VALVE EXERCISE PROGRAM

The Township of Winslow is seeking sealed proposals for “VALVE EXERCISE PROGRAM” for the Township of Winslow.  All proposals are to be returned via the OpenGov Procurement Portal. All proposals are due on or before Wednesday, May 13, 2026 at 10:00 am at which time they will be unsealed via OpenGov.  The Township Committee will be the sole discretionary body for consideration or rejection of the proposal.  The Township may perform whatever investigation it deems necessary to determine a potential contractor’s qualifications and ability to perform the services under this Invitation to Bid. The Township Committee will award the contract to the lowest qualified responsible bidder but reserves the right to reject any and all proposals and to waive any immaterial informality as may be permitted by law. This contract is being issued pursuant to a fair and open process in accordance with N.J.S.A 19:44A-20.5 et seq.

Project Details

• Reference ID: 2026-ITB-073
• Department: Municipal Utilities
• Department Head: Lou Bowman (Supt. Mun. Utilities)

Important Dates

• Questions Due: 2026-05-06T14:00:00.000Z

Evaluation Criteria

• Valve Exercise Program Description of Program —

  The New Jersey Water Quality Accountability Act (WQAA) mandates that all water utilities initiate a Valve Exercise Program that requires all valves be exercised on a regular cycle as follows:

   

   

  Valve Type	Inspection Frequency
  12-inches or more	Every four years by October 31, 2026
  Under 12-inches	Every eight years by October 31, 2029
  Service connection or customer shut-off valves	Not Applicable

   

  The Contractor shall develop, plan and execute a valve assessment, operation, and GPS collection project as required by the WQAA. This project will include the following activities: identify valves, clean out valve boxes, exercise valves, document (photograph image), and record valve numbers and GPS locations, create a digital Esri GPS/GIS Shape or geodatabase layer database and create an electronic work order list using an Excel spreadsheet.

   

   

   

                 The scope of the project consists of (400) 12” valves  

   

   

  Table 1 – Number of Valves and Exercising Requirements

  Size	Count	Total Turns	Minimum Turns
  12”	400	38-39	6

  The service work per valve to be provided by the Contractor is as follows:

   

  14. 10. 1. Clear the area of obstructions.
          2. Clean out the valve box.
          3. Dynamic testing - opening and closing the valve to the minimum number of turns shown in Table 1 which will correlate to the size of the valve. This service must include field technicians and construction vehicles equipped with an automated, torque-limited valve turning unit and controller (Wach's or equivalent). No valve shall be turned by hand.
          4. Capture GPS coordinates, valve name, valve photo, and date electronically according to requirements.
          5. The WQAA requires that each valve be opened and closed the number of turns which constitutes at least 15% of the total number of turns necessary to completely open or completely close the valve. The AWWA operating formula for opening/closing a gate valve is 3 times the nominal valve size plus 2 or 3 turns of the operating nut. For example; 6 x 3 = 18 plus 2 or 3 = 20 to 21 turns. All desired turns have been pre-calculated and provided to the contractor.

   

  Township Responsibilities

   

  1. The Township will conduct a pre-mobilization meeting with the contractor.
  2. The Township Utilities Engineer will provide the contractor a paper copy of the most current water distribution maps for the project area
  3. The Township Utilities Engineer will provide Excel worksheets for capturing field inspection results (See Table 2 - Valve Exercising Spreadsheet). The valve number on the sheet will be required to be captured into the GPS collection device as an attribute along with the date the valve is being exercised and the GIS grade 1-meter coordinates. This information shall be delivered to the Township as a GPS/GlS Esri Shape or geodatabase file.
  4. The Township will provide a point of contact for day to day issues, reporting, and management.  The Township would like to address valves not previously identified as they arise through the daily project execution while the crew is on site at a particular location.
  5. The Township will be responsible for locating valves that cannot be found in the field.
  6. Once notified, the Township will be responsible for repairing of any valves found to be leaking following the valve exercising.  

