Active SLED Opportunity · OREGON · WASHINGTON COUNTY
AI Summary
Washington County seeks a consultant team to update its Transportation System Plan (TSP) for regulatory compliance and a 2050 planning horizon. The project includes system inventory, equity analysis, and community engagement focused on underserved populations. This multi-year RFP emphasizes technical expertise and community-centered planning.
Washington County is updating its Transportation System Plan (TSP) for regulatory compliance and to establish a planning horizon of 2050. The TSP serves as the transportation element of Washington County's Comprehensive Plan and guides the policies, projects, and programs that help manage, operate, and improve the transportation system.
This update is intended to respond to significant revisions to Oregon's Transportation Planning Rule adopted in 2022 under the Climate-Friendly and Equitable Communities (CFEC) rulemaking. The project will update goals and objectives, conduct a system inventory and needs assessment, evaluate strategic capacity improvements under OAR 660-012-0830, conduct a major equity analysis to determine benefits and burdens to underserved populations under OAR 660-012-0135, and build a financially constrained project list aligned with regional climate and VMT reduction targets. The update builds on recent planning work, including the Transportation Safety Action Plan, Active Transportation Plan, Transit Study, and Complete Streets Design Update.
Community engagement is central to this project - not a supplementary task. The County is seeking a consultant team with demonstrated expertise in community-centered transportation planning, multimodal systems analysis, and meaningful engagement with underserved populations. This is a technically complex, multi-year effort with significant regulatory, community, and political dimensions.
Proposal was within the page count and conformed to all instruction in regards to submittal.
Demonstrated experience completing major transportation system plan updates for Oregon jurisdictions. Experience with OAR 660-012-0830 strategic capacity reviews and multimodal system inventories under the updated TPR is highly relevant. Qualification of the project management and key technical staff will be evaluated.
Demonstrated experience designing and leading community engagement processes that meaningful center underserved populations, including communities with limited English proficiency, low-income households, and communities of color. Experience completing major equity analyses under OAR 660-012-0135 or comparable equity planning work is highly relevant.
Demonstrated understanding of the project scope, key technical challenges, and regulatory requirements. The proposal should reflect a clear and feasible approach to tasks, including multimodal system inventories, travel demand coordination with Metro, and the strategic capacity review process.
Clarity of the proposed team structure, staff roles and responsibilities, and approach to managing a multi-year, multi-stakeholder project. Demonstrated ability to coordinate effectively with public agency staff and manage complex project schedules.
Reasonableness of the proposed budget and fee schedule relative to the scope of work. Cost will be evaluated alongside qualification and approach, not in isolation.
If we go to interview we need a decision regarding how interviews will be scored. Which of the following methods will the evaluation committee use? Please DELETE the alternate methods that you do not want to use.
b. The proposal scores will be used to see who makes it to interview. There will be a new scoring rubric specifically for the interview process. Should the County determine that interviews are necessary proposal evaluation scores will be used to determine who goes to interview. The interview process will determine the successful proposer.
By electronically submitting this response the Supplier attests and certifies that:
1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.
2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.
3. Respondent agrees that the action of electronically submitting its response constitutes:
a. an electronic signature on the responses, generally,
b. an agreement to conduct business electronically,
c. an electronic signature on any form or section specifically calling for a
signature, and
d. an affirmative agreement to any statement contained in the solicitation
that requires a definite confirmation or acknowledgement.
Proposer read through and confirm that you met all of the Solicitation requirements?
Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)
Have you or a member of your staff been an employee of Washington County in the last six months?
Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.
The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.
Provide the name, email, and phone number for the contact in case of questions, or interview or demonstration arrangements.
The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.
Proposal should contain no more than fiftteen (15) 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides.
Upload your proposal here. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
County insurance requirement can be found under the section titled Attachments. The County may consider reducing insurance for these services. Please upload your Certificate of Insurance (Accord form) to indicate the level of insurance you currently possess.
Upload all pages or documents containing information exempt from disclosure per the Proprietary Information, Ownership and Use of Documents article of the Terms and Conditions Section.
Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.
How did you hear about this opportunity?
Will there be a Pre-Proposal Conference?
Would you like to have bidders respond to an electronic pricing table through ProcureNow?
Choose this if you want them to provide rates or pricing in a format dictated by you.
Will you want your bidder to separate a Price Proposal from the rest of the Response?
Proposal should contain no more than 'Page Limit 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described.
Is this a multiple award type solicitation?
Unless authorized by the Board a contract cannot exceed five years, but there are various ways that contracts can be set up. Please choose your preference. Options 2 - 3 will require amendments to extend the contract at the designated times.
Will Federal Funds be used to pay part or all of the agreements made under this solicitation
What is the expected resulting Contract Type with a selection of "Firm-Fixed-Lump-Sum" Firm-Fixed-Unit-Price", "Cost-reimbursement + Fee/Profit/Incentive" "Mixed/Flexible" would then provide us a clear picture of what the price-proposal or cost-proposal structure needs to be, and this the approriate instructions to the proposer can be provided.
Based on the intended scope of work for the awarded agreement, will the proposer be case as a subrecipient under 2 cfr 200.331
Do you have prior approval from the federal awarding agency to enter into a fixed awward? Did you inform them of the requirement for them to upload documentation of the pre-approval either from official guidance or from direct communication (email).
Is this a solicitation for proposals/applications for a beneficiary program?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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