SLED Opportunity · CALIFORNIA · CLOVIS UNIFIED SCHOOL DISTRICT
AI Summary
Clovis Unified School District seeks bids for utility carts, vehicle and bus services, parts, and repairs including labor, transportation, fabrication, and painting. Electronic bids due April 24, 2026. Contract term is one year with possible extensions. Liquidated damages apply for late delivery.
Bid No. 3068 Utility Carts, Vehicle and Bus Services, Parts and Repairs
All bidders MUST register with OpenGov to participate in this bid by visiting CUSD's eProcurement Portal which can be accessed by visiting https://www.cusd.com/bid-schedule. Only electronic bid submittals will be accepted.
Specifications and/or Drawings are available via CUSD's eProcurement Portal which can be accessed by visiting https://www.cusd.com/bid-schedule.
This list is for informational purposes only and is not inclusive. There may be more or less required documents.
Download the forms in the Vendor Questionnaire, complete information, sign, date and upload to the bid proposal.
A. Proposal Acknowledgement Form
B. NonCollusion Declaration
C. Iran Contracting Act
D. Russia Sanctions
E. Other Forms / Documents not listed
Bid proposals must be submitted to the Purchasing Department via CUSD's Procurement Portal. All bids must be received on or prior to 11:00 am on Friday, April 24, 2026, after which bids will be opened and read in public. The District suggests that bids be submitted early in order to insure their timely receipt.
This list is for informational purposes only and is not inclusive. There may be more or less required documents:
A. Equal Opportunity Employment Form
B. IRS Form W9
C. Insurance Certificate
D. Other Forms / Documents not listed
Any questions relative to the bid should be directed via CUSD's Procurement Portal Q&A feature to be addressed by a designee of the District Superintendent. Question submission deadline is on Wednesday, April 15, 2026 at 10:00 am.
Bid proposals must be made on the form provided by the District. All items on the form should be filled out. Numbers should be stated in figures, and the signatures of all individuals must be in longhand. The completed form should be without interlineations, alterations, or erasures and submitted together with any and all additional documents as required.
Each bidder must return a fully executed non-collusion declaration, as required by Public Contract Code section 7106, with the completed bid proposal. The non-collusion declaration is included in this bidding package.
Questions regarding documents, discrepancies, omissions or doubt as to meanings will be clarified by the designee of the District Superintendent.
Each bid must give the full business address of the bidder and must be signed by the bidder with his or her usual signature. Bids by partnerships must furnish the full names of all partners and must be signed in the partnership name by a general partner with authority to bind the partnership in such matters. Bids by corporations must be signed with the legal name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation in this matter. The name of each person signing shall also be typed or printed below the signature. When requested by the District, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished. A bidder's failure to properly sign required forms may result in rejection of the bid.
A bid bond is NOT required for this solicitation.
Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids via CUSD's Procurement Portal, but may not be withdrawn for a period of Forty Five (45) days after the opening of bids. A successful bidder shall not be relieved of the bid submitted without the District's consent or bidder's recourse to Public Contract Code Section 5 I 00 et. seq.
Any addenda or bulletins issued during the time of bidding shall form a part of the drawings and specifications issued to bidders for the preparation of their bid proposals and shall constitute a part of the contract documents.
The District reserves the right to reject any and all bid proposals, to contract work with whomever and in whatever manner the District decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the District may require. The District reserves the right to award this bid by line item or in total which ever may be in the best interest of the District.
The District reserves the right to accept or reject any and all bids, or any portion or combination thereof, or award on the basis of the total bid. Bidders are solely responsible for ensuring that their bids are submitted to the department in compliance with all bid requirements on or before the deadline and at the place specified.
The successful bidder shall, within fourteen (14) calendar days of notice of award of the contract, sign and deliver to the District the executed contract. In the event the bidder to whom an award is made fails or refuses to execute the contract within fourteen (14) calendar days from the date of receiving notification that the contract has been awarded to the bidder, the District may declare the bidder's bid deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and may award the work to the next lowest responsible bidder, or may reject all bids and call for new bids.
