Actuarial Valuation Services

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a solicitation response for actuarial valuation services.

The County intends to use the results of this process to award a contract(s) or issuance of purchase order for the product(s) and or services(s) stated above.

Background

1. The County of Dane, Wisconsin, (the “County”) is inviting proposals for the purpose of selecting an actuary firm to assist the County in the valuation of other post employment benefits (OPEB) as defined in Statement 75 of the Government Accounting Standards Board. (the “Actuary”).

2. The County is required to determine the actuarial accrued liability and the annual required contribution every two years with an interim report required between each biannual valuation. The most recent full valuation was completed for the year ended December 31, 2024 with an interim report completed for the year ended December 31, 2025.

3. The contract resulting from this RFP will be administered by Dane County, Department of Administration, Controller’s Office.

4. This Request for Proposal (RFP) is issued on behalf of Dane County by the Purchasing Division, which is the sole point of contact for the County during the procurement process. 

Project Details

• Reference ID: 2026-RFP-038-PR
• Department: Administration
• Department Head: Shelby Slaven (Director)

Important Dates

• Questions Due: 2026-05-19T21:00:00.000Z
• Answers Posted By: 2026-05-26T21:00:00.000Z

Evaluation Criteria

• Firm Overview (10 pts) —
  1. Describe the firm’s organization and size (local, regional, national or international) in relation to providing Actuarial Services. 
  2. State the location of the office from which this engagement will be serviced and the range of activities performed at that office.
• Firm Experience (10 pts) —
  1. Describe your firms experience as an actuary. 
  2. Please indicate any current or past engagements with local governments in the valuation of pensions or OPEBs. 
  3. Describe the firm's experience working with Wisconsin public employers, if any, and explain any state- or region-specific considerations.
  4. List at least three comparable projects completed within the last five years involving:
     1. County or local government valuations of pensions or OPEBs
     2. Retiree health or related post-employment benefit plans
     3. GASB reporting requirements
• Scope of Services (15 pts) —
  1. Describe your understanding of the County’s need for actuarial valuation services related to OPEB liabilities, expenses, and disclosures.
  2. Describe any assumptions you would expect the County to provide and any assumptions your firm would recommend developing or reviewing.
  3. Describe your availability to present results to County staff, committees, or governing bodies and answer questions after report issuance.
• Project Approach (15 pts) —
  1. Describe your approach to the valuation of the County’s OPEBs. 
  2. Explain how your firm ensures compliance with applicable GASB standards and actuarial standards of practice.
• Staff Qualifications (10 pts) —
  1. Provide resumes describing the educational and work experiences for each of the key staff who would be assigned to the project. 
  2. Identify the staff person who will serve as manager and primary contact for the County.
  3. Education, position in the firm and years of experience are key factors to be considered.
• Cost (40 pts)
• Local Vendor Preference (5 pts)

Submission Requirements

• RFP DOCUMENT UPLOADS
• Single Proposal Submission (required) —

  Only 1 proposal is allowed to be submitted per Vendor Account. This means if you are submitting multiple proposals, you must follow the instructions set forth within the Section 2.2 RFP Guidelines and Overview - Multiple Proposals & Acceptance. 

  It is understood that if multiple proposals are uploaded using 1 vendor account, the entire submission will be subject to disqualification. 

• RFP Response Document - Upload your Proposal (required) —

  Please DO NOT include Cost information in this section.

• Vendor References (required) —

  Vendor must include in their proposal, a list of organizations, including points of contact (name, address, and telephone number), with similar governmental engagements out of the office to be assigned this engagement, which can be used as references for work performed in the area of service required.

• RFP Response - Supplemental Document Upload —

  Upload any additional or required information documents that supplements this solicitation.

• RFP Cost Proposal Document - Upload Cost Proposal (required) —

  Pricing shall be inclusive of all labor, delivery costs and other expenses necessary to provide product in accordance with the specifications and terms and conditions of this bid document and your proposal.

   

   

   

   

• RFP Cost Proposal - Supplemental Document Upload —

  If applicable, upload any documents providing further clarification of the submitted pricing from the Pricing Table. This is not required.

• W9 Upload (required) —

  Upload your company's W9 form.

  NOTE: The W9 is required to be signed within the past 12 months

• VENDOR INFORMATION
• Local Vendor Preference (required) —

  Select a Local Vendor Preference:

  Vendors located within Dane County automatically receive five points toward the evaluation score.

  Vendors located within the counties adjacent to Dane County (Columbia, Dodge, Green, Iowa, Jefferson, Rock, Sauk) automatically receive two points toward the evaluation score.

  Vendors located outside of Dane County and the 7 counties adjacent to Dane County would choose "No Preference".

  NOTE: A post office box address does not qualify as an established place of business.

• Fair Labor Practice Certification (required) —

  Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?
  
  If yes is answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.

  Additional information about the NLRB and WERC can be found using the following links:
  www.nlrb.gov and http://werc.wi.gov.

• Designation of Confidential and Proprietary Information (required) —

  Please specify what information you wish to designate as confidential and proprietary. Please identify section/ pages/ topic /documents, etc.

  NOTE: Pricing sections cannot be designated as confidential and proprietary.

  If nothing will be designated, simply type "None" in the section below.

• Did you attend the mandatory vendor conference? (required)
• Did you attend the mandatory vendor conference? (required)
• RFP ADDENDA
• I understand that if any addendum is issued I will have to acknowledge the posted addendum. (required)
• If an addendum is posted after I have submitted my proposal response and the resulting addendum requires action to be taken either in the Specification Section or Pricing Section, I understand that: (required) —

  1. I will have to unsubmit my proposal response.

  2. I will have to acknowledge the posted addendum.

  3. I will have to take action in responding to the changes on either the Specification Section or Pricing Section.

  4. I will then have to resubmit my proposal response.

  Further instructions on addendum(a) postings can be found here.

• SIGNATURE DECLARATION
• RFP Solicitation Response Declaration (required) —

  In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

  Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

  I have read and understood the entire document.

  I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

• Signed on: (required) —

  Write in month, day, year and city/state in which the submission occurred.
  Example: June 27, 2025 in Madison, WI

• Electronically signed by: (required) —

  Provide First Name, Last Name and Title

• What is the MUNIS ORG & OBJECT code and available funds for this project? (required)
• Purchase Description
• How soon do you desire to OBTAIN the requested products/services? —

  Enter a specific date

  Figure 2 months minimum for RFB,

  Figure 6 month minimum for RFP from posting date

• Do you need this solicitation posted sooner than three weeks from now? —

  The typical lead time from intake to solicitation posting is 3-6 weeks depending on whether it's an RFP or RFB and complexity of the solicitation.

• Justification for Rush Request —

  Please provide desired posting date and justification for rush request

• What is the anticipated cost for this solicitation? (All Applicable Terms Combined)
• Via contract or a bid, is there an existing vendor currently providing these goods/services?
• Please state the current Contract # or Bid #:
• Is a vendor conference desired for this project? —

  NOTE: All vendor conferences are defaulted to begin at 10:00 am. Select dates that you and other staff are available at 10:00 am.

• (Yes - Mandatory on Site) List all dates that necessary staff are available to host the vendor conference:
• (Yes - Mandatory on Site) Provide address for vendor conference: —

  Include any other specific details such as Room #, directions, etc.

• (Yes - Optional on Site) Provide address for vendor conference: —

  Include any other specific details such as Room #, directions, etc.

• (Yes - Optional on Site) List all dates that necessary staff are available to host the vendor conference:
• (Yes - Mandatory Virtual) List all dates that necessary staff are available to host the vendor conference:
• (Yes - Optional Virtual) List all dates that necessary staff are available to host the vendor conference:
• Who will be evaluating this solicitation? —
  • If this is an RFB, provide name of one evaluator
  • If this is an RFP, provide names of three evaluators minimum. If evaluator is outside of the County, provide email address also.
• Pricing table required? —

  Always select "Yes" unless this is a Highway WisDot Design Project

• External Pricing Document?* —

  Is an external pricing document being used?