SLED Opportunity · FLORIDA · CITY OF NORTH PORT
AI Summary
The City of North Port, Florida, requests bids for citywide janitorial services including daily cleaning, trash removal, and emergency disaster cleanup at various city facilities. The contract requires use of green cleaning products, HEPA vacuums, and adherence to strict schedules and staffing levels. Bid due April 20, 2026.
D. SCOPE OF WORK: 1. GENERAL: The scope of work contained herein is a general guide to the work the City expects to be performed by the Contractor and is not a complete listing of all services that may be required or desired. Contractor shall complete services consisting of, but not limited to, cleaning services at various locations in the City. o Bidder shall furnish all labor, supervision, required materials, resources and equipment to complete the various tasks required, unless otherwise stipulated herein. o The City is stating a minimum number of personnel to be provided to properly service each facility. Failure to maintain the stated staffing level shall result in cancellation of the Contract. o Services/tasks to be performed and assigned schedules by each facility are defined in below. The Contractor shall adhere to the services/tasks and schedule. Failure to perform shall result in the City invoking liquidated damages and repetitive failures to perform shall subject the Contractor to be found in default of the Contract. o The vendor shall reasonably cooperate with the incumbent vendor during an initial transition period no longer than 30 days. During the transition period the awarded vendor needs to promptly absorb all the janitorial services outlined in RFB 2022-16 Janitorial Services for the City of North Port. o Additions or Deletions - City shall retain the right to add or delete any bid item in this contract if it deems same to be in its best interest. Said deletion shall relieve the Contractor of the responsibility of performing the work, by virtue of definition herein, for items deleted. Payment fees shall be adjusted accordingly. o Disaster Planning and Readiness: Contractor to have a plan to respond to emergency service needs which includes but not limited to natural disasters or extreme vandalism of biomaterial and a plan to clean when deemed necessary and or asked for. During a Natural Disaster Event or man-made event, it will be necessary to work with the City or its designee to create a schedule needed for cleaning of buildings assigned using the scoped criteria set herein only when it is safe to do so, meaning directly before and directly after the natural disaster. 2. The cleaning services for the locations listed herein shall be of the highest quality and shall provide a clean workplace. The services shall include, but not be limited to, the following: o Daily floor cleaning o Daily carpet vacuuming o Daily carpet spot cleaning of stains o Daily garbage/trash removal o Daily recycling removal from designated labeled locations only (not individual stations or offices) o Daily glass door cleaning o Daily dusting and cleaning of surfaces and handrails o Daily stairwell mopping and handrail cleaning o Daily interior and exterior elevator cleaning o Daily cobweb removal o Daily restroom cleaning, including but not limited to, mopping, disinfecting floors/surfaces/fixtures/showers/waste receptacles/diaper changing stations, clean mirrors, and re-supplying all paper products, soap, and air freshener replacement cartridges. o Daily kitchen cleaning, including, but not limited to, mopping or vacuuming, disinfecting floors/surfaces/fixtures/waste receptacles and re-supplying all paper towels and soap. o Daily cleaning of all exterior smoking areas including, but not limited to, tables and/or chairs, ashtrays and waste receptacles. o Weekly cleaning of scuff marks from doors, floors, and main stairwell o Monthly cleaning of window blinds and sills o Monthly remove scuff marks from baseboards and spot cleaning. o Quarterly dusting of all HVAC vents o Six (6) times per year front window cleaning, and semi-annual window cleaning of the balance of the windows at Citywide Facilities, 1st floors o Provide additional services listed on a cost per square foot basis upon request The terms "clean", “cleaned” and “cleaning” as it is used in these specifications shall mean free from soil, and to the satisfaction of the City’s Operations and Maintenance Manager or designee. It is intended that all equipment and building surfaces shall be cleaned in areas specified, whether mentioned or not. E. SERVICE SCHEDULING: o A schedule detailing the weekly timing of cleaning per location shall be mutually agreed upon with the City prior to the commencement of the work. o The City designee shall be informed twenty-four hours in advance about any deviations or changes to the agreed schedule. o City Holiday list will be provided to the awarded contractor on an annual basis: Holidays observed by the City for these facilities: New Year’s Day, Martin Luther King Jr., President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving (Thursday and Friday), Christmas Eve, and Christmas Day. o The last Friday of October, due to the Halloween festivities at City Hall, cleaning will need to be after 10pm that Friday night or done on Saturday morning. o The City Poinsettia Festival, typically the 2nd Saturday in December, will require one additional cleaning at 10pm that evening. o The general cleaning of the buildings shall be performed as identified above, in the case of City holidays, cleaning will be