SLED Opportunity · MASSACHUSETTS · TOWN OF HINGHAM
AI Summary
The Town of Hingham invites bids for on-call full-service HVAC mechanical services at Town Hall, including maintenance, repair, and installation. The contract is for 24 months with a possible 12-month extension. Bidders must have 10+ years experience and required licenses. Estimated contract value is $150,000. Key dates include a May 5 site visit and May 13 bid due date.
The Town of Hingham seeks electronic bids for on-call, full-service HVAC Mechanical Services to be performed in the Hingham Town Hall Building.
The work under this contract shall consist of On-Call Full-Service HVAC mechanical services to be provided on an as-needed basis in the Town Hall, as well as semi-annual preventative maintenance for the life of the contract. The successful bidder shall provide all labor, materials, equipment, tools, and supervision necessary for the service, maintenance, preventative maintenance, installation, replacement, alteration, and/or repair of mechanical (HVAC) systems and any associated systems in Town Hall directed by Building Maintenance Supervisor in accordance with the specifications and terms and conditions shown herein.
A bid deposit equal to 5% of the value of the total bid is due upon submission of the bid documents.
The initial contract term is 24 months from the fully executed contract date with a 12-month extension option available to the Town. In no case may the contract be extended beyond three years.
Award of a contract does not obligate the Town to engage the Contractor in performing any minimum amount of service during the contract period other than semi-annual scheduled preventative maintenance.
Bids are subject to M.G.L. c.149 §44A-J & to minimum wage rates as required by M.G.L. c. l49 §§26 to 27H inclusive. The Town of Hingham reserves the right to reject any or all bids, waive minor informalities, and to award the contract in the best interest of the Town.
The total estimated value of the contract is up to $150,000.
Contract start date, July 1, 2026
Confirm that your fee proposal is not attached in your Proposal and is attached separately here.
The out-of-state bidder certifies under the penalties of perjury they shall not enter into a contract with a foreign corporation which has not received a certificate from the state secretary stating that such a corporation has complied with sections three and five of Chapter 156D Section 1.40 of Massachusetts General Law and the date with which compliance was obtained and shall report to the state secretary and the department of corporations and taxation any foreign corporation performing work under contract, and residing or having a principal place of business outside the Commonwealth.
“Certificate of Insurance” (COI) demonstrating that the insurance requirements identified in the Project Details section are in effect. Upload the COI here:
Provide the full contact name, title, and e-mail of the signatory for your entity. Provide contact information for the Contract Manager or admin for your firm in order to distribute Contract Documents, if awarded.
Signatory: (name, title, email)
Contract manager/admin staff: (name, email)
Required Document for Bidder.
Failure to upload shall result in automatic disqualification and may not be uploaded after bid opening.
Required Document for Bidder.
Failure to upload shall result in automatic disqualification and may not be uploaded after bid opening.
Required Document for Bidder.
Failure to upload shall result in automatic disqualification and may not be uploaded after bid opening.
Required Document for Bidder.
Failure to upload shall result in automatic disqualification and may not be uploaded after bid opening.
Required Document for Bidder.
Failure to upload shall result in automatic disqualification and may not be uploaded after bid opening.
Required Document for Bidder.
Failure to upload shall result in automatic disqualification and may not be uploaded after bid opening.
How many years have you been in the HVAC business?
Please upload a statement on your company's experience and capability in providing the specified full -service HVAC services.
See Project Details Section for the list of MINIMUM QUALIFICATIONS required.
Does the bidder have experience servicing and installing Climate Master or similar water source heat pumps?
I certify that my company and employees possess all current licensure needed to provide full-service HVAC mechanical services in a municipal building, which complies with all applicable federal, state and local laws, regulations and codes.
Full service is defined in the Project Details Section and requires that the following licensed trades be employed with your company: HVAC, refrigeration technicians, pipefitters and sheet metal workers capable of offering the services specified.
Upload a copy of all current employee licenses in the above trades that are valid and up-to-date.
Failure to upload licensure certifications may result in disqualification
Upload a scanned copy of your fully executed bid bond here if Contractor is submitting a bid bond. If securing the bid by a treasurer's, certified or cashier's check, upload a scanned copy of the completed check. Original check must also be mailed to the Awarding Authority.
*Response required
The bidder agrees that upon notice of award as the Contractor, they will within ten (10) business days Saturday, Sunday, and legal Holidays excluded execute a contract in accordance with the terms of this bid and furnish sureties and insurance certificates as outlined in the conditions of this contract.
As set forth herein in accordance with these specifications, plans, and conditions, the undersigned agrees to enter into a standard contract form with the Owner’s awarding authority.
Subsequent to the award notice and prior to commencement of work, a compulsory contract agreement form with a place for signatures for the Owner authorized awarding agent and the awarded will be signed ratifying and finalizing the contract.
The Bidder understands that all bids are subject to the applicable laws of the Commonwealth of Massachusetts and Town Bylaws. General Laws. The terms of this contract have been read and fully understood by the person whose signature appears below. By endorsing this contract the Bidder agrees to adhere to the general conditions, plans, and specifications of this contract. The parties agree to comply with the terms and conditions set forth on the preceding pages along with any addenda that may be issued.
The bidder agrees that, if it is selected as contractor, it will within ten (10) business days, after presentation thereof by the awarding authority, execute a contract (see ATTACHMENTS section for sample) in accordance with the terms of this bid and furnish a payment bond of a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the awarding authority, and in the sum of 50% of the estimated $150,000 contract price.
By confirming, the bidder acknowledges the Sample Agreement in the Attachments Section.
The undersigned bidder hereby certifies, under pains and penalties of perjury, that the foregoing bid is based upon the payment to laborers to be employed on the project of wages in an amount no less that the applicable prevailing wage rates established for the project by the Massachusetts Department of Labor and Workforce Development. The undersigned bidder agrees to indemnify the awarding authority for, from and against any loss, expense, damages, actions or claims, including any expense incurred in connection with any delay or stoppage of the project work arising out of or as a result of (1) the failure of the said bid to be based upon the payment of the said applicable prevailing wage rates or (2) the failure of the bidder, if selected as the contractor, to pay laborers employed on the project the said applicable prevailing wage rates.
The Contractor certifies that it is qualified and certified to provide the labor, work and materials hereunder and that the person executing this Agreement on behalf of the Contractor is duly authorized to execute this Agreement.
By confirming, the Contractor shall comply with all federal, state and local laws, regulations, bylaws and rules applicable to this Agreement and shall obtain all necessary bonds, licenses, permits and approvals applicable to this Agreement.
By confirming, the Contractor certifies that the execution of this Agreement and the providing of labor, work and materials hereunder by the Contractor and any third party or subcontractor is and shall be in full compliance with the applicable conflict of interest laws including M.G.L. c. 268A and that there are no existing conflicts of interest which would prohibit the Contractor from providing labor, work and materials hereunder.
By confirming, the Contractor has acknowledged on the bid form (if applicable) and is aware, has received and fully understands any and all posted addendum, notices and questions during this IFB posting.
Failure to acknowledge may result in disqualification.
By confirming, the Contractor has reviewed any and all bid documents in the Attachments Section and fully understands the assigned work by the Town;
and;
the Contractor agrees to the terms in this solicitation and is authorized to submit this bid response on behalf of my company
Bidders must provide three (3) total references. At least two (2) must be a Massachusetts municipality and one (1) may be a private entity for whom similar services have been provided, in the last five years.
1. Municipality/Entity Name
2. Years as a customer (list the time frame)
3. Address
4. Contact Person
5. Telephone number
6. Email address
7. Total Contract Amount
8. Project/Work Brief Description
The Town conducts its due diligence prior to contract award.
Does the bidder meet all the Minimum Qualifications?
The Contractor's workforce must provide the following:
The Town conducts its due diligence prior to contract award.
I certify under the penalty of perjury that I have read, understood and agree to the terms in this solicitation, that the above statements are true, and that I am authorized to submit this response on behalf of my company.
Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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