Active SLED Opportunity · CALIFORNIA · WEST SACRAMENTO CAPITAL PROJECTS - CONSTRUCTION
AI Summary
The City of West Sacramento invites bids for installation of PPE extractor units at three fire stations, including plumbing, electrical, equipment installation, permitting, and restoration. Contractors must hold a California Class B license and comply with prevailing wage laws. Bids due May 13, 2026, with a pre-proposal meeting on April 23, 2026.
The City of West Sacramento is accepting sealed responses for West Sacramento Fire Department PPE Extractors to be received no later than Wednesday, May 13, 2026 at 2:00 pm.
The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full
West Sacramento is a vibrant riverfront community centrally located in Northern California. West Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.
Bids will be opened publicly and read aloud at the time and date established in the invitation to Bidders. Bid Summaries may be made available to Bidders after the Bid Date.
The City reserves the right to accept or reject any and all Bids for a period of sixty (60) days after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn during that period, except pursuant to Public Contract Code section 5102, et seq. 1751480.1 7203-001
The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, or conditional bids.
Before a Bid is considered for award, the City may, in addition to the Experience & Qualifications form included in the Bid documents, require a Bidder to submit a statement of facts and detail as to its business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the bidder’s Subcontractors) is not sufficiently qualified for the work Bid upon and, therefore, justifies such rejection.
The award of the Contract, if it is awarded, will be to the lowest responsive, responsible Bidder whose Bid complies with the requirements set forth herein.
The issuance by the City of a notice to the successful Bidder of the award of the Contract (“Notice of Award”) shall be deemed the Award of Contract.
The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.
The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full
PROJECT DESCRIPTION
Provide all labor, materials, and services necessary to install Owner-furnished PPE extractor units at Fire Stations 42, 43, and 44 as fully operational and code-compliant systems.
Work includes plumbing, electrical, utility connections, equipment installation, demolition, permitting, testing, and commissioning.
OWNER-FURNISHED EQUIPMENT
The City will furnish three (3) PPE extractor units (one per station):
Circul-Air 35 lb. Capacity Pro Express Soft Mount Extractor (Model CACSM-35-PRO)
Delivery and Coordination
The City will coordinate procurement and delivery.
The Contractor shall:
Once delivered and accepted at site, equipment shall be the responsibility of the Contractor.
CONTRACTOR LICENSE REQUIREMENT
The Contractor shall possess a valid California Class B General Building Contractor license at the time of bid opening and throughout the Contract duration. Subcontractors performing plumbing or electrical work shall hold appropriate specialty licenses.
GENERAL SCOPE OF WORK
Contractor shall provide a complete, turnkey installation at each facility.
Contractor shall include all labor, materials, and modifications required to provide fully functional PPE extractor systems including all labor, materials, and modifications required based on the Contract Documents, manufacturer requirements, and site conditions.
FIELD VERIFICATION
The Contractor shall verify all existing conditions, utilities, routing, structural conditions, and site constraints prior to bid and prior to construction. Failure to perform adequate field verification shall not be grounds for additional compensation. No additional compensation will be provided for conflicts with existing conditions that could have been identified through reasonable investigation.
PLUMBING WORK
The Contractor shall install domestic hot and cold water piping and connect PPE extractors to a code‑compliant sanitary drainage system. Drain system shall be minimum 2‑inch diameter or as required by code and capable of handling discharge without backup or overflow. Contractor shall include all modifications, extensions, and upgrades required to provide a complete and compliant system. All work shall comply with the 2025 California Plumbing Code, and local amendments.
ELECTRICAL WORK
The Contractor shall provide dedicated electrical circuits and connect PPE extractors to existing panels, including all conduit, wiring, disconnects, breakers, and required upgrades to ensure adequate capacity. Contractor is responsible for verifying panel capacity and including all upgrades required for a complete installation. All work shall comply with the 2025 California Electrical Code (CEC), and local amendments.
Equipment Installation
Place, anchor, and level equipment; provide vibration control; and complete all utility connections.
