Brick Paver Maintenance and New Installation (Rebid)

The City of Winter Park ("City") plans to issue a multi-award contract to Successful Respondents whose proposals demonstrate qualification and experience in providing professional services related to brick paver maintenance and new installation. Contractors must be properly licensed and insured, and demonstrate the capacity to complete small- to large-scale projects in a municipal environment.

The City of Winter Park is located in Orange County, Florida.  The City is approximately nine (9) square miles and has about 30,000 residents. The City is the home of Rollins College and several other major cultural institutions, including the Morse Museum of American Art, the Cornell Fine Arts Museum, and the Albin Polasek Museum and Sculpture Garden, as well as music and the performing arts. The downtown area is listed on the National Register of Historic Places, and the City has numerous examples of outstanding architecture by noted architects. It is noted for its many lakes and old-growth trees and is complemented by its charming feel, including a myriad of connected brick/paved roads throughout its downtown and residential streets.

Project Details

• Reference ID: RFP26-14
• Department: Economic Development/CRA
• Department Head: Kyle Dudgeon (Assistant Director)

Important Dates

• Questions Due: 2026-03-25T20:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Experience (25 pts) —

  Respondents are evaluated based on their experience on similar projects, the quality of those projects, the schedule, problems encountered, and the means to solve them.

• Past Project Approach (25 pts) —

  Respondents will be evaluated based on their demonstrated experience and approach on past projects of similar scope and complexity, including the effectiveness of their work plans, team organization, understanding of project requirements, project management and communication practices, ability to deliver services within budget, and history of completing work in a timely and efficient manner.

• Pricing Proposal (50 pts) —

  Respondents are evaluated based on the proposed cost-effective pricing to complete the services in this RFP. If Respondent intends to omit any tasks or requirements listed in the scope of work, the omission must be clearly described and included with your Proposal.

Submission Requirements

• Federal Provision Forms (required) —

  Please download the below documents, complete, and upload.

• Statement of E-Verify Requirements Compliance (required) —

  By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

  The Successful Respondent acknowledges that Section 274A of the Immigration and Nationalization Act and other relevant provisions of law prohibit the employment of unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify System that allows employers to verify employee eligibility in an efficient manner; and that the Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the Contract without penalty. In the event of such breach or termination, the Successful Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

  IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT ACKNOWLEDGES THAT WHOEVER KNOWINGLY MAKES A FALSE STATEMENT IN WRITING WITH THE INTENT TO MISLEAD A PUBLIC SERVANT IN THE PERFORMANCE OF HIS OR HER OFFICIAL DUTY SHALL BE GUILTY OF A MISDEMEANOR OF THE SECOND DEGREE, PUNISHABLE AS PROVIDED IN § 775.082 OR § 775.083, FLA. STAT.

• Sworn Statement Under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Affidavit of No Coercion (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Affidavit of Compliance with Section 287.138. Florida Statutes (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Drug-Free Workplace Statement (required) —

  By confirming, the Respondent, in accordance with Florida Statute 287.087 hereby certifies that the firm they are representing for this proposal does the following:

  Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

  Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

  Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the Drug-Free statement.

  Notify the employees that as a condition of working on the commodities or contractual services that are under bid, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or no lo contendere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

  Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

  Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.

• Public Records Act/Chapter 119 Requirements (required) —

  By confirming, the Successful Respondent agrees to comply with the Florida Public Records Acts to the fullest extent applicable, and shall, if this engagement is one for which services are provided by doing the following:

  1. Successful Respondent shall keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service;
  2. Successful Respondent shall provide the public with access to such public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes or as otherwise provided by law;
  3. Successful Respondent shall insure that public records that are exempt or that are confidential and exempt from the public record requirements are not disclosed except as authorized by law; and
  4. Successful Respondent shall meet all requirements for retaining public records and transfer to the public agency, at no cost, all public records in possession of the Successful Respondent upon termination of the contract and shall destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City.

  The parties agree that if the Successful Respondent fails to comply with a public records request, then the City must enforce the contract provisions in accordance with the contract and as required by Section 119.0701, Florida Statutes. Notwithstanding any other requirement herein stated, the Successful Respondent shall comply fully with the requirements of Florida Statutes 119.0701.

• Background Check Verification (required) —

  SECTION 1: REQUIREMENTS

  The Respondent shall agree to the following:

  1.1 Respondent shall perform a Level I (Past 5 years) FDLE Computerized Criminal History (CCH) (FDLE CCH Website) background check in accordance with all applicable state and local laws, on any assignee being assigned and prior to assignment with the City. All background checks shall be accomplished prior to any assignment or work taking place on City property. The cost of the background checks shall be borne by the Respondent.

  1.2 If the Respondent has employed officials that have a current Level 2 Background Screening which was completed by a local government, school board, the Florida High School Activities Association, the Respondent agrees to provide a list of those officials to the City.

  1.3 Respondent agrees to make its officials sign a sworn statement affirming that they have not pled guilty to or convicted of any of the crimes listed in Section 2: Prohibited Offenses, prior to any assignment. This information shall always be kept current. The Respondent shall be in complete compliance within thirty (30) days after award.

  1.4 Respondent shall require its officials to report to the City immediately if they have been convicted of any of the crimes listed in Section 2: Prohibited Offenses. Respondent shall not use that official, unless they have been cleared of the crime.

  SECTION 2: PROHIBITED OFFENSES

  Respondent certifies that its officials/employees have not been arrested with disposition pending or found guilty of, regardless of adjudication, or entered a plea of nolo contender or guilty to or have been adjudicated delinquent and the record has not been sealed or expunged for, any offense prohibited under any of the following provisions of the Florida Statutes or under any similar statute of another jurisdiction for any of the offenses listed below:

  • Section 393.135 - sexual misconduct with certain developmentally disabled clients and reporting of such sexual misconduct
  • Section 394.4593 - sexual misconduct with certain mental health patients and reporting of such sexual misconduct
  • Section 415.111- adult abuse, neglect, or exploitation of aged persons or disabled adults or failure to report of such abuse
  • Section 741.28 - criminal offenses that constitute domestic violence, whether committed in Florida or another jurisdiction
  • Section 782.04 - murder
  • Section 782.07 - manslaughter, aggravated manslaughter or an elderly person or disabled adult, or aggravated manslaughter of a child
  • Section 782.071 - vehicular homicide
  • Section 782.09 -killing an unborn quick child by injury to the mother
  • Chapter 784 - assault, battery, and culpable negligence, if the offense was a felony 
  • Section 784.011 - assault, if the victim of offense was a minor
  • Section 784.03 - battery, if the victim of offense was a minor
  • Section 787.01 - kidnapping
  • Section 787.02 - false imprisonment
  • Section 787.025 - luring or enticing a child
  • Section 787.04(2) - taking, enticing, or removing a child beyond the state limits with criminal intent pending custody proceeding
  • Section 787.04(3) - carrying a child beyond the state lines with criminal intent to avoid producing a child at a custody hearing or delivering the child to the designated person
  • Section 790.115(1) - exhibiting firearms or weapons within 1,000 feet of a school
  • Section 790.115(2) (b) - possessing an electric weapon or device, destructive device, or other weapon on school property
  • Section 794.011 - sexual battery
  • Former Section 794.041 - prohibited acts of persons in familial or custodial authority
  • Section 794.05 - unlawful sexual activity with certain minors
  • Chapter 796 - prostitution
  • Section 798.02 - lewd and lascivious behavior
  • Chapter 800 - lewdness and indecent exposure
  • Section 806.01 - arson
  • Section 810.02 - burglary
  • Section 810.14 - voyeurism, if the offense is a felony
  • Section 810.145 - video voyeurism, if the offense is a felony
  • Chapter 812 - theft and/or robbery and related crimes, if a felony offense
  • Section 817.563 - fraudulent sale of controlled substances, if the offense was a felony
  • Section 825.102 - abuse, aggravated abuse, or neglect of an elderly person or disabled adult
  • Section 825.1025 - lewd or lascivious offenses committed upon or in the presence of an elderly person or disabled adult
  • Section 825.103 - exploitation of disabled adults or elderly persons, if the offense was a felony
  • Section 826.04 - incest
  • Section 827.03 - child abuse, aggravated child abuse, or neglect of a child
  • Section 827.04 - contributing to the delinquency or dependency of a child
  • Former Section 827.05 - negligent treatment of children
  • Section 827.071 - sexual performance by a child
  • Section 843.01 - resisting arrest with violence
  • Section 843.025 - depriving a law enforcement, correctional, or correctional probation officer means of protection or communication
  • Section 843.12 - aiding in an escape
  • Section 843.13 - aiding in the escape of juvenile inmates in correctional institution
  • Chapter 847 - obscene literature
  • Section 874.05 (1) - encouraging or recruiting another to join a criminal gang
  • Chapter 893 - drug abuse prevention and control only if the offense was a felony of if any other person involved in the offense was a minor
  • Section 916.1075 - sexual misconduct with certain forensic clients and reporting of such sexual conduct 
  • Section 944.35 (3) - inflicting cruel or inhuman treatment on an inmate resulting in great bodily harm
  • Section 944.40 - escape
  • Section 944.46 - harboring, concealing, or aiding an escaped prisoner
  • Section 944.47 - introduction of contraband into a correctional facility
  • Section 985.701 - sexual misconduct in juvenile justice programs
  • Section 985.711 - contraband introduced into detention facilities

