ITB #26-040 Pavement Maintenance Services

Collier County Public Schools is seeking bids for ITB #26-040 Pavement Maintenance Services. Bids are to be submitted through the Procurement Portal no later than 10:00 am on Friday, April 10, 2026.

Project Details

• Department: Maintenance
• Department Head: Marc Rouleau (Chief Facilities Officer)

Important Dates

• Questions Due: 2026-04-02T16:00:00.000Z

Evaluation Criteria

• Definitions —

  For this solicitation and evaluation to responses, the following shall apply: written matter shall prevail over typed matter; numbers spelled in word form shall prevail over Arabic numerals (“one” over “1”). The word “shall” is always mandatory and not merely a directory.  Furthermore, the following words and phrases shall have these meanings:

  1. “CCPS” or “District” shall mean Collier County Public Schools or The School District of Collier County, Florida.
  2. “Bidder” shall mean any person, firm, or corporation who submits a bid according to this solicitation.
  3. “DEPARTMENT” shall mean the Collier County Public Schools, Maintenance Department.
  4. “Contractor” shall mean the successful bidder, whether a corporation, partnership, individual, or any combination thereof, and its, their, or his successors, personal representatives, executors, administrators, and assignees.
• Purpose —

  The purpose of this solicitation is to find responsible contractor(s) to provide pavement maintenance services including but not limited to coating, sealing, striping of asphalt surfaces, and other related pavement services., to be used at Maintenance Department throughout CCPS, abiding by the minimum requirements set hereto. The primary vendors to supply these items to CCPS will come from this bid. 

• Contractor Performance —
  1. The Contractor (s) shall maintain an acceptable level of satisfactory service throughout the contract.  To ensure the security of this level of performance, CCPS reserves the right to withhold any monies owed to a Contractor who is not performing satisfactorily, fails to provide specific services, or any reason deemed necessary by CCPS staff.  Reasons for any withholdings will be provided to the Contractor in writing along with an acceptable time frame the Contractor has to fulfill all of the reasons to bring the level of service back to satisfactory.  If services are not corrected within the time frame allocated by the corresponding CCPS department or its designee, then the contract may be terminated. Furthermore, CCPS has the right to subtract any costs incurred to CCPS from the invoices or monies owed due to the unsatisfactory performance of the Contractor.   The withholding of any monies and the subtraction of costs/fees incurred will be used at the discretion of CCPS. If no monies are owed to a Contractor and performance levels are below satisfactory then termination of the contract as outlined in this solicitation will apply.  
  2. It shall be the responsibility of the Contractor to be knowledgeable and familiarize itself with all applicable federal, state, county, and local laws, ordinances, rules, and regulations that in any manner affect the services provided under this solicitation, which may apply. Lack of knowledge by the proposer(s) will in no way be a cause for relief from responsibility. 
  3. The Contractor shall perform all services per all federal, state, county, and city statutes, laws, or regulations.  Any fines levied due to failure to comply with any requirement shall be the sole responsibility of the Contractor.  Lack of knowledge by the Contractor will in no way be a cause for relief from responsibility.
• Vendor Performance —
  1. The Vendor(s) shall maintain an acceptable level of satisfactory supply and service throughout the duration of the contract. To ensure the security of this level of performance, CCPS reserves the right to withhold any monies owed to a vendor who is not supplying or performing satisfactorily, fails to provide specific items, or any reason deemed necessary by CCPS staff. Reasons for any withholdings will be provided to the Vendor in writing along with an acceptable time frame the Vendor has to fulfill any and all of the reasons to bring the level of service/supply back to satisfactory. If items are not corrected within the time frame allocated by the corresponding CCPS department or its designee, then the contract may be terminated. Furthermore, CCPS has the right to subtract any costs incurred to CCPS from the invoices or monies owed due to the unsatisfactory performance or supply of the Vendor. The withholding of any monies and the subtraction of costs/fees incurred, will be used at the discretion of CCPS. If no monies are owed to a contractor and performance levels are below satisfactory then termination of contract as outlined in this solicitation will apply.
  2. It shall be the responsibility of the Vendor to be knowledgeable and familiarize itself with any and all applicable federal, state, county, and local laws, ordinances, rules and regulations that in any manner affect the supplies or services provided under this solicitation, which may apply. Lack of knowledge by the proposer(s) will in no way be a cause for relief from responsibility.
  3. The Vendor shall perform or supply any and all services in accordance with any and all federal, state, county, and city statutes, laws or regulations. Any fines levied due to failure to comply with any requirement shall be the sole responsibility of the Vendor. Lack of knowledge by the Contractor will in no way be a cause for relief from responsibility.
• Description of Services —
  1. Description
  1. CCPS intends to purchase, under this solicitation, pavement maintenance and related services, as needed for all sites located throughout CCPS. The need exists to have a proper source that is responsive, qualified, and readily available to meet CCPS needs and requirements with minimum delay in service. All potential bidders who wish to be considered for any contract(s) for these services shall fulfill the requirements as listed herein.

   

  Contractor(s) shall provide qualified pavement maintenance and related services, service vehicle(s), the necessary number of employees, tools, materials, labor, and equipment necessary to perform such services, at various sites located throughout CCPS.  The Contractor shall comply with CCPS’s specifications, guidelines, and restrictions issued for each project/job.  All work will include any and all services necessary from start to finish.

   

  2. Due to the wide variance, the unpredictability of the nature of the needs, and restricted budgets, CCPS will not be obligated to any set dollar amount, and therefore, a contract award only guarantees a source of supply for services. CCPS can only estimate that the selected Contractor(s) may be required to perform pavement maintenance and related services as the need arises at any given CCPS site, during the contract.

   

  3. It is the Contractor’s responsibility to be familiar with and perform all services under this solicitation that comply with all current federal, state, and local laws, codes, rules, and regulations.  All services will be in accordance with any and all governing requirements and shall conform to all laws, ordinances, codes, rules, and regulations including state, local, and federal.  Services shall comply with all governing codes and regulations and shall meet or exceed the accepted standards of the industry.  Failure to abide will be cause for termination of the contract.

   

  NO STATEMENT WITHIN THIS DOCUMENT SHALL NEGATE COMPLIANCE WITH ANY APPLICABLE GOVERNING REGULATION.

   

  4. The Contractor shall make such investigations to enable them to fully understand the facilities, difficulties, and restrictions attending the execution of each project.  The Contractor shall also thoroughly examine and be familiar with all the specifications.

   

  5. All work and scheduling will be performed for any CCPS site as necessary and will be performed in conjunction with the full knowledge of the Maintenance Department. The Maintenance Department or its designee will be the sole judge of conditions and the performance of the Contractor.

   

  6. The Contractor shall supervise and direct the work, using its best skill and expertise to ensure workmanship is of the highest quality. The Contractor shall be solely responsible for all work assigned to it, including the means, methods, techniques, sequences, and procedures for coordinating all portions of the work under the contract with the Maintenance Department.

   

  2. Description of Sites
  1. CCPS currently has over fifty-eight (58) sites located throughout Collier County, Florida, which may require services under this solicitation.  A list of sites and addresses may be obtained at:

   

  https://www.collierschools.com/schools  

   

  Please note that this list may not be all-inclusive.  All CCPS sites are located in Collier County, Florida, including the cities of Naples, Immokalee, Marco Island, and Everglades City. Contractor shall be able to perform services at any CCPS site.