Manufacturer Requirements
Install equipment in accordance with manufacturer requirements, including:
Testing and Commissioning
Test all systems, perform startup, and demonstrate operation to City staff. Systems shall be fully operational at completion.
Permitting
Contractor shall obtain all required permits and inspections and achieve final approval.
Demolition and Restoration
Contractor shall remove and dispose of existing materials as required and restore all disturbed areas to equal or better condition as determined by the City.
SITE-SPECIFIC REQUIREMENTS
Fire Station 42
Contractor shall:
Facility is served by an on-site septic system. Contractor shall include all work necessary to ensure continuous operation, connect to, and maintain functionality of the existing septic system. Bypass pumping, if required, shall be included.
Add Alternate 1.1 – Fire Station 42 Awning
Furnish and install a complete awning system, including all structural supports, anchorage, hardware, design (if required), and permitting.
Awning shall not exceed 10 feet by 12 feet. Final size and location subject to City approval.
Awning shall comply with the 2025 California Building Code, including wind load requirements.
Fire Station 43
Contractor shall coordinate final equipment location with the City.
Facility is served by the municipal sanitary sewer system.
Fire Station 44
Install PPE extractor at former ice maker location.
Utilize existing 2-inch sanitary drain and modify, extend, or replace as required to provide a complete and code-compliant system.
Facility is served by the municipal sanitary sewer system.
EXCLUSIONS / OWNER RESPONSIBILITIES
The following items are NOT exclusions and shall be included:
BASIS OF BID
This Contract is intended to provide fully operational PPE extractor systems at all three sites.
Contractor shall include all work required based on a reasonable review of the Contract Documents, manufacturer requirements, and site conditions.
No additional compensation will be provided for work necessary to achieve a complete and functional installation.
Award of Contract
The City reserves the right to award the Contract based on the Base Bid alone or the Base Bid plus any combination of Additive Alternate Bid items, in any order, as determined to be in the best interest of the City.
Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.
Virtual Project Manager (VPM)
The City anticipates using an online cloud-based project management system to manage, assign, and coordinate specific tasks with the City's selected Contractor within the Scope of Work. By way of this section, the City reserves the right to utilize an online cloud-based project management system. By submitting a bid, bidder acknowledges and agrees that they are prepared to use the system, as may be required by the City. The City's specific system is Virtual Project Manager (VPM). VPM allows for paperless documentation and project administration. For more information on VPM, go to www.virtual-pm.com
[If there are special DBE requirements, use the following, if none, delete this entire section]
The Authority has set an x% Disadvantaged Business Enterprise (DBE) participation goal for this project.
Disposing of Organic Waste
Contractor shall maintain source separated organic waste and landscape debris from other waste generated during the course of the services provided to the City. Contractor shall haul all source separated organic waste to an Approved Organic Waste Recycling Facility that may include a compostable material handling operation or facility, a transfer/processing operation or facility, or a solid waste landfill that recycles organic waste.
Contractor shall keep a record of the amount of organic waste delivered to each Approved Organic Waste Recycling Facility. Records shall be provided to and on a schedule to be determined by the City. The records may include:
Procurement of Compost and Mulch
Definitions
“Approved Organic Waste Recycling Facility” means:
A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7;
A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or
A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.
“Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to Jurisdiction pursuant to a contract or other written agreement.
“Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges.
“Recovered Organic Waste Products”:means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility.
“SB1383”means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.
“SB1383 Eligible Compost and Mulch” means compost or mulch produced at an Approved Organic Waste Recycling Facility.
"Source Separated Organic Waste" means organic waste that is placed in a container that is specifically intended for the separate collection of organic waste by the generator.
It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).
A Proposer may submit Questions related to this RFP to the City through the City’s e-Procurement Portal at or before:
Friday, May 8, 2026 at 5:00 pm.
Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.
The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.
A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.
A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:
A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.
A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the Contract before execution.
If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.
Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all Proposers to submit evidence of proper licensure and certifications.
All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals and shall be open for review by the public to the extent required by the California Public Records Act, Government Code section 6254 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.
Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.
By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.
A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law. Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection. Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.
If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.
Please download the attached 2024 W9 form and upload a completed form.
Please state your company name and any related DBA's based on your California Secretary of State Filing.
The proposal must provide a written transmittal and offer of the responding firm in the form of a standard business letter. The Proposal Transmittal Letter shall reference and respond to the following subsections in sequence and attach corresponding documentation as required. Each proposal must meet the Proposal Transmittal Letter requirements and provide all required documentation. A Proposal Transmittal Letter is mandatory and failure to provide the information as required may result in the proposal being considered nonresponsive and rejected.
Please upload your complete vendor response here including all required forms into one (1) PDF document.
Proposals shall provide responses and documentation, as required, establishing that the responding firm has met the Mandatory Responding Firm's Qualifications Requirements (see Section XXX of Main RFQ Document in Attachments ) Any proposal which does not meet the mandatory requirements and provide all required documentation may be considered nonresponsive, and the proposal may be rejected.
Proposals shall provide the information found in XXX (referencing the subsections in sequence) to evidence the responding firm’s experience in delivering services similar to those required by this RFQ
Describe the operational or organizational approach to fulfilling the scope of work/ contract intent. (See section xxx of the Main RFQ Document found in #Attachments)
Please upload your complete response here including all required forms into one (1) PDF document
The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.
Please Upload Your Response Here, excluding your Cost Proposal.
Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.
Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs
Please enter your contractor license number for verification.
Proposer understands this project will be funded in whole or part by federal funds, including American Rescue Plan Act (ARPA) funds, and that the Proposer agrees to abide by any and all federal requirements including requirements specific to the use of ARPA funds as included in the Final Rule issued by the United States Treasury.
The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.
A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars. Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.
For all other proposers, the completed form is sufficient.
Vendors submitting responses on federally funded projects must register on SAM.gov and provide proof of registration.
On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov). Please supply SAM.gov Unique Entity ID number.
If you have applied for your SAM.gov registration, but have not yet been issued a SAM.gov Unique Entity ID number, please type "Applied." https://sam.gov/content/entity-registration
For proposers responding to federally funded projects exceeding $100k, please download the below documents, complete, and upload.
Federal Prevailing Wage Rates (Davis-Bacon Act)
This project is subject to the federal prevailing wage requirements of the Davis-Bacon Act and 23 USC 113. The applicable federal wage determination for this project is included in this solicitation and will be incorporated into the executed contract.
Contractors and subcontractors must pay all laborers and mechanics employed on the site of the work no less than the prevailing wage rates, including fringe benefits, as listed in the included wage determination. Prevailing wages must be paid for all hours worked on site.
Apprentices or trainees may be paid at approved apprentice rates only if they are enrolled in a bona fide program registered with the U.S. Department of Labor or a state apprenticeship agency recognized by the Department.
Contractors and subcontractors are required to pay covered workers weekly, submit weekly certified payrolls, and post the wage determination and Davis-Bacon poster (WH-1321) at the job site in a location accessible to workers.
The official source for federal wage determinations is the System for Award Management (SAM) website at: https://sam.gov/content/wage-determinations. Vendors may reference SAM.gov for additional information or future updates; however, the wage determination included in this solicitation governs this project unless modified by the City through written addendum.
The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.
Please provide the name, title and email address of the authorized contract signer.
Please provide the estimated value of this project. Please note that this should be the total value of the contract, including initial term, but not including any optional extensions.
Please confirm if you would like to state the estimated project value on the solicitation.
Does this solicitation require a virtual public bid opening?
Formal Invitations to Bid (ITBs) for public works or other procurements governed by the Public Contract Code must include a public bid opening. Bids must be opened at the time and place stated in the solicitation, and the opening must be accessible to the public (in-person or via a virtual option such as Microsoft Teams).
If you’re unsure whether your solicitation qualifies as a formal ITB or falls under PCC requirements, please check with Purchasing before proceeding.