  SECTION 3: CERTIFICATION

  I hereby certify that I will utilize FDLE Computerized Criminal History (CCH) system in accordance with the terms governing the use of the system to confirm eligibility of the individuals being assigned and prior to assignment with the City. In accordance with s. 837.06, Florida Statutes, I understand and acknowledge that whoever knowingly makes a false statement in writing with the intent to mislead a public servant in the performance of his or her official duties shall be guilty of a misdemeanor in the second degree, punishable as provided in s. 775.082 or s. 775.083, Florida Statutes.

• By confirming, the Respondent attests to their authority to execute this submittal and to bind the company herein named to perform as per agreement. Further, by confirming, the Respondent attests to the following: (required) —
  • The Respondent is financially solvent and sufficiently experienced and competent to perform all of the work required of the Respondent in the contract;
  • The facts stated in the Respondent’s response pursuant to this Request for Proposal are true and correct in all respects;
  • The Respondent has read and complied with, and submits their response agreeing to all of the requirements, terms and conditions as set forth in the Request for Proposal;
  • Respondent will supply all labor, materials, equipment and supplies as set forth in this Request for Proposal;
  • Respondent understands that all information listed above may be checked by the City of Winter Park and Respondent authorizes all entities or persons listed in submittal to answer any and all questions. Respondent hereby indemnifies the City of Winter Park and the persons and entities listed above and holds them harmless from any claim arising from such authorization or the exercise thereof, including the dissemination of information pursuant thereto.

  Respondent agrees to provide myCOI with all necessary insurance documents. Respondent verifies that the following email address is current, monitored, and is acceptable for City use.

• Type of Bid Surety (required)
• A Copy of the Bid Surety (required)
• Proof of Insurance (required) —

  Respondent shall ensure that all subconsultants and/or subcontractors comply with the same insurance requirements that he/she is required to meet. Respondent shall provide the City via myCOI with certificates of insurance meeting the required insurance provisions.

  The City of Winter Park must be included as an ADDITIONAL INSURED on the Insurance Certificate for Commercial General Liability where required.

  The Certificate Holder shall be named as City of Winter Park.

• W-9 Form (required) —

  Please upload your current W-9.

• Non-Collusion Statement (required) —
  1. He/she is the representative of the firm, the Respondent that has submitted the attached response.
  2. He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation.
  3. Such solicitation is genuine and is not a collusive or sham solicitation.
  4. Neither the said Respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other Respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other Respondent, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Winter Park, Florida, or any person interested in the proposed Agreement.
  5. The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant.
• Redacted Bid containing any information deemed confidential? —

  If your response contains any information deemed confidential, provide an additional redacted version of your response labeled “Redacted”. An electronic copy shall be in Microsoft Word or Adobe – the most recent software version.

• Authorized Signatory
• Name and Title of the Authorized Signatory (required)
• By clicking confirm, the authorized signatory is confirming that they are authorized to bind the entity to the contract. (required)
• Proposal Response —

  Unless a question requires a file to be uploaded, proposals will not be accepted via pdf, word doc, etc. Respondents shall not state "see attachment" or similar as their response to the questions.

  The City reserves the right to disqualify a proposal that is not submitted in the format delineated below.

  Respondents that have previously conducted business with the City shall not list the City of Winter Park as a reference and shall not include prior or current projects performed for the City as part of their submitted professional project experience for evaluation under this solicitation.