   

  2. CCPS reserves the right to add additional sites or delete sites as necessary for the duration of the contract.  Pricing will be held for any additional site based upon the pricing given herein.

   

  3. The majority of orders under this solicitation will be placed by the Maintenance Department; however, the Bidder shall note that any CCPS site may place orders for services under this solicitation.  The prices submitted by bidders under this solicitation will be held for any CCPS site. 

   

  4. Any and all work ordered under this solicitation is ordered on an as-needed basis only.  Therefore, no minimum or maximum amount of work is guaranteed.

   

  3. Requirements of Services
  1. It is the intent of CCPS to have the contractor perform services as quickly and efficiently as possible, with little to no interference with the daily routine and activities of the site. 

   

  2. The expectation of the performance of services is to have the contractor arrive on site, with an appropriate number of employees, park in an area away from student drop-off/pick-up areas, or an area designated by the Facility Manager, and commence services.  Services shall continue uninterrupted to the conclusion of all work specified, or clean-up is complete, unless otherwise arranged with CCPS. Exceptions may be made for projects that last longer than a day.  

   

  3. When applicable, ALL EMPLOYEES must sign in at the main office.  If the office is closed, then the Contractor shall notify the Maintenance Department and/or site Facility Manager of personnel on site and follow any and all site procedures for visiting the site, including the proper badge/identification of each employee.

   

  4. Services shall at all times be properly supervised and adequately staffed by an experienced crew of appropriate size for the duration of the service.  Furthermore, it is the responsibility of the Contractor (Supervisor) to direct their crew and employees and convey all pertinent information that was expressed prior to work commencement.  CCPS will not be responsible for explaining work to the crew.

   

  5. The Facility Manager or Maintenance Department may be needed to give access to the project area or designate the necessities of the project for the Contractor.

   

  6. The Contractor will begin performing services and complete in the allotted time frame.   Upon completion, the Contractor will secure (if necessary) and exit site.

   

  7. Any designee, either employee or authorized representative of CCPS, may, announced or unannounced, accompany the Contractor on any project, service, or site.

   

  8. The site shall be left in good condition and free of any debris or trash.  The Contractor shall be responsible for clean-up and disposal of all waste as a result from its services.  The Contractor will be responsible for the disposal of all debris in accordance with applicable federal, state, and local requirements, and shall not use CCPS dumpsters for any disposal.  Area shall be kept as neat, clean, and orderly as possible during services and the work site must be in the same or better condition upon the Contractor’s completion.

   

  9. During the course of its services, the Contractor shall notify the Maintenance Department upon discovery of any new or problematic issues.  Notification may be immediate if observation is deemed an emergency. CCPS will be the sole determiner if action is required.

   

  4. Schedule of Work & Availability
  1. The majority of the services and projects will be scheduled and performed during non-school operating hours. The Contractor must coordinate all projects and work directly with the Maintenance Department on a reasonable schedule for all projects and services, to ensure as little downtime for the site(s) or area(s).   All services will be performed, weather permitting, per this schedule.  Any amendment to the schedule shall only be made with the knowledge and approval of the Maintenance Department.  All amendments are at the sole discretion of the Maintenance Department. 

   

  2. The Contractor shall be available to perform any scheduled work during standard business hours, Monday through Friday, 7:00a.m. to 5:00p.m.  However, the Contractor should note that there may be incidents that require the work to be performed after standard business hours or on weekends so as not to interfere with students. The Contractor shall therefore be available to perform services outside of standard business hours.  Permission to work outside the standard business hours must be gained directly from CCPS in writing and may be granted verbally in emergency situations. 

   

  3. Incident #’s shall be issued for each project as soon as possible and shall be referenced on the invoice.

   

  4. No work shall be performed without full knowledge of the Maintenance Department.

   

  5. The Contractor may be furnished with a Facility Manager, school/site phone number, and/or e-mail address for any and all sites.  Site contact may be utilized for access to certain areas of campuses if necessary.

   

  5. Response Time 
  1. The Contractor shall be contacted by the Maintenance Department or its designee for all services.  Due to emergencies and possible damage control situations, delays in responses will not be acceptable.

   

  2. The Contractor shall respond within two (2) business days to CCPS’s request for either a meeting, the preparation of an estimate, or responding to a Maintenance issued work-order/incident, for all non-emergency projects.  The request may be in the form of an email or phone call.

   

  3. **The Contractor shall respond immediately for any emergency call or immediate need requested by CCPS and will be on-site and commencing services within two (2) hours of initial contact, for all sites.  The Contractor shall immediately address the problem, take photographs (if possible), and inform the appropriate CCPS Supervisor of the extent of the emergency and/or problems.  **

   

  4. Failure to respond within these time frames may be cause for CCPS to use alternate Contractor(s).  Continued failure to respond will result in the termination of the contract.

   

  6. Scope of Work
  1. Overview

  This solicitation defines the minimum requirements necessary to perform services. The Contractor shall perform services as required.  The services provided as a result of these contracts will be available to any and all CCPS departments, primarily utilized by the Maintenance Department. 

   

  2. Type of Service and Description

  The Contractor shall be expected to perform pavement maintenance and related services as necessary, to include, but not limited to, asphalt sealing, asphalt striping, concrete striping, and asphalt repairs to parking lots and miscellaneous areas. 

   

  3. Asphalt Sealing & Striping Projects 

  Unless stated otherwise, all items addressed in this solicitation are included in the pricing and expected to be completed during each sealing and striping of asphalt surface project/service. The following is a general description of services that the Contractor will be required to perform for all projects/services unless otherwise specified in writing at the time of order: 

   

  1. Properly inspect the area before service.
  2. Car stops may remain in place.  Any damage to the car stops should be noted to the Maintenance Department.
  3. Edge sod along all pavement shoulders.
  4. Thoroughly clean all asphalt of loose dirt and debris.
  5. Clean heavy oil deposits and pretreat with TarLoc oil spot primer
  6. Remove any damaged areas revealed after cleaning the heavy oil deposits, and repair minor spots with hot mix asphalt
  7. Apply two (2) full-strength coats of Gem-Seal PolyTar pavement sealer as specified.
  8. Ribbon off/set up cones or barricade freshly sealed areas, as necessary, for approximately twenty-four (24) hours.  Remove barricades/cones and dispose of ribbon upon job completion.  Please note that  the Contractor shall utilize best practices to ensure areas are undisturbed during drying times.
  9. Restripe pavement markings consistent in design and color of original striping and logos that existed before sealing pavement.

   

  4. Concrete/Asphalt Striping Only Projects

  CCPS has a few concrete or asphalt parking lots or driveways that may require striping services only.  These projects would not require the application of the PolyTar or any sealing product.  In these projects, unless stated otherwise, all items addressed in this solicitation are included in the pricing and expected to be completed during each striping-only project/service. The following is a general description of services that the Contractor will be required to perform for these types of projects/services unless otherwise specified in writing at the time of order: 

   

  1. Properly inspect the area before service.
  2. Edge sod along all pavement shoulders, as necessary.
  3. Thoroughly clean all concrete of loose dirt and debris.
  4. Clean heavy oil deposits.
  5. Report any damaged areas revealed after cleaning to the Maintenance Department. 
  6. Ribbon off/set up cones or barricade freshly painted/striped areas, as necessary, for approximately twenty-four (24) hours or per paint manufacturer’s recommendation.  Remove barricades/cones and dispose of ribbon upon job completion.  Please note, the Contractor shall utilize best practices to ensure areas are undisturbed during drying times.
  7. Restripe concrete markings consistent in design and color of original striping and logos that existed.

