Active SLED Opportunity · CALIFORNIA · SANTAMONICA
AI Summary
Santa Monica DOT seeks an HVAC vendor for monthly maintenance and repair services at Big Blue Bus facilities. The contract is a firm-fixed 5-year term requiring experienced, licensed personnel with emergency service capability. Proposals are due by May 18, 2026.
The Santa Monica Department of Transportation (SMDOT) is looking for an HVAC vendor to provide monthly maintenance and repair services to its facility HVAC equipment at its Big Blue Bus facilities.
The SMDOT Big Blue Bus facility includes a 65,000 Sq. ft. Maintenance Building, 18,900 sq. ft. Fuel and Wash building, 24,000 sq. ft. Administrative building.
Up to 20 points may be awarded based on the evaluation of the proposer’s knowledge and prior experience. Evaluation will be based on relevant experience of key personnel based on resumes showing technical knowledge and experience. Evaluation will also be based on level of the firm’s previous projects of comparable complexity, scale and nature; training and proven expertise in the area of work required; experience in projects completed for public entities; and the firm’s proposed work plan.
Up to 20 points that may be awarded for the lowest price, fixed hourly rate or annual not to exceed fee listed separately for each contract term. The contractor’s overall cost proposal for the project should reflect cost effective work and services.
Up to 20 points may be awarded based on the contractor’s ability to perform the work within the desired time frame. The ability and past experience in assembling a highly qualified staff. The ability to provide the City with approval of management and representatives assigned to the engagement and provide assurance of resources to accommodate changes or turnover in staff. Efficiency and timeliness in completion of project.
Up to 10 points may be awarded upon an evaluation of proposer’s work for similar engagement based on references provided.
Up to 10 points may be awarded based on the contractor’s ability to provide insight and information, industry best practices and the ability to effectively communicate information to management and provide technical training or resources.
Up to 10 points may be awarded based on whether the distinctive goals established for each component are met.
We hereby offer to sell the City of Santa Monica the material and/or service at the prices described herein and under the terms and conditions hereon or attached or referenced.
The Minimum Scope of Limits of Insurance can be found in the section titled Insurance Requirements.
Vendor shall procure and maintain for the duration of the Agreementinsurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, employees or subcontractors.
By confirming below, I declare under penalties of perjury that the forgoing certifications and assurances, any other statements made by me are true and correct.
The undersigned has checked carefully all of the documents contained in this Non-Discrimination Policy Acknowledgment.
I agree that the representations herein are made under penalty of perjury.
Only the successful bidder will be required to submit a payment bond, because the good or service exceeds $25,000. Please confirm your acknowledgement here.
Please enter payment discount terms; otherwise net thirty (30) days will apply if left blank
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
CITY OF SANTA MONICA OAKS INITIATIVE NOTICE
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.
This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.
All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.
Please download the below documents, complete, and upload.
CITY OF SANTA MONICA LIVING WAGE ORDINANCE
Certification for Providers of Services to the City of Santa Monica
(Fiscal Year 25/26– July 1, 2025 through June 30, 2026 )
TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY OF SANTA MONICA IN EXCESS OF $54,200
The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $22.50 for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.
An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.
The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.
Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.
Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.
Please direct any questions to:
City of Santa Monica Finance Department
Attention: Living Wage Compliance Section
1685 Main Street, Mail Stop 09
Santa Monica, CA 90401
You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.
Proposers must answer these questions below. Note, the business license documentation is only required from the successful Proposer.
If YES, Vendor must have a City of Santa Monica Business License. Contact the Business License unit for the appropriate forms.
If NO, continue to next question.
If YES, Vendor must have a City of Santa Monica Out-of City Business License. Contact the Business License unit for the appropriate forms.
If NO, no license is needed.
Is the vendor located in or will the vendor come into the City of Santa Monica to conduct business,
then answer YES, and in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, Vendor will be required to have insurance (see Insurance Requirements Section for descriptions).
Please download the below documents, complete, and upload.
This is to certify that all requirements for insurance of subcontractors as specified have been met.
Please download the below documents, complete, and upload.
The City is inviting bids for a firm-fixed contract for a term of Five (5) years.
Please download the below documents, complete, and upload.
Is this bid for goods?
Is this bid for services?
Does this bid allow for subcontractors?
Is Living Wage Required? If not sure, then click here. There is the possibility that a Public Works bid still needs the Living Wage requirement in addition to the Prevailing Wage requirement. (Not that common, but is an option)
Will there be a Job Walk?
Are the Services over $10,000?
Is a contractor's license needed?
Please enter the Contractor License or licenses needed for this project. For example, "C33 - Painting and Decorating, C33 - Painting and Decorating Contractor". If none are needed, please leave blank.
Choose from the following contractual options
Does this project need a payment bond? If the good or services exceed $25,000 a payment bond is required
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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