   

  Bidder/Contractor Responsibilities:

   

  1. Traffic Control. The service provider is responsible for all traffic control and performing all coordination with the Township of Winslow Police Department as the need arises. Work in any roadway requires this to conform to NJDOT standards.
  2. Project planning, staffing and scheduling to fulfill required completion date and deliverables for all crews and project deliverables.
  3. All equipment, materials, procurement, mobilization and management.
  4. Work shall be performed between the hours of 7:30 am to 3:00 pm Monday through Friday.
  5. Travel, lodging, and all other associated expenses are the contractor’s responsibilities.
  6. Provide on-site point of contact for day to day operations and issue resolution throughout work days.
  7. All Bidders shall carefully examine the site and become familiar with the conditions under which he/she will have to execute the work required under this contract. Failure to do so will in no way relieve the successful Bidder of his/her responsibility under this contract.
  8. As a validation test, the first day's GPS collections will need to be provided to the Township in an Esri GPS/GIS shape or geodatabase file for the Township to import into their Esri GIS mapping system to validate the collection results. This test shape or geodatabase file must be provided to the Township on the second day of field collection activity.
  9. Valves that cannot be located shall be noted on the spreadsheet for locating by the Township. Contractor shall only be paid for each valve actually exercised.
  10. The Township shall be notified immediately of any valves that leak following the valve exercising.

   

  Deliverables

   

  1. GIS Grade GPS locations within a range of 1 meter must be delivered in an electronic Esri GPS/GIS Shape or geodatabase file format based on the Projected Coordinate system: NAD1983 State Plane New Jersey FIPS 2900 US Feet. The contractor field crews will be responsible for collecting the valve number, valve photo, GIS grade data point within 1 meter of accuracy and the inspection date into the hand held devices electronically to include in the Esri GPS/GIS Shape or geodatabase layer file that needs to be delivered to the Township digitally: If this requirement cannot be met, the bidder will be disqualified.
  2. The Contractor will complete the Excel spreadsheet exercise results report for each valve exercised. They can be completed in the field by hand but must be typed and delivered to the Township electronically. The Excel spreadsheet for the previous week's work results will be sent electronically via email on Monday's to the Township contact and the total results of all valves exercised will be provided to the Township Utilities Superintendent and Township Utilities Engineer at the end of the project. The Excel spreadsheet shall include the following water valve information:

   

  1. 1. Valve ID number (to be captured in GPS Shape or geodatabase layer file, along with X-Y GIS grade location)
     2. Size (Township will provide on spreadsheet file)
     3. Street and cross-street (Township will provide on spreadsheet file)

  Contractor required Fields

  2. 1. Packing Leaks? Yes or No (Y or N)
     2. Number of turns exercised (depending on the size of the valve as outlined

  in Table 1 above).

  f.    Date of inspection MM/DD/YY

  g. Notes of any problems encountered in field

   

   

   

  Table 2 –Valve Exercising Spreadsheet

  Valve #	Size	Street	Nearest Cross Street	Packing Leaks?	Turns	Date	Notes

   

  Timing:

  1. All valve exercising shall be performed between July 1^st  and October 31^st of each calendar year, excluding legal holidays. No valve exercising shall be performed outside that time frame unless written permission is provided by the Township.
  2. All (12) inch shall be exercised, and deliverables provided to the Township, by October 31, 2026, as required by the WQAA.

  3.         Minimum Contractor Qualifications:

   

  Experienced in a minimum of 5 valve exercise programs with a history of successful operation of 10,000 valves in the last 5 years and creating a GIS grade Esri GPS/GIS Shape or geodatabase layer file using the Projected Coordinate system: NAD 1983 State Plane New Jersey FIPS 2900 US Feet as the baseline

Submission Requirements

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• Consent of Surety (required) —

  Please download the below documents, complete, and upload.

• Affidavit of Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• Required Vendor Information for COI (required) —

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• Hold Harmless (required) —

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• NEW VENDOR SET UP FORM (required) —

  Please download the below documents, complete, and upload.

• Required Document - W-9 (required)
• ACH FORM —

  Please download the below documents, complete, and upload.

• NJ Business Registration Certificate - Required for All Vendors except Non-profit. (required) —

  This form must be provided before award.  

• Stock Holder Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• NJ Public Works Contractor Registration Certificate (required) —

  Please provide the following documents: 

  • NJ Public Works Contractor Registration Certificate - Required for all contractors engaged in the performance of any construction-related public works projects.
• Certification of Non-Debarment (required) —

  Please download the below documents, complete, and upload.

• C. 271 Political Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Disclosure of Investment Activities in Iran (required) —

  Please download the below documents, complete, and upload.

• CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS (required) —

  Please download the below documents, complete, and upload.

• Lowest Bidder Prevailing Wage Confirmation (required) —

  The Authorized Bidder, of full age and under oath, duly provides the following sworn statement:

  1. I am the owner and/or highest-ranking official or officer of a company or firm which holds a currently valid public works contractor registration pursuant to the New Jersey Public Works Contractor Registration Act, N.J.S.A. 34:11-56.48 et seq.
  2. I submitted a bid for a contract award in the above identified project and the public body has informed me that I am the lowest bidder by 10 percent or more as compared to the next lowest bid submitted.
  3. The amount of my bid does include paying the prevailing wage rate to all workers who perform work on the project at rates of pay, including both base wage and fringe benefits, set forth in applicable Wage Determinations, (1) for the appropriate locality, (2) for the appropriate work classification (e.g., carpenter, electrician, mason, plumber), and (3) for the appropriate job title (e.g., Apprentice, Journeyman, Forman), published by the New Jersey Department of Labor and Workforce Development (NJDOL) pursuant to the New Jersey Prevailing Wage Act (NJPWA), N.J.S.A. 34:11-56.25 et seq., and corresponding NJDOL rules, N.J.A.C. 12:60.

  By clicking "Please confirm" below, I certify under penalty of perjury that the foregoing statements made by me are true. I am aware that if any of the foregoing statements made by me are false, I am subject to punishment. See N.J.S.A. 2C:28-1 et seq., specifically, N.J.S.A. 2C:28-3, within the New Jersey Code of Criminal Justice.

• Mandatory Equal Employment Opportunity - Construction Contracts (required) —

  MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
  N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
  N.J.A.C. 17:27
  CONSTRUCTION CONTRACTS

  During the performance of this contract, the contractor agrees as follows:

  The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

  The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

  The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

  The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

  When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27-7.2; provided, however, that the Division may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures prescribed by the following provisions, A, B and C, as long as the Division is satisfied that the contractor or subcontractor is employing workers provided by a union which provides evidence, in accordance with standards prescribed by the Division, that its percentage of active "card carrying" members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. l7:27-7.2. The contractor or subcontractor agrees that a good faith effort shall include compliance with the following procedures:

