Forensic Health Program

Solicitation No.

DHA_FHP2026RFI

Notice Type

Sources Sought

Set-Aside

No Set aside used

Posted Date

June 12, 2026

Response Deadline

June 23, 2026

NAICS Code

541512AI guide

PSC / Class Code

DA01

Contract Code

97DH

Issuing Office

DHA ENTERPRISE MED SUPPORT EMS-CD

Sub-Agency

DEFENSE HEALTH AGENCY

Agency

DEPT OF DEFENSE

Primary Contact

William Vallee

City

FORT SAM HOUSTON

State

TX

ZIP Code

78234

AI Product/Service

both

The current paper-based system for storing forensic healthcare records at Military Treatment Facilities (MTFs) presents significant legal, operational, and privacy risks. The lack of a secure, compliant, and centralized electronic platform hinders efficient record management, risks patient privacy, and impacts overall care coordination. While forensic healthcare records are a subset of patient health records, Department of Defense Instruction (DoDI) 6040.45 (DoD Health Record Life Cycle Management) dictates that Sexual Assault Forensic Examination (SAFE) reports must not be integrated into any component of the standard DoD Electronic Health Record (EHR) (e.g., MHS Genesis). Furthermore, the DOJ National Protocol for Sexual Assault Medical Forensic Examinations (Third Edition, 2024) mandates that the complete medical forensic record be maintained separately to limit the disclosure of unrelated information and preserve strict confidentiality. The primary objective is to acquire a secure, compliant Commercial Off-The-Shelf (COTS) solution that strictly segregates forensic records from the main DoD HER (MHS Genesis). The proposed solution must ensure adherence to all applicable federal and military legal mandates (including Federal Rules of Evidence Rules 705, 902(13), 902(14), and 28 CFR § 115.121) while streamlining the creation, storage, and retrieval of forensic documentation. Please see attached RFI for full information for this posting.

1. June 12, 2026Posted Date
2. June 23, 2026Proposals / Responses Due