Active SLED Opportunity · CALIFORNIA · PLANNING & DEVELOPMENT SERVICES
AI Summary
The City of Palo Alto seeks engineering firms to provide a Water System Master Plan including assessment, capital improvement planning, and hydraulic modeling for its potable water system over a 20-year horizon.
The City of Palo Alto Utilities Department (“CPAU”) of the City of Palo Alto is seeking proposals from engineering firms to provide services for a Water System Master Plan. The required services and performance conditions are described in the Scope of Work.
CPAU seeks firms in delivering engineering consulting services for potable water system master planning. This includes engineering assessment and capital improvement program planning for the City’s water distribution storage, water supply, distribution piping network, and potable water facility sites. The overall objective of the Water System Master Plan is to evaluate the existing potable water system on a 20-year time horizon, identify deficiencies, identify needed improvements, and recommend adequate CIP planning for 5, 10, and 20 year projections. The evaluation will include water system capital improvements, system operation, risk & resiliency planning, and hydraulic modeling.
The City of Palo Alto (“City”) owns, operates, and maintains a municipal water distribution system for all potable water services within the City’s jurisdictional boundaries, which began operation in 1896. The City funds a Water Capital Improvement Program, with a current five-year projected $73 million dollar budget, for water projects such as, annual on-going water main replacement, seismic improvements, water service and hydrant replacements, and water system supply improvements. Previous system studies include “Water Wells, Regional Storage, and Distribution System Study Report” and “City of Palo Alto Water System Pipe Replacement Report”, which guides current expenditures for the Water Fund.
CPAU completed the capital improvements recommended in the previous capital planning reports. Past work included rehabilitation of emergency groundwater wells, construction of new wells, construction of a new water storage reservoir, and replacement and rehabilitation of seismically vulnerable water storage facilities and distribution pipelines.
The Water System Master Plan will focus on asset management, energy efficiency, and supply resiliency to guide a proactive capital improvement program for the next 5, 10, and 20 years. This update will recommend useful life, replacement rates, and annual funding levels for future capital projects.
Water System Description
The City’s potable water transmission, distribution, and storage system consists of five water supply connections to the San Francisco Public Utility Commission Hetch-Hetchy Regional Water System (“HHRWS”). The City purchases 100% of the normal water demand from the San Francisco Public Utilities Commission (“SFPUC”) for an Average Daily Demand (“ADD”) of nine million gallons per day. The water system consists of the following key facilities in nine pressure zones.
Water Storage Reservoir Description
Two water reservoirs with a total storage capacity of six and a half million gallons provide emergency water storage for the three largest pressure zones. Five of the City’s seven water storage tanks and pump stations are in a nature preserve area south of highway 280 and up to Skyline Boulevard, along Page Mill Road. Pressure regulating valves at pump stations and pressure regulating sites allow water to flow to lower pressure zones in addition to four pressure sub-zones.
Transmission and Distribution Pipe Description
The City’s potable water system consists of 231 miles of transmission and distribution pipelines. The potable water system includes various materials including prestressed concrete cylinder pipe, polyvinyl chloride pipe, high density polyethylene pipe, cast iron pipe, and asbestos cement pipe. Water distribution pipe diameters range from four to 12 inches, and sub-transmission and transmission pipelines range from 14 to 30 inches.
Quality and completeness of proposal
Quality, performance and effectiveness of the solution, goods and/or services to be provided by the Proposer
Consultant or contractor’s experience, including the experience of staff to be assigned to the project, with engagements of similar scope and complexity
Proposed cost to the City
Consultant or contractor’s financial condition and stability
Consultant or contractor’s ability to perform the contract within the time specified
Consultant or contractor’s prior record of performance with the city or other local, county or state agency
Consultant or contractor’s ability to provide in the future any maintenance, repairs, parts and/or services
Consultant or contractor’s compliance with applicable laws, regulations, policies (including city policies), guidelines and orders governing prior or existing contracts performed by the consultant or contractor
Please indicate the type of business that your company will continue operating as.
