Helen McCall Park Expansion Phase 1

The proposed project, hereinafter referred to as the “Project” consists of the construction of new athletic fields, parking lots, buildings, and stormwater drainage at Helen McCall Park.

Location: Santa Rosa Beach, Florida

Contract Time: The contract duration is FIVE HUNDRED FORTY (540) days to substantial completion with an additional THIRTY (30) days for punch list completion.

Background

Helen McCall Park is one of Walton County's most active recreational facilities, serving hundreds of youth and adult athletes annually in the heart of Santa Rosa Beach. The existing park infrastructure has reached capacity, and the demand for organized athletic programming — particularly youth baseball — has significantly outpaced what the current fields and facilities can support.
This expansion represents the County's commitment to meeting that demand with a first-class facility. Phase 1 will deliver six new baseball and t-ball fields west of Moll Drive, along with a press box, concessions, restrooms, batting cages, expanded parking, and all supporting infrastructure. The project requires coordination with two separate entities — MUSCO Lighting (procured via State contract) and Choctawhatchee Electric Cooperative (CHELCO) — for field and parking area lighting respectively, which introduces scheduling dependencies that bidders must account for from day one.
The site presents real construction challenges: significant earthwork with approximately 27,866 CY of import borrow required, a live forcemain sanitary sewer installation with pump stations, stormwater management facility expansion, and a DEP water and sewer permit that is pending at time of bid. The successful contractor will need strong project management, early coordination with MUSCO and CHELCO during rough grading, and the ability to sequence work around an active park environment. This is a high-visibility public project — the community is watching, the schedule matters, and quality of delivery reflects directly on Walton County.

Project Details

• Reference ID: 26-01
• Department: Engineering
• Department Head: Chance Powell (Director)

Important Dates

• Questions Due: 2026-07-07T17:00:00.000Z
• Pre-Proposal Meeting: 2026-06-23T14:00:00.000Z — Walton County Central Purchasing Office, 176 Montgomery Circle, DeFuniak Springs, FL 32433 OR Bidders may also attend the pre-bid meeting via teleconference by dialing 850-635-0655, EXT 261217

Evaluation Criteria

• General —

  The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the Helen McCall Park Expansion Phase 1 in Santa Rosa Beach, Florida, in accordance with the Construction Plans prepared by Dewberry, dated January 2026, and the Technical Specifications dated December 2025, both of which are incorporated into this ITB as Attachments. All work shall be performed west of Moll Drive unless otherwise indicated in the Contract Documents. Phase 2 improvements (east of Moll Drive) are included in the Contract Documents for informational purposes only and are not part of this contract.

• DEFINED TERMS —

  The term "Bidder" shall mean one who submits a bid directly to the County, as distinct from a sub-bidder, who submits a bid to a Bidder. The term "Responsible and Responsive Bidder" means a person or entity who has submitted a bid which conforms in all material respects to the requirements set forth in the Bidding Documents and has the capability, in all respects, to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance. The term “Successful Bidder” means the most Responsible and Responsive Bidder with the lowest bid who has been selected for award of the Contract. The term “Contract” shall mean the agreement between the Successful Bidder and the County resulting from this ITB. The term “Contract Documents” includes the Construction Contract, Construction Plans prepared by Dewberry , dated January 2026, and information provided in Scope of Work and Attachments sections. The term "Bidding Documents" includes the Invitation to Bid, Instruction to Bidders, Contract Documents and the Bid Form (including all addenda issued prior to receipt of bids). The term “Notice of Award” shall mean the form issued by the Purchasing Department awarding the Contract to the Successful Bidder. The term “Notice to Proceed” shall mean the letter issued by the Purchasing Department notifying Successful Bidder to commence work on the Project.

