Willow Creek Subdivision Tree Removal

General work description: The City of Florissant Parks and Recreation Department is seeking qualified contractors to provide tree removal services within the Willow Creek Estates Subdivision. The project consists of the removal of designated trees, stump grinding, debris removal, and site restoration as specified herein.

Scope of Work:

The contractor shall provide all labor, equipment, materials, and supervision necessary to complete the following:

• Removal of trees identified by the City within the Willow Creek Estates Subdivision
• Stump grinding to a minimum depth of 6–8 inches below grade
• Removal of surface roots
• Removal and lawful disposal of all debris, including logs, limbs, and wood chips
• Restoration of disturbed areas, including backfilling with dirt to grade and seeding each area
• Traffic and pedestrian control as needed for safe operations

A tree inventory list and address will be provided as part of the bid documents (see Appendix A).

Contractor Requirements:

Bidders must:

• Be licensed and insured to perform tree removal services in the State of Missouri
• Provide proof of insurance as outlined in the bid documents, and listing the City of Florissant as "additional insured"
• Demonstrate experience with municipal or large-scale tree removal projects
• Comply with all OSHA safety standards

General Conditions:

• The contractor shall verify all site conditions prior to bidding
• All work must comply with local, state, and federal regulations
• The contractor is responsible for utility locates prior to excavation (Missouri One Call)
• Work hours shall be coordinated with the City
• The City must approve all trees prior to removal

Timeline:

• Work must be completed by September 30, 2026. 

Project Details

• Reference ID: 25-0249-PR
• Department: Parks and Recreation
• Department Head: Jimmy Kirincich (Director of Parks and Recreation)

Important Dates

• Questions Due: 2026-05-06T22:00:00.000Z
• Answers Posted By: 2026-05-07T22:00:00.000Z
• Pre-Proposal Meeting: 2026-04-16T15:30:00.000Z — 530 Baltic Dr, Florissant, MO 63031

Evaluation Criteria

• Pricing (40 pts)
• Technical Capability & Experience (30 pts)
• Schedule and Availability (30 pts)

Submission Requirements

• Proposal Requirements (required) —

  Did you read through and confirm that you met all of the proposal requirements including the sections:

  1. Instruction to Bidders
  2. General Conditions
  3. Special Provisions and Specifications
• Proposal Documents (required) —

  Please Upload your COMPLETE Proposal here.

• Proposal (without Cost Proposal) (required) —

  Please Upload your COMPLETE Proposal here. Upload fee proposal separately in the next step.

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Certificate(s) of Insurance (required) —

  Please upload your Certificate(s) of Insurance listing City of Florissantas additional insured. See attachments for insurance level requirements; these must be met. 

• Confirmation of Cost of Work (required) —

  The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions, Technical Specifications and Plans, which are on file at the Office of the Department of Public Works, City Hall, 955 rue St. Francois, Florissant, MO 63031, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

• Confirmation of Cost of Work (required) —

  The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.

• Rejection of Bids (required) —

  In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

• Authorized Representative (required) —

  Please enter the Authorized Representative's name here:

• Signaturer (required) —

  Please provide the name and contact information for the person who will sign the contract on behalf of your organization in the event you are awarded the bid. 

• Technical and Industry Knowledge/Experience (required) —

  Provide the size of your workforce. How many individuals do you plan for the City's project? Detail their qualifications, including years and type of experience, technical/industry knowledge and any certifications they hold.

• Schedule and Availability (required) —

  Upload in the question below, a timeline for completing the project including proposed phases and milestones as well as the total number of workers and work days needed to complete the project. Include the date you would be able to begin the project along with any and all contingencies. 

• Schedule and Availability (required)
• Confirmation of Understanding (required) —

  The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

  Please confirm:

• American Made Products (required) —

  Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

  Please confirm here:

• Payment (required) —

  Review “Special Conditions” section of bid documents for payment requirements. Certified payrolls must accompany monthly billing for approval.

  Please confirm you understand this statement:

• Invoicing (required) —

  Please confirm that all work invoiced through November 30, will be invoiced separately from all work provided after November 30.

• Confirmation of Non-Collusion (required) —

  Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

  By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

• References (required) —

  All Bidders must submit a minimum of three references.

  Example of information to be filled in :

  Name of Company 1:

  Contact Information 1:

  Name of Company 2:

  Contact Information 2:

  Name of Company 3:

  Contact Information 3:

• Work Authorization Program
• Participation in Work Authorization Program (required) —

  Bidders are informed that pursuant to Section 285.530 RSMo as a condition of the award of any contract in excess of five thousand dollars ($5,000), the successful bidder shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection to the contracted services.

  Each bid must be verified by the confirmation below, verifying participation in the "E-Verify" program administered by the Federal Government Department of Homeland Security. Documentation (pages 11-13 of the Memorandum of Understanding) must also accompany this bid.

  Please verify and confirm here:

• Work Authorization Affidavit for Business Entities (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• FEDERAL APPRENTICESHIP POLICY (required) —

  Per the section entitled “Federal Apprenticeship Policy,” please certify below the percentage of your workers that have satisfactorily completed an approved apprenticeship program for the type of work they will be performing.

  Example: 5%

• Bid Security —

  Each bid must be accompanied by a deposit of not less than 5% of the amount of the bid. The deposit shall consist of a certified check, cashier's check or a bid bond, payable to the City of Florissant or your bid will be rejected.

• Bid Bond Form (required) —

  Please indicate which form you will submit, Bid Bond, Certified checks or Cashier's Check

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of not less than 5%, payable toCity of Florissant, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanFriday, May 8, 2026 addressed to:

  City of Florissant
  Melanie Bringer
  955 Rue St Francois
  Florissant,MO63031

  Please have the Bidder Name, Contract Title ("Willow Creek Subdivision Tree Removal"), and Contract Number ("25-0249-PR") listed clearly on the outside of the envelope.

• Signaturer —

  Provide the name, title and contact information for the person who will be signing the contract in the event your organisiation is awarded the bid.

• Bid Security (required) —

  Will this solicitation require a bid security?

• What Type of Project will this be? (required)
• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into ProcureNow from an excel spreadsheet
  3. Seeking services for hourly rate schedules
• Separate Fee Proposal Upload (required) —

  If you are NOT using the Electronic Pricing Table option, will you want your bidder to separate a Price Proposal from the rest of their Response? You'll want to do this if you open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• References (required) —

  Will the vendor need to provide references?

• Initial Term (required) —

  What will be the initial term of this contract?

  Example: one year

• Initial Effective timeframe (required) —

  Please enter the initial timeframe of the contract.

  Example: December 1, 2021 through November 30, 2022

• Option to renew (required) —

  Please indicate how many options to renewal

  Example: two (2)