Active SLED Opportunity · FLORIDA · TAMPA INTERNATIONAL AIRPORT
AI Summary
Tampa International Airport seeks bids for annual supply and application of gold cypress blended mulch using blow-in or spray-in vehicles for landscaping maintenance. Contract term is Nov 2026 to Oct 2029 with renewal option. Pre-proposal meeting and key dates are provided.
The Authority is seeking Bids from qualified Respondents to provide and apply Mulch annually for blow-in or spray-in vehicle application to various landscaping locations at the Airport.
The Authority was created in 1945 and is an independent special district governed by the Hillsborough County Aviation Authority Act, Chapter 2022-252, Laws of Florida (Act). This Act provides that the Authority will have exclusive jurisdiction, control, supervision and management over all publicly-owned airports in Hillsborough County.
The Airport is a major economic driver for the Tampa Bay region and is the gateway to the west coast of Florida. The Airport is consistently ranked among the world’s most beloved airports, serving more than 25 million annual passengers with routes to more than 100 nonstop destinations. The Airport has received top awards at the state, national, and international level, including being ranked the #1 Large Airport in North America by J.D. Power in 2022 and 2023, as well as the #1 Large Airport in USA Today’s 10Best Readers’ Choice Awards in 2024. The Airport has now completed several projects in the largest construction program in its history with a major Main Terminal renovation, 66 shops and restaurants, a 1.4-mile automated people mover extending to a multi-level rental car facility, award-winning Express Curbsides for faster passenger drop-off and pick-up, a nine-story office complex and numerous new public art installations including a world-famous 21-foot pink flamingo sculpture in the Main Terminal. In late 2024, the Airport broke ground on a new 16-gate terminal, Airside D, which is expected to be completed in 2028.
The Airport is currently served by more than eighteen (18) commercial airlines operating from four (4) Airside Terminals: Airside Terminal A with sixteen (16) gates; Airside Terminal C with sixteen (16) gates; Airside Terminal E with thirteen (13) gates; and Airside Terminal F with thirteen (13) gates. During the Authority Fiscal Year ending September 30, 2025, the Airport served over twenty-five (25) million passengers and generated revenues totaling $483.1 million. The Authority expects to handle 24.5 million passengers in Fiscal Year 2026.
The Authority is a self-supporting organization and generates revenues from Airport users to fund operating expenses and debt service requirements. Capital projects are funded using bonds, short-term financing, passenger facility charges, State and Federal grants and internally generated funds. Although empowered to levy ad valorem property taxes, the Authority has not collected any tax funds since the early 1970s.
The background information provided in this Section is intended only to give prospective Respondents a brief familiarization with the Authority and the Airport. All Airport data provided as part of this Solicitation is for informational purposes only and should not be construed as a guarantee of business. The information shown herein has been obtained from sources considered to be reliable. However, the Authority and its Board, officers, employees, agents, and contractors are not liable for the accuracy of the information or for its use by Respondent. Respondent must examine and inspect this Solicitation and all its appendices, attachments, and exhibits to be knowledgeable of the requirements and terms and conditions. Respondent must independently evaluate circumstances and conditions that may affect its Bid and its ability to provide the required Work.
The Authority mission and vision statements, found on the Authority website at www.TampaAirport.com > Business & Careers > Business Opportunities > Suppler Resources> Working with Procurement, will serve as the platform to guide the Awarded Respondent in providing Work.
| Event | Date | Location |
|---|---|---|
| Award by Authority Board | 2026-10-01T13:00:00.000Z | Authority Boardroom - SkyCenter |
This Solicitation will in no manner be construed as a commitment on the part of the Authority to award a Contract. The Authority reserves the right to reject any or all Bids; to waive minor irregularities in this Solicitation process or in the Bids thereto; to re-advertise this Solicitation; to postpone or cancel this Solicitation process; to negotiate, select or procure parts of Services; to change or modify the Solicitation schedule at any time; to negotiate a Contract with another Respondent if a Contract cannot be negotiated with the Recommended Respondent; to reject a Bid from the lowest responsible, responsive Respondent whose Bid Amount is higher than the Authority approved budget or estimated project cost; and to make the award in the best interest of the Authority.
The minimum limits of insurance (inclusive of any amounts provided by an umbrella or excess policy) covering the Work performed pursuant to this Solicitation will be the amounts specified herein. To the extent it is used to meet the minimum limit requirements, any Umbrella or Excess coverage shall follow form to the Employer’s Liability, Commercial General Liability and Business Auto Liability coverages, including all endorsements and additional insured requirements. Any applicable Aggregate Limits in the Umbrella or Excess policy(ies) shall not be shared or diminished by claims unrelated to this Solicitation.
A. Mulch color must be gold cypress blended mulch.
B. Rubber Mulch will not be considered.
C. Mulch is to be free of chromated copper arsenate (CCA) wood preservative, pressure-treated woods, weed seed, and foreign plant material(s).
D. Mulch will conform with standards set by Mulch and Soil Council.
The Authority will award a Purchase Order to the lowest responsive, responsible Respondent; however, no award will be made until the Authority has concluded such investigations as it deems necessary to establish the responsibility of each Respondent in accordance with this Solicitation. The Authority reserves the right to reject the Bid of any Respondent who is determined to be non-responsive or non-responsible.
In addition, the Authority reserves the right to accept and award item by item and/or by group, or in the aggregate. After award, the Purchase Order will be issued to the Awarded Respondent. No award is binding until the Authority has issued the Purchase Order.
Authority Boardroom - SkyCenter is located on the fourth floor of the SkyCenter Office Building. Access to the Boardroom is through the SkyCenter Atrium by going to the fourth floor of the Atrium and then going to the north side of the Atrium where the Atrium meets the SkyCenter Office Building. The Boardroom is located to the left of the Authority receptionist counter.
