Active SLED Opportunity · FLORIDA · ALACHUA COUNTY
AI Summary
Alachua County seeks a qualified concessionaire to provide food and beverage services at the Sports and Events Center. The RFP requires management of concession stands, high customer service standards, and collaboration with County staff. Key evaluation criteria include experience, management qualifications, operational approach, and financial proposal. Pre-proposal meeting on 2026-05-21.
The Alachua County Sports and Events Center (ACSEC) seeks a qualified concessionaire to provide food and beverage services that enhance the visitor experience and support successful operations of this premier indoor sports and multi-use venue. The facility hosts a wide range of local, regional, national, and international events including youth and amateur sports tournaments, community activities, and a variety of special events.
Services include management and operation of permanent and portable concession stands, maintaining high standards of customer service, food safety, and cleanliness. The successful proposer will deliver diverse, appealing menu options at competitive pricing, optimize sales during high-volume events, and collaborate closely with County staff to ensure efficient operations aligned with venue policies.
Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.
Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.
Based on questions above, award points as follows:
Based on questions above, award points as follows:
Based on questions above, award points as follows:
Based on questions above, award points as follows:
Based on questions above, award points as follows:
Points Provided by Procurement.
Points Provided by Procurement.
Points Provided by Procurement.
The response must be submitted by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the Proposer. An authorized representative who is not an officer may submit the bid on behalf of the Proposer.
Proposer may use the County's template provided or an approved corporate resolution form from their agency.
Complete the Corporate Resolution form and upload.
All corporations, LLCs, limited and general partnerships, LLPs and LLLPs wishing to do business within the County must register and be active with the Florida Department of State, Division of Corporations at the following web site: http://www.sunbiz.org/
Failure to register and be active with the Florida Department of State may result in the bid being determined as non-responsive.
Upload your registered documents below.
Upload your W-9 form.
As a proposer, any document you submit to Alachua County may be a public record and be open for personal inspection or copying by any person. In Florida ‘public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 119.011, F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.
Answer NO if:
NO PART OF YOUR SUBMISSION IS EXEMPTION FROM FLORIDA PUBLIC RECORDS LAW
No part of the proposal submitted is exempt from disclosure under the Florida public records law, Ch. 119, F.S.
Answer Yes if:
ALL OR PART OF YOUR SUBMISSION IS CLAIMED BY YOU TO BE EXEMPT FROM FLORIDA PUBLIC RECORDS LAW AND YOU AGREEMENT TO INDEMNIFY AND DEFEND ALACHUA COUNTY
The following parts of the proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and legal justification - e.g., trade secret): ___________________________
By claiming that all or part of the proposal is exempt from the Florida public records law, the undersigned proposer agrees to protect, defend, indemnify and hold the County, its officers, employees and agents free and harmless from and against any and all claims arising out of a request to inspector copy the proposal. The undersigned proposer agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the County and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
I CLAIM THAT THAT THE FOLLOWING PARTS OF MY PROPOSAL ARE EXEMPT FROM FLORIDA PUBLIC RECORDS LAW AND AGREE TO INDEMNIFY AND DEFEND ALACHUA COUNTY
The following parts of the proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and legal justification - e.g., trade secret): ___________________________
Please designate what portion of your proposal, if any, qualifies to be exempt from inspection and copying.
By claiming that all or part of the proposal is exempt from the public records law, the undersigned proposer agrees to protect, defend, indemnify and hold the County, its officers, employees and agents free and harmless from and against any and all claims arising out of a request to inspector copy the proposal. The undersigned proposer agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the County and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
Upload your complete submittal with non-redacted information in a single pdf file.
If you select "Yes", answer No on SBE Options 2, 3, and mark N/A on SBE Option 4.
If you select "No" move to SBE Option 2.
Upload your Alachua County SBE Certificate.
If you select "Yes", answer No on SBE Options 1, 3, 4 and mark as N/A on SBE Option 5.
If you select "No" move to SBE Option 3.
Upload your Sub-Contractor(s) Alachua County SBE Certificate. If you are using more than one, combine and upload as a single pdf. file.
If you select "Yes", answer "No" on SBE Options 1, 2, and mark as N/A on SBE Option 4.
If you select "No" move to SBE Option 4.
If you selected "NO" on SBE Options 1, 2, and 3 complete SBE Option 4.
Proposer will not receive points if all work is to be performed by the Consultant and subcontractors are Non-Small Business Enterprise vendors. The consultant should complete Option 5 to demonstrate a good faith effort to utilize SBE subcontractors.
In accordance with the Alachua County Procurement Code, I have solicited and received responses from the following Alachua County certified SBE companies. (The SBE vendor’s response should be entered in the section below.)
Name of SBE Vendor Contacted: _________________
Date SBE was Contacted: _______________________
SBE Contact Name:____________________________
Phone #:_____________________________________
SBE Response when contacted: __________________
Do you meet the Alachua County Location Preference, found in Instruction to Proposers?
Provide your local address in Alachua County.
In accordance with §287.087, Florida Statutes
Do you certify that you meet the following:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under this proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.
Confirm that the submitting proposer has not been placed on any of the list's below:
Convicted Vendor List
Suspended Vendor List
Discriminatory Vendor List
Scrutinized List of Prohibited Companies
Federal Excluded Parties List
List all subcontractor's being utilized on this RFP, (NON-SBE) If no sub contractor are being utilized respond N/A
Name of Sub-Contractor: ______________________
Address:_______________________________
Scope of Work to be Performed: ____________
The Consultant shall designate a responsible agent and alternate as necessary, for all dealings, communications, or notices or contracts between the County and the Consultant by completing and returning this Responsible Agent Form. Any notice or communication to or from the responsible agent shall be deemed to be a communication to the Consultant.
RESPONSIBLE AGENT:
1. Include name, email, phone number
ALTERNATE RESPONSIBLE AGENT:
2. Include name, email, phone number
The proposer certifies that to the best of its/his/her knowledge or belief, no elected/appointed official or employee of the County is financially interested, directly or indirectly, in the purchase of the goods or services specified on this proposal. (Select yes, if there is no conflict of interest)
Upload your Request for Proposal documentation, in PDF format, with all required information and applicable documents in this section for review.
If you claimed exemption from Public Records, upload your redacted proposal here.
Did you review and complete all the required documents, attachments, addenda and questions and answers?
Does this project involve any software requirements, whether it's cloud-based or local?
Does the RFP need to be publicly advertised in the Local Newspaper?
Which Insurance will you need for this RFP?
Do you require Bid Bonds for this Solicitation?
Required for Projects over $100K and P & P bonds are required for Projects over $200K.
Example: two (2)
Example: two (2)
Please choose the following:
Option 1: Covers Annual / One Time Project (Includes Local Preferences)
Option 2: Covers A&E CCNA and No Local/SBE/GMW (Excludes Local Preferences )
Option 3: No Technical Scoring required
What type of Contract will this solicitation result in?
Do you need to include reuse of existing plans?
Does this solicitation require an oral presentation?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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