Countywide HVAC and Pipefitting Services and Repairs

1. The County is seeking proposals from qualified Vendors for Countywide HVAC and Pipefitting Services and Repairs, in accordance with the terms and conditions and specifications set forth in this solicitation.
2.  Wicomico County Department of General Services will secure a County-wide contract for service and repair of heating, cooling (HVAC), and certain mechanical systems in all County owned buildings.
3. The contract shall include a regular hourly rate and an overtime rate for emergency service to perform repairs on equipment or systems.
   1. Normal working hours are defined as Monday through Friday, 7:00 am to 4:00 pm.
4. The contractor shall provide a percentage rate of mark-up on contractor supplied materials. 
   1. The Manufacturer’s/ Material Suppliers invoice shall be attached to any quote/bill submitted for materials.
5. Mechanical systems repairs will consist of any water system repairs, including but not limited to, water heater replacement, emergency repairs, and installations.
6. This proposal is for on-call service and repairs of equipment and systems 

Project Details

• Reference ID: 2026-RFP-110
• Department: General Services
• Department Head: Pate Matthews (Supervisor)

Important Dates

• Questions Due: 2026-06-10T16:00:00.000Z

Evaluation Criteria

• Executive Summary - Vendor’s understanding of the purpose and objectives of the specified work (20 pts) —
  1. Vendors shall include an Executive Summary of their proposal for the evaluation committee’s review.
  2. Executive Summary shall highlight important features, qualifications and special abilities, strengths, etc. of the Vendor. The Executive Summary must also include a brief statement of how the Vendor shall meet the minimum qualification criteria as set forth in the RFP.
  3. Areas not described in this RFP, but which the Vendor believes to be essential to the performance and completion of these services, should also be addressed in this section.

  
  5- Greatly Exceeds Expectation or Excellent

  4– Exceeds Expectations or Good

  3- Meets Expectations or Acceptable

  2- Partially Meets Expectation or Weak

  1- Minimally Meets Expectations or Poor

  0- unacceptable

• Capacity and Capability - Vendor’s organizational capacity to meet the demands of the RFP specifications (25 pts) —
  1. Describe your company and your qualifications for providing the required services. Include professional qualifications, capabilities and experience of key personnel.

  5- Greatly Exceeds Expectation

  4– Exceeds Expectations

  3- Meets Expectations

  2- Partially Meets Expectation

  1- Minimally Meets Expectations

  0- unacceptable

• Qualifications of the Organization (based on previous jobs of a similar nature) (25 pts) —
  1.  Vendors must provide references and information regarding experience with providing similar types of services.
  2. Provide a list of specific examples of your company’s experience with any similar past or on-going projects.

  5- Greatly Exceeds Expectation

  4– Exceeds Expectations

  3- Meets Expectations

  2- Partially Meets Expectation

  1- Minimally Meets Expectations

  0- unacceptable

• Cost (30 pts) —

  5- Greatly Exceeds Expectation

  4– Exceeds Expectations

  3- Meets Expectations

  2- Partially Meets Expectation

  1- Minimally Meets Expectations

  0- unacceptable

Submission Requirements

• Price Proposal (required)
• Certificate of Good Standing with the State of Maryland (required) —

  (See Section I, "Qualification" for more information.) 

• Evidence of current, valid certification (required) —

  Factory authorized service technician(s) for Honeywell/Tridium controls 

• Company's biography indicating experience and capabilities (required)
• Upload Master Licenses (required) —

  Please provide a copy of each license:

  • State of Maryland Master Licensed Electrician
  • Master Plumber
  • Master HVAC technician
• Principal Document (required) —

  Please download the below documents, complete, and upload.

• Vendors Affidavit of Qualification to Bid (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Reference #1 (required) —

  This one of three references required for which the Vendor has provided Goods/Services similar to those  requested in the Proposal Document within the last 12-36 months. Include

  • contact name
  • address
  • telephone number
  • email address
  • services provided 

  in the space below.

• Reference #2 (required) —

  This one of three references required for which the Vendor has provided Goods/Services similar to those  requested in the Proposal Document within the last 12-36 months. Include

  • contact name
  • address
  • telephone number
  • email address
  • services provided 

  in the space below.

• Reference #3 (required) —

  This one of three references required for which the Vendor has provided Goods/Services similar to those  requested in the Proposal Document within the last 12-36 months. Include

  • contact name
  • address
  • telephone number
  • email address
  • services provided 

  in the space below.

• Is your company currently involved in any active litigation? (required)
• Is your company currently involved in any mergers or acquisitions? (required)
• Exceptions (required) —

  Except as listed below, or on separate sheets attached in "Additional Documents", the enclosed Completed Proposal Document covers all items as specified.  (If none, write NONE)

• The Vendor agrees that their proposal will be good for at least sixty (60) days, unless otherwise indicated in the specifications.
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* (required)
• Additional Documents
• Are there conditions of award? (required) —

  If yes, this would be found in Intake

• Enforce Liquidated Damages? (required)
• What type of services are being provided? (required) —

  Ex. Engineering

• Construction project? (required)
• How many renewal terms are possible? (required) —

  Ex. 2

• What is the contract period? (required) —

  Ex. January 1, 2025- December 31, 2025

• Renewal Option? (required)
• Pricing (required)
• Type of Standard Terms and Conditions Attachment (required)
• Will be piggybacking be allowed? (required)