ZM-RFQ-0107 - ASR Laptops Procurement

Procurement Narrative Description: Ipas intends to purchase the goods or services identified in Attachment A. Ipas expects to extend an award to a supplier that meets the listed specifications, can provide the good/service timely, and has a competitive selling price. Ipas reserves the right to award to more than one responding company. If an agreement is established as a result of this RFQ/RFP, supplier understands that quantities indicated in the specifications (Attachment A) are an estimate only and Ipas does not guarantee the purchase quantity of any good/service listed.Procuring Entity: This procurement will be made by Ipas Africa Southern Region (Ipas ASR), with offices in Malawi, South Africa and Zambia.Proposal Requirements: All Suppliers must submit their written proposal which contains an offer for all goods/services and options included in this RFQ/RFP. All information presented in the supplier quote/proposal will be considered during Ipas’s evaluation process. Failure to submit the information required in this RFQ/RFP may be treated as non-responsive. Suppliers are responsible for submitting offers, and any modifications, revisions, or withdrawals, to Ipas’s buyer by the time and date specified in the RFQ/RFP. Any offer, modification, revision, or withdrawal of an offer received by the buyer after the exact time specified for receipt of offers is late and may not be considered at the discretion of the buyer. The Supplier’s proposal shall include the following: a. Full legal name of supplier b. Any other name under which the supplier does business c. Mailing and street address, city, province/state, and postal code d. Phone number e. Company website f. Company profile g. Manufacturer’s authorization certificate h. Contact Person and Title i. Contact Phone number j. Contact email address k. Date of submission l. Validity period of quote/proposal m. Technical description of goods/services on offer n. Details supporting how the proposed good/services meets and satisfies the requirements o. Pricing p. Delivery lead time q. Warranty coverage (if applicable) r. Installation (if applicable) s. References or Past Performance including contact information when needed for evaluation of supplierForms: Suppliers must record their pricing utilizing the format found on Attachment B. Suppliers must sign the offer in pdf/DocuSign format submitted and sent electronically via the Ipas Procurement Portal.Questions Concerning the RFQ/RFP. All questions in regard to this RFQ/RFP are to be directed to Ipas’s Buyer notated on the cover page of this RFQ/RFP by questions due date of 8th May 2026

Events & Timeline

Attachments

• RFQ_Laptops_Procurement.docx