accomplished on the last workday prior to the holiday, unless other instructions have been given prior to an event. Contractor must verify holiday openings and/or schedules for each building. • In the event some scheduled work or meeting activity in the building interferes with the normal scheduled cleaning of areas, the cleaning schedule shall be rearranged to complete cleaning after such activity is over. Examples of these events include but are not limited to Commission/Board Meetings, Group Meetings or Activities. F. STANDARD WORK REQUIREMENTS: The following Standard Work Requirements are intended to serve as a guideline and apply to all bid items, except individual bid items requiring deviations. Such deviations are noted and stated herein. The successful Contractor shall perform all work to the complete satisfaction of the City. 1. SUPERVISION: All Contractor’s personnel shall be supervised by the Contractor at all times to assure quality of work required herein. i. Contractor’s personnel shall only smoke in designated areas. 2. CLEANING TOOLS AND SUPPLIES: i. All cleaning supplies and equipment, inclusive of work tools, will be maintained in a neat, clean manner (mops to be thoroughly cleaned on a daily basis) and placed in assigned closets. No additional items (ie: debris) to be left in the assigned closets. ii. Contractor shall furnish and store all tools (i.e. brooms, vacuums, mops, bucket) required to perform services within the assigned closet in each building. Contractor to supply and use dual compartment mop buckets and use a pH neutral floor cleaner for all hard flooring. iii. Contractors are to include the cost of all chemical/cleaning supplies, cleaning equipment/tools, plastic trash can liners and urinal blocks in their monthly cleaning rates by facility. The City shall furnish; paper towels, toilet paper, hand soaps, and sanitary receptacle liners only. iv. Contractor shall use HEPA filtered vacuums with a minimum efficiency rating of 99.97% at .3 microns. This equipment SHALL BE in the Contractor’s possession prior to the start of this contract. v. Contractor shall be responsible to ensure that the filters are changed in accordance with the manufacturer’s recommendation. The City reserves the right to cancel this Contract in its entirety should the Contractor fail to adhere to the requirements of this Contract. vi. The Contractor shall submit all cleaning supplies and material changes to the City’s Contract Administrator within three (3) business days prior to the change date. This submittal must include Material Safety Data sheets (MSDS), as applicable. The Contractor shall furnish all MSDS to the City, and shall furnish and maintain a current MSDS notebook in a designated janitorial closet in each City facility in which it provides services under this Contract. vii. Contractor shall use free-standing “Wet Floor” signs when servicing the floors with wet products. viii. Any and all cleaning products used in the performance of the services listed herein shall be “Green Seal Certified”. Such certification shall be legibly printed on all containers. Any deviations must be pre-approved by the City’s Facility Maintenance Representative. ix. Cleaning supplies furnished by the City are assigned to specific facilities. The Contractor shall store all required supplies at the issued facility. In the event a facility does not have adequate secured storage space the Contractor shall mark the supplies with the issued facility ID. 3. SECURITY - KEYS - Due to the nature of business conducted in City facilities, security of the premises, items, and equipment contained therein shall receive special consideration. i) Contractor shall have one or more qualified supervisor(s) performing inspections on all City facilities as services have been performed. ii) Keys will be furnished as required for each building to the supervisor, who shall be responsible for them. The keys will not be distributed or relinquished to any other personnel outside of crew assigned. If Contractor loses any keys, Contractor shall be responsible for all costs associated with changing the locking mechanism(s) and keys. In the event the lost key is associated with multiple facilities, the Contractor shall be responsible for all costs associated with changing the locking mechanism(s) and keys for all facilities affected. iii) The Contractor and/or the on-site supervisor shall not be responsible for the security of any building during times when the building is open for meetings, City employees working overtime during the cleaning operations, or the actions of any authorized City personnel on the premises during normal off-duty hours. iv) A factor of considerable security shall be afforded to any office equipment and especially any computer or associated peripheral equipment. 