Enterprise Resource Planning (ERP) Solution

The City of Pittsburgh Office of Management & Budget, on behalf of the Department of Innovation & Performance, is soliciting proposals from qualified vendors for Enterprise Resource Planning (ERP) Solution.

Project Details

• Reference ID: 2026-RFP-064
• Department: Innovation & Performance
• Department Head: Sylvia Harris (Acting Director & CISO)

Important Dates

• Questions Due: 2026-06-15T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-01T13:30:00.000Z — Via Microsoft Teams - Please RSVP, using RSVP manager on OpenGov. A link will be sent to those who RSVP.

Evaluation Criteria

• Functional and Technical Requirements (20 pts) —

  Evaluation of how well the proposed solution meets the City’s functional and technical requirements, including support for core business processes, system integration, reporting, security, and overall performance, with consideration for scalability and minimal customization.

• Implementation Approach (30 pts) —

  Evaluation of the vendor’s approach to implementing the ERP solution, including methodology, timeline, coordination with City staff, and clarity of roles and responsibilities, as well as approach to data migration, testing, training, and change management.

• On-going Support and Improvement Plans (15 pts) —

  Evaluation of the vendor’s ability to provide ongoing support and continuous improvement, including responsiveness, issue resolution, and approach to system updates, enhancements, and long-term optimization.

• Experiences, References, Vendor Financial Stability (15 pts) —

  Evaluation of the vendor’s experience with similar implementations, quality of references, demonstrated success in delivery, and overall financial stability to ensure long-term reliability.

• Cost Proposal (one-time and ongoing) (10 pts) —

  Evaluation of the total cost of ownership, including implementation and ongoing costs, with consideration for clarity, completeness, and reasonableness relative to the value provided.

• MWDBE/VOSB Good Faith Effort (10 pts) —

  Vendor response was detailed and demonstrated clear Good Faith Effort to obtain MWDBE & VOSB Participation.

Submission Requirements

• Scope Proposal (required) —

  Please upload your response to each of the following, detailed in Proposal Format Requirements

  • Proposal Response
  • Attachment A – Vendor Forms
  • Attachment B – Functional & Technical Requirements
  • Attachment C – Staffing Forms
• Cost Proposal (required) —

  Please upload your Cost Proposal and Attachment D – Pricing Forms detailed in Proposal Format Requirements

• Attachment Completion (required) —

  Did you review and completed each of the following attachments?

  • Attachment A – Vendor Forms
  • Attachment B – Functional & Technical Requirements
  • Attachment C – Staffing Forms
  • Attachment D – Pricing Forms
• Current Application Environment and Integrations Scope (required) —

  Did you review Section 3.5 and 3.6 table attachments?

  • Attachment E - Current Application Environment Tables
  • Attachment F – Integrations Scope Tables
• Service Level Agreement (SLA) (required) —

  Did you review Section 3.7 and Attachment G – Service Level Agreement (SLA)?

• Equal Opportunity Review Commission (EORC) Participation Form (required) —

  Please download the below documents, complete the Pre-Award Good Faith Checklist, and upload. Failure to complete the Pre-Award Good Faith Checklist may result in the City deeming your proposal/response non-responsive. Any awardees will be required to complete the full EORC Participation Forms and process prior to contract execution. 

• Do you agree with the City's Terms and Conditions? (required)
• Bonds (required) —

  Please upload your Bond(s) here.

  Hard copies should be mailed to: City County Building, 414 Grant Street, Room 502, Pittsburgh, PA 15219.

   

   

• Community Development Required Documents (required) —

  Please download the below documents, complete, and upload.

  Note CD - Davis-Bacon Wage Determination, CD - Affirmative Action Requirements, and CD - 29 CFR Part 5 are attached only as a reference and do not need completed and uploaded.

• Do you agree to the Community Development Terms and Conditions (required)
• Vendor Contact Sheet (required) —

  Please download the below documents, complete, and upload.

• Vendor Registration Form (required) —

  Please download the below documents, complete, and upload.

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Authorized Signatory (required) —

  Provide the name, title, & email address of the authorized signatory for your company (for details on who is considered an authorized signatory, please look at our terms & conditions section)

• Will you need Federal Funding Supplemental Conditions (required) —

  If you will need Federal Funding (CDBG, ARPA, etc.) Supplemental Condition please mark yes.

• Do you require any bonds? (required) —

  Click all that apply

• Would you like to create a electronic pricing table? (required)
• Pre-Bid / Pre-Proposal Meeting (required) —

  Is a Pre-Bid / Pre-Proposal meeting required?

  Pre-Bid / Pre-Proposal meetings are required on:

  Professional Services over $50,000.00

  Construction over $250,000.00

• Pre-Bid / Pre-Proposal Location (required) —

  Please enter the location for the meeting.

  If a site visit is required, you must provide a physical address. If there is no natural location, please note that and Procurement will work with neighborhood services to determine a location. 

  If a site visit is not required, you may elect to hold a virtual and/or hybrid meeting. 

• Pre-Bid / Pre-Proposal Anticipated Date (required) —

  Please enter the anticipated meeting date.

  Please note: Pre-Bid / Pre-Proposal meeting date may not occur earlier than 2 weeks from the release of the solicitation live to the public. 

  Format of date shall be - MM/DD/YYYY

• Pre-Bid / Pre-Proposal Audio Visual Requirements (required) —

  All Pre-Bid / Pre-Proposal meetings shall have a Power Point presentation. Please note any A/V needs for the location.

  If unknown, please enter "Unknown at this time"