Fire Station No. 1 Parking Lot Pavement Replacement

Engineering Estimated Budget $280,000.00

Project Details

• Reference ID: 2025-18
• Department: Engineering
• Department Head: Brandy Taylor (Contract Administrator / Engineering Manager)

Important Dates

• Questions Due: 2026-04-13T19:00:00.000Z
• Pre-Proposal Meeting: 2026-04-08T18:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/264937547299?p=gFTDNEmYWKdqaYu7Rc Meeting ID: 264 937 547 299 Passcode: ga9km6LX ________________________________________ Need help? | System reference Dial in by phone +1 929-352-2678,,779447227# United States, New York City Find a local number Phone conference ID: 779 447 227# For organizers: Meeting options | Reset dial-in PIN

Evaluation Criteria

• The proposed price/cost (40 pts) —

  Points for Price = [1-(P-L/L)] x 40 points

  Where:

  P= Proposer's Amount

  L=Lowest Proposer's Amount

  Point for Price = Zero, when > 2 times L

   

• The quality of the Bidder's goods or services. (20 pts) —

  What to look for: You will need the references, Purchasing's vendor performance reports, and State comptroller's Vendor Performance Report.

  • Were there warranty concerns? How did the contractor address?
  • etc.
• The reputation/past relationship with the City of Conroe. (10 pts) —

  1) What is the past experience with this contractor?

  2) See if Purchasing has a vendor performance evaluation?

  3) Vendor Performance Tracking from the State Comptroller's Office? (Purchasing will provide VPT Report if available) Not all vendors will have this.

  • Scores A-C is good
  • Score D is acceptable
  • Score F is not good.
• Time for completion of project scheduling. (10 pts) —

  What to look for: Is the time the contractor proposed realistic?

  Example:

  • Engineer's Estimated Timeline: 200 days.

  • Bidder A: 190 days (feasible)

  • Bidder B: 250 days (too long)

  • Bidder C: 120 days (unrealistic)

• The ability and qualifications of professional personnel. (10 pts) —

  What to look for:

  • Years of Experience
  • Professional Licenses
  • OSHA Training / Safety Coordinator
  • Age and type of Equipment
  • Refer to reference checks.
• Financial capability (or workload of firm). (5 pts) —

  What to look for:

  • Maintain consistent profitability.

  • Strengthen working capital and avoid over-leveraging.

  • Collect receivables promptly to improve cash flow.

  • Diversify project portfolio to reduce financial volatility.

• Safety Record - EMR Score (5 pts) —

  The Experience Modification Rate (EMR) is a numerical factor used by insurance companies to measure a construction company’s workers’ compensation claims history compared to other companies in the same industry.

  • Baseline: An EMR of 1.0 is considered average.

  • Lower than 1.0: Better-than-average safety record → lower insurance premiums.

  • Higher than 1.0: Worse-than-average safety record → higher insurance premiums.

Submission Requirements

• Cover Letter (required) —

  Provide a cover letter indicating your firm’s understanding of the requirements of this specific job bid. The letter must be brief and formal from the proposer that provides information regarding the firm’s interest in and ability to perform the requirements of the proposal.  A person who is authorized by the organization to enter into an agreement with the City of Conroe will sign the letter.

  Please include all contact information.

• Acceptance of Conditions (required) —

  Indicate any exceptions to the terms and conditions of this CSP, including the Scope of Services.  Include a copy of all amendments issued pertaining to this CSP.

• Calendar Days for Substantial Completion (required) —

  Please enter only number of days (ex. 365)

• Company Background (required) —

  2 - Pages Maximum

  1. Years in business under present name.
  2. Name and address of each office location.
  3. Ownership structure (Corporation / Partnership).
  4. Names and titles of officers in the company.
  5. Company trade organizations/associations/affiliations
• Experience of Key Personnel on Similar Jobs (required) —
  1. List key personnel that will be assigned or oversee this job.
  2. Provide resumes for key personnel.
  3. List all subcontractors that will be used for this construction project.
• References (required) —

  Provide references from the last five similar construction projects for which your company provided This project includes the construction oof approximately 250 square yards of 6-inch and 750 square yards of 8-inch driveway pavements, the installation of a 32-feet by 42-feet concrete building slab and drainage improvement consisting of two Type-A (grate) inlets along with 90 linear feet of 18-inch RCP and a Precast Safety End Treatment.

• Proposal Form - Competitive Sealed Proposal 00300 (required) —

  Please download the below documents, complete, and upload.

• Copies of Bonds (required)
• List of Ongoing and Completed Projects (required) —

  Provide a list of all public and private construction projects in which your company is currently involved, or has been involved, in whole or in part, as a General Contractor.

  Please list project description, cost, and status.

• Copies of Insurance Certifications (required)
• Form 1295 (required)
• EMR Insurance Score (required)
• Financial Statement (required)
• Are you HUB Certified? (required)
• HUB Certification (required)
• Please upload a memo stating that you are not HUB certified. (required)
• SAM.gov Status (required)
• Signed Addendums (required)
• Acknowledgement of Terms & Conditions (required) —

  Please download the below document, complete, and upload.

• Naming Subcontractors (required) —

  Please download the below documents, complete, and upload.

• Acknowledgement of Respondent (required) —

  By clicking "Please confirm" below, Bidder agrees to provide any additional information requested during bid selection process.

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will there be a Pre-Bid Meeting? (required)
• Attendance for Pre-Bid Meeting (required)
• Location Address for project (required)
• Number of calendar days for substantial completion (required)
• Brief Description of Service(s)/Product(s) (required)
• Dollar amount for Liquidated Damages per day (required)
• Full Name of Engineer (required)
• Engineer's Title (required)
• Engineer's Firm Name (required)
• Address for Engineer (required)

Questions & Answers