Parking: Parking for the public to access SkyCenter is in the Economy Parking Garage. Respondent will follow signs to Economy Parking Garage. Once parked in the Economy Parking Garage, Respondent will access SkyConnect by taking the elevators located on Level 1 of the Economy Parking Garage. Respondent will then take SkyConnect to the Rental Car Center and exit SkyConnect. Turn right and follow the signs to SkyCenter.
Awarded Respondent will be paid based on Authority approved <hourly fees/rate> as specified in Article <5>, Fees and Payments, Attachment A, Sample Contract.
A Bid may be withdrawn by Respondent at any time prior to the Bid Deadline by submitting a request in writing to the Procurement Agent. Once the Bid Deadline has passed, a Respondent’s Bid may not be withdrawn, will remain valid for a period of one hundred and twenty (120) calendar days, and will be considered a binding offer. The submission of a Bid will be taken as prima facie evidence that the Respondent has familiarized itself with the contents of this Solicitation in its entirety.
Tampa International Airport.
Prior to Board award, the Respondent being recommended by the CEO to the Board (Recommended Respondent) will be required to execute the Contract. The Contract will be substantially similar to Attachment A, Sample Contract, and will incorporate the Recommended Respondent's Bid, any subsequent information requested from the Recommended Respondent by the Authority during the evaluation process, and any other mutually agreed upon terms and conditions.
The Authority will transmit the Contract to the Recommended Respondent for execution at least fourteen (14) calendar days prior to the scheduled Board meeting for selection and award. The Recommended Respondent agrees to deliver two duly executed original copies of the Contract to the Authority no later than seven (7) calendar days prior to the scheduled Board meeting.
Failure on the part of the Recommended Respondent to execute and return the Contract to the Authority by the required date may result in withdrawal of the Respondent being recommended for award<, forfeiture of the Recommended Respondent's Proposal Guaranty as liquidated damages,> and recommendation for award of the Contract to the next highest ranked, qualified Respondent.
Is a sample of the Annual Mulch Application Contract that will be executed by the Awarded Respondent and includes Exhibits that will be incorporated therein.
The Term of the Contract is detailed in Attachment A, Sample Contract, Article 4, Term. Refer to Attachment A, Sample Contract for specific provisions of the Contract relating to termination, renewals, rights and obligations and end of Term transition. The Authority does not guarantee work or any amount of service revenue to the Awarded Respondent during the Term of the Contract.
All costs associated with preparing and delivering a Bid in response to this Solicitation will be borne entirely by the Respondent. The Authority will not compensate the Respondent for any expenses incurred by the Respondent as a result of this Solicitation process.
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute Section 287.017, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list.
A Non-Mandatory Pre-Solicitation Conference will be held at the date, time and location listed in the Timeline. Questions relating to the Solicitation process will be answered at that time.
1. In-Person Attendance
The Non-Mandatory Pre-Solicitation Conference may be attended in-person at the location specified in the Timeline.
2. Microsoft Teams® Attendance
The Non-Mandatory Pre-Solicitation Conference may be attended via online meeting utilizing Microsoft Teams®. Online attendance information is provided in the Timeline.
Note: If a potential Respondent loses connection during the Pre-Solicitation Conference, that potential Respondent should immediately log back in to the online meeting site. If the potential Respondent is unable to log back in, they should contact the Procurement Agent.
The Awarded Respondent will be paid based on approved fixed unit prices for estimated cubic yards. Unit prices will be inclusive of all expenses and other costs incurred by Awarded Respondents in the provision of Work, including, but not limited to, costs for supervision, labor, equipment, materials, fuel, pick-up, carrying charges, and all other such charges to accommodate the Purchase Order requirements. Tax will not be included in unit prices. No price adjustments will be made during the Term of the Award.
This Solicitation will in no manner be construed as a commitment on the part of the Authority to award a Purchase Order. The Authority reserves the right to reject any and all Bids; to waive minor irregularities in this Solicitation process or in the Bids thereto; to re-advertise this Solicitation; to postpone or cancel this Solicitation process; to negotiate, select or procure parts of goods or Work; to change or modify the Solicitation schedule at any time; to award a Purchase Order to another Respondent if the Awarded Respondent does not agree to the terms and conditions of the Purchase Order or if the Awarded Respondent’s performance does not meet the requirements in this Solicitation; to reject a Bid; and to make the award in the best interest of the Authority. The Authority reserves the right to recover damages from any Awarded Respondent that does not perform after the award of the Purchase Order.
The minimum limits of insurance covering the Work performed pursuant to this Solicitation will be the amounts specified herein. Coverage will be provided for liability resulting out of, or in connection with, ongoing operations performed by, or on behalf of, the Awarded Respondent under this Solicitation or the use or occupancy of Authority premises by, or on behalf of, the Awarded Respondent in connection with this Solicitation. Coverage shall be provided on a form no more restrictive than ISO Form CG 00 01. Additional insurance coverage shall be provided on a form no more restrictive than ISO Form CG 20 10 10 01 and CG 20 37 10 01.
| Solicitation Specific | |
| General Aggregate | $1,000,000.00 |
| Each Occurrence | $1,000,000.00 |
| Personal and Advertising Injury Each Occurrence | $1,000,000.00 |
| Products and Completed Operations Aggregate | $1,000,000.00 |
A. Work will be performed only at the direction of the Vice President of Maintenance or designee. Authority may require deletions or additions to the Scope of Work, including short-term requirements for the performance of Extra Work. All such changes will be done by written Work Order, in a form acceptable to Authority and signed by the Vice President of Maintenance or designee. Upon receipt of an Authority approved written Work Order, Respondent will perform the Work or Extra Work. Extra Work will be performed at the unit price, for the applicable year, as submitted in Awarded Respondent’s Bid.
B. Provide a minimum of 1500 cubic yards of Mulch for annual application in landscape locations at Airport, as directed by Authority Maintenance Department staff.
C. Authority may increase or decrease amount of Mulch to be applied annually in landscaping locations at the Airport throughout the Term of award. Such changes will be at the unit price, for the applicable year, as submitted in Awarded Respondent’s Bid.
D. Apply Mulch with blow-in or spray-mulch vehicles only.
E. Apply Mulch at an estimated amount of two-inch (2”) thickness in landscape locations, where directed by Authority Maintenance Department – Landscaping Section staff.
F. Authority will provide staff to guide and ensure accurate and even application of Mulch in the appropriate landscaping locations. Awarded Respondent must adhere to directions given by Authority staff.
G. Application of Mulch in and around the Airport Main Terminal (George J. Bean Parkway) will be performed primarily during the hours of 7:00 a.m. to 4:30 p.m.
H. Authority will provide maintenance of traffic (MOT) when the application of Mulch may require lane closures.
I. Provide sample of Mulch to Authority Maintenance Department – Landscaping Section Superintendent thirty (30) days prior to the start of the annual application. Authority reserves the right to reject Mulch sample, throughout Term, if it does not comply with Section 3.1 Mulch Requirements above. Awarded Respondent is responsible for providing Mulch that complies with Section 3.1 Mulch Requirements at no additional costs to Authority.
J. Start annual application of Mulch on Monday, the week before the Thanksgiving holiday, and complete by Friday, the week before the Thanksgiving holiday, each year during the Term of award including the renewal period. The dates provided are subject to change at the Authority's discretion.
K. Any remaining portion of the cubic yards of Mulch not applied in landscape locations during the annual application of Mulch will remain the property of the Authority for use at its sole discretion. Authority Maintenance Department staff will indicate where remaining Mulch may be piled.
L. Awarded Respondent will not subcontract Work performed pursuant to Section 3.2 Mulch Application without the express written consent of the Authority’s Vice President of Maintenance or designee. All individuals performing Work are to be full-time or temporary employees of Awarded Respondent.
The Term of award will initally begin on November 1, 2026 and continue through October 31, 2029, and include one, two-year renewal option, unless terminated earlier as provided herein. The Authority will have the right to terminate the Term of Award with or without cause upon thirty (30) calendar days written notice to the Awarded Respondent. The Authority will compensate the Awarded Respondent for any goods received and accepted by the Authority and/or Work performed prior to such date of termination. The Authority does not guaranty Work or any amount of Work to the Awarded Respondent during the Term of Award.
A sample of the Authority Work Order form.
Conference Room SC4-C3 - SkyCenter is located on the fourth floor of the SkyCenter Office Building. Access to Conference Room SC4-C3 is through the SkyCenter Atrium by going to the fourth floor of the Atrium and then going to the north side of the Atrium where the Atrium meets the SkyCenter Office Building. Conference Room SC4-C3 is located to the right of the Authority receptionist counter.
Parking: Parking for the public to access the SkyCenter Office Building is in the Economy Parking Garage. Respondent will follow signs to Economy Parking Garage. Once parked in the Economy Parking Garage, Respondent will access SkyConnect by taking the elevators located on Level 1 of the Economy Parking Garage. Respondent will then take SkyConnect to the Rental Car Center and exit SkyConnect. Turn right and follow the signs to SkyCenter.
The five buildings designated as A, C, D, E, and F supporting passenger airline operations and connected to the Main Terminal through which passenger aircraft are loaded or unloaded.
The minimum limits of insurance are:
| Part One: | "Statutory" |
| Part Two: | |
| Each Accident | $1,000,000.00 |
| Disease - Policy Limit | $1,000,000.00 |
| Disease - Each Employee | $1,000,000.00 |
The Authority Main Terminal Boardroom is located on the 3rd floor of the main terminal. Go down the hallway to the left of the blue Earhart elevators. The Authority Boardroom is on the left.
Provides the scores associated with each technical evaluation criterion that will be used to score Responses.
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or Work to a public entity; may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public Work; may not submit Bids on leases of real property to a public entity; may not be awarded or perform Work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute Section 287.017, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list.
Invoices required by this Solicitation will be created and submitted to the Authority Finance Department via Payables@TampaAirport.com in a form acceptable to the Authority and will include, at a minimum, the invoice date, invoice amount, dates of Work, and Purchase Order number.
The Term of Award will begin on <Date> and continue through <Date> (“Initial Term”), unless terminated earlier as provided herein or extended as provided in the Subsection entitled, Renewal Option (such Initial Term, plus any such Renewal Term, referred to as (“Term”). The Authority will have the right to terminate the Contract with or without cause upon thirty (30) calendar days written notice to the Awarded Respondent. The Authority will compensate the Awarded Respondent for any goods received and accepted by the Authority performed prior to such date of termination. The Authority does not guaranty work or any amount of work to the Awarded Respondent during the Term of Award.
It is the responsibility of each Respondent to examine carefully this Solicitation and to judge for itself all of the circumstances and conditions which may affect its Bid. Any data furnished by the Authority is for informational purposes only. The Respondent’s use of any such information will be at the Respondent’s own risk. Failure on the part of any Respondent to examine, inspect, and be completely knowledgeable of the terms and conditions of this Solicitation and all its attachments, appendices, exhibits and addenda, the operational conditions, or any other relevant documents or information will not relieve the Respondent from fully complying with this Solicitation. This Solicitation will be awarded only to a Respondent considered to be capable of providing the goods or Work as required in this Solicitation. Authority may declare any Respondent ineligible at any time during the process of receiving Bids or awarding the Solicitation where developments arise which, in the opinion of the Authority, adversely affect the Respondent’s competency to provide the goods or Work and to discharge its responsibilities under this Solicitation.
The following documents are a part of the final award by the Authority Board and are hereby incorporated by reference: Purchase Order terms and conditions, as may be amended from time to time; Invitation to Bid for Annual Mulch Application, dated July 24, 2026, and all its addenda; and Respondent's Bid to Invitation to Bid for Annual Mulch Application, and any subsequent information submitted by Respondent during the Solicitation process.
