Construction Management Services for System Wide AMI and Water Meter Installation - Phase 1 Project

The City of Turlock is requesting proposals from qualified firms to provide construction management services for City Project No. 25-057: System Wide AMI and Water Meter Installation – Phase 1. Proposals must be submitted before the deadline specified in the RFP. Qualified vendors should review the full RFP for submission requirements, scope of services, and evaluation criteria.

Background

The City of Turlock currently utilizes an Automated Water Meter Reading (AMR) system with a fixed radio network to collect water consumption data. The City serves approximately 20,000 water service connections, ranging in size from 3/4 inch through 10 inches. The existing AMR system requires significant operational resources to maintain and is approaching obsolescence. The current City standards call for AMCO C-700 positive displacement meters with digital registers equipped with Itron single-read endpoints.

The existing meters are reaching their 20-year lifecycle. In response, the City issued a Request for Proposal in December 2025 to procure water meters compatible with an Advanced Metering Infrastructure (AMI) system and capable of integrating with the City’s existing billing platform, Tyler Technologies New World software. In January 2026, City Council authorized the selection of Badger Meter, Inc. for the purchase of the meters. The phase 1 meter changeout will be completed as part of the City Project No. 25-057, System Wide AMI and Water Meter Installation – Phase 1 (Project).

As part of the Project, the City will modernize its water metering infrastructure by implementing an AMI system to improve meter accuracy, enhance data collection capabilities, and increase overall water system efficiency. The City will procure the BEACON SaaS AMI software and cellular ORION endpoints from Badger Meter, Inc. for use with the City-furnished meters. The construction contractor will be responsible for installing the City-furnished meters and endpoints, programming the equipment, and coordinating the data collection and integration work necessary to deliver a fully operational AMI system compatible with Tyler Technologies New World.

The City entered into an agreement for design, bidding, and engineering services during construction with QK (“Design Engineer”) in February 2026.  The project design specifications and details are finalized, and the construction project was advertised on May 30, 2026. Construction bids will be due on June 22, 2026. QK estimates a construction contract cost of $3,723,000. The construction contract will allow the Contractor 85 working days to achieve Substantial Completion and 100 working days to achieve Final Completion. The construction project bid documents are included in the attachments as Construction Documents: System Wide AMI and Water Meter Installation – Phase 1.

The Project includes the following:

•    Approximately 4,293 water meters ranging in size from 3/4" to 1-1/2” to be replaced with City-furnished meters and endpoints across the City
•    Replacement of meter boxes, lids, and valves, where replacement or installation is determined necessary due to items being damaged, undersized, missing, or otherwise unsuitable
•    Programming and integration of water meters and endpoints into an AMI system compatible with New World by Tyler Technologies
•    Completion of all appurtenant and incidental work necessary to deliver a fully operational system

Project Details

• Reference ID: 2026-RFP-021
• Department: Municipal Services-Engineering
• Department Head: Chris Fisher (Director)

Important Dates

• Questions Due: 2026-06-18T22:00:00.000Z

Evaluation Criteria

• Demonstrated qualifications, competence, abilities, and knowledge of personnel assigned (25 pts)
• Experience of the Consultant to provide the specified services (15 pts)
• Record of the Consultant in accomplishing similar work within budget (15 pts)
• Completeness of proposal (15 pts)
• Approach/ Methodology (15 pts)
• Consultant Fees (10 pts)
• Financial responsibility [years in business, number of projects completed, annual volume of work in dollars, etc.] (5 pts)
• Qualified Local Vendor Preference (5 pts) —

  Firms that qualify as a qualified local vendor will receive a 5% preference, up to $5,000, on all City procurement opportunities. The prime proposer must qualify under the QLV to receive preference; subcontractors will not be considered. To qualify for local vendor preference, the proposer must submit documentary proof that the vendor meets the criteria established in 2-7-09 (c)(5), Turlock Municipal Code.

• Interview (100 pts) —

  City staff may, at their sole discretion, conduct interviews with the top ranking consultants to gain additional insight into the consultant’s qualifications, experience, project understanding, approach, and overall capability to perform the requested services. Any interviews conducted will be used to supplement and clarify the information provided in the written proposals. Interviews, if held, shall be attended by representatives of the City and the consultant’s team proposed for the project.

Submission Requirements

• Vendor's Proposal (required) —

  Upload a copy of your proposal here.