4. EMERGENCY OPERATIONS SERVICES i) The Contractor may be required to furnish one or more employees to provide janitorial services in the event of an emergency event. The schedule and time for services shall be dependent upon the needs of the City. All services provided pursuant to an emergency event shall be mutually agreed upon by the Contractor and the City. 5. GENERAL SPECIFICATIONS i) The requirements specified within this section describe the types of cleaning to be performed in accordance with the schedule. All cleaning will be performed at the hours indicated in the scope of work. The schedule of cleaning tasks is listed as daily, weekly, monthly, quarterly and semi-annually. ii) Contractor shall be responsible for shutting all interior lights off when tasks are completed unless otherwise specified. Night and safety lights are to be operated as instructed by the City. All doors shall be locked and secured. Contractor shall immediately notify the City Representative should any door malfunction, not close, and/or not lock. iii) Any malfunctioning equipment or damage is to be reported within twenty-four hours to the City’s designee by email and/or telephone. iv) Contractor’s Employees shall report all incidents or concerns to their Supervisor. The Supervisor shall notify the City Representative by the next business day of non-emergency incidents or concerns. Emergencies shall be reported to the Property Maintenance Manager or designee immediately. City emergency numbers shall be provided to the Contractor upon award. v) Contractor shall not be required to clean the inside of coffee makers, microwaves, refrigerators, or electric ranges at any City buildings. vi) Building maintenance areas and air handler rooms are excluded from this contract. 6. SPECIFICATIONS/DEFINITIONS i) CLEAN, CLEANED, CLEANING - Shall mean the use of appropriate cleaners, materials and tools to keep various surfaces free from smudges, soil, dirt, dust, streaks, or any or other foreign matter. ii) ASH RECEPTACLES - Cleaning ash receptacles and immediate surrounding area (inside and outside of buildings) - Cigarette butts, matches and other discarded material shall be removed from the receptacles and wiped so that they are free of dust, ashes, odors, tar and streaks. iii) DRINKING FOUNTAINS - Cleaning drinking fountains – The porcelain, metal, and stainless-steel surfaces shall be clean, free of dust, spots, stains and streaks. Drinking fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free from encrustation. iv) CLEANING HIGH AREAS - Surfaces (shelves, fans, light fixtures, window sashes, etc) which are 8’ and below shall be clean and free of dust, dirt and spider webs. Where glass is present in entries and doors, both sides (interior and exterior) shall be clean and free of streaks. v) CLEANING ENTRY DOORS AND WINDOWS - All windows shall be clean and free of dirt, grime, dust, streaks, water marks and spots and shall not be cloudy. Task of cleaning windows shall include all reveals/window frames which shall be cleaned in the same manner. vi) DAMP CLEAN/WIPING - Shall mean the use of appropriate cleaners, materials and water to clean surfaces. The tools utilized shall have the majority of all liquids removed before applying to surface. All dirt, dust, water stains, spots, streaks, and smudges shall be removed from surfaces. vii) DAMP CLEAN/WIPING (WALL CERAMIC TILE) - Cleaning and polishing is to be accomplished with a City approved ceramic tile cleaner. Surfaces shall be clean and free of hand marks, smudges, dirt, dust and spots. viii) MOPPING – Shall mean the use of appropriate cleaners, materials and water to mop hard surfaces. Mop shall have the majority of all liquids removed before applying to the hard floor surface. Floors shall be free of dirt, streaks, mop strand marks, grease tar and skipped areas. All mop strands, which are left on the floor after mopping, shall be discarded. Walls, baseboards and other surfaces shall be free of splashing and markings from the equipment. All surfaces shall be dry and corners clean. Contractor shall supply and use dual compartment mop buckets and use a pH neutral floor cleaner for all hard flooring. ix) DUST – Removal of all dirt, dust or any other foreign matter utilizing a dry dust rag or other tools. There shall be no dust streaks. Corners, crevices, moldings and edges shall be free of all dust. There shall be no oils, pots or smudges on dusted surfaces caused by dusting tools. When inspected with a flashlight, there shall be few traces of dust on any surface. Railings, ledges, grilles, vents, fire apparatus and doors shall be dust-free. All uncovered/available horizontal surfaces shall be free of obvious dust. x) FINISHING - Doors, door handles/knobs, walls, baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. All mop strands, which are left on the floor after mopping, shall be discarded. The finished areas shall have a uniform luster. xi) GLASS/MIRROR POLISHING - All glass shall be clean and free of dirt, grime, dust, streaks, water marks and spots and shall not be cloudy. xii) Metal polishing - Metal surfaces shall be free of smears, stains, and finger marks. They shall be clean and bright and polished to a uniform luster. Bright metal surfaces shall have a polished and lustrous appearance. Stainless steel shall be cleaned and polished with stainless steel cleaner. xiii) POLISH – Shall mean utilizing the appropriate materials and tools to clean and shine metals, glass and mirrors. xiv) PORCELAIN CLEANING – Fixtures (wash-basins, urinals, toilets, etc.) shall be cleaned and bright; there shall be no dust, spots, stains, rust, green mold, encrustation, etc. Flush valves, toilet/urinal handles, and wash-basin handles/pumps are to be cleaned daily. xv) RECYCLING CONTAINERS – Shall be defined as all office recycling receptacles in labeled central locations. xvi) REMOVE – Shall mean complete removal of soiled area utilizing appropriate cleaners and materials. xvii) SCRUBBING FLOORS – Mechanically scrubbed non-carpeted floor areas. Walls, baseboards and other surfaces shall be free of residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. xviii) SCRUBBING AND BUFFING CERAMIC TILE – Mechanically scrubbed and mechanically buff. Floors shall have a uniform