The Awarded Respondent understands and agrees that any resulting contractual relationship is non-exclusive and the Authority reserves the right to contract with more than one Respondent or seek similar or identical Work elsewhere if deemed in the best interest of the Authority.
The Earhart Conference Room is located on the 3rd Floor of the Main Terminal at Tampa International Airport, 4160 George J. Bean Parkway, Suite 2400, Tampa, Florida, 33607. Take the blue Earhart elevators to the 3rd floor of the Main Terminal. The conference room is between Airside A and the Earhart elevators.
Coverage will be provided for all owned, hired and non-owned vehicles. Coverage shall be provided on a form no more restrictive than ISO Form CA 00 01. The minimum limits of insurance covering the Work performed pursuant to this Solicitation are:
| Each Occurrence - Bodily Injury and Property Damage Combined | $1,000,000.00 |
If Awarded Respondent is not in default of any terms of the Award Documents and if Awarded Respondent has performed all the terms, covenants and conditions herein contained, the Term of Award may be renewed at the terms and conditions stated hereunder for one, two-year period upon written letter from the Authority CEO. If such renewal option is approved by the Authority, the Term of Award will have a final termination date of October 31, 2031.
The Authority will conduct an optional Site Tour of the Airport grounds. Tour attendance will be limited to required Authority staff and the public who can be safely seated in the Authority tour vehicle. The Authority recommends that only one (1) representative per company attend the optional Site Tour.
Such insurance will be provided on a form acceptable to Authority and maintained throughout this Solicitation and for three years following completion of this Solicitation. Coverage will include all Work of Awarded Respondent without exclusions unless approved in writing by Authority. The limits of coverage will not be less than:
| Each Occurrence | $1,000,000.00 |
| Annual Aggregate | $1,000,000.00 |
A sample of the Authority Terms and Conditions that will be part of the Purchase Order.
Invoices required by this Solicitation will be created and submitted to the Authority Finance Department via Payables@TampaAirport.com in a form acceptable to the Authority and will include, at a minimum, the invoice date, invoice amount, quantity ordered, item description, and Purchase Order number.
More than one Bid from the same Respondent under the same or different names will not be considered. Joint Bids will not be accepted. Reasonable grounds for believing that a Respondent is submitting more than one Bid will cause the rejection of all Bids in which the Respondent is involved. Bids will be rejected if there is reason for believing that collusion exists among Respondents, and no participant in such collusion will be considered in any future solicitations for a period of six (6) months following the Bid Deadline for this Solicitation.
The Respondent that is awarded the Contract.
The Information Desk is located in the center of the Main Terminal at Tampa International Airport, 4160 George J. Bean Parkway, Suite 2400, Tampa, Florida, 33607, third floor, near the escalators leading to the Ticketing level.
Upon the expiration of the Term of Award, at the Authority’s sole discretion, the Term of Award may be extended for a maximum of six (6) months. Such extensions will be effective by the issuance of a written letter to the Awarded Respondent by the Vice President of Procurement. Any such extension will be pursuant to the same terms and conditions in effect at the time of such extension.
The Respondent warrants that any Bid submitted is not made in the interest of or on behalf of any undisclosed party; that the Respondent has not, directly or indirectly, induced any other Respondent to submit a false Bid; and that the Respondent has not paid or agreed to pay to any party, either directly or indirectly, any money or other valuable consideration for assistance or aid rendered or to be rendered in attempting to procure the award for the privileges granted herein.
Awarded Respondent shall purchase and maintain, throughout the life of the Term of Award, Cyber Liability Insurance which will be used for damages resulting from any claim arising out of network security breaches and unauthorized disclosure or use of information. Such Cyber Liability coverage shall also include coverage for “Event Management,” including, but not limited to, costs and expenses relating to notifying effected customers/users of security breach, providing credit monitoring services, computer forensics costs, and public relations expenses, resulting from a breach of security or other compromising release of private data.
The minimum limits of liability shall be:
| Each Occurrence | $5,000,000.00 |
| Annual Aggregate | $5,000,000.00 |
| Event Management Expenses | $5,000,000.00 |
Such Cyber Liability coverage must be provided on an Occurrence Form or, if on a Claims Made Form, the retroactive date must be no later than the first date of Services provided and such claims-made coverage must respond to all claims reported within three years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis.
The Awarded Respondent shall purchase and maintain Cyber Liability Insurance, throughout the life of the Term of Award and such insurance will be maintained for a period of three years thereafter for services completed during the term of the Term of Award. Such insurance shall cover, at a minimum, the following:
The minimum limits of liability shall be:
| Each Occurrence | $5,000,000.00 |
| Annual Aggregate | $5,000,000.00 |
| Event Management Expenses | $5,000,000.00 |
Such Cyber Liability coverage must be provided on an Occurrence Form or, if on a Claims Made Form, the retroactive date must be no later than the first date of provided. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the must purchase “extended reporting” coverage, which will provide coverage to respond to claims for a minimum of three years after completion of services completed during the Term of Award.
The Cyber Liability Insurance coverage may be subject to a deductible or self- insured retention, which may not exceed $50,000 per claim.
Technology Professional Liability/Errors and Omissions insurance coverage may be included as part of the Cyber Liability insurance coverage required above. However, if the required Cyber Liability insurance and Technology Professional Liability/Errors and Omissions insurance coverages are provided in the same policy, the minimum limits of coverage will be increased to:
| Each Claim | $10,000,000 |
| Annual Aggregate | $10,000,000 |
Bids will be publicly opened and read aloud as set forth in the Timeline, above.
A Respondent that is awarded a Purchase Order.
RCC Conference Room is located on the third floor of the Rental Car Center. Upon exiting SkyConnect, walk towards the Remote Baggage drop off area. The door to the RCC Conference Room is immediately across the main hall on the left of the Remote Baggage drop off area.
Parking: Parking for the public to access RCC is in the Economy Parking Garage. Respondent will follow signs to Economy Parking Garage. Once parked in the Economy Parking Garage, Respondent will access SkyConnect by taking the elevators located on Level 1 of the Economy Parking Garage. Then take SkyConnect to the Rental Car Center and exit SkyConnect.
To ensure a proper and fair evaluation, the Authority has established a cone of silence applicable to all competitive procurement processes, including this Solicitation. The cone of silence will be imposed on this Solicitation beginning on the date the Solicitation documents are posted on the Authority website and ending with the Board’s selection.
Any communications regarding matters of process or procedure from a Respondent or lobbyist must be submitted to the Procurement Agent.
Any violation of the cone of silence will render voidable the Bid, as well as any awarded Contract.
To ensure a proper and fair evaluation, the Authority has established a cone of silence applicable to all competitive procurement processes, including this Solicitation. The cone of silence will be imposed on this Solicitation beginning on the date the Solicitation Documents are posted on the Authority website and ending with the Board’s selection.
Any communications regarding matters of process or procedure from a Respondent or lobbyist must be submitted to the Procurement Agent.
Any violation of the cone of silence will render void the Bid, as well as any awarded Purchase Order.
The Awarded Respondent shall purchase and maintain, throughout the Term of Award, a Technology Professional Liability/Errors and Omissions insurance policy covering liability arising from or in connection with acts, errors, or omissions, in rendering or failure to render technology professional services or in connection with the specific services described in this Agreement, including technology-related design and consulting by the Awarded Respondent, its agents, representatives, or employees.
The minimum limits of Technology Professional Liability/Errors and Omissions insurance covering all work of Awarded Respondent without any exclusions unless approved in writing by Authority will remain in force for a period of three years following termination of Award. The minimum limits of coverage are:
| Each Claim | $5,000,000 |
| Annual Aggregate | $5,000,000 |
Such Technology Professional Liability/Errors and Omissions coverage must be provided on an Occurrence Form or, if on a Claims Made Form, the retroactive date must be no later than the first date of this contract. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Awarded Respondent must purchase “extended reporting” coverage, which will provide coverage to respond to claims for a minimum of three years after completion of services completed during the term of Award.
The Technology Professional Liability/Errors and Omissions insurance coverage may be subject to a deductible or self-insured retention, which may not exceed $50,000 per claim.
Cyber Liability insurance coverage may be included as part of the Technology Professional Liability/Errors and Omissions insurance coverage required above. However, if the required Cyber Liability insurance and Technology Professional Liability/Errors and Omissions insurance coverages are provided in the same policy, the minimum limits of coverage will be increased to:
| Each Claim | $10,000,000 |
| Annual Aggregate | $10,000,000 |
The Hillsborough County Aviation Authority Board of Directors.
The Authority reserves the right to utilize applicable State of Florida contracts or other approved cooperative contracts for any items or Work covered by this Solicitation when it is in the best interest of the Authority.
The Awarded Respondent agrees to make available to all governmental agencies, authorities, departments, and municipalities the prices submitted with their Bid should any governmental agency, authority, department, or municipality (collectively referred to as Public Entities) desire to buy under the awarded Bid.
The Authority will not be responsible for any transactions between the Awarded Respondent and Public Entities that may elect to utilize the awarded Bid. All terms, prices and conditions of the awarded Bid will apply between the Awarded Respondent and Public Entities utilizing the awarded Bid. As a condition of using the awarded Bid, the Public Entity and Awarded Respondent shall hold the Authority harmless from any claims or lawsuits that may arise. NOTE: Any quantities estimated in this Solicitation are for the Authority only.
Respondents must comply with all Authority, local, State and Federal directives, orders, policies and laws as applicable to this Solicitation and subsequent Contract.
The Hillsborough County Aviation Authority Chief Executive Officer.
The Awarded Respondent will be provided parking at the Airport for the performance of all Work under the Purchase Order as approved by Authority.
The Authority reserves the right to request any supplementary information from Respondent it deems necessary to clarify or substantiate any information contained in the Respondent’s Bid.
The minimum limits for Garagekeepers’ Legal Liability for Comprehensive and Collision damage to patrons’ vehicles.
| Each Vehicle | $1,000,000 |
| Each Occurrence All Vehicles | $1,000,000 |
Respondents must comply with all Authority, local, State and Federal directives, orders, policies and laws as applicable to this Solicitation and subsequent Purchase Order.
The Awarded Respondent will be paid utilizing an automated payment method that will be selected by the Awarded Respondent and includes Automated Clearing House (ACH) or Purchasing Card.
Mulch application tasks not included in the annual application of Mulch, which are found by the Authority to be necessary to provide the Work within the Scope of Work.
Such insurance will be maintained by the Awarded Respondent on a form acceptable to Authority for liability resulting from pollution or other environmental impairment, which arises out of, or in connection with, work under the Term of Award. Awarded Respondent will provide and maintain environmental coverage from the inception of the Term of Award. If on an occurrence basis, the insurance must be maintained throughout the duration of the Term of Award. If on a claims-made basis, the insurance must cover claims reported within three years of the end of Award. The coverage shall apply without regard to whether the loss is caused by the Contractor or Contractor’s subcontractors, suppliers, consultants or subconsultants. The coverage shall not contain any asbestos abatement, silica, lead, per- and polyfluoroalkyl substances (PFAS), exterior insulation and finish systems (EIFS), permitted work, law, code or ordinance exclusion.
Limits of Coverage will be:
| Each Occurrence | $1,000,000 |
| Annual Aggregate | $2,000,000 |
All electronic files uploaded must be in a common format accessible by software programs the Authority uses. Such common formats are generally described as Microsoft® Word (.doc or .docx), Microsoft® Excel (.xls or .xlsx), Microsoft® Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf).