   

  5. Pavement/Asphalt Repairs & Services
     1. 1. 1. Any minor pavement maintenance repairs shall be included in the square footage prices as listed herein.  However, during the service of a site, repairs may be revealed that are larger than anticipated or not detected during the preparation of the original estimate and therefore may require an additional cost to CCPS.  This includes, but is not limited to, minor holes, crumbling areas, depressions, and other problematic areas, etc. The Contractor shall not proceed to perform said additional work without the written approval of the CCPS Maintenance Department; this includes any emergencies that may arise. 

   

  1. 2. 2. 1. In such cases, the Contractor will provide an estimate (per rates provided herein) to perform any major work deemed necessary. Any repair work deemed major will be performed at CCPS’s discretion as outlined herein. 

   

  2. 3. 3. 2. Maintenance must approve all quotes before any major repair work is completed. 

   

  3. 4. 4. 3. CCPS reserves the right to perform any major or additional repairs internally or have the repair completed by other means.

   

   

   

  6. Concrete Repairs & Services
     5. 5. 2. Any minor concrete maintenance repairs shall be included in the square footage prices as listed herein.  However, during the service of a site, repairs may be revealed that are larger than anticipated or not detected during the preparation of the original estimate, and therefore may require an additional cost to CCPS.  This includes, but is not limited to minor holes, crumbling areas, depressions, cave-ins, and cut-outs, etc. The Contractor shall not proceed to perform said additional work without the written approval of the CCPS Maintenance Department; this includes any emergencies that may arise. 

   

  4. 6. 6. 4. In such cases, the Contractor will provide an estimate (per rates provided herein) to perform any major concrete work deemed necessary. Any repair work deemed major will be performed at CCPS’s discretion as outlined herein. 

   

  5. 7. 7. 5. All concrete utilized should match existing, and at a minimum, meet 3,000PSI concrete and reach a depth of 6”.

   

  6. 8. 8. 6. Maintenance must approve all quotes before any major repair work is completed. 

   

  7. 9. 9. 7. CCPS reserves the right to perform any major or additional repairs internally or have the repair completed by other means.

   

  7. Milling & Repaving Repairs
     10. 10. 3. Any minor milling & repaving maintenance repairs shall be included in the square footage prices as listed herein.  However, during the service of a site, repairs may be revealed that are larger than anticipated or not detected during the preparation of the original estimate, and therefore may require an additional cost to CCPS.  The Contractor shall not proceed to perform any milling and/or repaving repairs above the specified work without the written approval of the CCPS Maintenance Department; this includes any emergencies that may arise. 

   

  8. 11. 11. 8. In such cases, the Contractor will provide an estimate (per rates provided herein) to perform any major concrete work deemed necessary. Any repair work deemed major will be performed at CCPS’s discretion as outlined herein. 

   

  9. 12. 12. 9. Maintenance must approve all quotes before any major repair work is completed. 

   

  10. 13. 13. 10. CCPS reserves the right to perform any major or additional repairs internally or have the repair completed by other means.

   

  7. Car Stop Replacement

  During any project, the Contractor(s) shall inform the Maintenance Department of the count of any car stops that are damaged beyond use.   This information shall also be provided in the estimate submitted to CCPS for any project.  CCPS may replace or ask the Contractor to discard the car stop and replace it at the appropriate cost submitted in this solicitation. 

   

  8. Primer & Sealer Products

  For all CCPS projects, the following primer and sealer shall be used.

   

  1. 1. Primer*: Gem-Seal Tarloc MPC.  Gem-Seal Tarloc is the only acceptable product for use on any CCPS project as a primer.  NO EXCEPTIONS WILL BE MADE.  Failure to utilize Tarloc will be cause for immediate termination of the contract.  Primer shall be applied as necessary to all areas necessary and per all manufacturer instructions, specifications, and recommendations.

   

  2. 2. Sealer*: Gem-Seal PolyTar - All pavement maintenance coatings on any CCPS site will be sealed using Gem-Seal PolyTar.  NO EXCEPTIONS WILL BE MADE. Failure to utilize Gem-Seal PolyTar will be cause for immediate termination of the contract. 

   

  Coats will be applied per any manufacturer’s instructions, specifications, and recommendations.  For all CCPS projects, the first coat will be applied with a power spray applicator, forcing material into the cracks and voids in the pavement.  After the first coat is completely dry (for maximum results, PolyTar sealant may need to be allowed to dry overnight between coats), the second coat will be applied with squeegees. Failure to apply the product as described, or the necessary coats, will be cause for termination of the contract.  

   

  Further information on Gem-Seal products described herein can be obtained at http://www.gemseal.net.

   

  *Throughout the contract, it is understood that newly researched products may become available.  CCPS may consider other types of materials as they are made available.  The Contractor shall meet with CCPS to discuss alternate products or new technologies that may increase efficiency, safety, and/or be more environmentally safe at any time during the contract.  Any new product will be reviewed and either rejected or accepted at CCPS’s discretion, and any pricing changes would be negotiated with the awarded Contractor at that time.

   

  9. Viscosity Testing

  CCPS retains the option of arranging for random viscosity testing following completion of pavement maintenance services at any site serviced.  This will afford CCPS the right to verify the Contractor’s compliance with the manufacturer’s standards and specifications regarding the application of sealant.

   

  10. Estimates
  1. At the request of CCPS, Contractor will provide estimates, except for emergency situations.  At the time of the request, an authorized CCPS representative will contact the awarded contractor and give a detailed description and further specifications of the project at hand.  Contractor shall provide written, “not to exceed” estimates on all services as directed by the Maintenance Department designee.  Contractor(s) should familiarize themselves with the extent of the work for each service/project to be performed and any conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Estimates shall be given per all pricing submitted under this solicitation and shall include: the exact square footage measurement of the project, an itemized material list, the number of calendar days required for project completion, and lead time before work can commence.  Contractor should also include an assessment of any site or additional repairs to larger damaged areas, or any other general observation of interest to the Maintenance Department.   

   

  2. After the initial contact by CCPS and response from the Contractor, a meeting may take place prior to the estimate being submitted.  A meeting should be scheduled within two (2) to four (4) days from the original response.  Written estimates shall be provided within three (3) business days of either the initial contact or any meeting.  It shall be the contractor’s responsibility to ensure they have all the information to prepare accurate estimates and to respond accordingly to CCPS.  All estimates shall be clearly broken-down using pricing from this solicitation. 

   

  3. Estimates on projects may be utilized to determine if projects are cost-effective and fiscally allowable by CCPS.  The Contractor may expect to submit estimates that may be changed, altered, or rejected. When an estimate has been approved, a purchase order will be issued, and authorization to commence the project will be given by the Maintenance Department’s designee.  No work shall commence without a purchase order and District authorization.

