood all such documents.
Following contract signing by the City, a formal “Notice to Proceed” will be issued in writing to the contractor. The start date will be issued by the City’s Project Manager.
If the contractor begins work before receiving the Notice to Proceed or start date, then the City may stop work on the project, may require the work to be redone at the contractor’s expense and without additional compensation from the City, or both. The City also may revoke the project award and select another bidder to perform the work.
The City may at any time make changes within the general scope of the contract in any of the following areas:
The contractor shall not commence the performance of additional work or other changes not covered by this contract without an executed notice to proceed or purchase order issued by the City. If the contractor performs additional work beyond the specific requirements of this contract without an executed change order, it shall be at the contractor’s own risk. The City assumes no responsibility for any additional costs for work not specifically authorized by an executed change order.
Bidders are required to inform themselves fully of the conditions relating to the performance of the work required, including but not restricted to labor and operating conditions under which the work will be or is now being performed; and the successful bidder must apply, so far as possible, such methods and means in carrying out the work that will not cause any interruption or interference with any other work, construction or operation the Owner has underway.
If Payment and Performance Bond is required, it shall be for the amount of the contract. The contractor shall be responsible for recording the payment and performance bond before commencing the work, the contractor shall provide to the City Clerk a certified copy of the recorded bond. As required by 255.05, Florida Statutes, the City may not make any payments to the contractor until the City Clerk receives the certified copy of the recorded bond.
Insurance specified in this bid document and the contract shall conform to and shall be insured by companies meeting the criteria outlined below and within the contract document in Bid Submittals.
The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.”
Employers may avail themselves of a program by the U.S. Immigration and Customs Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to federal databases to help employers determine the employment eligibility of new hires and the validity of their Social Security numbers.
If your company wishes to avail itself of this program, you can register online for E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding (MOU) that provides the terms of the agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU. Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-Verify, please visit E-Verify | USCIS or contact USCIS at 1-888-464-4218.
Section 1-16, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify bidders.
The bid shall include all expenses necessary to complete the delivery of products or provide the services described in this Invitation for Bids. Prices given by respondents shall include all costs associated with the product or service proposed. If selected by the City, the bidder must pay applicable sales tax on any goods or services it purchases. The City is exempt from paying federal and state taxes, including sales tax. The City’s sales tax exemption is not assignable and cannot be applied toward items the vendor purchases, regardless of whether the vendor transfers those items to the City.
Bidders are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that apply to the services being solicited in this bid. A bidder’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.
Submittal of a bid shall constitute the bidder’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the bidder’s ignorance thereof. If a bidder believes provisions in the bid documents are contrary to or inconsistent with any law, ordinance, or regulation, then the bidder shall promptly report those provisions in writing to the City.
Bidders understand that Florida has a broad public records law and that documents in the possession of the City can only be maintained confidential to the extent allowed under the Florida Public Records Act, Florida Statute 119.
The contract attached hereto is a draft of the contract required by the City to award the project described in this bid. It is the bidder’s responsibility to review and understand the contract. If the bidder requires any modifications or additional terms and conditions to the contract, the bidder shall detail the desired changes on a separate page titled “Additional Terms/Modifications”. That page then must be attached to the bid response and submitted as part of the bidder’s proposal. Contract modification requests after the bidder’s bid has been submitted shall not be considered.
The City shall not be responsible for any expense incurred by a bidder in reviewing, evaluating, preparing, or submitting a bid. Bidders are solely responsible for the entire expense of responding to this bid.
