PROPOSALS FOR PROVIDE ACCOMMODATION AND CONFERENCE FACILITY FOR THE AMERICAN SPACES WORKSHOP - COLOMBO, SRI LANKA

AI Summary

The U.S. Embassy in Sri Lanka is seeking proposals from five-star hotels to provide accommodation and conference facilities for the American Spaces Workshop in Colombo from April 19-25, 2026. Priority will be given to U.S.-branded hotels. Proposals are due by March 10, 2026, and must comply with specific requirements, including registration in the SAM database.

Contract details

Solicitation No.: PR15856477
Notice Type: Solicitation
Posted Date: February 23, 2026
Response Deadline: March 10, 2026
NAICS Code: 721110 AI guide
PSC / Class Code: V231
Issuing Office: U.S. EMBASSY COLOMBO
Sub-Agency: DEPARTMENT OF STATE
Agency: DEPARTMENT OF STATE
Primary Contact: Pradeep Perera
City: WASHINGTON
State: DC
ZIP Code: 20520
AI Product/Service: service

Description

Dear Prospective Offeror,

The U.S. Embassy in Sri Lanka invites proposals from five-star hotels to provide accommodation and conference facility for the American Spaces Workshop to be held in Colombo, Sri Lanka, from April 19-25, 2026. Priority will be given to U.S.-branded hotels.

Please refer the attached file for details of scope of service

Requirements

Prices should be exempt from VAT and SSCL
Payment will be processed within 3–4 weeks following satisfactory completion of the conference.
Offerors must comply with the National Defense Authorization Act (NDAA)
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102 for offers over $30,000. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement

Quotation Due Date and Time: March 10, 2026, at 17:00 hrs Sri Lankan time.

Please email your quotation to the email address provided below on or before the due date and time.

The offeror must be the hotel property itself or the licensed management entity with direct contractual authority over the venue, conference facilities, and accommodation services. Quotations from third-party trading entities, brokers, agents, or event coordination companies will be deemed non-responsive and will not be evaluated

The U.S. Government intends to award a contract to the responsible company submitting the lowest-priced, technically acceptable offer. We plan to award a purchase order based on initial quotations without holding discussions, although we may engage in discussions with companies within the competitive range if necessary.

Contact:
Procurement Office
American Embassy
210 Galle Road, Colombo 3
Email: pererapd@state.gov

Key dates

February 23, 2026Posted Date
March 10, 2026Proposals / Responses Due

AI search tags

accommodation services conference facilities hospitality services event management

Frequently asked questions

PROPOSALS FOR PROVIDE ACCOMMODATION AND CONFERENCE FACILITY FOR THE AMERICAN SPACES WORKSHOP - COLOMBO, SRI LANKA is a federal acquisition solicitation issued by DEPARTMENT OF STATE. Review the full description, attachments, and submission requirements on SamSearch before the response deadline.