   

  4. In emergency situations, no estimate will be required; however, the contractor(s) should be able to discuss the estimate of the work with the Maintenance Department verbally.
  5. In emergencies, no estimate will be required; however, the contractor(s) should be able to discuss the estimate of the work with the Maintenance Department verbally.

   

  11. Inspection of Services/Correction of Deficiencies
  1. CCPS will inspect any services performed under this solicitation, as soon as practical, after notice of completion by the Contract has been given.  If such inspection shows that the required services have been performed per specifications, payment will be rendered upon receipt of a proper invoice. 

   

  2. In the event the services or work performance of the Contractor is unsatisfactory, the Contractor will be notified by the Maintenance Department and given a time frame to correct the work.  There will be no cost to CCPS for these corrections.

   

  3. If any deficient service or work is not corrected, or if the contractor fails to perform any required service within the schedule, CCPS reserves the right to obtain substitute performance.  Deductions of the cost of such substitute performance will be made from the Contractor’s payments.  Exemptions may be given by the Maintenance Department if notified of any delays, problems, or conflicts that may arise during a particular project or service. Repetitive unsatisfactory performances will result in the termination of the contract.

   

  4. Any such inspection or tests made by CCPS shall not relieve Contractor of its responsibility to remedy any deviation, deficiency, or defect.

   

  12. Work Tickets

  Contractor shall keep daily work tickets for their employees as well as subcontractors. These tickets shall be maintained throughout the duration of each project and are to be attached to the invoice along with the actual sub-contractor and/or rental invoices, to ensure billing is correct and per the pricing submitted under this solicitation. 

   

  13. Pavement Maintenance & Related Services – Pricing
  1. Asphalt Sealing & Striping - Per Square Foot (PSF)
  1. Bidders are expected to provide a price per square foot, to include any and all asphalt sealing and striping services described herein (excluding any major repair services). This PSF pricing shall include all supervision, labor, materials equipment, machinery, insurances, overhead, vehicle use charges, profit, travel time, mileage; and all tools, chemicals, materials, and hand tools normally associated with the trade or industry standard and be exclusive of taxes as well as any other items necessary for the proper execution and completion of any services rendered under this solicitation. No additional charges or hidden costs shall be incurred during the course of the contract. 

   

  2. PSF rates shall be provided for the three (3) geographical areas of  Naples, Immokalee, and Everglades/Marco Island.  Failure to provide pricing for all locations may be cause for rejection of the bid.

   

  3. All rates shall start on the “job site”.  Any travel time expenses shall be borne by the Contractor and will not be reimbursed by CCPS.

   

  2. Concrete/Asphalt Striping Only Projects - Per Square Foot (PSF)
  1. Bidders are expected to provide a price per square foot, to include any and all striping services described herein (excluding any major repair services). This PSF pricing shall include all supervision, labor, materials equipment, machinery, insurances, overhead, vehicle use charges, profit, travel time, mileage; and all tools, chemicals, materials, and hand tools normally associated with the trade or industry standard and be exclusive of taxes as well as any other items necessary for the proper execution and completion of any services rendered under this solicitation. No additional charges or hidden costs shall be incurred during the course of the contract. 

   

  2. PSF rates shall be provided for the three (3) geographical areas of  Naples, Immokalee, and Everglades/Marco Island.  Failure to provide pricing for all locations may be cause for rejection of the bid.

   

  3. All rates shall start on the “job site”.  Any travel time expenses shall be borne by the Contractor and will not be reimbursed by CCPS.

   

  3. Pavement Repair Services
  1. Bidders are expected to provide a price per square foot for any major asphalt/pavement repair services that may be required, to include base repair. This PSF pricing shall include all supervision, labor, materials equipment, machinery, insurances, overhead, vehicle use charges, profit, travel time, mileage; and all tools, chemicals, materials, and hand tools normally associated with the trade or industry standard and be exclusive of taxes as well as any other items necessary for the proper execution and completion of any services rendered under this solicitation. No additional charges or hidden costs shall be allotted during the course of the contract. 

   

  2. PSF rates shall be provided for the three (3) geographical areas of  Naples, Immokalee, and Everglades/Marco Island.  Failure to provide pricing for all locations may be cause for rejection of the bid.

   

  3. All rates shall start on the “job site”.  Any travel time expenses shall be borne by the Contractor and will not be reimbursed by CCPS.

   

  4. Concrete Repair Services
  1. Bidders are expected to provide a price per square foot, for any major concrete repair services that may be required, to include base repair. This PSF pricing shall include all supervision, labor, materials equipment, machinery, insurances, overhead, vehicle use charges, profit, travel time, mileage; and all tools, chemicals, materials, and hand tools normally associated with the trade or industry standard and be exclusive of taxes as well as any other items necessary for the proper execution and completion of any services rendered under this solicitation. No additional charges or hidden costs shall be incurred during the course of the contract. 

   

  4. PSF rates shall be provided for the three (3) geographical areas of  Naples, Immokalee, and Everglades/Marco Island.  Failure to provide pricing for all locations may be cause for rejection of the bid.

   

  1. All rates shall start on the “job site”.  Any travel time expenses shall be borne by the Contractor and will not be reimbursed by CCPS.

   

  5. Car Stop Replacement Pricing

  Bidders are expected to provide a unit price for the removal of broken, disposal, and replacement of a car stop.

   

  6. Sub-Contractor Pricing

  Bidders may include a sub-contractor(s) price plus a % mark-up on any estimate submitted to CCPS, in the appropriate area on the bid sheet.  If no percentage mark-up is given, then it will be assumed there are no additional fees for a sub-contractor. 

   

   

  7. Heavy Machinery & Mark-up

  The Bidder may provide a percentage mark-up for the use of any heavy machinery equipment that is not considered industry standard per this solicitation and is pre-approved by the Maintenance Department for use.

   

  8. Minimum Service Fee

  Projects and emergency situations that arise during the course of this contract may include a reasonable amount of work; however, due to the variances from project-to-project, CCPS may have projects or services that will require a minimal amount of services and maintenance for each project.  A minimum service fee may be established in order for smaller job services to be rendered at a profit to the contractor.  Minimum rates may be supplied for:

   

  • Naples Area Sites
  • Everglades/Marco Island
  • Immokalee Area Sites

   

  These minimum rates will include the mobilization and all maintenance and repair services necessary for that project.  Minimum rates will only be applied if the actual PSF pricing is less than the minimum rate listed under this solicitation. Please note that minimum charges will be taken into consideration in the analysis of the bid.

   

  CCPS District reserves the right to reject any such fee if it determines that the price set for the minimum service fee is unreasonable.  The minimum service fee shall be listed in the appropriate area on the bid sheet.  If no amount is given for this fee, then it will be assumed there is no minimum service fee.

   

  9. All pricing and rates will be firm for the duration of the contract.

   

  10. Sample Project Pricing

  Bidders shall provide, in the appropriate area on the bid sheet, an estimated cost of the projects listed below, based on the pricing submitted under this solicitation.  These sample projects are fictitious and are strictly for bidding purposes only but will be an integral part of the award process in determining the overall low bidder.  These projects have been selected based on previous similar projects required by CCPS.

   

  An estimate for each sample project shall be submitted with this solicitation.  Estimates shall be on the Bidder letterhead and format and will be similar to any future estimates CCPS may expect.  Estimate shall be broken down as described within this solicitation to include PSF, car stop, and other pricing as depicted herein. Only the lump sum of the project shall be submitted on the bid sheet, with the breakdown shown on the actual estimate submitted.  Failure to supply estimates may be cause for rejection of the bid. 

   

  Sample Project specifications are as follows:

   

  5. 1. 1. Project #1: Naples High School, Naples,  34102

  Description: Sealcoat & Re-stripe 120,455 sq. ft.

  Additional Information:  replace damaged concrete car stops

   

  1. 2. 2. Project #2: Bethune Education Center, Immokalee, 34142

  Description: Sealcoat & Re-stripe 88,057 sq. ft.

  Additional Information:  replace damaged concrete car stops

   

  2. 3. 3. Project #3: Immokalee Technical College, Immokalee, 34142

  Description: Sealcoat & Re-stripe 102,687 sq. ft.

  Additional Information:  replace damaged concrete car stops

   

  3. 4. 4. Project #4: Lorenzo Walker High School, Naples, 34104

  Description: Re-paint 99 parking stall numbers

   

  11. Additional Labor Rates
  1. Bidders are expected to provide hourly labor rates for a Supervisor, Technician, and a General Laborer as listed on the bid sheet for any additional services above and beyond any items or scope listed herein.  Rates shall include all supervision, labor costs, equipment, machinery, insurances, overhead, vehicle use charges, profit, travel time, mileage; and all tools, chemicals, materials, and hand tools normally associated with the trade or industry standard and be exclusive of taxes as well as any other items necessary for the proper execution and completion of any services rendered under this solicitation. No additional charges or hidden costs shall be allotted during the course of the contract. 

   

  2. Rates shall be provided for standard business hours (M-F, 7am to 5pm) and non-standard business hours (anytime/day outside of standard business hours). Holidays recognized by the CCPS may be categorized as non-standard hours as well and charged at the appropriate rate when necessary.  

   

  3. All hourly rates and times shall start on the “job site”.  Any travel time expenses shall be borne by the Contractor and will not be reimbursed by CCPS.
• Purpose —

  The purpose of this solicitation is to find responsible contractor(s) to provide pavement maintenance services including but not limited to coating, sealing, striping of asphalt surfaces, and other related pavement services. as requested by CCPS, including but not limited to coating, sealing, striping of asphalt surfaces, and other related pavement services.  Services will be for any and all CCPS sites as necessary and will be performed in conjunction and with the full knowledge of the Maintenance Department.  Bidder(s) shall abide by the minimum requirements set hereto.  All items to be utilized as needed at various locations throughout CCPS.

• Overview —

  Bid Number and Title: TBD ITB #26-040 Pavement Maintenance Services
  Florida Tax Exempt #85-8012621827C-2
  A 188126 (Federal) FEID 59-6000557

  Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings or meetings sponsored by the School District shall contact the Purchasing Department at (239) 377-0047, at least five (5) business days prior to the scheduled opening or meeting.

• OPENGOV —
  1. CCPS has partnered with OpenGov and utilizes an e-Procurement Portal for publishing and receiving all vendor responses to solicitations. Vendors shall visit, register, and create an account, at no cost to the vendor, on CCPS’s OpenGov portal. To register and respond to this solicitation, please visit:
     https://procurement.opengov.com/portal/collierschools.
  2. By registering with OPENGOV, the vendor will be able to participate in this opportunity and receive notifications for information on this solicitation, addenda, and award information.
  3. Further information on OPENGOV and the partnership with CCPS may also be found on www.collierschools.com/exploreccps/budget-and-finance/purchasing.
• Trial Period —
  1. Awarded Contractor(s) may be placed on a ninety (90) day trial period at the commencement of the contract.  During and towards the end of the trial period, CCPS personnel will decide on whether to continue the contract or to remove the Contractor and award contract(s) to the next low, responsible bidder, or place out for bid as necessary.  The decision will be based on performance, workmanship, and the ability of the Contractor to meet the servicing needs of CCPS. 
  2. CCPS reserves the right to terminate the contract or contractor(s) at any time during the trial period, for failure to perform, failure to service CCPS, or failure to meet any of the requirements of the solicitation.  Any such termination will be made in writing and may be immediate.  
  3. If no work is performed in the initial ninety (90) days of the contract, then the trial period may be extended until an evaluation of the Contractor(s) services’ can be completed.  The extension and length of any such case will be at the discretion of CCPS.
• Summary —

  Collier County Public Schools is seeking bids for ITB #26-040 Pavement Maintenance Services. Bids are to be submitted through the Procurement Portal no later than 10:00 am on Friday, April 10, 2026.

• Contract and Term —
  1. The contents of this solicitation and all provisions of the awarded bidder’s submittal shall be considered a contract and become legally binding. A separate contract document, other than the purchase order, may not be issued.
  2. All prices bid shall be for a period beginning July 1, 2026, through the duration of the contract..
• Definitions —

  For this solicitation and evaluation to responses, the following shall apply: written matter shall prevail over typed matter; numbers spelled in word form shall prevail over Arabic numerals (“one” over “1”). The word “shall” is always mandatory and not merely a directory.  Furthermore, the following words and phrases shall have these meanings:

