Drone Detection System

The Kenton County Airport Board (“KCAB”) will receive proposals for a Drone Detection System.

Background

The Kenton County Airport Board (“KCAB”) is soliciting proposals for a comprehensive Drone Detection System at the Cincinnati/Northern Kentucky International Airport (“CVG”). The system will enhance the airport's ability to detect, track, and mitigate unauthorized drone activities within and around airport premises. The selected vendor will be responsible for the supply, installation, integration, and maintenance of the system.

Project Details

• Reference ID: 26-033-RFP
• Department: Airport Operations
• Department Head: Casey Kinosz (Director)

Important Dates

• Questions Due: 2026-06-05T03:59:00.000Z
• Answers Posted By: 2026-06-12T03:59:00.000Z

Evaluation Criteria

• Technical Proposal (25 pts) —

  KCAB will evaluate system capabilities, integration, user interface, data management and standards compliance of the proposed drone detection system.

• Implementation Plan (20 pts) —

  KCAB will evaluate the detailed plan for installation, integration, training and commissioning of the system, including the proposed timeline for delivery and completion of the project.

• Maintenance and Support (20 pts) —

  KCAB will evaluate quality and completeness of the proposed maintenance and support services, including response times and warranty coverages.

• Experience and Expertise (20 pts) —

  KCAB will evaluate the company's experience and expertise in drone detection systems demonstrated in the proposal, including validation from the client references provided, as well as any innovative solutions to further enhance drone detection systems.

• Pricing Proposal (15 pts) —

  KCAB will evaluate the accuracy and completeness of the pricing proposal in the Section 2.1 Pricing Table.

Submission Requirements

• Proposal Requirements (required) —

  Proposals must include the information identified in this section and be presented in the order provided. Proposals must not exceed 15 pages and include consecutive page numbers on each page.  

   

  A. Cover Letter:

  Include a cover letter which serves to introduce the proposing company or team and highlights the overall approach for meeting the requirements of the RFP. It must include and the name of the company and its address, along with the name, title, e-mail address, and telephone number of the primary company representative(s) to be contacted regarding the proposal. The letter should be signed by a person who is authorized to negotiate terms, render binding decisions, and commit the company's resources. 

  B. Technical Proposal:

  • Detailed description of the proposed Drone Detection System, including specifications and capabilities.
  • Information on system integration, user interface, data management and standards compliance.

  C. Implementation Plan:

  • Detailed plan for the installation, integration, and commissioning of the system.
  • Proposed timeline for delivery and completion of the project.
  • Details of the comprehensive training program for airport personnel.

  D. Maintenance and Support: 

  • Detailed description of maintenance and support services, including response times and warranty coverage.

  E. Experience and Expertise:

  • Provide documentation demonstrating the company's experience and expertise in drone detection systems. 
  • Provide reference contact information (name, title, e-mail address and phone number) for at least three (3) clients who have implemented similar drone detection systems.
  • Describe any innovative solutions by the company to further enhance drone detection systems. 

  F. Pricing Proposal (Completed in Section 2.1 Pricing Table):

  • Itemized cost breakdown for all components and services.
  • Total cost of the project, including any recurring costs for training, maintenance and support.
• IT System Requirements - Drone Detection System (required) —

  Please download the below document, respond to each question, and upload the completed document.

• Exceptions (required) —

  State in writing all exceptions to this RFP or sample contract attached as Attachment A.  Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

• Provide a copy of your Certificate of Insurance (required)
• Resident & Non Resident Status Forms (required) —

  Please download the below documents, complete, and upload.

• Confirmation (required) —

  By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.

  Please provide this information in the next questions.

• Provide the following: (required) —

  Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

  1. Full Name;
  2. Position Title; and
  3. Email Address.
• Performance Bond (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Proposal Bond (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Surety Bond Affidavit (REPLACE FILE) (required) —

  Please download the below documents, complete, and upload.

• Provide type of services: (required)
• The term of the agreement will be for ________. (required) —

  Example: one (1) year or two (2) years 

  If requesting a Contract Amendment, Contract Extension, or Task Order please enter N/A.

• Will there be renewals? (required) —

  If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select No below.

• with an option to renew for____________. (required) —

  Example: two (2) additional one-year terms

• Will surety be needed? (required)
• Bid surety is forfeited to KCAB if the successful proposer fails to execute a contract within ________ after notification of award of contract. (required) —

  Example: thirty (30) days

• Please select which of the following you will be using: (required)
• Will you be using the following? (required) —

  For Construction-An Line Item Table is REQUIRED

  If requesting a Contract Amendment, Contract Extension, Task Order, Master Agreement or New Contract please select None below.

• Who are the evaluation team members? (required)
• Would you like to include weights with your evaluation criteria? (required)
• The successful proposer shall issue an invoice __________ for work performed along with supporting data. (required) —

  Example: on a monthly basis

• Additional comments: