Active SLED Opportunity · ARIZONA · PINAL COUNTY EDUCATION SERVICE AGENCY
AI Summary
RFP by Pinal County Education Service Agency for safety and security window film and glass solutions. Seeking qualified contractors to provide products and installation services under a cooperative purchasing contract for public agencies nationwide. Proposal due by July 30, 2026.
1GPA is a non-profit national governmental purchasing cooperative that enables members nationwide to use existing contracts for procuring goods and services. If you are a vendor looking to offer your products and services to our extensive network of members locally and across the U.S., respond to this solicitation for an opportunity. This allows our members to efficiently and cost-effectively purchase from local and national vendors.
This Request for Proposal (RFP) aims to establish a contract with highly qualified contractor(s) to provide safety and security film applications for windows and glass as outlined in this solicitation for 1GPA Cooperative Members (Members) as needed.
1GPA allows public agencies to use existing contracts to purchase the goods and services they need from local and national vendors. Eligible members include school districts, charter schools, universities, colleges, cities, towns, municipalities, counties, states, local governments, the federal government, Native American communities, fire districts, and any other political subdivision.
All of our contracts are approved and awarded by means of 1GPA’s lead governmental agency. A Lead Agency is a well-established and well-respected government entity that facilitates the competitive bidding process by being a part of the process from start to finish. We issue, evaluate, and award our contracts in a collaborative effort. The Lead Agency contributes its expertise pertaining to the solicitation process to ensure compliance with applicable laws, regulations, and policies. The Lead Agency also provides Board/Council Approval for the award of contracts resulting from each solicitation.
Mary C. O’Brien Accommodation School/Pinal County ESA is the lead agency for this procurement.
This contract will replace current contract #23-12P Safety/Security Film Applications upon date of award.
Overall competitiveness, manufacturer discounts, labor rates, transparency of pricing, and the alignment with the scope of products and services will be considered.
Demonstrated understanding of the scope and work required and the ability of the Contractor to deliver quality products and services in a timely and professional manner, including the range of products and services offered, quality assurance processes, manufacturer authorizations, product documentation, and warranty support.
Experience, expertise and qualifications of the firm and key personnel in providing required products and services. References and previous experience with similar or like services as outlined in this RFP is also considered.
Understanding of cooperative purchasing, approach to timely and accurate usage reporting, ensuring staff understanding of the contract and promoting awareness of contract benefits to current and potential Members.
Overall responsiveness of the proposal and providing the required information at time of RFP submittal. The ability of the firm to accept the terms and conditions of this solicitation that will become the governing document of this contract will be considered.
Confirm your firm's full understanding of the instructions, terms, conditions and scope of work detailed within the RFP and the ability of the firm to comply with all terms, requirements and conditions of the resultant contract.
Provide the name, title, email address, and phone number of the person 1GPA should contact with questions regarding your firm's proposal.
Indicate the safety and security products, systems, and services your firm will offer under the contract resulting from this solicitation. Vendors are not required to offer all categories.
Upload a description of your firm's overall program offered, how your program aligns with the diverse needs of 1GPA Members and how it supports consistent, reliable products and services. Address how your offerings support varying security objectives and your firm’s approach to implementation and installation.
Upload a description of your firm’s quality assurance and quality control processes used to provide consistent project outcomes, including corrective actions followed by your firm.
Upload documentation demonstrating your firm's authorization to sell, install, and service the products offered under this solicitation. Manufacturers may provide documentation identifying their firm as the manufacturer in lieu of an authorization letter.
Upload manufacturer Technical Data Sheets (TDS) or equivalent product documentation for each product offered, including product specifications, preparation instructions, storage and handling requirements, installation methods, cleaning and care instructions, certifications, and manufacturer warranties.
Upload available third-party laboratory test reports validating performance and compliance with applicable standards.
Provide your firm's warranty statement covering labor, workmanship, installation services, and any warranty administration or claims support offered.
Define normal business hours and non-business hours (emergency and after-hours) for services provided by your firm, scheduling capabilities, and response times to routine and emergency service calls.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Provide a statement of your firm’s history and years of experience in providing products and services consistent with the scope of work for this solicitation.
Upload an explanation of the training requirements and continuing education requirements for personnel performing installation services and how this is monitored.
Upload a list or provide copies of current licenses and certifications held by the firm and/or key personnel.
Upload resumes or biographical statements for key personnel responsible for supporting the contract resulting from this solicitation. Identify each individual’s roles and relevant experience related to the products and services offered.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload. This document will be held confidential.
Upload a copy of your firm’s registration with the Corporation Commission. If your firm is registered in multiple states, you may upload a list that includes the states and registration numbers.
Confirm your firm's understanding that 1GPA is a national purchasing cooperative that provides eligible public agencies (Members) with access to existing competitively awarded contracts across a broad range of commodities and services. Members may utilize any 1GPA contract on an as-needed basis to meet their procurement needs. Cooperative purchasing is intended to streamline procurement while providing Members with access to quality products and services at competitively awarded pricing.
Describe the process your firm will use for sales tracking and usage reporting as outlined in the Uniform Terms and Conditions, Paragraph 3(C): Contract Administration and Operations, item G through J of the RFP. Include the methods and tools used to track purchase order activity and maintain accurate and up-to-date usage reporting within our vendor portal.
Describe your firm’s method for communicating contract terms, requirements and benefits to internal staff as well as your approach to educating current and prospective Members about contract benefits.
Confirm your firm's understanding that the 1% 1GPA administration fee shall be included in the net price. Contractor shall not add the administration fee to approved contract prices.
Please download the below excel spreadsheet, complete, and upload.
Please download the below excel spreadsheet, complete, and upload.
Please download the below excel spreadsheet, complete, and upload.
Please download the below excel spreadsheet, complete, and upload.
Upload any additional cost information you wish to submit with your firm’s proposal. Price lists and catalogs may also be uploaded here.
Please download each of the required forms, complete in full and upload in the correct order. OpenGov does not check for accuracy of uploads.
Please download the below documents, complete, and upload.
Upload your company logo in either a .jpg or .eps format.
Provide a 1–2 sentence introduction to your company that is tailored specifically to the products and/or services that will be included under this contract. This introduction will appear on our exclusive Member Portal if awarded and should clearly describe the offerings available through this contract, helping Members quickly identify what is included without confusion about unrelated services.
Indicate the public sectors your firm serves or is capable of serving under the resulting contract.
You may also upload a short (1-2 minutes or less) introductory video if desired here.
Will this solicitation require a bid bond?
Would you like to have offerors respond to an electronic pricing table through OpenGov?
Choose if:
A. To compare market basket pricing
B. For minimum percentage of discount from a set list of manufacturers
C. Seeking services for hourly rate schedules
D. Other fixed fees
If you are NOT using the Electronic Pricing Table option, will your want offerors to separate a Price Proposal from the rest of the response? You will do this if you want to open the proposals initially WITHOUT showing price,
Will there be an evaluation committee to review proposals and score them based on weights and multiple criteria?
Please select the correct options for this solicitation:
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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