  1. “CCPS” or “District” shall mean Collier County Public Schools or The School District of Collier County, Florida.
  2. "Solicitation," and/or "RFP" shall mean the Request for Proposal document.
  3. "Proposal," "Bid," or "Submittal" shall mean any response, documents, forms, or documentation submitted in response to consideration of award for this solicitation.
  4. "Proposer," "Respondent," "Applicant," or “Bidder” shall mean any person, firm, or corporation who submits a bid response according to this solicitation.
  5. “Department” shall mean the Collier County Public Schools, Maintenance Department.
  6. "Evaluation Committee," or "Committee" shall mean the CCPS's designated committee assigned to review and evaluate proposals herein.
  7. “Contractor” shall mean the successful proposer, whether a corporation, partnership, individual, or any combination thereof, and its, their or his successors, personal representatives, executors, administrators, and assignees.
• ELECTRONIC SUBMITTAL —
  1. All responses to this solicitation must be submitted through the e-Procurement Portal. HARD, MAILED, OR DELIVERED COPIES TO CPPS WILL NOT BE ACCEPTED. All bidders are solely responsible for maintaining up-to-date and accurate information on the e-Procurement Portal and may edit their profile at any time.
  2. It is the vendor's responsibility to ensure it understands and can utilize the portal. Responses may be submitted at any time after the solicitation has been posted. All responses will remain sealed until the electronic bid opening due date and time. CCPS strongly recommends all vendors register, log-in, and navigate within the portal to become familiar with the system and how to submit its responses.
  3. IT IS THE BIDDER’S RESPONSIBILITY TO ENSURE ITS RESPONSE HAS BEEN SUBMITTED AND COMPLETED IN FULL. PLEASE NOTE THE ELECTRONIC PLATFORM WILL NOT ALLOW SUBMISSIONS OR THE UPLOADING OF DOCUMENTS AFTER THE BID DUE DATE AND TIME.  ANY INCOMPLETE BID WILL NOT BE CONSIDERED.
  4. PLEASE NOTE, CCPS disclaims any responsibility for the electronic platform, or for any electronic bid not properly submitted by the due date and time within the platform. ALL SUBMITTALS, BIDS, OR PROPOSALS ARE REQUIRED TO BE SUBMITTED BY THE DUE DATE AND TIME AS LISTED IN THE SOLICITATION. 
  5. All bidders should be forewarned when submitting their bid that additional time may be necessary to ensure it is properly uploaded and submitted by the due date and time. This includes any additional requirements or time to navigate the procurement portal.
  6. The CCPS Portal Clock is the official timekeeper for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline. 
• Trial Period —
  1. Awarded contractor(s) may be placed on a ninety (90) day trial period at the commencement of the contract.  During and towards the end of the trial period, CCPS personnel will make the decision on whether to continue the contract or to remove Contractor and award contract(s) to the next low, responsible bidder or place out for bid as necessary.  The decision will be based on performance, workmanship, and the ability of the contractor to meet the servicing needs of CCPS. 
  2. CCPS reserves the right to terminate contract or contractor(s) at any time during the trial period, for failure to perform, failure to service CCPS, or failure to meet any of the requirements of the solicitation.  Any such termination will be made in writing and may be immediate.  
  3. If no work is performed in the initial ninety (90) days of the contract, then the trial period may be extended until an evaluation of the contractor(s) services’ can be completed.  Extension and length of any such case will be at the discretion of CCPS.
• Contract & Term —
  1. The contents of this solicitation and all provisions of the awarded bidder’s submittal shall be considered a contract and become legally binding.  A separate contract document, other than the purchase order, may not be issued.
  2. All prices bid shall be for a period beginning July 1, 2026 and ending June 30, 2028.  Contract may be renewed annually on expiration date of original contract.  This renewal may be accomplished for up to three (3) times, provided the price schedule remains unchanged, or price decrease is set at a price acceptable to the vendor(s) and CCPS.  Renewals will be for a one (1) year period, from July 1 to June 30.  All renewals are contingent upon satisfactory performance by the Contractor and the availability of funds. Actions taken under this provision will be at the option of CCPS.
  3. The Purchasing Department will, if considering renewal, request a letter of intent to renew from the Contractor prior to the end of the current contract period. If needed, the contract will be extended ninety (90) days at the current pricing beyond the contract expiration date. Contractor will be notified when the recommendation has been acted upon by the Board.
  4. In the event the resulting agreement is terminated, not renewed, or naturally expires, the Contractor agrees that CCPS may provide written notice to the Contractor retaining the services on a month-to-month basis at the same terms and conditions set forth in the agreement. Such month-to-month services shall continue until CCPS has established a new agreement. In any event, these services will not be required to continue for a period of time exceeding six (6) months.
• Order Placement and Purchase Orders —

  It is anticipated, that the equipment and quantities listed under this solicitation, will be ordered, after award and/or Board approval. However, bidders shall note that due to variable issues and school program needs, additional equipment may be ordered at any time during the length of this contract. Therefore, all pricing submitted under this solicitation shall be firm for the duration of the contract, without exception.

  It is anticipated that all orders will be placed by ___________. All items shall be delivered by __________, or within 2‐3 weeks from receipt of any and all purchase order(s). Bidder shall list on the bid sheet an estimated delivery time of its items in weeks.

• Qualifications of Bidder —
  1. Only responsible bidders, who normally have knowledge and experience of and are currently engaged in the operation of providing pavement maintenance services including but not limited to coating, sealing, striping of asphalt surfaces, and other related pavement services., will be considered for award of this solicitation. Qualified bidders shall have adequate organization, facilities, equipment, and other resources necessary, to ensure prompt, efficient and satisfactory service to CCPS. Awarded Contractor(s) will be determined by previous experience and satisfactory performance of at least three (3) contracts or orders for similar work within the last year, demonstrated by their references. 
  2. The Bidder shall be in sound financial position, qualified to perform the work as specified, and must be primarily engaged in the business of pavement maintenance services and have been in business for the last two (2) consecutive years or more, under the same name, as a licensed contractor or have equivalent work experience in the industry and/or with CCPS.
  3. Bidder shall fully demonstrate its work history and qualifications in its submission.
  4. CCPS reserves the right, before awarding the contract, to require bidder(s) to submit further evidence of qualifications or any other information CCPS staff may deem necessary for further clarification or clarification of items submitted.
• Definitions —

  For this solicitation and evaluation to responses, the following shall apply: written matter shall prevail over typed matter; numbers spelled in word form shall prevail over Arabic numerals (“one” over “1”). The word “shall” is always mandatory and not merely a directory.  Furthermore, the following words and phrases shall have these meanings:

  1. “CCPS” or “District” shall mean Collier County Public Schools or The School District of Collier County, Florida.
  2. "Solicitation" or "RFQu" shall mean the Request for Qualifications document.
  3. "Firm," “Bidder,” "Applicant," "Respondent," or "Proposer," shall mean any person, firm, or corporation who submits qualifications under this RFQu.
  4. “DEPARTMENT” shall mean the Collier County Public Schools, Maintenance Department.
• Contract and Term —
  1. The contents of this solicitation and all provisions of the awarded bidder’s submittal shall be considered a contract and become legally binding. A separate contract document, other than the purchase order, may not be issued.
  2. All prices bid shall be for a period beginning July 1, 2026, through the duration of the contract..  Contract may be renewed annually on expiration date of original contract.  This renewal may be accomplished for up to three (3) times, provided the price schedule remains unchanged, or price decrease is set at a price acceptable to the vendor(s) and CCPS.  Renewals will be for a one (1) year period, from July 1 to June 30.  All renewals are contingent upon satisfactory performance by the Contractor and the availability of funds. Actions taken under this provision will be at the option of CCPS. 
  3. The Purchasing Department will, if considering renewal, request a letter of intent to renew from the Contractor prior to the end of the current contract period. If needed, the contract will be extended ninety (90) days at the current pricing beyond the contract expiration date. Contractor will be notified when the recommendation has been acted upon by the Board.
  4. In the event the resulting agreement is terminated, not renewed, or naturally expires, the Contractor agrees that CCPS may provide written notice to the Contractor retaining the services on a month-to-month basis at the same terms and conditions set forth in the agreement. Such month-to-month services shall continue until CCPS has established a new agreement. In any event, these services will not be required to continue for a period of time exceeding six (6) months.
• QUESTIONS & ADDENDA —
  1. All questions pertaining to this solicitation shall be submitted through the portal. All questions must be submitted by the appropriate due date and time as described herein.
  2. All questions will be answered via the portal and posted accordingly. Registered vendors that choose the “FOLLOW” feature will be notified once the Q&A, addenda, or other information is posted by CCPS.
• Contractor Awareness —

  It is the Contractor’s responsibility to become fully informed as to the nature and extent of the work required and its relation to any other work in the area, including possible interference with academic and other school activities.  All work shall be coordinated with the Maintenance Department or its designee.  

• Timeline —

  Issue Date:	March 17, 2026
  Question Submission Deadline:	April 2, 2026, 12:00pm
  Response Submission Deadline:	April 10, 2026, 10:00am

• PORTAL ASSISTANCE —

  For technical assistance with the e-Procurement Portal registration or for further information on OpenGov, additional assistance, and to learn more about vendor accounts, notifications, and other related information, the vendor may navigate to the OpenGov Help Center for Procurement.  If additional help is needed, please visit OpenGov Support, or email procurement-support@opengov.com, or call (650) 336-7167. 

• Delivery —
  1. Awarded vendor(s) will be required to deliver product directly to each school site as listed herein. All deliveries, unless otherwise noted and explained with this solicitation, will be at no charge.
  2. All delivery times and locations will be coordinated with each site at the time of or prior to the shipment of any order.
  3. Failure to deliver as described herein will be cause for termination of any orders and the ordering from alternate vendors. Vendor may be held accountable for any increase in price due to its inability to deliver, that CCPS incurs ordering with an alternate vendor.
• Sub-Contractors —
  1. The Contractor shall at no time during the contract, sub out the services to be performed under this solicitation. The actual pavement maintenance services under this solicitation shall be performed by the awarded contractor and its employees.  Failure to comply shall be grounds for immediate termination of the contract. 
  2. The Contractor may sub-contract minor remedial work or other work that is outside the scope of this solicitation, as approved by the Maintenance Supervisor.
  3. Where applicable on the bid submittal, the bidder is expected to list possible sub-contractors it may use throughout the contract.  The list shall include the name of the sub-contractor, a brief description of the services it provides, contact name, phone number, and e-mail address.  CCPS reserves the right to approve or reject any sub-contractor.
  4. When a sub-contractor is necessary, the contractor shall provide the Sub-Contractor’s “not to exceed” price amount before the commencement of any work and submit it to CCPS for approval.   All sub-contractors and their estimates must be approved in writing.
  5. Bidders are expected to include a sub-contractor(s) price plus % mark-up on any estimate submitted to CCPS, in the appropriate area on the bid sheet.  If no percentage mark-up is given, then it will be assumed there are no additional fees for a sub-contractor.  
  6. All sub-contractors employees must also meet all of the background, fingerprint, and badging requirements of CCPS.  
  7. Any work performed by any sub-contractor(s) will be the responsibility of the Contractor. 
  8. Nothing contained in this solicitation will be construed as establishing any contractual relationship between any sub-contractor(s) and CCPS.  The Bidder will be fully responsible to CCPS for the acts and omissions of any sub-contractor(s) and its employees.
• School Board/District Policies & Administrative Procedures —

  All School Board policies and/or administrative procedures referenced under this solicitation, if not attached hereto, may be accessed and reviewed at www.collierschools.com/schoolboard and/or may be provided by the Purchasing Department upon request.

• Procurement Contact —

  Valerie Acuna

  Assistant Director - Purchasing

  5775 Osceola Trail

  Naples, FL 34109

  Email: acunav@collierschools.com

  Phone: (239) 377-0060

• Qualifications of Bidder —
  1. Only responsible bidders, who normally have knowledge and experience of and are currently engaged in the operation of providing pavement maintenance services including but not limited to coating, sealing, striping of asphalt surfaces, and other related pavement services., will be considered for award of this solicitation. Qualified bidders shall have adequate organization, facilities, personnel, inventory area, and other resources necessary, to ensure prompt, efficient, and satisfactory supply to CCPS. Awarded Contractor(s) will be determined by previous experience and satisfactory performance of at least three (3) contracts or orders for similar materials and quantities within the last year, demonstrated by their references.
  2. The Bidder shall be in sound financial position, licensed, and capable of meeting CCPS’s needs.
  3. CCPS reserves the right, before awarding the contract, to require bidder(s) to submit further evidence of qualifications or any other information CCPS staff may deem necessary for further clarification or clarification of items submitted.
• Inspection of Organization —
  1. CCPS reserves the right before recommendation of an award to inspect the facilities and organization; or to take any other action necessary to determine the legitimacy of the bidder’s submittal and its ability to perform all services under this solicitation at or above a satisfactory level.  CCPS further reserves the right to reject bids where investigation and evaluation or other evidence submitted indicates an inability of the bidder to meet any requirements or to perform the services of this solicitation.  The ability or inability to meet all requirements and service CCPS under this solicitation will be at the discretion of CCPS.
  2. The Contractor shall at all times during the contract remain responsive and responsible. The Contractor must be prepared, if requested by CCPS, to present evidence of experience, ability, and financial standing, as well as a statement as to plant, machinery, and capacity of the contractor for the services under this solicitation. If CCPS determines that the conditions of the solicitation documents are not complied with, or that the services to be furnished do not meet the specified requirements, or that the qualifications, financial standing, or facilities are not satisfactory, or that performance is untimely, CCPS may reject the response or terminate the contract. 
  3. The Bidder may be disqualified from receiving awards if anyone in their employment has previously failed to perform satisfactorily in connection with public bidding or contracts. 
  4. This section shall not mean or imply that it is obligatory upon CCPS to make an investigation either before or after award of the Contractor, but should it elect to do so, the Contractor is not relieved from fulfilling any and all contract requirements or documents.
• Website Terms —

  All website or software terms contained in click-through agreements in connection with Contractors services are disclaimed by CCPS to the extent the terms are in addition to, conflict, or are inconsistent with the terms of this Agreement.

• References —
  1. The Bidder must present a minimum of three (3) references for which they have provided similar commodity/service within the previous three (3) year.  All references must include the name of the organization, a contact name, title, phone number, address, brief description of services provided (including scope and estimated sq. footage of service area), location, and date(s) of services (mm/yy to mm/yy). 
  2. Although the Bidder(s) may have or is currently performing work for several CCPS sites, CCPS or any of its sites may only be used as one (1) reference. 
  3. All references shall be for items/orders that are similar in nature, scope, and equivalent in size to that of the items listed under this solicitation.
  4. CCPS reserves the right to solicit reference letters from known prior or existing customers of the Bidder.
  5. Failure to submit references may result in the rejection of the bid.
• Acceptance —

  It is CCPS’s responsibility to thoroughly inspect the product(s) prior to acceptance. Delivery of product(s) to a CCPS site however does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the product(s) meets contract specifications and requirements listed in this document.

• Inspection of Organization —
  1. CCPS reserves the right before recommendation of an award to inspect the facilities and organization; or to take any other action necessary to determine the legitimacy of the Bidder’s submittal and its ability to perform all services under this solicitation at or above a satisfactory level. CCPS further reserves the right to reject bids where investigation and evaluation or other evidence submitted indicates an inability of the bidder to meet any requirements or to perform the services of this solicitation. The ability or inability to meet all requirements and service CCPS under this solicitation will be at the discretion of CCPS.
  2. The Contractor shall at all times during the contract remain responsive and responsible. The Contractor must be prepared, if requested by CCPS, to present evidence of experience, ability, and financial standing, as well as a statement as to plant, machinery, and capacity of the Contractor for the services under this solicitation. If CCPS determines that the conditions of the solicitation documents are not complied with, or that the services to be furnished do not meet the specified requirements, or that the qualifications, financial standing, or facilities are not satisfactory, or that performance is untimely, CCPS may reject the response or terminate the contract.
  3. Bidder may be disqualified from receiving awards if anyone in its employment, has previously failed to perform satisfactorily in connection with public bidding or contracts.
  4. This section shall not mean or imply that it is obligatory upon CCPS to make an investigation either before or after award of the Contractor, but should it elect to do so, the contractor is not relieved from fulfilling any and all contract requirements or documents.
• Right to Require Performance —

  The failure of CCPS, at any time, to require performance by the contractor of any provision herein shall in no way affect the right of CCPS thereafter to enforce same, nor shall waiver by CCPS of any breach of any provision herein be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself.  Furthermore, indulgence by CCPS on any non-compliance by the vendor does not constitute a waiver of any rights under this solicitation.