• Site Preparation and Earthwork —

  The Contractor shall perform all clearing and grubbing of approximately 15.6 acres, demolition and removal of existing improvements including storm sewer, field lighting, fencing, dugouts, buildings, utilities, and irrigation systems. The Contractor shall perform regular excavation (approximately 12,052 CY), import and place borrow material (approximately 27,866 CY), and complete all grading and embankment work necessary to achieve the design grades shown in the Construction Plans. The Contractor shall furnish and maintain all erosion and sediment controls throughout construction, including silt fence (approximately 4,574 LF) and inlet protection at all storm sewer structures. All survey, staking, and as-built survey of improvements shall be provided by the Contractor.

• COPIES OF BIDDING DOCUMENTS —
  1. Complete sets of Bidding Documents must be used in preparing bids; neither the County nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.
  2. The County and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining bids on the Project and do not confer a license or grant for any other use.
• Parking Lots and Pavement —

  The Contractor shall construct new parking lots and drive aisles as shown in the Construction Plans, including stabilized subgrade, limerock base, light and heavy duty superpave asphalt pavement, modified Type F curb and gutter, concrete sidewalks, curb ramps with detectable warnings, concrete wheel stops, dumpster pad and enclosure, signage, and pavement striping. All work shall conform to FDOT standards and specifications where applicable.

• QUALIFICATIONS OF BIDDERS —

  To demonstrate qualifications to perform the Project, each Bidder shall submit with their bid detailed written evidence of experience completing projects of the nature and scope similar to the project described in this Invitation to Bid, documentation of current commitments, a copy of all applicable occupational and state contractor licenses, and such information as is required in the Vendor Submissions section. Each Bidder must also be prepared to submit within FIVE (5) business days of the County's request, written evidence, such as licenses, financial data, previous experience, present commitments, and other such data as may be requested by the County. Each bid must contain evidence of Bidder's qualification to do business in the State of Florida. Specifically, the Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

  BIDDERS MUST BE PREQUALIFIED BY THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT).

  The contractor(s) performing the work on Project (whether the prime contractor or a subcontractor) must be FDOT prequalified in the following work classes if performing work in that specific work class:

  WORK CLASS NUMBER	WORK CLASS NAME
  7	Drainage
  10	Flexible Paving
  11	Grading
  12	Grassing, Seeding, Sodding
  40	Sidewalk

  Proof of FDOT prequalification in the above work classes must be submitted with the bid. 

• Stormwater —

  The Contractor shall install a complete storm sewer collection and conveyance system including FDOT standard manholes, inlets, Nyloplast drain basins, mitered end sections, concrete headwall, control discharge structures, and ADS pipe ranging from 12 inches to 36 inches in diameter. The Contractor shall also complete modifications to Stormwater Management Facilities 1 and 2 (SWMF 1 & 2) as shown in the Construction Plans, including expansion of the existing retention areas and establishment of littoral shelf plantings.

• EXAMINATION OF CONTRACT DOCUMENTS AND SITE —
  1. It is the responsibility of each Bidder before submitting a bid, to (a) examine the Contract Documents thoroughly, (b) visit the Project site to become familiar with local conditions that may affect cost, progress, performance, or completion of the Project, including the time and cost in obtaining any necessary fee or permit, (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or completion of the Project, (d) study and carefully correlate Bidder's observations with the Contract Documents, (e) notify the County of any conflicts, errors, or discrepancies in the Contract Documents, and (f) attend any mandatory pre-bid meeting.  The County does not assume responsibility for the accuracy or completeness of the Contract Documents or for any additional reports, drawings, and specifications that may be made available for viewing by the County to any Bidder on request.
  2. Before submitting a bid, each Bidder will, at the Bidder's own expense, make or obtain any additional information and data which pertain to the physical conditions (surface, subsurface, underground facilities) at or contiguous to the site which may affect cost, progress, performance, or completion of the Project and which Bidder deems necessary to determine its bid for performing and completing the Project in accordance with the time, price, and other terms and conditions of the Contract Documents.
  3. Upon request, in advance, the County will provide each Bidder access to the Project site to conduct such explorations and tests as each Bidder deems necessary for submission of a bid. Bidder shall fill all holes, clean up, and restore the site to its former condition upon completion of such explorations.
  4. Temporary construction facilities and storage of materials and equipment will be provided by Bidder.
  5. The submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of these Instructions to Bidders including visiting the Project site to become familiar with local conditions that may affect the cost, progress, performance, or completion of the Project; that without exception the bid is premised upon performing and furnishing of the labor, services, equipment, and materials required by the Contract Documents in accordance with such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and completion of the Project.
• MANDATORY PRE-BID CONFERENCE —