Respondent will not secure, password protect or lock uploaded files. The Authority must be able to open and view the contents of uploaded files. Respondent will not disable or restrict the ability of the Authority to print the contents of an uploaded file.
Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading and interpreting the words, drawings, images or sketches.
It is the Respondent’s responsibility to ensure the files uploaded to the Authority’s software programs are not corrupt.
The Authority may deem any Bid that does not meet the criteria stated in this paragraph to be non-responsive.
Upon prior written approval by the Authority, the Awarded Respondent will be reimbursed for travel and subsistence expenses incurred in the performance of services pursuant to this Purchase Order in accordance with Attachment C, Authority Policy P412, Travel, Business Development, and Working Meals Expenses, as applicable. There will be no reimbursement for travel time between the Airport and the Awarded Respondent’s headquarters or other Respondent offices.
If any of the language or information in this Solicitation conflicts with language in the Contract as prepared by the Authority, the language of the final Contract, as executed, will govern.
Awarded Respondent agrees to provide, in a policy acceptable to the Authority, “all risk” builder’s risk insurance on all such construction, additions, modifications, machinery, and equipment. The policy shall be issued on a non-reporting form of policy. The amount of the insurance shall be no less than the Award sum, as amended from time to time. The coverage shall not be subject to any restriction with respect to occupancy or use by the Authority and shall remain in full effect until Substantial Completion. The maximum deductible for other than windstorm or hail shall be $XX,XXX per occurrence. The maximum deductible per occurrence for windstorm and hail shall be X% of the Award Price. Awarded Respondent shall pay on behalf of the Authority or the Authority’s members, officials, officers and employees any such deductible.
The builder’s risk policies must include language limiting the scope of the exclusionary language regarding, and providing coverage for, costs rendered necessary by defects of material workmanship, design plan or specification in accordance with the London Engineering Group’s LEG 3/06 policy wording.
The builder’s risk policy(s) must be endorsed to provide the following: (i) to waive the insurer’s right to subrogate against the Authority, members of the Authority’s governing body, the Authority’s officers, volunteers, agents and its employees and to the extent required by the Florida Department of Transportation Grant Agreement and (ii) to provide a notice of cancellation endorsement assuring that the Authority shall receive not less than 45 days advance written notice of cancellation. All endorsements shall be properly completed and signed by an authorized representative of the insurer providing the coverage and shall indicate the policy number.
Builders Risk Coverage will be maintained by the Awarded Respondent and evidenced on the certificate during the life of the Project.
Limits of Coverage will be: $(Contract sum)
The Annual Mulch Application Contract, including all exhibits, schedules, subsequent amendments and attachments thereto, executed by and between the Authority and the Awarded Respondent.
All Bids and other materials or documents submitted by a Respondent to this Solicitation will become the property of the Authority. The Authority is subject to the open records requirements of Florida Statute Chapter 119, and as such, all materials submitted by the Respondent to the Authority are subject to public disclosure. The Respondent specifically waives any claims against the Authority related to the disclosure of any materials if made under a public records request.
The Awarded Respondent agrees to provide, in a policy or policies acceptable to the Authority, “all risk” property, installation floater and transit insurance on all such construction, additions, modifications, machinery, and equipment. The policy shall be issued on a non-reporting form of policy. The amount of the insurance shall be no less than the Award sum, subject to a maximum of $30,000,000 any one occurrence in respect natural catastrophe events and a maximum of $10,000,000 any one occurrence for named storms, and a maximum of $20,000,000 In respect of property in transit as amended from time to time. The coverage shall not be subject to any restriction with respect to occupancy or use by the Authority and shall remain in full effect until Substantial Completion. The maximum deductible for other than testing, commissioning, windstorm or hail shall be $100,000 per occurrence. The maximum deductible per occurrence for testing and commissioning shall be $250,000. The maximum deductible per occurrence for windstorm and hail shall be 5% of the Contract Price, subject to a minimum of $125,000 and a maximum of $1,250,000. Awarded Respondent shall pay on behalf of the Authority or the Authority’s members, officials, officers and employees any such deductible.
The property policies must not contain language which excludes expediting/extra expense.
The property policy(s) must be endorsed to provide the following: (i) to waive the insurer’s right to subrogate against the Authority, members of the Authority’s governing body, the Authority’s officers, volunteers, agents and its employees and to the extent required by the Florida Department of Transportation Grant Agreement and (ii) to provide a notice of cancellation endorsement assuring that the Authority shall receive not less than 45 days advance written notice of cancellation. All endorsements shall be properly completed and signed by an authorized representative of the insurer providing the coverage and shall indicate the policy number.
Property “All Risk” Coverage will be maintained by the Awarded Respondent and evidenced on the certificate during the life of the Project.
The following documents are a part of the final award by the Authority Board and are hereby incorporated by reference: the Contract, as may be amended from time to time; Invitation to Bid for Annual Mulch Application, dated Friday, July 24, 2026, and all its addenda; Respondent's Bid to this Invitation to Bid for Annual Mulch Application, and any subsequent information submitted by Respondent during the Solicitation process.
Upon early termination of the Purchase Order, the Awarded Respondent will be compensated for Work performed prior to termination.
All taxes of any kind and character payable on account of the Work performed and materials furnished under the Purchase Order will be paid by the Awarded Respondent. The laws of the State of Florida provide that sales tax and use taxes are payable by the Awarded Respondent upon the tangible personal property incorporated in the Work and such taxes will be paid by the Awarded Respondent. Authority is exempt from all State and Federal sales, use and transportation taxes.
Failure to follow the procurement protest policy set out in the Hillsborough County Aviation Authority’s policies constitutes a waiver of Respondent's protest and resulting claims. A copy of the procurement protest policy may be obtained by contacting the Authority via telephone at 813-870-8700 or via mail to Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, Florida 33622. The policy is also available on the Authority’s website (www.tampaairport.com.)
