Active SLED Opportunity · NEW YORK · NEW YORK RACING ASSOCIATION, INC.
AI Summary
NYRA seeks qualified bidders to produce the Belmont Park Opening Day Concert on September 18, 2026. This RFQ requires submission of cost proposals, insurance certificates, references, and business summaries by August 5, 2026.
NOTICE IS HEREBY GIVEN: The New York Racing Association, Inc. (“NYRA”) is soliciting proposals from qualified bidders to produce the Belmont Park Opening Day Concert at Belmont Park, located at 2150 Hempstead Turnpike, Elmont, New York. The event is scheduled for Friday, September 18, 2026. ... **Solicitation Type**: RFQ - Request for Quote (Formal) **Source ID**: PU.AG.USA.2365948.C13505126 **Piggyback Contract**: No **Questions are submitted online**: Yes **Bid Submission Type**: Electronic or Physical Bid Submission **Additional Bidding Instructions**: Please attach each required document as listed above. In addition to providing a current copy of your Certificate of Insurance (COI). **Owner Organization**: The New York Racing Association Inc. **Solicitation Number**: 2026-0057 **Reference Number**: 0000430773 **Pricing**: In attached document **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Cost Proposal (RFQ) | Cost / Pricing Proposal Sheet (RFQ) | Yes | No | | Certificate of Insurance | Certificate of Insurance (COI) | Yes | No | | References | Five (5) current references | Yes | No | | Summary | Summary / overview of business or organization | Yes | No | **Line Items**: | description | |---| | Cost / Pricing Proposal Sheet (RFQ) | | Certificate of Insurance (COI) | | Five (5) current references | | Summary / overview of business or organization | **Questions and Answers**: | Question | Answer | |---|---| | Event Description and Size Please describe event, crowd size, and performance area on site map so that acceptable PA and audio coverage may be provided. Multiple size truck stages are listed as acceptable - does the event’s setup change based on the size truck stage used, or will the crowd size and area remain the same? Site Map Please provide desired event layout and a site map including any existing sure power. Please include details regarding other areas that may be accessed by non-working personnel. Please include details regarding FOH camera position. Please include measurements between sure power and stage (if applicable) or clearly marked acceptable parking for generators and measurements to stage. Is generator power intended to be primary power, or backup? Production Schedule The “Purchase Type” on the Bid Notice lists a one-time delivery on the day of event. Please provide a load-in timeline, or when the stage needs to be in working order. Is early delivery or load-in beginning on September 17th, 2026 possible? Does load-in need to be complete by the morning ribbon-cutting ceremony? | Answered in Addendum 2 | | Power Distro It sounds like the band is bringing (qty 2) 208v power distros, one for lighting and one for sound, that need to tie into a generator. Is (qty 1) generator acceptable with a 400a breaker? Standard Live Package Plug-In Set Please define “Standard Live Package Plug-In Set” and what gear should be included. Backline Rider The “Wireless” section refers to an additional backline rider. Please provide the band’s actual backline rider, thank you. Acceptable Substitutions Please confirm or deny these potential equipment substitutions in order for us to provide a competitive bid: Shure ULX-D (H50 band) subbed for Axient PSM300 subbed for PSM900 IEMs Line6 Helix subbed for guitar amp Sansamp subbed for bass amp Lighting Design Please provide clarity regarding lighting plot and design. Is spectacle desired, or just ambient lighting for TV broadcast? What time of day will performances take place? Is this a recorded event, live event, or both? Video Wall What party is responsible for setting up the video wall? Is the video wall on ground supports, or hung from the stage? When will the video wall be loaded in? Does the bid winner have any involvement with video wall? Please provide artist specifications for IMAG screen. Is video wall required for the IMAG screen? Bid says IMAG screens “to be provided”; is this to be provided by the buyer, artist, or bidder? | Answered in Addendum 2 | | Please share any drawings that may exist. If they do not exist, please share any venue drawings and/or stage placement expectations. Please share when the show itself will be taking place (Date and Time) and what rehearsal schedule will be expected by the artist (Date and Time). Please let us know how many people will be attending the event. Please let us know if any other artists will be performing. Please let us know how trucks will be loading in and what size truck can be accepted by the venue. | Answered in Addendum 2 | **Addendums**: | Addendum | Date | Note | |---|---|---| | Addendum No. 1 | 07/29/2026 05:12 PM EDT | | | Addendum No. 2 | 07/30/2026 05:31 PM EDT | |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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