Weed and Herbicide Chemicals

The City of Avondale invites Quotes for Weed and Herbicide Chemicals in accordance with the specifications and provisions contained in this Request for Quotations ("RFQ") on an as-needed basis (the “Material”) for a period of one year with four renewable one-year terms.

Background

The City of Avondale Public Works Department is seeking quotations for the procurement of weed and herbicide chemicals that are effective in controlling broadleaf weeds, grassy weeds, unwanted vegetation, and trees within City limits. The selected vendor(s) shall provide quality herbicide products that comply with all applicable local, state, and federal regulations. This procurement supports the City’s efforts to maintain safe, clean, and aesthetically maintained public properties.

Project Details

• Reference ID: PW 26-067
• Department: PUBLIC WORKS
• Department Head: KIRK BEATY (DEPARTMENT DIRECTOR)

Important Dates

• Questions Due: 2026-06-09T23:00:00.000Z

Evaluation Criteria

• Specifications —

  No minimum order requirement will be accepted.

  Product Range

  The City is seeking pricing for, but not limited to, the following products or approved equals:

  • Tribune 2.2
  • Roundup Pro Concentrate 2.2
  • Hi-Light Blue Colorant
  • Unfoamer
  • Polaris 2.2
  • Activator 90
  • Pendulum
  • Garlon
  • Additional herbicide and vegetation management chemicals as requested by the City

  Concentration and Formulation

  • Provide specifications on the concentration of active ingredients upon request.
  • Offer liquid and/or granular formulations as applicable.
  • Products shall meet or exceed manufacturer standards and EPA labeling requirements.

  Packaging Requirements

  • Packaging shall ensure the integrity of the product during shipment and storage.
  • Containers must be clearly labeled with product information, hazard warnings, handling instructions, and application guidance.
  • Damaged or leaking containers will not be accepted.

   

• Delivery Specifications —

  Avondale Municipal Operations Service Center (MOSC)

  395 E Lower Buckeye Rd

  Avondale, AZ 85323

   

  Delivery Requirements:

  • Vendor will provide a detailed delivery timeline with the quote submission
  • Deliveries shall be FOB Destination.
  • Deliveries must occur during normal business hours unless otherwise coordinated with the City.
• Approval of Substitutions —

  No substitute product will be considered unless a written substitution request has been submitted through the Question and Answer section of this solicitation and received by the City Representative by the Substitution Request Deadline. Requests shall include the name of the product to be substituted along with complete product literature, specifications, performance data, and any additional information necessary for evaluation.

  Approval of any substitute product shall only be granted through written addendum issued by the City.

Submission Requirements

• Main Point of Contact (required) —

  Please provide a point of contact for RFQ for follow-up questions or notifications. (Name, email & phone number).

• What is your lead time for delivery? (required) —

  Enter estimated number of business days.

• Provide local authorized dealer information. (required)
• Do you offer an online purchasing portal? (required)
• Provide the web-based address for online shopping. (required)
• List Discounts if applicable by amount or percentage (required)
• SAM.gov Registration Status (required) —

  Is your firm currently registered and showing Active status in SAM.gov?

  Note: Vendor must be registered on System for Award Management (“Sam.gov”) before submitting an offer, provide a valid Unique Entity Identifier Number and continue to maintain an active SAM registration during which it has an active Federal award.

• Unique Entity Identifier Number (required) —

  Please provide your Unique Entity Identifier Number.

• Consequences of Non-Compliance with SAM.gov Registration Requirement (required) —

  Because this solicitation is funded in whole or in part with federal grant funds, you are required to be registered in SAM.gov with an Active status.  

  Failure to obtain and maintain an Active SAM.gov registration by the required deadline may result in your bid being deemed non-responsive, and the City may proceed with award to the next lowest, responsive and responsible offeror.

• Avondale Business License (required) —

  Businesses that are located in the City of Avondale are required to obtain and maintain City of Avondale business license.  Is your business located in Avondale?

• Please upload a copy of your business license (required)
• Please explain why a business license is not applicable. (required)
• W-9 (required) —

  Please upload a copy of your signed W-9 using the most current W-9 form.  Form W-9 (Rev. March 2024) (irs.gov) 

• Offer (required) —

  Please download the below documents, complete, and upload.

• Offer Confirmation (required) —

  The Bidder hereby offers this Bid as an offer to contract with the City under the terms and conditions and certifies that Bidder has read, understands and agrees to fully comply with, and be contractually bound by, all terms and conditions as set forth in this Request for Quotations (“RFQ”), the Contract formed hereby and any amendments thereto, together with all Exhibits and other documents included as part of this Contract (the “Contract Documents”).

• Funding Source (required) —

  Is this a Federally funded project?

Questions & Answers