Company representative responsible for coordinating and overseeing the Contract to include, but not be limited to, monitoring, interpreting and overseeing the Services with regard to the quality performed, the manner of performance, and Authority and customer satisfaction with performance levels.
Property insurance will be written on an All-Risk coverage form. Such property insurance will be written on a Replacement Cost Basis. This insurance will cover any existing or hereafter constructed (including while under construction) buildings, structures, or any other improvements to real property located on the Premises. Such insurance will include Authority as an Additional Insured and Loss Payee. The maximum deductible for other than windstorm or hail shall be $50,000 per occurrence. The maximum deductible per occurrence for windstorm and hail shall be 5% of the Total Insured Value of all covered property located on the Premises. Payment of all amounts under any deductible in the property insurance will be the sole responsibility of Company.
By submitting a Bid, the Respondent acknowledges that it is subject to Authority Policy P414, Suspension and Debarment of Contractors. A copy of Policy P414, Suspension and Debarment of Contractors, may be obtained by contacting the Authority via telephone at 813-870-8700 or via mail to Hillsborough County Aviation Authority, Post Office Box 22287, Tampa, Florida 33622. The policy is also available on the Authority website: www.TampaAirport.com > Business & Careers > Business Opportunities > Supplier Resources > Procurement Policies & Procedures > P414 Suspension Debarment of Contractors.
Awarded Respondent, for itself and on behalf of its insurers, to the full extent permitted by law without voiding the insurance required by this Solicitation, waives all rights against Authority, members of Authority’s governing body and Authority officers, volunteers and employees, for damages or loss to the extent covered and paid for by any insurance maintained by Awarded Respondent.
Authority, Concessionaires and other Airport non-aviation tenants and service providers operating at the Airport to whom Awarded Respondent will provide Services.
Awarded Respondent must pay its subcontractor(s) who have submitted verified invoices for Work already performed within ten (10) calendar days of being paid by Authority. Any exception to this prompt payment provision will only be for good cause with prior written approval of Authority. Failure of Awarded Respondent to pay its subcontractor(s) accordingly will be a material breach of the Purchase Order.
October 1st through September 30th.
The insurance maintained by Awarded Respondent must conform at all times with Authority Standard Procedure S250.06, Contractual Insurance Terms and Conditions, which may be amended from time to time and can be provided upon request.
The nine-level central passenger terminal building at the Airport that contains: Level 1-baggage claim; Level 2-airline ticket counters; Level 3-transfer to Airside Terminals; Levels 4 through 9 - six (6) short term parking levels; and Levels 1 through 8 – eight (8) long term parking levels.
Gold cypress blended Mulch as detailed in Section 3.1, Mulch Requirements.
The Authority owns all records and documents generated by the Awarded Respondent pursuant to the Contract and the Awarded Respondent agrees that it will not, without written approval by the Authority, disclose publicly said records and documents.
A document that authorizes a purchase transaction between the Authority and the Awarded Respondent which incorporates this Solicitation, including all appendices, the Awarded Respondent’s Bid, and the Purchase Order Terms and Conditions.
The Authority owns all records and documents generated by the Awarded Respondent pursuant to the Purchase Order and the Awarded Respondent agrees that it will not, without written approval by the Authority, disclose publicly said records and documents.
Respondent, in responding to this Solicitation, affirms it will hold the Authority harmless from and against all suits, claims, demands, damages, actions and causes of action of any kind or nature in any way arising from this Solicitation process and will pay all expenses in defending any claims made against the Authority.
The services as detailed in Attachment A, Sample Contract, Exhibit A, Scope of NO VALUE.
Each Respondent must submit with its Bid a Bid Guaranty in the form of a bank certified or cashier's check or a bid bond in the amount of <$____ or __% of <insert what the percentage is based on> amount entered by the Respondent in the Cost Proposal Form, payable in U.S. dollar value to the Hillsborough County Aviation Authority, which the Authority will hold until the Contract is executed with the Awarded Respondent. Failure to submit a Bid Guaranty will result in rejection of the Respondent’s Bid as non-responsive.
The Awarded Respondent will forfeit the entire Bid Guaranty for failure to enter into the Contract with the Authority and furnish the required certificates of insurance <and payment and performance bonds with surety or sureties acceptable to the Authority>. The certificate of insurance <and payment and performance bonds> must be submitted and approved by the Authority within ten (10) calendar days of award. Failure to return the executed Contract as set forth in Section 7, Contract, will result in forfeiture of the Recommended Respondent’s Bid Guaranty as liquidated damages. In such case, the Recommended Respondent will have no claim of any kind, including any right of recovery of costs, against the Authority.
The Bid Guaranty will be returned to Respondents not selected by the Authority, except where otherwise stated herein.
Pursuant to Florida Statute Section 287.135, as of July 1, 2018, a company that, at the time of bidding or submitting a bid/response for a new contract/agreement or when entering into or renewing a contract/agreement for goods or services, is participating in a boycott of Israel is ineligible for, and may not bid on, submit a proposal/response for, or enter into or renew a contract/agreement with an agency or local governmental entity for goods or services of any amount.
Additionally, as of July 1, 2018, a company that, at the time of bidding or submitting a bid/response for a new contract/agreement or when entering into or renewing a contract/agreement for goods or services, is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or is engaged in business operations in Cuba or Syria, is ineligible for, and may not bid on, submit a proposal/response for, or enter into or renew a contract/agreement with an agency or local governmental entity for goods or services of $1 million or more.
Each Respondent must complete and return the Scrutinized Company Certification Form included in the Required Forms section of OpenGov for this Solicitation. If the Respondent is found to have submitted a false certification, is participating in a boycott of Israel, or for any contract for goods or services of $1 million or more, has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List or is found to have been engaged in business operations in Cuba or Syria, the Authority may terminate any resulting Contract or award.
All documents associated with this Solicitation including, but not limited to, addenda, Contract Documents, and exhibits.