Each bidder shall be required to return to the District all drawings and specifications in an unmutilated condition and without any marks or annotations. All drawings, specifications and other documents used or prepared during the project shall be the exclusive property of the District.
Upon the request of the District, a bidder shall submit promptly to the District satisfactory evidence showing the bidder's financial resources, the bidder's experience in the type of work being required by the District, the bidder's organization available for the performance of the contract and any other required evidence of the bidder's qualifications to perform the proposed contract. The District may consider such evidence before making its decision awarding the proposed contract. Failure to submit evidence of a bidder's responsibility to perform the proposed contract may result in rejection of the bid.
Taxes shall NOT be included in the unit prices of the materials, but may be provided as part of the Cost Analysis. The District will pay only the State sales and use taxes. Federal excise taxes are not applicable to school districts.
All exceptions which are taken in response to this bid must be stated clearly. The taking of bid exceptions or providing false, incomplete or unresponsive statements may result in the disqualification of the bid. Allowance of exceptions will be determined by the Board of Trustees, whose decisions shall be final. Any bid exceptions or additional conditions requested after bid closure, which are not detailed within the bid response, may result in disqualification of the bid. No oral or telephonic modification of any bid submitted will be considered and a telegraphic modification may be considered only if the postmark evidences that a confirmation of the telegram duly signed by the bidder was placed in the mail prior to the opening of the bids.
Any discount which the bidder desires to provide the District must be stated clearly on the bid form itself so that the District can calculate properly the net cost of the bid proposal. Offers of discounts or additional services not delineated on the bid form will not be considered by the District in the determination of the lowest responsible bidder.
Bidders must quote prices F.O.B. Clovis Unified School District unless otherwise noted. Prices should be stated in the units specified and bidders should quote each item separately.
The quantities shown ( if any ) are approximate only. The District reserves the right to increase or decrease quantities as desired.
On request, samples of the products being bid shall be furnished to the District at no charge.
In describing any item, the identification of a particular manufacturer or special brand does not restrict bidding to that manufacturer or special brand, but is intended only to indicate the quality and type of item desired. Bidders may furnish any material, product, thing or service of comparable quality or utility. IF A BIDDER IS REQUESTING SUBSTITUTION OF AN EQUAL ITEM, THE BIDDER MUST CLEARLY INDICATE THE SUBSTITUTION ON THE BID PROPOSAL FORM. THE MAKE AND GRADE OF THE ARTICLE ON WHICH A BID IS SUBMITTED MUST BE STATED IN THE BID PROPOSAL AND ILLUSTRATIONS, CATALOG AND ALL NECESSARY INFORMATION SUBMITTED SO THAT THE DISTRICT CAN MAKE A COMPLETE EVALUATION OF THE QUALITY AND UTILITY OF THE SUBSTITUTE BRAND BID. The District encourages alternate brands to be bid. The District reserves the right to make all decisions on product and vendor selection in determining whether a substitute brand is of comparable quality or utility to the brand name specified.
All costs for containers shall be borne by the bidder. All products shall conform to the provisions set forth in the federal, county, state and city laws for their production, handling, processing and labeling. Packages shall be so constructed to insure safe transportation to point of delivery.
A bid response to any specific item of this bid with terms such as negotiable, will negotiate or similar, will be considered as non-compliance with that specific term.
The bidder must hold harmless and fully indemnify the District, its Board of Trustees, officers, employees and agents from all damages or claims for damages, costs or expenses that may at any time arise out of the bidder's performance of, or failure to perform acts, required by the contract documents, including but not limited to infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with this bid.
In the event of any conflict or ambiguity between these instructions and state or federal law or regulations, the latter shall prevail. Additionally, all equipment to be supplied or services to be performed under the bid proposal shall conform to all applicable requirements of local, state and federal law.