If yes, please note that you will need to generate the Teams public-access link and paste into the timeline.
Please indicate if this has already been included in the fiscal year budget.
If this project is expecting to come in over the Council approved budget, please provide a general estimate of additional funding that may be needed.
Please provide the cost center (fund-activity-object code) intended to fund this project. Please note that this must be completed as we perform review of the solicitation and any legal costs related to review will also be billed to this cost center.
Please confirm this is an Invitation to Bid and award will be based solely on lowest price. All RFP and RFQ's should use the appropriate template.
Please indicate if the total project value is in excess of $5 million.
Please indicate the work that will be provided under this project.
Please select the contract template that best suits your funding source.
Please select the contract template that corresponds with your services and funding.
Please indicate any grant funding sources.
Please provide the name of any Grant funding that will be applied to this project and attach to the solicitation in Scope of Work
Please forward any Grant documentation to the Purchasing Manager.
Is this project subject to LAPM requirements?
Will this project use Federal Funds or provide a City Match to Federal Funds?
Please indicate any Grant Funds or funding requirements for this project.
Please advise if this is a Federally assisted Department of Transportation project, and subject to Disadvantaged Business Enterprise requirements.
Federally funded projects require bid advertisement.
Please confirm that the project must be advertised as required and ensure proof of publication is included as an the internal attachments in OpenGov to be saved to the procurement file.
Please note that an independent cost estimate must be completed for any Federal projects over $200k. Please save a copy of the independent cost estimate to the attachments page as an internal attachment.
Davis-Bacon Federal Prevailing wage rates are required on Federal projects and a copy of the wages must be attached to the solicitation at time of release. 10 days PRIOR to close date, you must check to see if the wages have been updated. If they have been updated, a new copy of the revised rates must be posted in an addendum and included in the contract before execution.
The payment of federal prevailing wage rates on federal-aid contracts is derived from the Davis-Bacon Act of 1931 and is prescribed by 23 USC 113. Contractors and subcontractors must pay laborers and mechanics employed directly upon the site of the work at least the locally prevailing wages (including fringe benefits) for the work performed.
Please confirm you will upload the applicable federal prevailing wage documents for inclusion in the solicitation.
The federal prevailing wage rates are available directly from the System for Award Management (SAM) Home Page at https://sam.gov/content/wage-determinations and may be uploaded to the attachments section of the solicitation or released as an addendum.
More information regarding Davis Bacon can be found below: https://www.dol.gov/agencies/whd/government-contracts/construction/faq
The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (2 C.F.R. § 200.321
The following affirmative steps must be taken to include and solicit small and minority businesses, women’s business enterprises, and labor surplus area firms?
Please indicate which steps will be taken and save all documentation.
Would you like one response document, or separate proposal and pricing documents? Please note that for sealed bids, cost proposals should be kept separate and can be opened at any time.
Please indicate if you would like to use the system electronic pricing table for costs to be completed by vendor and compared automatically. The system has the ability to auto tabulate for easy comparison and ensure there are no errors in manual calculations or copy and paste.
This is useful if you have items for comparison that can be organized by tasks, items, or any other comparable metric. Excel tables can also be uploaded using the system generated column formatting.
If you do not use the electronic pricing table, Cost proposal documents may be uploaded separately by Vendor and reviewed outside of the system.
Please confirm the type of Contract required for this project
Is this a Public Works project or project subject to prevailing wages?
CA prevailing wage applies to the “Construction, alteration, demolition, installation, or repair work done under contract and paid in whole or in part out of public funds” or a “public work.”
DIR web site: https://www.dir.ca.gov/public-works/publicworks.html
Will the bidder be required to upload a Bid Bond?
If so, additional language will populate related to use of Virtual Project Manager software.
Will this project be for landscaping services, janitorial services, or food service products? If so, additional language must be included in both the solicitation and subsequent contract to abide by SB1383 requirements.
Please list your proposal page limit in the following format:
twenty-five (25)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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