• Qualifications and Experience (required) —

  Upload a document with the following information here:

  • Provide a brief history of your business entity and project team.
  • Identify legal form, ownership, and senior officials of company. Identify the name and email of the main contact, including phone number, e-mail address, and the website address (if applicable).
  • Include Unique Entity Identifier (SAM.GOV)
  • If proposing a sub-consultant - describe the division of responsibilities between participating parties, and offices (location) that would be the primary participants.
  • Describe professional experience and number of employees (licensed professionals, technical support) on the proposed project team.
• Methodology Section (required) —

  Upload a document with the following information here:

  Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:

  1. An implementation plan that describes in detail  the methods, including controls by which your firm or entity manages projects of the type sought by this RFP.
  2. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.
  3. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work.
  4. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize time and cost-effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for services desired.
• Staffing (required) —

  Upload a document with the following information here:

  Provide a list and resumes of individual(s) who will be working on this project, their relevant experience, and indicate the functions that each will perform and anticipated hours of service of each individual.

• Similar Projects (required) —

  Upload a document with the following information here:

  Provide a list of at least three (3) municipal/public agency references for similar services provided by your firm. The City reserves the right to contact any of the organizations or individuals listed. Information provided should include:

  • Client Name
  • Project Description
  • Project start and end dates
  • Client project manager name, telephone number, and e-mail address
• Fee Proposal (required) —

  Upload your separate fee proposal here.

• Qualified Local Vendor Information (required) —

  Please enter the following information:

  • Name of Vendor
  • Contact Person(s)
  • Address
  • Phone Number
  • Fax Number
  • Email Address
  • City of Turlock Business License No. (if applicable)

  If not a local vendor, please enter N/A.

• Conflict of Interest Statement (required) —

  By entering your name and title below, I hereby certify and affirm that with respect to the procurement of Construction Management Services for System Wide AMI and Water Meter Installation - Phase 1 Project:

  1. Neither the respondent nor any of its owners, officers, directors, employees, or agents has any personal, financial, or organizational interest that would conflict, or appear to conflict, with the fair and impartial execution of responsibilities in connection with this procurement.
  2. The respondent has not offered, given, or promised anything of value—such as gifts, favors, or financial incentives—to any City official, employee, or representative involved in the procurement process.
  3. The respondent has not been involved in drafting, evaluating, or developing specifications, requirements, or other procurement-related documents for this solicitation in a manner that would provide an unfair competitive advantage.
  4. If any actual or potential conflict of interest exists, the respondent has fully disclosed such conflicts in an attached statement, including steps taken to mitigate any potential bias or undue influence.

  If any conflict of interest arises at any stage before or after the award of the contract, the respondent will notify the City in writing.

• Please fill in your DIR number: (required)
• City of Turlock Business License Number (required) —

  Please provide your City of Turlock business license number. 

  If you do not have a City of Turlock business license number at the time of submittal, please enter "Do not have at this time" in the box below.

• Contractor License Number (required) —

  Please enter your contractor license number here.

• SAM.gov (required) —

  Please provide your Unique Entity Identifier.  If you do not have one at time of submittal, please enter “Do not have at this time" in the box below.

• Do you acknowledge and accept the terms of the sample agreement? (required) —

  The successful bidder will be required to enter into an Agreement with the City. Please be advised the following provisions of the City’s Agreement are non-negotiable:

  • Indemnification
  • All insurance terms
  • Termination
  • Ownership/Use of Contract Materials and Products
  • Disputes
  • Governing Law

  Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor.

  If you agree with the terms of this sample agreement, please confirm by checking the box below.

• Pricing. (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• References (required) —

  What is the minimum number of references you would like to receive from vendors, for projects of similar services provided in the past?

  Refer to the default answer for formatting

• Agreement Type (required)
• Will Federal Funds be used for this project? (required)
• Federal Requirements - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase that requires City approval.

  Example: $1,000.00

• Specific Activities - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase during the award period that requires City approval.

  Example: $1,000.00

• Is the Qualified Local Vendor (QLV) 5% preference applicable to this RFP? (required)
• Do the goods and services requested in this solicitation qualify as Organic Materials and are they subject to the reporting requirement outlined in SB 1383? (required)
• Is this subject to Prevailing Wage? (required)
• Will Contractor's License(s) be required? (required)
• Does AB339 apply to this project? (required) —

  https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202520260AB339

• Enter the 'Move Forward' date from the AB339 Determination: (required) —

  

• Department staff that made AB339 Determination: (required)