26RFP067 - eDiscovery Application

AI Summary

The City of Scottsdale seeks a cloud-based eDiscovery solution for managing electronically stored information in public records and litigation. The system will replace the current one and improve document processing efficiency and risk management. Proposals are due by July 23, 2026.

Opportunity details

Solicitation No.: 227887
Type / RFx: RFP
Status: Open
Level: city
Published Date: Invalid Date
Due Date: Invalid Date
NAICS Code: 541512 AI guide
Jurisdiction: City of Scottsdale
State: Arizona
Agency: City of Scottsdale

Description

The City Attorney’s Office seeks to procure a modern, cloud-based eDiscovery solution that enables end-to-end, defensible handling of electronically stored information (ESI) for both public records requests and litigation matters. The solution will replace the current eDiscovery system, which is nearing end of life, and will have both eDiscovery and litigation hold capabilities. The intent is to improve the speed, quality, and consistency of document intake, processing, review, analysis, and production, while reducing risk and total cost of ownership.

Commodity Codes

Commodity Codes: UNSPSC 81112001 Online data processing service: Service engaged in the creation, management, maintenance, or operation of online data processing systems or components UNSPSC 81112006 Data storage service UNSPSC 81112011 Database management software publishing: Publishing management software that enables book publishers to optimize their workflows, distribution, reporting, and more.

Events & Timeline

Status	Event Name	Location	Description	Dates	Mandatory
Ongoing	Open Date	Online Portal	Posting date for the Opportunity	Jun 11th 2026, 11:00 AM MST	N/A
Upcoming	Questions Due Date	Online Portal	Deadline to submit Questions	Jul 15th 2026, 2:00 PM MST	N/A
Upcoming	Public Opening	Teams	https://teams.microsoft.com/meet/233827793983756?p=gErvxR0tnqrkGxldn0	Jul 23rd 2026, 2:00 PM MST - Jul 23rd 2026, 2:15 PM MST	No
Upcoming	Close Date	Online Portal	Deadline for Submissions	Jul 23rd 2026, 2:00 PM MST	N/A

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Name	Type	# Files	Requirement
Proposal	File Type: PDF (.pdf)	1	Required
Proposal Signature Page (COS Form)	File Type: PDF (.pdf)	1	Required
Pricing Proposal (COS Form)	File Type: PDF (.pdf)	1	Required
Functional Features Worksheet	File Type: PDF (.pdf)	1	Required
General Disclosure Form (COS Form)	File Type: PDF (.pdf)	1	Required
Litigation Disclosure Form (COS Form)	File Type: PDF (.pdf)	1	Required
References (COS Form)	File Type: PDF (.pdf)	1	Required
Bidder Questionnaire Form(s) Company Information (COS Form)	File Type: PDF (.pdf)	1	Required
Bidder Questionnaire Form(s) Similar / Relevant Projects (COS Form)	File Type: PDF (.pdf)	1	Required
Optional Proposal - Confidential Information Redacted	File Type: PDF (.pdf)	1	Optional

Key dates

Invalid DatePublished
Invalid DateResponses Due

AI classification tags

ediscovery software cloud computing services litigation support services data storage services public records management legal services document review

Frequently asked questions

SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.