  1. If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or subcontractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et. seq. as supplemented and amended from time to time and the Americans with Disabilities Act. If the contractor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or subcontractor agrees to afford equal employment opportunities minority and women workers directly, consistent with this chapter. If the contractor's or subcontractor's prior experience with a construction trade union, regardless of whether the union has provided said assurances, indicates a significant possibility that the trade union will not refer sufficient minority and women workers consistent with affording equal employment opportunities as specified in this chapter, the contractor or subcontractor agrees to be prepared to provide such opportunities to minority and women workers directly, consistent with this chapter, by complying with the hiring or scheduling procedures prescribed under (B) below; and the contractor or subcontractor further agrees to take said action immediately if it determines that the union is not referring minority and women workers consistent with the equal employment opportunity goals set forth in this chapter.
  2. If good faith efforts to meet targeted employment goals have not or cannot be met for each construction trade by adhering to the procedures of (A) above, or if the contractor does not have a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor agrees to take the following actions:
     1. To notify the public agency compliance officer, the Division, and minority and women referral organizations listed by the Division pursuant to N.J.A.C. 17:27-5.3, of its workforce needs, and request referral of minority and women workers;
     2. To notify any minority and women workers who have been listed with it as awaiting available vacancies;
     3. Prior to commencement of work, to request that the local construction trade union refer minority and women workers to fill job openings, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade;
     4. To leave standing requests for additional referral to minority and women workers with the local construction trade union, provided the contractor or subcontractor has a referral agreement or arrangement with a union for the construction trade, the State Training and Employment Service and other approved referral sources in the area;
     5. If it is necessary to lay off some of the workers in a given trade on the construction site, layoffs shall be conducted in compliance with the equal employment opportunity and non-discrimination standards set forth in this regulation, as well as with applicable Federal and State court decisions;
     6. To adhere to the following procedure when minority and women workers apply or are referred to the contractor or subcontractor:
        1. The contactor or subcontractor shall interview the referred minority or women worker.
        2. If said individuals have never previously received any document or certification signifying a level of qualification lower than that required in order to perform the work of the construction trade, the contractor or subcontractor shall in good faith determine the qualifications of such individuals. The contractor or subcontractor shall hire or schedule those individuals who satisfy appropriate qualification standards in conformity with the equal employment opportunity and non-discrimination principles set forth in this chapter. However, a contractor or subcontractor shall determine that the individual at least possesses the requisite skills, and experience recognized by a union, apprentice program or a referral agency, provided the referral agency is acceptable to the Division. If necessary, the contractor or subcontractor shall hire or schedule minority and women workers who qualify as trainees pursuant to these rules. All of the requirements, however, are limited by the provisions of (C) below.
        3. The name of any interested women or minority individual shall be maintained on a waiting list, and shall be considered for employment as described in (i) above, whenever vacancies occur. At the request of the Division, the contractor or subcontractor shall provide evidence of its good faith efforts to employ women and minorities from the list to fill vacancies.
        4. If, for any reason, said contractor or subcontractor determines that a minority individual or a woman is not qualified or if the individual qualifies as an advanced trainee or apprentice, the contractor or subcontractor shall inform the individual in writing of the reasons for the determination, maintain a copy of the determination in its files, and send a copy to the public agency compliance officer and to the Division.
     7. To keep a complete and accurate record of all requests made for the referral of workers in any trade covered by the contract, on forms made available by the Division and submitted promptly to the Division upon request.
  3. The contractor or subcontractor agrees that nothing contained in (B) above shall preclude the contractor or subcontractor from complying with the union hiring hall or apprenticeship policies in any applicable collective bargaining agreement or union hiring hall arrangement, and, where required by custom or agreement, it shall send journeymen and trainees to the union for referral, or to the apprenticeship program for admission, pursuant to such agreement or arrangement. However, where the practices of a union or apprenticeship program will result in the exclusion of minorities and women or the failure to refer minorities and women consistent with the targeted county employment goal, the contractor or subcontractor shall consider for employment persons referred pursuant to (B) above without regard to such agreement or arrangement; provided further, however, that the contractor or subcontractor shall not be required to employ women and minority advanced trainees and trainees in numbers which result in the employment of advanced trainees and trainees as a percentage of the total workforce for the construction trade, which percentage significantly exceeds the apprentice to journey worker ratio specified in the applicable collective bargaining agreement, or in the absence of a collective bargaining agreement, exceeds the ratio established by practice in the area for said construction trade. Also, the contractor or subcontractor agrees that, in implementing the procedures of (B) above, it shall, where applicable, employ minority and women workers residing within the geographical jurisdiction of the union.
     After notification of award, but prior to signing a construction contract, the contractor shall submit to the public agency compliance officer and the Division an initial project workforce report (Form AA 201) electronically provided to the public agency by the Division, through its website, for distribution to and completion by the contractor, in accordance with N.J.A.C. 17:27-7. The contractor also agrees to submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of this contract to the Division and to the public agency compliance officer.
     The contractor agrees to cooperate with the public agency in the payment of budgeted funds, as is necessary, for on-the-job and/or off-the-job programs for outreach and training of minorities and women.
  4. The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code (NJAC 17:27).
• Mandatory Equal Employment Opportunity - Goods, Professional Service and General Service Contracts (required) —

  MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
  N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
  N.J.A.C. 17:27
  GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS

  During the performance of this contract, the contractor agrees as follows:
  The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

  The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

  The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

  The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

  The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

  The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

  The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established
  by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

  In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

  The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

  Letter of Federal Affirmative Action Plan Approval
  Certificate of Employee Information Report

  Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance)

  The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

• Bid Form Confirmation (required) —

  By clicking "Please confirm" below, I hereby certify that I have read and fully understand the specifications provided by the Purchasing Agent and further certify that the bid hereon, and information attached hereto, is within full compliance of said specifications.

• Date of Organization of Company (required)
• Number of years organization has been in business under your present business name? (required)
• How many years experience in this type of work does your organization have? (required)
• What are the latest projects (within the last five (5) years) your organization has completed? (required) —

  Please include the following information in your response for each project:

  • Contract Amount
  • Date Work Completed
  • Who the project was for
• References (required) —

  Please provide the following information for at least five (5) references for the projects you listed.

  • Name
  • Address
  • Telephone Number
• Have you ever failed to complete any work awarded to you within the last ten (10) years? (required)
• If so, where and why? (required)
• 5. List the equipment available for the performance of work under the proposed contract (attach additional sheets if necessary). (required)
• Debarred, Suspended or Disqualified Bidders Confirmation (required) —

  By clicking "Please confirm" below, the undersigned hereby certifies the bidder making this bid is not on the State of New Jersey list of Debarred, Suspended or Disqualified Bidders.  Bidder further certifies they have available resources, equipment, experience and capability to undertake and perform the work described in this specification.