  A mandatory pre-bid conference will be held at 9:00 am on Tuesday, June 23, 2026 at Walton County Central Purchasing Office, 176 Montgomery Circle, DeFuniak Springs, FL 32433 OR Bidders may also attend the pre-bid meeting via teleconference by dialing 850-635-0655, EXT 261217.

  Bidders attending in person must be present at the designated start time of the pre-bid conference and must remain until the conference is adjourned.

  Bidders may also attend the mandatory pre-bid meeting via teleconference by dialing 850-635-0655, extension 261217.

  Bidders attending via teleconference are strongly encouraged to join the teleconference at least 10 minutes before the designated start time. If unable to join the teleconference at the number above, please call 850-892-8176 and ask to be included in the Helen McCall Park Expansion Phase 1 pre-bid teleconference.

  Attendance will be confirmed via roll call at no later than 5 minutes after the designated start time and any Bidder not present for the roll call will not be eligible to bid on the project. If joining via teleconference, please keep phones muted until the question and answer portion of the teleconference. All bidders must remain until the conference is adjourned. The County will not accept bids from bidders arriving after attendance is confirmed or departing prior to adjournment of the pre-bid teleconference.

• Water and Sanitary Sewer —

  The Contractor shall install all potable water and fire service infrastructure including tapping sleeves and valves, PVC water service lines, gate valves, backflow preventers, fire hydrant assemblies, and associated fittings. The Contractor shall install a forcemain sanitary sewer system with grinder pump station(s), gravity sewer, manholes, cleanouts, and grease trap serving Building A. Bidders are advised that the DEP permit for water and sewer improvements is pending at the time of advertisement. The County anticipates permit issuance prior to the Notice to Proceed; however, the Contractor shall be responsible for coordinating any permit conditions into their means and methods. The 2-inch water meter will be supplied by Regional Utilities and installed by the Contractor.

• NON-MANDATORY PRE-BID CONFERENCE —

  A non-mandatory pre-bid conference will be held at 9:00 am on Tuesday, June 23, 2026 at Walton County Central Purchasing Office, 176 Montgomery Circle, DeFuniak Springs, FL 32433 OR Bidders may also attend the pre-bid meeting via teleconference by dialing 850-635-0655, EXT 261217.

  Bidders attending via teleconference are encouraged to join the teleconference at least 10 minutes before the designated start time. If unable to join the teleconference at the number above, please call 850-892-8176 and ask to be included in the Helen McCall Park Expansion Phase 1 pre-bid teleconference.

   

   

• Athletic Fields and Site Amenities —

  The Contractor shall construct six (6) new baseball and t-ball fields including installation of infield material, field underdrainage (see Bid Alternate No. 4), chain link fencing and gates, backstops with netting and kneewalls, foul poles, dugouts, and scoreboards. Building A (press box, concessions, and restrooms) and associated vertical platform lift shall be constructed per the Contract Documents. The Contractor shall install all site amenities indicated in the bid schedule. Items noted as "Owner to Provide and Install" — including team benches, bleachers, bike racks, shade structures, and park rules signs — are excluded from the Contractor's scope of supply but the Contractor shall coordinate installation sequencing with the County.

• Irrigation and Landscaping —

  The Contractor shall install a complete irrigation system including general site irrigation, pump station with fixed intake, and electrical service for the booster pump. The Contractor shall complete all landscaping, sod for open and disturbed areas (Tifway 419 Bermuda for athletic fields), and littoral shelf establishment for SWMF 1A and 1B per the Construction Plans and Specifications.

• INTERPRETATIONS AND ADDENDA —
  1. All questions about the meaning or intent of the Contract Documents are to be posted on the County's e-Procurement portal accessible via the following link; https://procurement.opengov.com/portal/waltoncountyfl.
  2. Addenda may be issued to modify the Bidding Documents as deemed appropriate by the County.

  DIRECTING QUESTIONS TO ANY OTHER COUNTY COMMISSIONER, COUNTY EMPLOYEE, PROJECT ENGINEER, OR ANY OTHER PERSON IS PROHIBITED AND WILL RESULT IN A BID BEING DISQUALIFIED. QUESTIONS MUST BE SUBMITTED ON THE COUNTY'S E-PROCUREMENT PORTAL AT https://procurement.opengov.com/portal/waltoncountyfl NO LATER THAN 12:00 PM (NOON) ON JULY 7, 2026. Interpretations or clarifications considered necessary by the County in response to such questions will be issued by Addenda on the County’s e-Procurement portal. Only questions answered by formal written Addenda will be binding.  Oral and other interpretations or clarifications will be without legal effect.

• Field Lighting and Parking Area Lighting Coordination —

  Field lighting for Fields 1 through 6 will be procured and installed by a separate contractor through a State-sourced contract (MUSCO Lighting). Parking area lighting will be installed by Choctawhatchee Electric Cooperative (CHELCO). The Contractor is not responsible for supplying or installing field lighting fixtures or parking light structures; however, the Contractor shall be responsible for coordination as described in Memorandum No. 001 (Attachment F), which is incorporated herein by reference. Specifically, the Contractor shall: (1) coordinate the stakeout of field lighting pole locations and home plate for each field during rough grading; (2) install and commission the lighting control panels provided by the field lighting contractor as part of the electrical service for the project; (3) coordinate with CHELCO for conduit installation during rough grading, with the understanding that CHELCO requires approximately two months of lead time to schedule their work; and (4) coordinate with CHELCO for final installation of parking light structures. The Contractor shall account for these coordination requirements in their project schedule submitted after issuance of the Notice to Proceed.

• BLACKOUT PERIOD —

  The period between the beginning of the advertisement for the Invitation to Bid, and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the blackout period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the Bidder (or its agents or representatives) and any other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their sub consultants, or anyone designated to provide a recommendation to award a particular contract, other than Purchasing Division staff. Each competitive solicitation shall provide notice of the blackout period.

  Exceptions to the Blackout Period. The blackout period shall not apply to:

  1. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.
  2. Communications during contract negotiations between designated County employees and the contract awardee.
  3. Communication with a vendor initiated by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of services.
  4. Communication following the filing of a protest between the protesting party and the Purchasing Division, County Administrator’s Office, and the County Attorney’s Office, during the dispute resolution process.
  5. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Board of County Commissioners Purchasing Policy and Procedure Manual.
  6. Communications with existing vendors in the performance of existing contracts.
• BID SECURITY —
  1. Each bid must be accompanied by bid security in an amount of five percent (5%) of the Bidder's base bid price made payable to Walton County Board of County Commissioners and in the form of a certified bank check or a bid bond on the form attached, issued by a surety duly authorized and qualified to conduct business in the State of Florida. Further, the surety or insurance company shall have at least an A- policyholder’s rating and a financial rating of at least Class VII and shall be listed on the United States Treasury Department's T-list as acceptable to issue bonds for the applicable dollar amount. Applicable bond documents may be uploaded, but physical checks must be delivered to the Office of Central Purchasing prior to the bid opening. It is the Bidder’s responsibility to ensure that its bid bond check is delivered at the proper time and place.
  2. The bid security of the Successful Bidder will be retained until such Bidder has executed the Contract, and has furnished the required Performance and Payment Bond(s) and Certificates of Insurance. If the Successful Bidder fails to execute and deliver the Contract, or furnish the required Certificates of Insurance, within TEN (10) business days after the Notice of Award and the required certified copies of the recorded Performance and Payment Bond(s) within FIVE (5) business days of receipt of the executed contract, the County may annul the Notice of Award and the bid security of that Bidder will be forfeited. The bid security of other Bidders may be retained by the County until TEN (10) business days after the Notice of Award, whereupon bid security furnished by such Bidders will be returned.
  3. Failure to submit an appropriate bid security shall result in the bid being declared unresponsive.
• Mechanical, Electrical, and Plumbing —

  The Contractor shall complete all mechanical, electrical, and plumbing work associated with Building A and all site utilities as indicated in the Construction Plans and Specifications. All work shall be performed by appropriately licensed subcontractors.

• SUBSTITUTE OR "OR-EQUAL" ITEMS —

  The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for award.

• Permits and Compliance —

  The Contractor shall obtain and pay for all permits required for construction, including but not limited to MPDS and local building and planning fees. The Contractor shall maintain all required licenses throughout the duration of the project, including a General Contractor license and MOT certification. All work shall be performed in compliance with applicable federal, state, and local regulations.

• Work Hours and Coordination with Parks —

  Work shall be performed during daylight hours, Monday through Friday, unless otherwise approved in writing by the County. The Contractor shall coordinate all construction activities with the Walton County Parks and Recreation Department to minimize disruption to existing park operations adjacent to the project site.

• CONTRACT TIME AND LIQUIDATED DAMAGES —

  Contractor shall substantially complete the Project within FIVE HUNDRED FORTY (540) calendar days of issuance of the Notice to Proceed. Final completion of the project shall be accomplished within THIRTY (30) calendar days from the date a punch list of the remaining items to be completed is issued by the County. Failure to achieve substantial completion within the designated time may result in the County imposing liquidated damages in the amount of THREE THOUSAND, EIGHT HUNDRED THIRTEEN AND 00/100THS DOLLARS ($3,813.00) per day. Failure to achieve final completion within the designated time may result in the imposition of liquidated damages of THREE THOUSAND, EIGHT HUNDRED THIRTEEN AND 00/100THS DOLLARS ($3,813.00) per calendar day and shall accrue until an application for final payment has been approved by the County. These liquidated damages represent a reasonable estimate of the County’s extra expenses and losses for denied use of the facility, financing costs, additional extended overhead, and any lost revenues and do not constitute a penalty or forfeiture.

• BID FORM —
  1. The Bidder shall use the Bid Form included with the Bidding Documents. Failure to use the Bid Form shall result in the bid being declared un-responsive. All blanks on the Bid Form must be completed in ink by hand or typewritten. 
  2. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign), and the corporate seal must be affixed and attested. The corporate address and state of incorporation must be shown below the signature.
  3. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.
  4. All bids shall be notarized and names must be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all addenda via County’s e-Procurement Portal. The contact person's name, address and telephone number, for communications regarding the bid must be provided.
  5. Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.
• Bid Alternates —

  This ITB includes four (4) bid alternates. The County reserves the right to award any, all, or none of the alternates based on available funding and project need. Alternate No. 1 includes construction of Building C (restroom) with associated sanitary sewer. Alternate No. 2 includes a 6-inch concrete slab for future batting cages. Alternate No. 3 includes Building B equipment storage shed. Alternate No. 4 includes complete field underdrainage for all athletic fields.

• SUBMISSION OF BIDS —

  All bids submitted on e-Procurement Portal will be securely locked and digitally encrypted until the submission deadline passes. Please note that all bids must be submitted prior to 2:00 pm on Thursday, July 16, 2026.

  In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statues, regulations and ordinances.

  Ensure that all required documents and information are complete and accurately provided before submission.

  Upon successful submission through the e-Procurement Portal, you will receive a confirmation email acknowledging receipt of your bid.

  Bids received after the specified deadline will not be considered.

  Thank you for your attention to these submission instructions. Should you have any questions regarding the bidding process or requirements, feel free to contact the Purchasing Department at purchasing@co.walton.fl.us or call 850.892.8176.

• MODIFICATION AND WITHDRAWAL OF BIDS —
  1. Bids may be modified or withdrawn by the Bidder by clicking on “Unsubmit Proposal” via County’s e-Procurement Portal. Bids can be re-submitted at any time prior to the opening of bids.
  2. Bids may not be withdrawn for a period of FORTY-FIVE (45) calendar days after the date of bid opening.
• BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE —

  All bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the County at its sole discretion may release any bid and return the bid security prior to that date.

• AWARD OF CONTRACT —
  1. The County reserves the right to reject any and all bids for any reason or for no reason as may be deemed necessary by the County to be in its best interest, including but not limited to bids from any contractor who has failed to successfully complete a previous project to the satisfaction of the County. The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced, or conditional bids. PLEASE NOTE:  ANY TERMS, CONDITIONS, OR EXCEPTIONS SUBMITTED WITH A BID SHALL BE DISREGARDED AND HAVE NO EFFECT UPON THE CONTRACT RESULTING FROM THIS SOLICITATION.  The County reserves the right to reject the bid of any Bidder if the County believes that it would not be in the best interest of the Project to make an award to that Bidder, because the bid is not responsive or responsible, or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the County. The County also reserves the right to enter into contract negotiations with a Responsible and Responsive Bidder who submits the lowest bid. If the County and the low Bidder cannot negotiate a successful contract the County may terminate such negotiations and begin negotiations with a Responsible and Responsive Bidder who submits the next lowest bid. No Bidder shall have any rights against the County arising from such negotiations. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the Arabic numeral presumed incorrect.
  2. In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one Bidder to whom to award the contract. 
  3. The County reserves the right to delete any bid items and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of the Bidders, whether or not the bids comply with the prescribed requirements, time of completion and other data, as may be requested in the Bid Form or prior to the Notice of Award. The County may conduct such investigations as the County deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons and organizations to perform and complete the Project in accordance with the contract Documents to the County's satisfaction within the prescribed time. The County may consider the operating costs, maintenance requirements, performance data, and guarantees of major items of materials and equipment proposed for incorporation in the Project when such data is required to be submitted prior to Notice of Award.

  If the contract is to be awarded, it will be awarded to the Responsible and Responsive Bidder submitting the lowest bid whose evaluation by the County indicates to the County that the award will be in the best interest of the Project.  The Notice of Award shall be issued only after approval by the Walton County Board of County Commissioners and upon completion of all required award documentation.

  No contractual obligation shall exist until the contract has been approved and executed by the Board.

• BID PROTEST —

  Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the contract, may protest such decision. Written notice of intent to file a bid protest must be submitted with the Purchasing Department or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award.  Written protest must be submitted to Purchasing Director or Chief Financial Officer within ten (10) calendar days after filing written notice of intent.

  Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check, or money order made payable to the Walton County Board of County Commissioners, in an amount equal to 1% of the protestor’s bid received by the County, but in no case less than $500.00.

  The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

• PUBLIC ENTITY CRIMES —

  A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

Submission Requirements

• LOCAL PREFERENCE APPLICATION (required) —

  I hereby certify under penalty of perjury that my business qualifies as a local vendor/contractor in accordance with Walton County Purchasing Policies and Procedures, Procedure No: PP017.

• BIDDER'S DECLARATION AND UNDERSTANDING (required) —

  The undersigned, herein defined as the "Bidder," declares that the only persons or parties interested in this bid are those named herein, that this bid is, in all respects, fair and without fraud, that it is made without collusion with any employee or official of the County, and that the bid is made without any connection or collusion with any person submitting another bid on this Project.

