Food & Nutrition Material Handling Equipment Maintenance & Repair

Mesa Unified School District is seeking to contract with a vendor to provide maintenance and repair services for material handling equipment and lift gates located at the Food & Nutrition Warehouse. The intent of this solicitation is to ensure all equipment, including but not limited to pallet jacks, forklifts, carts, and related systems, remains safe, reliable, and fully operational to support warehouse and food distribution operations. The District is requesting a response that includes labor rates, service response times, and any applicable discounts for parts and materials. Vendor shall provide consistent, timely service and apply proposed pricing and discounts uniformly to all equipment covered under their service offerings.

Project Details

• Reference ID: 27-20FNP
• Department: Purchasing Department
• Department Head: Michelle Hamilton (Director of Purchasing)

Important Dates

• Questions Due: 2026-06-08T21:00:00.000Z
• Answers Posted By: 2026-06-11T21:00:00.000Z

Meetings & Milestones

Evaluation Criteria

• Price (10 pts) —

  The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.

• Ability (10 pts) —

  The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.

• Responsiveness (10 pts) —

  The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.

• Qualifications (10 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

• Price (300 pts) —

  While cost is a significant factor in considering the placement of the awards, it is not the only factor. The award will not be based on price alone, nor will it be based solely upon the lowest fees submitted.

• Ability (275 pts) —

  The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.

• Responsiveness (150 pts) —

  The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.

• Qualifications (275 pts) —

  The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.

Submission Requirements

• Response Submittal "Embedded Attachments or Documents" (required) —

  Our firm understands that we are not to embed any website URL’s, links to documents, or digital binders, or answer any question which references content located at an outside source within the questionnaire, as they will not be evaluated. We will answer the question in the space provided or as an attached document as directed.

  When a document is required to be uploaded, it should be in pdf format and unlocked.

• Business Information (required) —

  Please indicate number of years in service, number of years at present location and number of full-time, fully qualified technicians you have.

• Current customers (required) —

  List three (3) commercial accounts and a contact person and phone number for each one, for which your firm currently does repairs/services on material handling equipment. See attachments for reference request.

• Workorder/Checklist (required) —

  Does vendor agree to provide customized workorder/checklist designed to fit the District's needs, if requested, at no charge?

• Personnel (required) —

  Does vendor agree to change service/repair personnel, if requested by the District?

• Preventative Maintenance Schedule (required) —

  Does vendor agree to provide an preventative maintenance schedule?

• Labor Hours (required) —

  Does vendor agree that labor hours start when technician arrives at job site and ends when technician leaves?

• Labor Hours Explanation —

  If unable to answer "YES" above, please explain.

• Liftgates (required) —

  Liftgates will be serviced without interruption of use and without being charged overtime rates?

• Number of Units (required) —

  Number of electric units that could have scheduled maintenance service completed in one day?

• Emergency Services (required) —

  Is your firm able to provide emergency services?

• Emergency Response Time —

  If you answered yes above, please indicate your firms average response time after notification of emergency breakdown.

• Pick-up and Delivery (required) —

  In the event equipment must be taken to the vendor’s place of business for repairs, does your firm offer pick-up and delivery?

• Pick-Up and Delivery Rate —

  If you answered yes above, what is the rate?

• Extended Repair Time (required) —

  In the event repairs on a unit will require an extended amount of time (beyond three days), will an equivalent piece of equipment be available as a loaner to the District?

• Extended Repair Time Details —

  If you answered yes above, please explain details.

• Delivery of Loaner —

  Would this loaner be delivered to the site?

• Charges for a Loaner —

  If you answered yes above, explain all charges.

• Vendor Insured (required) —

  Is vendor insured to cover any damage to a District vehicle while in vendor possession?

• Vendor Not Insured —

  If you answered no above, please explain.

• Insurance Deductibles (required) —

  Does vendor agree to pay any insurance deductibles while in possession of District equipment?

• Purchase Order (required) —

  Does vendor agree that no work is to be performed prior to having a purchase order in place?

• Additional Insured (required) —

  Does vendor agree to list Mesa Public School District #4 as additional insured on both liability and physical damage policies and evidence of this insurance will be provided?

• Warranty Work (required) —

  Does vendor agree that any warranty work provided as a result of this bid will be at no charge to the District?

• Bid Prices (required) —

  Does vendor agree that prices bid for scheduled maintenance, including parts, are FOB Mesa Schools and include all maintenance, addition of fluids, shop supplies, EPA, waste disposal, and miscellaneous charges as specified in the bid?