luster. Walls, baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. xix) SPOT CLEAN –Areas showing smudges, marks, spots, soil, dirt, spills or any other foreign matter shall be cleaned utilizing appropriate cleaners and materials without causing unsightly discoloration xx) SPOT CLEAN (CARPETS) – Areas showing smudges, spills, marks, spots, soil, dirt or any other foreign matter shall be cleaned utilizing appropriate cleaners and materials without causing unsightly discoloration on a daily basis. If unable to successfully treat a stain or spot, contractor shall notify the City designee within twenty-four hours. xxi) SPOT CLEAN WALLS - Shall mean the removal of soil and spots from walls with appropriate cleaners and materials. xxii) STRIPPING, WAXING, AND BUFFING FOR ALL VINYL, QUARRY AND BRICK FLOORS - All old finish or wax shall be removed mechanically. There shall be no evidence of gum, rust, burns, or scuff marks. There shall be no wax buildup in corners or crevice. Application of appropriate wax or sealer for the floor type and mechanically buff. Floors shall have a uniform luster. Walls, baseboards and other surfaces shall be free of finish residue and marks from equipment. Floors shall be free of streaks, mop strand marks and skipped areas. xxiii) TOOLS – Shall mean various types of devices, implements, and instruments used for various types of cleaning. xxiv) TRASH RECEPTACLES – Shall be defined as all office and designated receptacles capable of holding solid waste. xxv) SOLID WASTE AND RECYCLE COLLECTION - All solid wastes and recycling generated in the building shall be collected and removed to storage areas designated for trash and recycling by the City’s designee . xxvi) VACUUMING OR VACUUM – ALL FLOOR SURFACES AND STAIRS and upholstered furniture shall be free of obvious dirt, dust, paper clips, staples, and other debris. Corners shall be clean and free from dust balls, dirt and other debris. Service shall be performed utilizing a HEPA filtered vacuum only. Stairwells, landings and treads shall be free of loose dirt, dust, streaks, gum or other foreign substances. xxvii) DUSTING OF BLINDS - Both sides of blind slats shall be clean and free of dust and water spots. xxviii) WALL WASHING - Wall washing shall remove all soils, grease, and film with appropriate cleaners and materials. It may be done by hand or with a wall washing machine. Restroom walls shall be washed with a disinfectant cleaner. 7. ADDITIONAL CLEANING SERVICES - AS REQUIRED a) Steam cleaning and bonnet cleaning of carpet in City offices as requested by the City’s Facilities Maintenance Manager or designee. Pricing for additional cleaning services shall be included in the bid form. b) Steam cleaning of furniture and cloth wall partitions in City offices as requested by the City’s Facilities Maintenance Manager or designee. Pricing for steam cleaning services shall be included in the bid form. c) Stripping and Waxing of floors as requested by the Facilities Maintenance Manager or designee. Pricing for stripping and waxing services shall be included in the bid form. d) Cleaning of ceramic or porcelain flooring. e) Window cleaning. 8. PRICE ADJUSTMENT: The Vendor may submit requests for unit price adjustments annually. Any price adjustment will require at least thirty (30) calendar days written notice from the Vendor to the City for approval. If the unit price adjustment request is for an increase, and the request is not submitted within this thirty-day timeframe, the Vendor will not be entitled to a price increase for the upcoming year. Any price adjustments for the subsequent one-year term(s) shall only increase or decrease according to the latest version of data published by the U.S. Department of Labor, Bureau of Labor Statistics for the 12-month percentage change for the month of April, Producer Price Index (PPI) Industry Series or any other indices recognized for chemical supply as listed on the bid form. The City reserves the right to evaluate all requested unit price adjustments to determine if they are appropriate and reasonable. Should the City and the Vendor not mutually agree to a price adjustment, then the City may terminate the agreement with written notice to Vendor. The Vendor must justify its request for an increase by submitting detailed price data and supporting documentation to verify the validity of the unit price increase. The Vendor must also furnish a written statement which states that the increase represents the cost of the service or supply of the goods, and in no way includes an increase for profits or overhead. The City’s Purchasing Division may require additional information to verify the price increase. The City reserves the right to reject the bid proposal of any bidder who has previously failed to perform properly, or on time, contracts of similar nature; or who is not able to satisfactorily perform the contract. Award is subject to approval of City’s budget. Storage tanks, when required for materials offered under this bid, shall be furnished by the successful bidder(s), on a no-cost-to-buyer loan basis. ## Details **Bid Opening Date:** 2026-04-20T14:00:00 **Fiscal Year:** 2026 **Solicitation Number:** RFB-2026-07-0-2026/GT **Bid Number:** 2026-07 **Bid Type:** RFB - Request for Bid **Document Distribution Method:** Download **Document Distribution Notes:** None **Distribution Options:** Bid has no blueprints associated with it **Electronic Bidding:** Yes **County:** Sarasota County **Planholders:** 38
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.