Wellness Engagement Platform

As requested by the Human Resources Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services, or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

Collier County Government is soliciting proposals from qualified vendors for the provision, implementation, and ongoing support of a fully customizable and comprehensive Wellness Engagement Platform. This platform will be utilized by the County’s Wellness Team to administer, manage, and enhance the employee wellness program across all Constitutional agencies.

The platform must support the tracking and reporting of two primary pathways:

1. Insurance Qualifying Process – Preventive screenings, laboratory work, biometrics, and both individual and group wellness education. 2. Employee Health Reimbursement Account (HRA) – Insured employees may earn up to $300 annually in Healthy Bucks by participating in various Wellness sponsored activities.

2. Employee Health Reimbursement Account (HRA) – Insured employees may earn up to $300 annually in Healthy Bucks by participating in various Wellness sponsored activities.

Background

Collier County Government seeks to implement a centralized wellness engagement platform that supports Wellness and Benefits staff, employees, and third-party vendors, including Community Health Partners (CHP) Health Advocates and Employee Clinic staff. The platform will strengthen the County’s culture of health and well-being by increasing employee engagement, streamlining wellness program administration and vendor coordination, and supporting personalized wellness pathways. Through centralized data and real-time analytics, the platform will improve health outcomes, encourage preventive care and chronic condition management, reduce absenteeism, manage healthcare costs more effectively, and provide a measurable return on investment.

The selected vendor shall provide a configurable wellness tracking platform that supports wellness administration, employee engagement, reporting, and vendor coordination across all Constitutional agencies.

Key Stakeholders:
• Wellness Staff – Program creation, management, and data tracking.
• Benefits Staff – Insurance qualifying process and HRA administration.
• Information Technology Staff – Initial demographic data feed and periodic updates.
• Employees – Participation in wellness programs (scheduling; viewing transcripts and individualized insurance qualifying activities; uploading qualifying documentation; communicating with Wellness/Benefits/CHP/Employee Clinic Staff) and access to their personal data.

• CHP Health Advocates – Integration of services and employee engagement.
• Employee Clinic Staff – Integration of services: labs, biometrics, preventative screenings.

Project Details

• Reference ID: 26-8653
• Department: Procurement Services
• Department Head: Sandra Srnka (Division Director)

Important Dates

• Questions Due: 2026-07-17T21:00:07.592Z
• Pre-Proposal Meeting: 2026-07-01T14:00:00.000Z — PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112

Evaluation Criteria

• Summary —

  As requested by the Human Resources Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services, or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

  
  Collier County Government is soliciting proposals from qualified vendors for the provision, implementation, and ongoing support of a fully customizable and comprehensive Wellness Engagement Platform. This platform will be utilized by the County’s Wellness Team to administer, manage, and enhance the employee wellness program across all Constitutional agencies.

  
  The platform must support the tracking and reporting of two primary pathways:

  1. Insurance Qualifying Process – Preventive screenings, laboratory work, biometrics, and both individual and group wellness education. 2. Employee Health Reimbursement Account (HRA) – Insured employees may earn up to $300 annually in Healthy Bucks by participating in various Wellness sponsored activities.

  2. Employee Health Reimbursement Account (HRA) – Insured employees may earn up to $300 annually in Healthy Bucks by participating in various Wellness sponsored activities.

• Important Instructions for Electronic Submittals —

  The County of Collier, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Timeline —

  Release Project Date:	June 24, 2026
  Pre-Proposal Meeting (Non-Mandatory):	July 1, 2026, 10:00am PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112
  Question Submission Deadline:	July 17, 2026, 5:00pm
  Proposal Submission Deadline:	July 24, 2026, 3:00pm

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Project Contact —

  Emily Jackson

  Procurement Strategist I

  3295 Tamiami Trail East

  Naples, FL 34112

  Email: emily.jackson@collier.gov

  Phone: (239) 252-8947

• Procurement Contact —

  Emily Jackson

  Procurement Strategist I

  3295 Tamiami Trail East

  Naples, FL 34112

  Email: emily.jackson@collier.gov

  Phone: (239) 252-8947

Submission Requirements

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood, and agree to the terms in this solicitation and that I am authorized to submit this response on behalf of my company. I certify that all the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or duly authorized representative. The corporate address and state of incorporation must be shown below the signature.* (required)
• I certify that all documents have been executed by an authorized agent on behalf of the company. (required)
• Request for Proposal (RFP) Instructions Form (required) —

  Request for Proposal (RFP)  Instructions have been acknowledged and accepted.

• Collier County Purchase Order Terms and Conditions. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

• Insurance Requirements (required) —

  Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommended Award.

• Proposal Submittal (required) —

  Please submit a proposal per Evaluation Criteria outlined in Solicitation.

• County Required Forms
• Vendor Declaration Statement (Form 1) (required)
• Conflict of Interest Certification (Form 2) (required)
• Immigration Certification (Form 3) (required)
• Local Vendor Preference Form 4 and Business Tax Receipt (if claiming) (required) —

  Include the completed form a copy of the business tax receipt. 

• Reference Questionnaire (if applicable Form54)
• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• Certificate of Authority to Conduct Business in State of Florida (sunbiz.org)* (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal. All the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or a duly authorized representative. The signatory must appear on Sunbiz, if not, attach a Resolution or Certificate of Authority. 

• W-9 Form (required)
• Signed Addendums (If Applicable)
• Miscellaneous Documents
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.