Pursuant to Florida Statute Section 287.135, as of July 1, 2018, a company that, at the time of bidding or submitting a bid/response for a new contract/agreement or when entering into or renewing a contract/agreement for goods or Work, is participating in a boycott of Israel is ineligible for, and may not bid on, submit a proposal/response for, or enter into or renew a contract/agreement with an agency or local governmental entity for goods or Work of any amount.
Additionally, as of July 1, 2018, a company that, at the time of bidding or submitting a bid/response for a new contract/agreement or when entering into or renewing a contract/agreement for goods or Work, is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or is engaged in business operations in Cuba or Syria, is ineligible for, and may not bid on, submit a proposal/response for, or enter into or renew a contract/agreement with an agency or local governmental entity for goods or Work of $1 million or more.
Each Respondent must complete and return the Scrutinized Company Certification Form included in the Required Forms section of OpenGov for this Solicitation. If the Respondent is found to have submitted a false certification, is participating in a boycott of Israel, or for any contract for goods or Work of $1 million or more, has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List or is found to have been engaged in business operations in Cuba or Syria, the Authority may terminate any resulting award.
All documents associated with this Solicitation including, but not limited to, addenda and Purchase Order Terms and Conditions.
The determination by Authority as to whether a Respondent is eligible for recommendation for award may include an investigation of all information provided in Respondent’s Bid. An award will not be made until all investigations are completed through whatever investigative measures the Authority selects and from any sources deemed by the Authority as necessary and prudent. By submitting a Bid, Respondent consents to and agrees to cooperate with any such investigation.
The period commencing on November 1, 2026, and continuing through October 31, 2029, including two, one-year renewal options.
List of dates, times and locations of various meetings and postings at Section 1, Introduction.
The Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all Respondents will be afforded full opportunity to submit Responses in response to this Solicitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.
Tasks, operations, and activities performed under Article 3, Scope of Work.
The Awarded Respondent will be required to agree to the terms and conditions outlined in Attachment B, Purchase Order Terms and Conditions.
Failure of Awarded Respondent to agree to the required terms and conditions may result in cancellation of the Term of award and recommended award to the next highest ranked, qualified Respondent.
In accordance with Section 287.087, Florida Statutes, whenever two or more Bids are equal, preference will be given to the Bid received from a business that certifies it has implemented a drug-free workplace program. If none or all of the equal Respondents have a drug-free workplace program, the Respondent whose Bid is received with the earliest date, time stamp will be awarded the Contract. Respondents must complete and return the Drug-Free Workplace Form included in the Respondent Questionnaire, Bid Forms section of OpenGov for this Solicitation.
The order form used by Authority and Awarded Respondent in accordance with Attachment A, Work Order.
In accordance with Section 287.087, Florida Statutes, whenever two or more Bids are equal, preference will be given to the Bid received from a business that certifies it has implemented a drug-free workplace program. If none or all of the equal Respondents have a drug-free workplace program, the Respondent whose Bid is received with the earliest date, time stamp will be awarded the Purchase Order. Respondents must complete and return the Drug-Free Workplace Form included in the Required Forms section of OpenGov for this Solicitation.
By submitting a Bid, the Respondent affirms that it will provide its latest System and Organization Control 2 Type 2 (SOC 2 Type 2) report prepared by a qualified, licensed, and independent CPA firm or agency accredited by the American Institute of Certified Public Accountants (AICPA) if recommended for award and/or awarded.
The Authority is committed to ensuring the confidentiality, integrity, and availability of systems and data supporting the Authority. As part of the Authority's robust third-party vetting and management program, all Respondent’s third-parties (including but not limited to affiliates, subcontractors, suppliers, and sub-consultants) meeting any aspect of the criteria below may be required to provide a SOC 2 Type 2 report, or equivalent, as may be determined by the Authority, before storing, processing, or handling Authority systems and/or data.
In-scope third-parties include:
Respondents are hereby notified of the provisions of Section 287.05701, Florida Statutes, which state that the Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible vendor and that Respondents are further notified that the Authority's governing body may not give preference to a Respondent based on the Respondent's social, political, or ideological interests.
Minimum qualifications have been established as a basis for determining the eligibility of each submitted Bid. A submitted Bid will be determined non-responsive and will not be considered unless sufficient documentation is provided to determine whether the Respondent meets the minimum qualifications listed below:
Please download the document below, complete it, and upload it.
Only two (2) company references are required to meet this minimum qualification; however, the Respondent may provide up to four (4) references.
Please download the below documents, complete, and upload.
NOTE: To be considered as attending the Mandatory Pre-Solicitation Conference, the prospective Respondent must have signed in on a sign-in sheet prior to the start of the Mandatory Pre-Solicitation Conference or signed in to Microsoft Teams® and be identified by the Procurement Agent at the start of the Mandatory Pre-Solicitation Conference.
Provide the name of Respondent’s representative who attended the mandatory Pre-Solicitation Conference in-person or via Microsoft Teams®
NOTE: To be considered as attending the Mandatory Site Tour, a prospective Respondent must have signed in on a sign-in sheet prior to the start of the Mandatory Site Tour.
Provide the name of Respondent’s representative who attended the Mandatory Site Tour.
Attach a copy of the original Bid Guaranty.
Please download the below documents, complete, and upload.
Respondent must complete and submit the information requested in the forms below.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Select the capitalized option if it is defined as part of you solicitation.
Select the appropriate response.
(i.e., Company, Concessionaire, Contractor, Airline, etc.)
NOTE: By doing this, if will update throughout your documents and reference the supplier by "Company", "Concessionaire", or whatever other supplier title you type in the box.
The trigger for needing this language is when a supplier will:
Process a credit card or payroll transaction on behalf of HCAA or will store any personally identifiable information (e.g., name, address, social security number or other identifying number or code, telephone number, email address, gender, race birthdate etc.) while performing the work. It may go beyond IT.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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