• Affirmative Action Compliance Notice - Goods & Services Contracts (Incl. Professional Services) (required) —

  This is a summary of the successful bidder’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

  The successful bidder shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three documents as forms of evidence:

  1. A photocopy of a valid letter that the contractor is operating under an existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter);
     OR
  2. A photocopy of a Certificate of Employee Information Report approval, issued in accordance with N.J.A.C. 17:27-4;
     OR
  3. A photocopy of an Employee Information Report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C. 17:27-4.

  The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours.

  The successful vendor(s) must submit the copies of the AA302 Report to the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vendor.

  The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.

  The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

  By uploading one of the 3 options above, the vendor understands and complies with this notice.

• Affirmative Action Compliance Notice - Construction Contracts (required) —

  This is a summary of the successful bidder’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

  After notification of award, but prior to signing the contract, the contractor shall submit to the Purchasing Agent and the Division of Contract Compliance and Equal Employment Opportunity in Public Contracts (division) an initial project workforce report (Form AA201) provided.

  The contractor shall also submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of the contract to the Division and to the Purchasing Agent.

  The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.

  By clicking "Please confirm" below, the undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.

• AFFIRMATIVE ACTION AFFIDAVIT (required) —

  Please download the below documents, complete, and upload.

• ATTACHMENT B – NEW JERSEY ANTI-DISCRIMINATION PROVISIONS N.J.S.A. 10:2-1 ET SEQ. (required) —

  Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

   

  a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

   

  b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

   

  c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

   

  d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

   

  No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).

   

• AMERICANS WITH DISABILITIES ACT OF 1990 Equal Opportunity for Individuals with Disability (required) —

  AMERICANS WITH DISABILITIES ACT OF 1990

  Equal Opportunity for Individuals with Disability

   

  The contractor and the owner do hereby agree that the provisions of Title 11 of the Americans with

  Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

   

  The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, if any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

   

  It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

   

  It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

• Listing of Subcontractors AS REQUIRED BY N.J.S.A. 40A:11-16 (required) —

  Provide the information for the following. Submit Bidders name when bidder’s employees will be performing the work listed below. Indicate “Not Applicable” for trades not required for this project.

  • Plumbing and Gas Fitting Subcontractor
  • HVAC Subcontractor
  • Electrical Subcontractor
  • Structural Steel Subcontractor
• Do you have any exceptions to the specification? If yes, bidders shall list and describe all exceptions.
• Are you able to complete the 12" valves by 10/31/2026 (required)
• Type of IFB (required)
• Is a NJ Public Works Contractor Registration Certificate required? (required)
• Is this for a Vehicle purchase? (required)
• Is this a Prompt Pay project? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • Thi sis a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Select the Bonds Required for your project.
• Does your project require a Pre-Bid Meeting and Site visit? (required)
• Contract Term for Project (required) —

  Please enter the term for the contract of your project.

  Example: 4 years

• Is "A bid guarantee as required by N.J.S.A. 40A:11-21" required for this project? (required)
• Is "certificate from a surety company, pursuant to N.J.S.A. 40A:11-22 “Consent of Surety”" required for this project? (required)
• Is "A statement of corporate ownership, pursuant to N.J.S.A. 52:25-24.2" required for this project? (required)
• Is "A listing of subcontractors as required by N.J.S.A. 40A:11-16" required for this project? (required)
• Is "bidder’s acknowledgement of receipt of any notice(s) or revision(s) or addenda to an advertisement, specifications or bid document(s)" required for this project? (required)
• Is "Submission of a Non-Collusion Affidavit (this form must be notarized)" required for this project? (required)
• Is "Certificate of Authority" required for this project? (required)
• Is "Withdrawal of Bid (N.J.S.A. 40A:11-23.3)" required for this project? (required)
• Is "A copy of the contractor’s, and subcontractors’ listed, business registration as required pursuant to Section 1 of P.L.2001, c.134(C.52:32-44)" required for this project? (required)
• Is "Public Works Contractor Registration Certificate (including all known subcontractors)" required for this project? (required)
• Is "Electric or plumbing license" required for this project? (required)
• Is "Disclosure of Investment Activities Iran" required for this project? (required)
• Is "Certificate of Non-Debarment" required for this project? (required)
• Is there a prevailing wage requirement? (required)