In accordance with Section 4590 of the Government Code, the District will permit the substitution of securities for any moneys withheld by the District to insure performance under the contract. At the request and expense of the bidder, securities equivalent to the amount withheld shall be deposited with the District, or with a state or federally chartered bank as an escrow agent, who shall pay such moneys to the bidder upon satisfactory completion of the contract. Securities eligible for investment under this Section shall include those listed in Government Code Section 16430 or bank and savings and loan certificates of deposit. The bidder shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon.
If the bidder defaults, the District may procure the articles or services from other sources and may recover the loss occasioned thereby from any unpaid balance due the bidder or by proceeding against a bidder's bond, if any, or by suit against the bidder. The prices paid by the District shall be considered the prevailing market prices at the time such purchase is made.
ln the event of litigation, the bid documents, specifications and related matter shall be governed by and construed in accordance with the laws of the State of California. Venue shall be with the appropriate state or federal court located in Fresno County.
The equipment/materials sought by this bid proposal must be delivered in satisfactory condition to the location specified by the District in the bid proposal on or before delivery time as indicated by vendor. This time limit is of the essence of the contract. A bidder's failure to provide the equipment/materials to the District by the contract date shall subject the bidder to liquidated damages in the amount of 200.00 for each and every calendar day by which completion is delayed beyond the contract date.
Submission of a bid proposal constitutes the bidder's promise to pay liquidated damages as set forth above and the bidders agreement that the actual occurrence of damages and the actual amount of damages which the District would suffer if the requirements were not completed by the contract date is impracticable and extremely difficult to fix. Damages which the District would suffer in the event of delay are dependent on many circumstances and factors but would include the loss of use of the materials, disruption of school activities, cost of administration and supervision, and the loss suffered by the public and the District by reason of delay in completion of the contract. Accordingly, bidder agrees that the amount set forth herein as liquidated damages shall be presumed to be the amount of damages actually sustained by the bidder's failure to complete the project by the contract date.
If the bidder becomes liable to the District for liquidated damages, the District shall, in addition to all other remedies provided by law, have the right to deduct the amount of liquidated damages owed from the contract sum or to deduct the amount of liquidated damages owed by the bidder from moneys previously retained from the bidder. If the sum deducted by the District is insufficient to discharge the bidder's liability for liquidated damages, the bidder and its sureties shall remain liable to the District until all such liabilities are fully satisfied.
It is the responsibility of all potential bidders who gain access to bid specifications through the internet, to maintain a current email address and monitor the incoming emails regarding this bid. This will ensure notification of any bid specification changes through addendum.
Bidder agrees to extend the terms of the resulting contract to other political subdivisions, municipalities, and tax supported agencies. Such participating governmental bodies shall make purchases in their own name, make payment directly to the bidder, and be liable directly to the bidder, holding Clovis Unified School District harmless. The successful bidder will invoice each Agency separately. Invoices must show each Agency’s purchase order number and be mailed as directed by each separate Agency.
Deviations from any bid proposal term or condition may cause it to be rejected and deemed nonresponsive.
The initial Agreement will be for one (1) year. Agreement term may be mutually extended for two (2) additional one year periods. Any price adjustments at the commencement of an extension term shall not exceed the greater of five percent (5%) per year or the Consumer Price Index (CPI) for Fresno County. For the purposes of this section, the applicable CPI shall be determined sixty (60) days prior to the expiration of the then-current contract term.
Please download the below documents, complete, and upload.
Once you start your proposal you will be asked to complete a DocuSign form.
Please provide the advertisement dates
Sample: Dates: (I) April 15,2022 (2) April 22,2022
Enter where bidders can get Drawings and/or Specifications
Purchasing Department
1450 E. Herndon Avenue Clovis, California 93611-0599 ATTN: Jan Nye
Phone (559) 327-9481
Please provide amount of LD's for this project:
sample: $200.00
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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