SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Santa Fe County seeks proposals for acquiring and implementing an Enterprise Resource Planning (ERP) system to support county operations. This RFP outlines the scope, procurement process, and contract terms for this IT services project.
RFP #2025-0370-CMO SANTA FE COUNTY REQUEST FOR PROPOSALS (RFP) Acquisition and Implementation of an Enterprise Resource Planning System (ERP) NM Commodity Code(s): 20810, 20851, 20857, 20868, 20871 RFP NO. 2025-0370-CMO July 28, 2025 RFP #2025-0370-CMO 2 I. ADVERTISEMENT ................................................................................................................................. 7 II. INTRODUCTION ................................................................................................................................... 8 A. PURPOSE OF THIS REQUEST FOR PROPOSALS .................................................................. 8 B. BACKGROUND ........................................................................................................................... 9 C. SCOPE OF WORK ..................................................................................................................... 10 D. INSURANCE REQUIREMENTS .............................................................................................. 14 E. DESIGNATED PROCUREMENT MANAGER ............................................................................. 14 F. DEFINITION OF TERMINOLOGY ................................................................................................ 15 III. CONDITIONS GOVERNING THE PROCUREMENT .................................................................. 17 A. SEQUENCE OF EVENTS .......................................................................................................... 17 B. EXPLANATION OF EVENTS ................................................................................................... 18 1. Issuance of RFP ......................................................................................................................... 18 2. Pre-Proposal Conference .......................................................................................................... 18 3. Acknowledgement of Receipt Form ......................................................................................... 18 4. Deadline to Submit Additional Written Questions ................................................................. 19 5. Response to Written Questions ................................................................................................ 19 6. Submission of Proposal ............................................................................................................. 19 7. Proposal Evaluation .................................................................................................................. 20 8. Offeror Short List Identified .................................................................................................... 20 9. Oral Presentations / System Demonstrations .......................................................................... 20 10. Reference Calls .......................................................................................................................... 20 11. Final Offeror Selection ............................................................................................................. 20 12. Contract Negotiations................................................................................................................ 20 13. Contract Award......................................................................................................................... 21 C. GENERAL REQUIREMENTS ................................................................................................... 22 1. Acceptance of Conditions Governing the Procurement ......................................................... 22 2. Incurring Cost ............................................................................................................................ 22 3. Prime Contractor Responsibility ............................................................................................. 22 4. Subcontractors ........................................................................................................................... 22 5. Amended Proposals ................................................................................................................... 22 6. Offerors' Rights to Withdraw Proposal .................................................................................. 22 RFP #2025-0370-CMO 3 7. Proposal Offer Firm .................................................................................................................. 23 8. Disclosure of Proposal Contents ............................................................................................... 23 9. No Obligation ............................................................................................................................. 23 10. Termination ........................................................................................................................... 23 11. Sufficient Appropriation....................................................................................................... 24 12. Legal Review .......................................................................................................................... 24 13. Governing Law ...................................................................................................................... 24 14. Basis for Proposal .................................................................................................................. 24 15. Contract Terms and Conditions .......................................................................................... 24 16. Contract Deviations .............................................................................................................. 24 17. Offeror Qualifications ........................................................................................................... 24 18. Right to Waive Minor Irregularities ................................................................................... 25 19. Change in Contractor Representatives ............................................................................... 25 20. Notice ...................................................................................................................................... 25 21. County Rights ........................................................................................................................ 25 22. Right to Publish ..................................................................................................................... 25 23. Ownership of Proposals ........................................................................................................ 25 24. Electronic Mail Address Recommended ............................................................................. 26 25. Preferences in Procurement by Santa Fe County .............................................................. 26 26. Double-Sided Documents ...................................................................................................... 27 27. Living Wage ........................................................................................................................... 28 28. Proposal Errors ..................................................................................................................... 28 29. Licensure ................................................................................................................................ 28 30. Incorrect Proposal Information ........................................................................................... 28 31. Proposal of Alternate Services ............................................................................................. 28 IV. RESPONSE
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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