SLED Opportunity · CALIFORNIA · CITY OF ONTARIO
AI Summary
The City of Ontario seeks qualified firms for HVAC maintenance and repair services for approximately 55 public buildings. This RFP aims to select a responsive firm to maintain city facilities' HVAC systems, ensuring safety and public confidence. Electronic bid submission is required by April 2, 2026.
The City of Ontario's Facilities Maintenance Department is responsible for maintenance and repair of buildings owned by the City of Ontario. The Public Works Agency is assigned to manage the facility maintenance programs including HVAC maintenance and repair services. The City's facilities inventory includes approximately 55 buildings. The buildings range in use from office/professional to community recreation to public safety (in use 24 hours per day, seven days per week). The goal of the facility maintenance program is to provide economical services that sustain and restore City facilities to maintain a clean and safe environment while giving an appearance that will inspire public confidence. The intent of this Request for Proposal is to solicit electronic proposals from qualified firms with experience in providing HVAC maintenance and repair services for public facilities. The City is looking for the most responsive and responsible firm that will be committed to providing the best level of service in maintaining the City's HVAC units. Through a competitive qualification and proposal based procurement process, the City of Ontario intends to enter into an agreement with a qualified firm for HVAC maintenance and repair services. Pre-Bid Meeting Information: Yes Online Q&A: Yes Location Information: Department: Public Works Address: 2500 S. Archibald Ave. Ontario Ca 91761 County: San Bernardino License Requirements: C-20 HVAC Contractors Other Details: Questions must be submitted through the online bid management system. Bidder must click the "Submit" button at the bottom of the page to receive a bid confirmation number. Submitted bids may be saved, modified or withdrawn up to the submission deadline.Upon selection and notification of award contractor must provide Insurance Certificates, Payment Bond and Performance Bond. Notes: The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices: Cash, cashier’s or certified check may be submitted in lieu of a bid bond. A personal or company check will not be accepted.List all subcontractors being paid in excess of ½ of 1% of the total bid amount. Absent a named sub for any portion of the work, Bidder agrees he is qualified and will perform that portion of the workIt is the bidder’s responsibility to become familiar with the contract documents in their entirety.All forms in the bid booklet must be properly completed to be deemed responsive.Award of contract will be made by City Council.This is a State and Federal Prevailing Wage project.Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online.Quantities listed are annual estimates only and not indicative of a guaranteed level of usage. Any items not listed on this bid shall be purchased at equivalent category discount.Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline.This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award.List of pre-bid meeting attendees will be available in the bid management system. Attendees must be registered as a vendor in order to be listed.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.