Ballots- Absentee Vote by Mail

Solicitation No.

8586446907

Type / RFx

RFQ

Status

Active

Level

county

Published Date

March 26, 2026

Due Date

April 30, 2026

NAICS Code

323111AI guide

Jurisdiction

County of Rockland

State

New York

Agency

County of Rockland

The Rockland County Board of Elections is seeking to contract for the printing and processing of Vote-By-Mail Absentee Optical Scan Ballots to be used in ES&S DS300/DS950&Automark scanners in NYS Primary, General, and Special Elections. **Solicitation Type**: RFB - Request for Bid (Formal) **Source ID**: PU.AG.USA.1029.C3864001 **Piggyback Contract**: No **Question Acceptance Deadline**: 04/15/2026 03:00 PM EDT **Questions are submitted online**: No **Bid Submission Type**: Electronic Bid Submission **Additional Bidding Instructions**: Electronic samples are required. Physical samples may be requested. **Owner Organization**: Board of Elections **Solicitation Number**: RFB-RC-2026-031 **Reference Number**: 0000417718 **Pricing**: Item Based **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Statement of Disclosures | Notarized Statement of Disclosures | Yes | No | | Sample Ballots | Sample Ballots | Yes | No | | Certificate of Experience | Certificate of Experience | Yes | No | | Federal Contract Clauses | Federal Contract Clauses | Yes | No | | Insurance | Liability, Disability, and Worker's Compensation Insurance | No | No | **Line Items**: | No | Description | UOM | Qty | |---|---|---|---| | 1 | General Election and Primary - Printing, Preparing and Processing Absentee Vote By Mail Ballot packages as specified - Pricing to include services, ballots and envelopes as specified. Part # 96659000064 Brand Preference Not Applicable - Service Item | Pack | 10000 | | 2 | General Election and Primary - Mail List Setup (lists to be provided by the BOE)–Initial run free of charge, additional runs to be invoiced at the rate provided on the proposal pages. Mail list to be CASS & NTOA Certified. Part # 96659 Brand Preference Not Applicable - Service Item | Each | 10 | | 3 | Foreign - Printing, Preparing and Processing Absentee Vote By Mail Ballot packages as specified - Pricing to include services, ballots and envelopes as specified. Part # 96659000065 Brand Preference Not Applicable - Service Item | Pack | 10000 | | 4 | Foreign - Mail List Setup (lists to be provided by the BOE)–Initial run free of charge, additional runs to be invoiced at the rate provided on the proposal pages. Mail list to be CASS & NTOA Certified. Part # 96659 Brand Preference Not Applicable - Service Item | Each | 3 | | 5 | % Discount off cost for additional services and material needed which may be required due to changing NYS Board of Election/Governor orders. Bidder must enter in % discount offered as whole number e.g. 10% = 0.10 Part # 96659000066 Brand Preference Not Applicable - Service Item | Percent | 5000 |

1. March 26, 2026Published
2. April 30, 2026Responses Due