  The Bidder further declares that it has visited the Project site, inspected the plans and specifications, examined all the Contract Documents, and has satisfied itself to the quantities involved, including materials and equipment and the conditions of work involved, including the fact that the description of work and materials, as included herein, is brief and is intended only to indicate the general nature of the Project and to identify the said quantities with the detailed requirements of the Contract Documents, and this bid is made according to the provisions and under the terms of the Contract Documents which are made a part of this bid.  

• CONTRACT EXECUTION, CERTIFICATES OF INSURANCE AND BONDS (required) —

  The Successful Bidder agrees to acknowledge the terms and conditions of the Contract and return a signed Contract with any Certificates of Insurance (COI) to the County, within TEN (10) business days after Notice of Award. Upon receipt of the signed Contract and COI, the County will execute the Contract and send the executed contract to the Successful Bidder to acquire the Performance and Payment Bond(s) within FIVE (5) business days. The Successful Bidder must provide certified copies of the recorded Performance and Payment Bond(s) prior to the issuance of the Notice to Proceed. Failure to either return a signed Contract with COI to the County within TEN (10) business days after Notice of Award is sent or provide certified copies of the recorded Performance and Payment Bond(s) within FIVE (5) business days after receipt of the executed contract will result in loss of surety.

  
  

   
• START OF CONSTRUCTION AND CONTRACT COMPLETION TIME (required) —

  The Successful Bidder further agrees to begin work on the Project within TEN (10) business days after the date of issuance of the Notice to Proceed, to substantially complete the Project within FIVE HUNDRED FORTY (540) calendar days of issuance of the date of the Notice to Proceed, and to finally complete the Project within THIRTY (30) calendar days from the date a punch list of remaining items is issued by the County. The Contractor shall comply with all specific completion dates and sequences indicated elsewhere in the Contract Documents.

• SALES AND USE TAXES (required) —

  The Bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Bidder are included in the stated bid price for the Project.  The County is tax exempt from federal excise and state sales tax.  

• BID SCHEDULE (required) —

  Please download the below documents, complete, and upload.

• Acknowledgment of Bid Schedule (required) —

  By confirming, if awarded the contract, the Bidder agrees to accept as full payment for the work proposed under this Project, as specified in the Bidding Documents prepared by Walton County, and based upon their own estimate of the quantities and costs, including the cost of any necessary fee or permit provided as part of their bid. 

• BID FORM (required) —

  Please download the below documents, complete, and upload.

• Trench Safety Compliance (required) —

  Please download the below documents, complete, and upload.

• BID BOND (required) —

  Will you be utilizing Surety 2000 for submitting your Bid Bond?

• Surety 2000 Electronic Bid Bond (required) —

  Please enter your Bid Bond information from Surety2000 below.

  If you would like to use your preferred surety, please select "No" to the above question.

• Bid Bond (required) —

  Please download the below documents, complete, and upload.

• PREVIOUS EXPERIENCE AND CURRENT COMMITMENTS (required) —

  Please download the below documents, complete, and upload.

• SUBCONTRACTORS AND SUPPLIERS DECLARATION (required) —

  Please download the below documents, complete, and upload.

• SUBCONTRACTORS AND SUPPLIERS DECLARATION (required) —

  Please download the below documents, complete, and upload.

• PUBLIC ENTITY CRIMES (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• DRUG FREE WORK PLACE CERTIFICATION (required) —

  Identical tie bids: preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed in none of the tied Consultants have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, available drug counseling, rehabilitation providing employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in paragraph #A.
  4. In the statement specified in paragraph #A, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.
  5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

  As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

• Federal Employer Identification Number (FEIN) (required) —

  Please enter your FEIN below.

• UNAUTHORIZED ALIENS (required) —

  Please download the below documents, complete, and upload.

• Proof of Registration with State of Florida Division of Corporations (required) —

  Please upload proof of registration from Sunbiz.org.

• Conflict of Interest Disclosure —

  For purposes of determining any possible conflict of interest, all Bidders must disclose if any Walton County employee(s), elected official(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

• Indicate either “YES” (a County employee, elected official, or agency is also associated with your business), or “NO”. (required)
• Provide person(s) name(s) and position(s) with your business. (required)
• QUESTIONNAIRE
• Has your organization filed any law suits or requested arbitration, mediation, or any kind dispute resolution or administrative proceeding, with regard to construction contracts within the last ten (10) years? (required)
• If the answer is yes, identify the proceeding, the parties thereto, and a brief summary of the nature of the dispute and ultimate resolution thereof. (required)
• Has your organization been sued with regard to a construction contract within the last ten (10) years? (required)
• If the answer is yes, identify the proceeding, the parties thereto, and a brief summary of the nature of the dispute and ultimate resolution thereof. (required)
• How many years has your organization been in business as a licensed Contractor under your present business name? (required)
• Has your organization ever failed to complete work awarded to it? (required)
• If so, where and why? (required)
• Has any officer or partner of your organization ever been an officer or partner of another organization that failed to complete a construction project? (required)
• If so, state name of individual, organization and reason therefore. (required)
• Does your organization now hold valid certificates of competency or licenses for which a specific license is required? (required)
• If so, attach copies of all licenses covering the work together with the specific political jurisdiction issuing said licenses. (required)
• Identify the project superintendent you intend to use for this project. Also provide the following information, years project superintendent has been employed with your organization; the contracts in the last five years that said personnel has worked on; said personnel’s position and responsibilities in said contracts (required)
• Pricing (required)
• Is Local Vendor Preference applicable? (required) —

  Please select "No" if this is a grant-funded, federally-funded or state-funded. 

• Is Trench Safety Compliance applicable? (required)
• Construction Plans Creator (required) —

  Who provided the construction plans? 
  
  Example: Walton County Public Works or Name of the Outside Engineering Firm (Atkins etc.)

• Date of Scope of Work & Construction Plans (required) —

  Format: Month Date, Year

  Example: January 12, 2024

• Contract Duration in Days (required) —

  Substantial completion in _____  calendar days after issuance of Notice to Proceed.

  Format: NUMBER IN WORDS (#)

  Example: ONE HUNDRED FIFTY (150)

• Days after Issuance of Punch List (required) —

  Days after issuance of punch list for final completion.

  Format: NUMBER IN WORDS (#)

  Example: FIFTEEN (15)

• Substantial Liquidated Damages Per Day (required) —

  Example: THREE HUNDRED AND 00/100THS DOLLARS ($300.00 ) 

• Final Liquidated Damages Per Day (required) —

  Example: THREE HUNDRED AND 00/100THS DOLLARS ($300.00 ) 

• Days to Start Project after Issuance of Notice to Proceed (required) —

  How many days after issuance of NTP must the project start?

  Format: NUMBER IN WORDS (#)

  Example: TWENTY (20)

• Does this project require building permits? (required)
• FDOT Prequalification Required for Project (required) —

  This project requires FDOT prequalification for certain work classes as identified in the solicitation.

  If your firm or any subcontractor will perform work requiring FDOT prequalification, you must be properly prequalified in the applicable work classes and provide documentation with your bid.

• FDOT Prequalification Compliance (required) —

  This project requires FDOT prequalification for certain work classes as identified in the solicitation.

  If your firm or any subcontractor will perform work requiring FDOT prequalification, you must be properly prequalified in the applicable work classes and provide documentation with your bid.

  Please confirm your firm’s compliance with this requirement.

• Is there a pre-bid meeting? (required)
• Best Rating of ___ or better and shall be listed on the United States Treasury Department's T-list as acceptable to issue bonds for the applicable dollar amount. (required)
• Type of Bid (required)