Civil Engineering Design and Construction Administration Services for Paper Goods Pond Dam Repair

The Town of Berlin is soliciting proposals to retain a qualified Architectural/Engineering Firm (herein after referred to as firm, proposer, responder, architect) to conduct an assessment, prepare design documents, project estimates, obtain permitting approvals, provide bidding assistance, and construction administration services for the Paper Goods Dam (CT ID #707) (herein after referred to as the dam) located at Paper Goods Pond in Berlin, CT. The most recent inspection report and summary of suggested mitigation efforts (Attachment A) provides the full background on Paper Goods Dam.

This RFP is not a contract offer, and no contract will exist unless and until a written contract is signed by the Town and the successful proposer. Interested parties should submit a proposal in accordance with the requirements and directions contained in this RFP. The Town may choose not to select any firm. The Town is an equal opportunity employer, does not discriminate because of race, religion, color, sex, national origin, sexual orientation, marital status, disability or any other factors protected by law. The Town shall review proposer’s full submission and may make a selection based on the best interest of the Town, not solely on the proposer’s fee proposal.

Background

The 2025 inspection of the Paper Goods Pond Dam (Attachment A) assessed the dam to be in Poor condition overall, with multiple recommendations detailed in the inspection report.

General Description of Dam: Stone masonry arch structure approximately 73 feet long with a maximum height of approximately 30 feet and a crest width of 4 feet. Dam includes a 61-foot-long broad crested spillway weir. Dam impounds flows of the Mattabesset River in Berlin to create the Paper Goods Pond impoundment. Dam built into natural rocks for its entire length. Appurtenant structures include a 16” blowoff near the center of the dam with operator stand adjacent to the left spillway abutment. Also, upstream concrete training walls at each dam abutment.

Project Details

• Reference ID: 2026-24
• Department: Public Works
• Department Head: Michael Ahern (Public Works Director)

Important Dates

• Questions Due: 2026-05-21T14:00:00.000Z

Evaluation Criteria

• Experience (10 pts) —

  The background experience, and strength of the Proposer in providing similar services elsewhere, including the level of experience in working with other Connecticut municipalities of similar size, and the quality of services performed, either for other school systems or other municipalities, or both.

• Responsiveness and Compliance (10 pts) —

  The Proposer’s responsiveness and compliance with the RFP requirements and conditions to provide the services requested.

• References (10 pts) —

  A review of references provided with the Proposal and administration of prior contracts.

• Price (10 pts) —

  Competitiveness of proposed fee. The Town reserves the right to negotiate fees with the selected Proposer.

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE proposal excluding pricing here, including any required information listed in the solicitation and the corresponding attachments as well as company information and background.

• Price Proposal (required)
• Provide 3 References (required) —

  Each reference must include:

  Business Name, Address, City, State, Phone Number, and an Individual Contact Name, Email Address and Position

• Additional Services (Optional) —

  Add any additional equipment and rates (attach additional sheets, if needed)

• Certificate of Insurance (required) —

  If awarded, vendor MUST provide an updated COI naming the Town as an additional insured at the time of contract signing as well as sending updated COI's while still on the job.

• W-9 (required)
• Proposal Confirmation (required) —

  I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. Pursuant to and in full compliance with the RFP, the undersigned certifies this proposal is submitted without collusion and all responses are true and accurate. If awarded this proposal, it is agreed that this forms a contractual obligation to provide services at fees specified in this Proposal, subject to and in accordance with all instructions, conditions, requirements contained in the documents, including addenda, which are made part of this proposal.

• What service is being solicited? (required)
• What is the term of the contract? (required)
• What is the anticipated start date? (required)
• Will this use a electronic pricing table or attach a file? (required)
• Will the evaluations be completed within OpenGov? (required)