• Freight Charges on Emergency Parts (required) —

  Does vendor understand that the District will assume inbound fright charges on emergency orders ONLY with prior approval from the Director of Food & Nutrition?

• Approval for Additional Work (required) —

  Does vendor agree to obtain approval from the Director of Food & Nutrition or Warehouse Supervisor prior to commencing any additional work beyond the schedule maintenance as bid?

• Additional Equipment (required) —

  Does vendor agree that additional equipment may be added to the scheduled maintenance contract with pricing the same as comparative units already on contract, and that any unit may be deleted or have its frequency changed without affecting pricing?

• Maintenance Checklist (required) —

  Does vendor agree to submit a maintenance checklist that details all services to be provided (see Scope) under scheduled maintenance?

• Warranty Terms and Conditions (required) —

  Explain in detail the terms and conditions of warranty (120 days parts and labor minimum requested.

• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation
• Acknowledgement and Acceptance of Terms and Conditions of the Solicitation (required) —

  Explanatory Note: The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.

  The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).

• Exception Requested (required) —

  If you requested an exception under the Acknowledgement and Acceptance of Terms and Conditions of the Solicitation, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Mesa Unified School District #4 shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)

  Enter N/A if this does not apply

• Request for Confidentiality of Proprietary Information —

  Explanatory Note: The purpose of this question is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.

• Request for Confidentiality of Proprietary Information (required) —

  The Offeror, by the undersigned representative, requests that the specific information, described below and identified on the page or pages of the Offer in which it appears, be treated as confidential information and protected from disclosure to the public.

   

  1. Description of specific information that is the subject of the request.

   

  2. The reason or reasons why the information should be treated as confidential.

   

  Enter N/A if this does not apply

• Asbestos and Hazardous Material Statement (required) —

  Confirm that you will comply with the ASBESTOS AND HAZARDOUS MATERIAL STATEMENT

• List of Subcontractors —

  The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A

  Example: Trade, Company Name, ROC License #, ROC License Classification

• List of Subcontractors (required) —

  The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A

  Example: Trade, Company Name, ROC License #, ROC License Classification

• Non-Collusion Affidavit
• Non-Collusion Affidavit (required) —

  You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

  That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

• Offer and Acceptance
• Offer and Acceptance (required) —

  Please download the Offer and Acceptance form from attachments and complete, then upload here.

• Requested Forms —

  Please complete the following downloadable forms and upload them in their respective questions.

• W-9 (required) —

  Please upload your complete W-9 here

• Certificate of Insurance (COI) (required) —

  Please upload your complete COI here

• Services Generating Cost to the District —

  A listing of any items such as letters, phone calls or other types of services generating a cost to the District and not included in the fees shown on the proposal are to be included, plus a formula or explanation of how these additional costs will be determined and billed to the District.

• RFP Response (No Cost Proposal) (required) —

  Please Upload your RFP Response HERE. Do NOT including pricing in this area. There will be another place to upload your Cost Proposal.

• Pricing Proposal (required) —

  Please upload your complete PRICING PROPOSAL here. Please make sure that this information is NOT included in the RFP Response Area.

• Data Verification Questions —

  These questions will be utilized to confirm information you provide

• System Award Management Verification (required) —

  Please enter your company's Legal Name and/or dba Name:

• Arizona Corporation Commission (required) —

  Please enter your company's Legal Name and/or dba Name:

• Is this a GPPCS Solicitation (required)
• Is this a S.A.V.E solicitation (required)
• Electronic Pricing Table (required) —

  Do you need an Electronic Pricing Table for this solicitation?

• Pricing Proposal Upload (required) —

  Would you like to add an area for the vendor to upload a pricing document?

• Is this project going to be federally funded? (required)
• Special Terms and Conditions Verbiage (required) —

  Please check all you will require in Special Terms and Conditions

• Do you need the Asbestos and Hazardous Materials Statement (required) —

  If you click yes this document will be added to attachments

• Do you need a subcontractors? (required) —

  If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.

• Is there a potential for software? (required) —

  If you click yes, additional verbiage will be added to special requirements tab

• Insurance Requirements (required) —

  Please choose which insurance requirements you will need for this project

• Partial Bids (required) —

  Yes = Acceptable

  No = Unacceptable

   

   

• Expected Award Timeframe (required) —

  Please choose how many days you would like to have the vendor hold pricing for: