Active Solicitation · DEPARTMENT OF VETERANS AFFAIRS
AI Summary
The Department of Veterans Affairs is conducting a Sources Sought Notice for portable air conditioning units. Interested vendors must demonstrate their status as authorized distributors of the OEM and provide product information that meets specified characteristics. Responses are due by July 13, 2026, at 10:00 AM. This notice is for market research purposes only and does not guarantee future contracts.
Sources Sought Notice Sources Sought Notice Page 5 of 5 *= Required Field Sources Sought Notice Page 1 of 5 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to obtain information from qualified sources with special interest relative to the North American Industry Classification Code (NAICS) 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. The Government will not pay for information received in response to this Sources Sought, nor will the Government compensate any respondent for any cost incurred in developing the information provided. This Sources Sought does not constitute a commitment by the Government. Information provided in response to this market survey will be used for informational purposes only and will not be released. Contractor participation is not a promise of future business with the Government. Requirement The VA Great Lakes Health Care System, Veterans Integrated Services Network (VISN) 12, Clement J. Zablocki VAMC is seeking authorized distributors to the Original Equipment Manufacturers (OEM) the equipment listed below. The VAMC is seeking businesses who are authorized distributors of equipment under NAICS 333415 and Product Service Code (PSC) of 4120. To qualify as a small business seller your company must meet the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii). Item Qty Unit Description 0001 50 Ea Portable Air Conditioning Units Portable Air Conditioning Units must meet the salient characteristics below: Quiet enough that it can be used in conference rooms or during doctor s meeting with patients Cooling Capacity of at least 12000 BTUs Ability to cool a room approximately 400 ft² in size Ability to plug into a standard 120v outlet Input Cord Length of at least 6 feet Wheels Commercial-Grade Components for Reliable Performance Ability to vent out of window or into an exhaust duct Flexible exhaust vent included It is the responsibility of the interested source to demonstrate to the government the interested party is an authorized distributor of the Original Equipment Manufacturer. In addition to confirming status as an authorized distributor of the OEM you must include the following information: Company name, address, point of contact, SAM.gov UEID and email address. Size status and representation/s of the company (i.e., Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.). Any SDVOB or VOSB must be certified. Is the company considered a small business under the NAICS code 333415? Product information showing proposed products meets the salient characteristics. Country of manufacture of proposed products. If the company has a current federal contract, are the products being offered available on the contract? Questions should be sent to Rebecca Picchi at Rebecca.picchi@va.gov. Responses to this sources sought must be received no later than July 13, 2026 at 10:00am. As a reminder, this is a Sources Sought announcement only. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government. Interested vendors are reminded that in accordance with FAR 4.1102(a) Offerors and quoters are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Registration is available at www.sam.gov.
4120--PORTABLE AIR CONDITIONERS AP: 36C252-26-AP-3249 PR: 578-26-3-6969-1200 is a federal acquisition solicitation issued by DEPARTMENT OF VETERANS AFFAIRS. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.
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