Boone County Water Expansion Group 3.1

The Boone County Fiscal Court invites the submittal of pricing bids for the Boone County Watermain Expansion – Group 3.1 project for the Boone County Fiscal Court. Electronic submission of offers will be accepted through the Open Gov website until May 20, 2026, 2:00 p.m. (“local time”), for the Boone County Watermain Expansion – Group 3.1 project which consists of the installation of approximately 19,700 LF of 8” watermain and appurtenances, including all labor, materials, and equipment necessary to complete the project. Late submissions will not be accepted by Boone County. A bid bond executed by the Bidder and acceptable sureties in an amount equal to five (5) percent of the bid shall be submitted (electronically) with each bid. The bidder to whom the contract is awarded will be required to furnish a surety bond in an amount equal to one-hundred percent (100%) of the contract amount. Bid security furnished in bond form shall be issued by a surety company or corporation licensed in the state of Kentucky to provide said surety.

Project Details

• Reference ID: BCFY26-72
• Department: Public Works
• Department Head: Tom Logan (Public Works Director)

Important Dates

• Questions Due: 2026-05-15T21:00:20.910Z
• Answers Posted By: 2026-05-18T21:00:32.230Z

Evaluation Criteria

• Bid Submittal Instructions —

  The Boone County Fiscal Court will receive sealed bids electronically via the County's electronic bidding system only until 2:00 pm (local time), Wednesday, May 20, 2026 from qualified vendors to perform the services associated with Boone County Water Expansion Group 3.1. Bids must be submitted electronically. Late, hand delivered (paper), emailed or facsimile bids will not be accepted. Bids will be opened online at the time listed above.

• INTRODUCTION AND OVERVIEW —

  This project consists of the installation of approximately 19,700 LF of 8” watermain and appurtenances, including all labor, materials, and equipment necessary to complete the project. A bid bond executed by the Bidder and acceptable sureties in an amount equal to five (5%) percent of the bid shall be submitted (electronically) with each bid. The bidder to whom the contract is awarded will be required to furnish a surety bond in an amount equal to one- hundred percent (100%) of the contract amount. Bid security furnished in bond form shall be issued by a surety company or corporation licensed in the state of Kentucky to provide said surety. The Complete Bid Documents and Specifications Document are located in Section 8. Attachments.

• INSURANCE REQUIREMENTS —

  The bidder will be required to provide verification of insurance coverage in accordance with the parameters that follow. The successful bidder will have fifteen (15) calendar days to comply with this requirement, excluding County holidays and non-workdays, if applicable.

  The bidder must maintain the insurance coverage required by the County while this contract is in force, including automatic renewal terms, and shall provide documentation of such insurance in a form satisfactory to the County.

  In the event that the bidder changes their insurance carrier, new verification of insurance coverage must be provided to the County by the new insurance carrier within ten (10) days of the change of policy.

  The bidder shall purchase and maintain in force, at their own expense, such insurance as will protect them and the County from claims, which may arise out of or result from the bidder's execution of the work, whether such execution be by the bidder, bidder's employees, agents, sub-Contractors, or by anyone for whose acts any of them may be liable. The insurance coverage shall be such as to fully protect the Owner, the Engineer (if applicable) and the public from all claims for injury and damage resulting by any actions on the part of the bidder or bidder's forces as enumerated above. The bidder shall furnish a copy of an original Certificate of Insurance, naming Boone County as an additional insured. Certificate of Insurance must have an original signature. Should any of the policies be canceled before the expiration date, the issuing company will mail 30 days written notice to the certificate holder. The bidder shall furnish insurance in satisfactory limits, and on forms and of companies which are acceptable to the Owner's Attorney and/or Assistant County Administrator and shall require and show evidence of insurance coverages on behalf of any sub-Contractors (if applicable), before entering into any agreement to sublet any part of the work to be done under this Contract.

  The following insurance requirements are the Minimum Limits of Liability, Terms, and Coverage that will be acceptable:

  1. Commercial General Liability
     • $1,000,000 bodily injury and property damage each occurrence, including advertising and personal injury, products and completed operations
     • $2,000,000 products/completed operations, independent bidder's liability, contractual liability, and coverage for property damage from perils of explosion, collapse, or damage to underground utilities, commonly known as XCU
     • $2,000,000 general annual aggregate
  2. Auto Liability Insurance
     • $1,000,000 each person, bodily injury, and property damage, including owned, non‐owned and hired auto liability
  3. Workers’ Compensation
     • Statutory limits
  4. Employer’s Liability
     • $1,000,000 bodily injury by accident, each accident
     • $1,000,000 bodily injury by disease, each employee
     • $1,000,000 bodily injury by disease, policy aggregate
  5. Umbrella/Excess Liability
     • $2,000,000 each occurrence and annual aggregate
     • Underlying coverage shall include General Liability, Auto Liability, and Employer's Liability
     • $1,000,000 annual aggregate covering damages or liability arising or resulting from bidder's services rendered, or which should have been rendered, pursuant to the Contract
  6. Property
     • The bidder shall purchase and maintain property insurance covering machinery, equipment, mobile equipment, and tools used or owned by the bidder in the performance of services under the Contract. Boone County Fiscal Court shall in no circumstance be responsible or liable for the loss or damage to, or disappearance of, any machinery, equipment, mobile equipment, and tools used or owned by the bidder in the performance of services under the Contract.

  The bidder and their insurance company should carefully review the insurance requirements applicable to this agreement. All requirements herein must be met before the County will execute the contract.

• BID BOND —

  Bid Bond: A bidder’s bond or certified check in the amount of 5% of the amount bid shall accompany any bid in excess of $100,000.00 for the bid to be acceptable.

  Fully executed Bid Bonds should be scanned and submitted electronically in this portal with the #Required Submittals.

• Documents Required for Submisison —

  To be considered responsive, each bid submission shall consist of the following, fully executed:

   

  1. Bid Form
  2. Bid Guaranty and Contract Bond
  3. Certificate as to Interest
  4. List of Subcontractors Names and Addresses, if applicable
  5. Deviations and Exceptions
  6. W-9 Form
  7. Certificate of Insurance
  8. Portfolio demonstrating similar completed work
  9. Statement of Bidder's Qualifications and References
  10. Days for Completion (schedule)
  11. Bid Price Proposal

• Pre-Bid Meeting —

  A mandatory pre-bid meeting will take place at NO VALUE (local time) on NO VALUE at NO VALUE. Attendance is mandatory, and attendees shall arrive before/on time and attend the entire meeting to be qualified to bid. Late attendees will not be allowed to participate in the pre-bid meeting. Bids received from bidders who did not attend this meeting will not be accepted.

• Specifications —
  • All specifications for this project are included in the following attachments:
    • A-Appendix A_BCWME Group 3.1 Bid Specifications_5-20-26
    • B-Appendix B_-_Boone_County_Water_Main_Design_Specifications_5-20-26
  • The complete construction plans are included in the following attachment:
    • C-Appendix C_BCWME Group 3.1 Bid Plans_5-20-26
  • Additional information and requirements are included in the following attachments:
    • D-Appendix D_BCWME Group 3.1 KDOW Approval_5-20-26
    • E-Appendix E_BCWME Group 3.1 KDOW Permit Conditions_5-20-26
    • F-Appendix F_BCWME Group 3.1 KYR10U013 Coverage Letter_5-20-26
    • G-Appendix G_BCWME Group 3.1 KYTC Permit_5-20-26
    • H-Appendix H_BCWME Group 3.1Geotechnical Report_5-20-26
  • Please not various sections of the 2019 KYTC Standard Specifications for Road and Bridge Construction may apply as indicated in Appendix A and Appendix G; and is hereby incorporated by reference.
• DATE FOR COMPLETION —

  The Bidder shall upload with the Bid a proposed project schedule demonstrating substantial completion no later than 300 days from notice to proceed and final completion date no later than 360 days from notice to proceed unless otherwise noted in the deviations and exceptions sheet. The agreed time of completion shall be written into the Contract when it is executed.

   

• Pre-Bid Meeting —

  A non-mandatory pre-bid meeting will take place at NO VALUE (local time) on NO VALUE at NO VALUE. Attendance is encouraged, and the bidder is required to familiarize themselves with the project, see existing conditions and take note of any specific requirements for the specific project. No additional allowances will be made for lack of knowledge of these conditions by not attending this non-mandatory pre-bid meeting.

• Pre-Bid Meeting —

  There will be no meeting for this project.

• Solicitation Documents —

  Specifications may be downloaded electronically by visiting our electronic bidding website.

  Boone County reserves the right to reject any and all bids, to waive any informalities and to negotiate for the modifications of any bid or to accept that bid which is deemed the most desirable and advantageous from the standpoint of customer value and service and concept of operations, even though such bid may not, on its face, appear to be the lowest and best price. No bid may be withdrawn for a period of sixty (60) days after scheduled time of receipt of bids.

  The Boone County Fiscal Court is an Equal Opportunity Employer. WBE/MBE firms are encouraged to respond to this Invitation to Bid.

Submission Requirements

• Bid Sheet (required)
• Bid Bond (required) —

  #Specific Conditions

• Certificate of Insurance (required)
• Certificate as to Interest (required)
• List of Subcontractors Names and Addresses, if applicable
• Deviations and Exceptions —

  Clearly state any deviations and exceptions to the bid specifications here.

• W9 Form (required) —

  Please download the below documents, complete, and upload.

• Portfolio demonstrating similar completed work (required)
• Statement of Bidder’s Qualifications and References (required)
• Days for Completion (schedule) (required)
• Name and Title of Authorized Representative (required) —

  Enter the full name and title of the representative who is authorized to certify, sign and submit this bid.

• Terms and Signature (required) —

  In compliance with this Invitation to Bid and subject to all conditions thereof, the undersigned offers and agrees to furnish any or all items and/or services upon which prices are quoted, as specified within these specifications.

  My signature certifies that the accompanying bid is not the result of or affected by any act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. I hereby certify that I am authorized to sign this bid for the bidder.

• Is a Bid Bond required for this project? (required)
• Pre-Proposal Meeting (required)