Per Chapter 69-1119, Laws of Florida, Hillsborough County, all municipalities, local public agencies, boards and other authorities existing within Hillsborough County have the authority to purchase goods or services, at the same purchase price obtained by any other such public entity. The submission of a bid in response to this advertisement shall constitute a bid under the same conditions, during the effective period of the bid, to all the other public entities listed herein:
| Hillsborough County Board of County Commissioners 601 E. Kennedy Blvd. #2500 Tampa, FL 33601 Phone: (813) 272-5790 FAX: (813) 272-6290 www.hillsboroughcounty.org | Hillsborough Co. Aviation Authority P. O. Box 22287 Tampa International Airport Tampa, FL 33622-2287 Phone: (813) 870-8730 FAX: (813) 875-6670 www.tampaairport.com | Clerk of Circuit Court 601 E. Kennedy Blvd.-13th Floor P.O. Box 1110 Tampa, FL 33601 Phone: (813) 276-8100 Ext.7721 FAX: (813) 272-5521 www.hillsclerk.com |
| University of South Florida Procurement Services 3702 Spectrum Blvd. UTC135-P Tampa, FL 33612 813-974-2481 – Telephone 813-974-5362 – Fax | Tampa-Hillsborough County Expressway Authority 1104 East Twiggs St. Suite #300 Tampa, Florida 33602 813-272-6740 – Telephone 813-276-2492 – Fax | Tax Collector 601 E. Kennedy Blvd., 14th Floor Tampa, FL 33602 Phone: (813) 307-6222 FAX: (813) 307-6521 www.hillstax.org |
| Tampa Palms Community Dev. Dist. 16311 Tampa Palms Blvd W Tampa, FL 33647 Phone: (813) 977-3933 Fax: (813) 977-6571 www.tpoa.net | Hillsborough Area Regional Transit Authority 4305 E. 21st Street Tampa, FL 33605 813-623-5835 – Telephone 813-664-1119 – Fax | The Children's Board of Hills. County 1002 E. Palm Avenue Tampa, FL 33605 Phone: (813) 229-2884 FAX: (813) 228-8122 www.childrensboard.org |
| Tampa Sports Authority 4201 N. Dale Mabry Highway Tampa, FL 33607 813-673-4300 – Telephone 813-673-4312 – Fax | Hillsborough Community College 39 Columbia Drive Tampa, FL 33606 813-253-7060 – Telephone 813-253-7561 – Fax | Hillsborough Co. Sheriff’s Office P.O. Box 3371 Tampa, FL 33601 813-247-8033 – Telephone 813-247-8246 – Fax |
| City of Temple Terrace P.O. Box 16930 Temple Terrace, FL 33687 813-506-6420 – Telephone 813-989-7185 – Fax | Tampa Port Authority P.O. Box 2192 Tampa, FL 33601 813-905-5164 – Telephone 813-905-5109 – Fax | Housing Authority of Plant City 1306 Larrick Ln. Plant City, FL 33563 813-752-0569 |
| City of Tampa Housing Auth. 1614 Union Street Tampa, FL 33607 813-253-0551 – Telephone 813-4522 – Fax | Supervisor of Elections 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 276-8274 FAX: (813) 272-7043 www.votehillsborough.org | Property Appraiser 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 272-6100 FAX: (813) 272-5519 www.hcpafl.org |
| Hillsborough County School Board P. O. Box 3408 Tampa, FL 33601-3408 Phone: (813) 272-4329 FAX: (813) 272-4007 | Community Redevelopment Agency of the City of Plant City 302 W. Reynolds Street Plant City, Florida 33563 | City of Tampa Procurement Department Tampa Municipal Office Building, 2nd Floor 306 E. Jackson St. Tampa, FL 33602 |
| State Attorney’s Office Tampa, FL 33602 813-272-5400 – Telephone 813-272-7014 – Fax |
Vendors shall include most recent Sunbiz document.
Please upload your W-9.
For purposes of determining any possible conflict of interest, all bidders/proposers must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.
Indicate either “yes” (a City employee, an elected official is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business.
Please enter the following information:
Name(s):
Position(s):
Firm Name:
Title:
Address:
Telephone No.:
E-Mail Address:
The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the City through the City Procurement Division.
The period commences when the procurement document is received and terminates when the City Commissioners, City Manager, or their designee, approves an award.
When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the City Commissioners, the City Manager, City employees or members of the Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.
Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.
Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process.
All proposers must agree to comply with this policy by signing the following statement and including it with their submittal.
Hereby agree to abide by the City’s “No Contact Clause” and understand the violation of this policy shall result in disqualification of my proposal/submittal.
The undersigned vendor per Florida Statute 287.087 hereby certifies that the vendor does:
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
Please upload your "ACORD" Insurance Certification
Please upload a copy of your document to show proof requirements are met.
Please download the below documents, complete, and upload.
Please answer the following with information regarding the person to execute the contract.
Name:
Title:
E-Mail Address:
Please download the below documents, complete, and upload.
By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:
The Successful Respondent acknowledges that Section 274A of the Immigration and Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify System that allows employers to verify employee eligibility in an efficient manner; and that the Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the Contract without penalty. In the event of such breach or termination, the Successful Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.
IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082 OR § 775.083, FLA. STAT.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Awarded vendor shall provide closeout submittals. Data will be used for Operations and Maintenance Manuals. Submittals to include full product and service detailed information. For example, including manufactures, names, colors, designs, warranties, guarantees, certifications, distributors, operations and maintenance instructions, care and upkeep, shop drawings, as-builts, and with samples.
The contract attached hereto is a draft of the contract required by the City to award the project described in this bid. It is the bidder’s responsibility to review and understand the contract. If the bidder requires any modifications or additional terms and conditions to the contract, the bidder shall detail the desired changes on a separate page titled “Additional Terms/Modifications”. That page then must be attached here as part of the bidder’s proposal. Contract modification requests after the bidder’s bid has been submitted shall not be considered.
Did you read through all sections and confirm that you met all of the IFB requirements
Is a payment and Performance Bond Required?
Which liquidated section should be added?
Indefinite Quantity clause needed?
Will the vendor be responsible for for covering the cost of application fees, or permit fees?
Will Closeout Submittals be required?
Enter the rate for work per hour in American dollars. Please include all signs and decimals that are required.
Example: $35 or $35.00
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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