If you indicated "Other" on the previous question, please explain here.
Please indicate the year of incorporation (if applicable). If not incorporated, please indicate such.
In what state was your company incorporated?
When was your company authorized to do business in the State of California?
Please download the below documents, complete, and upload. For additional instructions on this form, please see the section of this RFP titled "Proposal Content and Format" and the subsection titled "Qualifications of the Firm".
It has been indicated that this contract will require prevailing wage. Please provide your DIR Registration Number at this time.
Please provide your California Contractors License Number at this time.
Please Upload your Technical Proposal here. Upload fee proposal separately in the next step.
Please upload your Technical Proposal without fees/costs here. You will be uploading the fee/cost portion of your proposal separately in another step.
The fees/costs portion of your proposal should not be attached with the rest of your Proposal and should be attached separately here using the document provided. Please download, update and review before uploading your fee/cost information here.
In addition to this Cost Proposal Form, submit a Cost Rate Sheet and a Schedule of Rates. Include hourly rates, estimated hours, and total upper limits for each scope. The Cost Rate Sheet and Schedule of Rates will be used for additional information only.
Cost will only be evaluated using the Cost Proposal Form.
Please upload your Evidence of Financial Stability
If any of your previous answers required additional information to be submitted or provided, please upload all such information here.
By confirming, the submission of a proposal shall be deemed a representation and certification by the Proposer that they have investigated all aspects of the RFP, that they are aware of the applicable facts pertaining to the RFP process, its procedures and requirements, and they have read and understand the RFP. No request for modification of the proposal shall be considered after its submission on the grounds that the Proposer was not fully informed as to any fact or condition.
Confirmation by the Proposer represents and warrants that he or she has the legal capacity and authority to bind the Company stated on the RFP submittal.
What Division of the Department owns this project?
NOTE: Do NOT enter the word "Division" with your entry. If you intend for the procurement to state "Engineering Division" then simply type "Engineering".
Fill in the blank:
The City of Palo Alto is seeking proposals from qualified firms to provide services for _______________.
Example:
janitorial maintenance in various facilities including but not limited to waste removal, sweeping and mopping and polishing floors, cleaning and disinfecting surfaces, restocking paper towels and toilet paper in restrooms, and replacing air fresheners.
Separate from the Project ID (Bid/RFP#), has a project or WBS # been assigned? If so, please provide.
If a Work Order # has been assigned, please provide at this time.
How will payment for this contract be structured?
Is this request expected to result in a multi-year contract? If so, how many years? Or is this a one time contract? Or would you like to specify some other answer? If you select "Other", please specify in follow-up question.
When asked if this was a multi-year contract, you selected "Other". Please specify here.
Is there an experience requirement or multiple experience requirements for this contract/project?
Is the awarded proposer for this RFP required to possess a valid State of California Contractor's License or a Professional Certification of some kind?
Will prevailing wage requirements apply to this project?
Would you like to check Certified Payroll Records weekly rather than within 10 days of a given request?
Will there be a pre-bid/proposal meeting or conference scheduled for this solicitation?
Since you have indicated there will be a pre-bid/proposal meeting or conference, will attendance be mandatory or non-mandatory?
Please note that mandatory attendance requires all those submitting a bid or proposal to attend and those not in attendance will be unable to submit a responsive bid or proposal.
Would you like to have bidders respond to an electronic pricing table instead of uploading a separate sheet or series of pricing sheets?
If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price for any number of reasons, and then come back in after a technical evaluation to unseal pricing later.
Do you wish to allow Proposers to suggest technical or procedural innovations that may assist in providing better service?
Is Contractor's prior record of performance with the City or other government agencies required for evaluating proposals for this solicitation?
Is Contractor's ability to provide future maintenance, repairs, parts and/or services required for evaluating proposals for this solicitation?
Will Service Provider be an independent contractor and will a Live Scan be required?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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