FY 27-016 Food Service Equipment Repair Service

Scope of Work:

Although the Board of Education has an in-house staff, periodically throughout the year, it requires the on-call services of an outside contractor. The price quoted shall be hourly rate the Board of Education will be charged for each hour of service. The hourly rates shall remain firm for the duration of the contract. All prevailing wage requirements MUST be followed. The response time of the Technician shall be no more than two (2) hours. The Technician must call to inform the District when heading to a school for repair. The contractor must have available the necessary equipment and staff to perform a full spectrum of services on various types of systems.

Vendors shall provide a fixed, per-hour rate, for both journeyman and apprentice personnel, for any services required during normal business hours of the Bridgeton Board of Education, excluding weekends and holidays. Vendors shall provide a fixed, per-hour rate, for both journeyman and apprentice personnel, for any services required that are outside normal business hours of the Bridgeton Board of Education, including weekends and holidays.

Vendors shall also provide a percent (%) markup over their actual cost or a percent (%) discount from their actual costs for any materials and parts used in the performance of the contract. The company shall hold a valid certification as a certified Service Partner for all Rational equipment. The certification should be issued by Rational or an authorized certifying body.

Note: The Bridgeton Board of Education reserves the right to issue separate quotes/bids for large projects.

The Bridgeton Board of Education estimates, for the purpose of this specification, the total, annual amount of service hours required during normal Board of Education business hours to be as follows:

1. Journeyman - Zero (0) - One hundred and fifty (150) hours
2.  Apprentice - Zero (0) - One hundred and fifty (150) hours

The Bridgeton Board of Education estimates, for the purpose of this specification, the total, annual amount of service hours required outside of normal Board of Education business hours to be as follows:

C. Journeyman - Zero (0) - One hundred and fifty (150) hours

D.  Apprentice - Zero (0) - One hundred and fifty (150) hours

The board estimates, for the purpose of this specification, the total annual amount of materials and parts that it would purchase at vendor’s actual cost to be zero dollars zero cents ($0.00) to ten thousand dollars zero cents ($10,000).

These estimates are provided as informational only and the Bridgeton Board of Education shall not be obligated to purchase any minimum or maximum number of service hours and/or materials and parts as herein described. This shall be an open-ended contract and the contractor shall be paid for the number of hours and materials/parts actually provided.

The contractor shall be asked to provide materials, parts, or other items required in the performance of the contract, and the proposers shall indicate on the official quote form the percent (%) markup over, or the percent (%) discount from their verifiable, actual cost for such materials, parts, or items. Upon request from the Bridgeton Board of Education, the contractor shall, within two (2) business days, produce and original invoice indicating actual vendor cost for any item in question so the District representative may determine that the percent (%) markup or discount listed in the quote documents is being applied. Failure to produce the appropriate original invoices within the aforementioned time period, and/or failure to apply the percent (%) markup or discount listed in the quote document, and/or application of the inaccurate percent (%) markup or discount as listed in the quote document, may be cause for the Board of Education to cancel this contract.

Proposers are hereby advised that the Board of Education will not accept a percent (%) markup over, or a discount from, any published price lists, including but not limited to, published manufacturer's list prices, published manufactures discount prices, etc. the Board of Education will only accept a percent (%) markup over, or discount from, the contractor’s actual cost of the materials, parts. Proposers indicating that their markup or discount is for anything other than their actual cost for parts and materials shall have their quotes rejected as non-responsive.

The Board of Education reserves the right to purchase and provide materials, parts, or other items required in the performance of the services described herein, if the price is lower that offered by the contractor, from New Jersey State Contract vendors, or from any source that it deems prudent and effective.

The contractor shall not seek, and shall not be reimbursed for any other fee, including, but not limited to, trip fees, mileage fees, fuel surcharges, tolls, overtime rates etc.

Project Details

• Reference ID: FY 27-016
• Department: Food Service
• Department Head: Melissa Blount (Director of Food Services)

Important Dates

• Questions Due: 2026-07-29T16:00:00.000Z

Evaluation Criteria

• Cost or Price (10 pts)
• Experience of firm (10 pts)
• Capacity to accomplish the work (10 pts)
• Past Performance on similar contracts (10 pts)

Submission Requirements

• Respondent Submittals (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?