SLED Opportunity · TEXAS · CITY OF IRVING
AI Summary
City of Irving requests bids for digitizing approximately 100 cubic boxes of paper records into electronic files for multiple departments. Electronic bid submission is encouraged. The contract award depends on vendor responsiveness.
Addendum 1 is issued to modify, clarify, explain, or correct the original solicitation and to answer questions and is hereby made part of ITB 037D-26. The City of Irving is requesting bids for assistance in digitizing paper records to electronic files for multiple city departments. At the time of the bid request, we estimate approximately 100 cubic boxes (10 x 12 x 15”) of documents to be digitized initially. The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic bidding will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated. --- Q&A --- Q1: If there are sticky notes on documents should they be moved to a blank area of the document or a blank page, or should the document be scanned with th sticky in place? A1: Please move any sticky notes to a blank area of the document or a blank page. Submitted: 1/15/2026 03:15:15 PM (CT) Q2: How quickly do you expect to award this contract? A2: It is the City's intent to award this contract as quickly as possible. The actual timeframe is dependent on the recommended vendor's responsiveness in providing insurance and other information necessary to the award process. Submitted: 1/15/2026 02:45:20 PM (CT) Q3: Are there any large format documents in the boxes? A3: No, there should not be any large format documents within the Housing department boxes. Future departments may require oversized/large format scanning. Submitted: 1/15/2026 02:43:23 PM (CT) Q4: Does Housing have more than the stated 100 boxes? A4: The department does have additional paper records, which they may wish to digitize after the initial records are digitized. Submitted: 1/15/2026 02:41:45 PM (CT) Q5: What will the chain of custody documentation look like? A5: The chain of custody form includes the City assigned box number, titles for each folder, and a table to document custody handling. Example form is provided as part of Addendum 1. Submitted: 1/15/2026 02:36:44 PM (CT)
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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