• Description of Project (required) —

  Provide a description of the project indicating your understanding of the requirements/scope of services/specifications of this formal solicitation. The description must be a brief formal description from the Respondent that provides information regarding their familiarity and interest in Brick Paver Maintenance and New Installation (Rebid).

  *Provide all relevant names, titles, addresses, telephone numbers, and e-mail addresses.

• Respondent’s Experience (required) —

  Indicate the Respondent’s background in Brick Paver Maintenance and New Installation (Rebid). If you intend to subcontract some of the proposed work to another firm, similar information should be provided for each subcontractor/sub-consultant. The proposal should provide a detailed description of comparable projects (similar in scope of services to those requested herein) that the Respondent has either completed or been ongoing within the past five (5) years. Please specify whether each project is completed or ongoing.

  The description should identify each project:

  • the client
  • description of work
  • duration of project
  • contact person and phone number for reference
  • the results/deliverables of the project
  • Where possible, list and describe those projects performed for similar-sized public or private entities, and business districts.
• Qualifications of Project Staff (required) —

  Provide a statement specifying the qualifications of the Respondent and any other key personnel being assigned to this project. Designate a team person who will have the primary responsibility of managing the day-to-day oversight of this project, indicating relevant qualifications and experience. Indicate the role that each of the key personnel will be playing in the development of the requested work products.

• Organizational Chart (required) —

  Provide an organizational chart detailing the proposed staff for this contract.

• Work Plan (required) —

  The proposal should include the process the Respondent will use to provide Brick Paver Maintenance and New Installation (Rebid). It should provide a timeline of how long it will take to implement these phases. The proposal should identify challenges/obstacles foreseen in the process. Include a statement of intent, description of the proposal, concept, and approach. The Respondent is encouraged to provide additional information that the selection committee should consider to accomplish its objectives. Any remaining materials and/or information requested in the Scope of Services of this document should be documented in this response.

• Professional Contacts (required) —

  The proposal should provide names, addresses, and phone numbers for a minimum of three (3) contacts, including municipalities or other organizations that would be capable of explaining and confirming your firm’s capacity to successfully complete Brick Paver Maintenance and New Installation (Rebid).

• Cost/Fee Proposal —

  Respondents are evaluated based on the proposed cost-effective fee to complete the services in this RFP. If Respondent intends to omit any tasks or requirements listed in the scope of work, the omission must be clearly described and included with your response.

• Ommissions (required) —

  If the Respondent intends to omit any tasks or requirements listed in the scope of work, the omission must be clearly described. If not, please indicate it as "Not Applicable".

• Miscellaneous —

  This section will be optional to provide any additional information relevant to the project. 

• Additional Information —

  Please upload any additional information that is relevant here. 

• Pricing Method (required)
• Will there be a Pre-Proposal Meeting? (required)
• Will attendance need to be mandatory or optional? (required)
• Will this result in a single award or multiple awards? (required)
• Please describe how the work will be divided among the vendors. (required)
• Is this a construction project? (required)
• Provide the substantial completion timeframe. (required)
• Provide the final completion timeframe. (required)
• Provide how much liquidated damages will be. (required)
• Does RFP require a Bid Surety bond? (required) —

  Bid must be accompanied by the respondent’s money order, cashier’s check, certified check, or bid bond

• Bid Surety % (required) —

  Please enter the Bid Surety percentage or dollar amount.

  Example: five percent (5%) of the amount of the bid

• Does RFP require a Performance & Payment (P&P) bond? (required) —

  The P&P Bond shall be furnished in the amount equal to one hundred percent (100%) of the annual contract price, in such a form as the City may prescribe and with a surety company acceptable to the City.

• Insurance Requirements (required) —

  Consultant shall ensure that all subconsultants and/or subcontractors comply with the same insurance requirements that he/she is required to meet. Consultant shall provide the City via myCOI with certificates of insurance meeting the required insurance provisions.

  The 'Organization Name must be included as an ADDITIONAL INSURED on the Insurance Certificate for Commercial General Liability where required.

  The Certificate Holder shall be named as 'Organization Name.

• Will you be using other contracts (including piggybacking) for this RFP? (required)
• Vendor Type (required)
• Are federal provisions applicable to this project? (required)

Questions & Answers