• Previous Experience with CCPS —

  The Bidder shall provide, on the bid sheet, a brief description of any and all previous experience with CCPS, if applicable. Details of description should include site(s) and any key CCPS personnel involved.

• Submissions —
  1. SUBMITTALS MAY BE MADE AT ANY TIME PRIOR TO THE DUE DATE AND TIME.  All submittals will remain sealed per the electronic bidding platform until the due date and time.
  2. Submittals not conforming to the instructions provided herein will be subject to disqualification at the sole option of CCPS.
  3. The bidder, by submitting a bid, represents that:
     1. It has read and understands the solicitation in its entirety and that the submittal is made in accordance therewith;
     2. It possesses the capabilities, resources, and personnel necessary to provide efficient and successful service to CCPS;
     3. It has made all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the performance of the contract. If the bidder receives an award, failure to have made any necessary investigation/examination will in no way relieve the bidder from its obligations to comply with this solicitation, nor will it be a basis for any claim for additional compensation or relief.
  4. All bids shall be submitted electronically, via the e-Procurement Portal, and received no later than the date and time as indicated herein. Any submittal received after the stated time and date will not be accepted.  No hard copies of submittals will be accepted.
  5. CCPS disclaims any responsibility for the electronic platform, or for any electronic bid not properly submitted by the due date and time within the platform. 
  6. All bids shall be acknowledged in the portal with all aspects completed and any additional documentation uploaded as requested.
  7. Submittal shall contain an acknowledgement/electronic signature of a representative authorized to legally bind the bidder to all conditions and provisions herein.
  8. All uploaded documents shall be in a PDF document compatible with Microsoft 10.
  9. If confidential materials are submitted, the bidder may submit another redacted copy and label the uploaded file as confidential.
  10. Once submitted and received by CCPS, all submittals become the sole property of CCPS and may be retained by CCPS or disposed of in any manner as deemed appropriate by CCPS.  Furthermore, all items submitted in the proposal shall become the property of CCPS. CCPS has the right to use any and all ideas presented in any reply to this solicitation as it deems necessary and in the best interest of CCPS.  Selection or rejection of any response does not affect this right. 
  11. Neither CCPS nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this solicitation.  Bidder(s) should prepare solicitations simply and economically, providing a straightforward and concise description of their ability to meet the requirements of the solicitation.
  12. The use of correction fluid or erasures to correct line item bid prices and/or quantities is not acceptable.  Corrections must be made by a strikethrough (strikethrough) of the incorrect figure(s), writing in of the correct figure(s), and initialing of the correction(s) by the originator.  Correction fluid of erasure corrected bids will be considered non-responsive for the corrected items only.
  13. All website or software terms contained in click-through agreements in connection with Contractors services are disclaimed by CCPS to the extent the terms are in addition to, conflict or are inconsistent with the terms of this Agreement.
• References —
  1. The Bidder must present a minimum of three (3) references for which they have provided similar commodity/service for within the last year. All references must include the name of the organization, a contact name, title, number, address, brief description of equipment provided, and estimated quantities.
  2. Although the Bidder(s) may have or is currently performing work for several CCPS sites, CCPS or any of its sites may only be used as one (1) reference.
  3. All references shall be for items/orders that are similar in nature, scope, and equivalent in size to that of the items listed under this solicitation.
  4. CCPS reserves the right to solicit reference letters from known prior or existing customers of the Bidder.
  5. Failure to submit references may result in rejection of the solicitation.
• Previous Experience with CCPS —

  The Bidder shall provide, on the bid sheet, a brief description of any and all previous experience with CCPS, if applicable. Details of description should include site(s) and any key CCPS personnel involved.

• Submissions —
  1. SUBMITTALS MAY BE MADE AT ANY TIME PRIOR TO THE DUE DATE AND TIME.  All submittals will remain sealed per the electronic bidding platform until the due date and time.
  2. Submittals not conforming to the instructions provided herein will be subject to disqualification at the sole option of CCPS.
  3. The proposer, by submitting a proposal represents that:
     1. It has read and understands the solicitation in its entirety and that the submittal is made in accordance therewith;
     2. It possesses the capabilities, resources, and personnel necessary to provide efficient and successful service to CCPS;
     3. It has made all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the performance of the contract. If the bidder receives an award, failure to have made any necessary investigation/examination will in no way relieve the bidder from its obligations to comply with this solicitation, nor will it be a basis for any claim for additional compensation or relief.
  4. All submittals shall be submitted electronically, via the e-Procurement Portal and received no later than the date and time as indicated herein. Any submittal received after the stated time and date will not be accepted.  No hard copies of submittals will be accepted.
  5. CCPS disclaims any responsibility of the electronic platform, or for any electronic bid not properly submitted by the due date and time within the platform. 
  6. All bids shall be acknowledged in the portal with all aspects completed and any additional documentation uploaded as requested.
  7. Submittal shall contain an acknowledgement/electronic signature, of a representative authorized to legally bind the bidder of all conditions and provisions herein.
  8. All uploaded documents shall be in a PDF document compatible with Microsoft 10.
  9. If confidential materials are submitted, the bidder may submit another redacted copy and label the uploaded file as confidential.
  10. Once submitted and received by CCPS, all submittals become the sole property of CCPS and may be retained by CCPS or disposed of in any manner as deemed appropriate by CCPS.  Furthermore, all items submitted in the proposal shall become the property of CCPS. CCPS has the right to use any and all ideas presented in any reply to this solicitation as it deems necessary and in the best interest of CCPS.  Selection or rejection of any response does not affect this right. 
  11. Neither CCPS nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this solicitation.  Bidder(s) should prepare their response simply and economically, providing a straightforward and concise description of its ability to meet the requirements of the solicitation.
  12. The use of correction fluid or erasures to correct line item bid prices and/or quantities is not acceptable.  Corrections must be by a strikethrough (strikethrough) of the incorrect figure(s), writing in of correct figure(s), and initialing of the correction(s) by the originator.  Correction fluid of erasure corrected bids will be considered non-responsive for the corrected items only.
  13. All website or software terms contained in click-through agreements in connection with Contractors services are disclaimed by CCPS to the extent the terms are in addition to, conflict or are inconsistent with the terms of this Agreement.
• Organization Description —

  A description of the bidder’s organization must be supplied in the appropriate area on the bid sheet.  The description shall include, but not be limited to, a brief history of the organization, description of the services provided, the number of employees currently employed, etc. Failure to submit organization description may result in rejection of the bid.

• Background & Identification Badges —

  Bidder shall adhere to all CCPS & state requirements pertaining to fingerprinting and badging. Bidder shall review and complete Jessica Lunsford Act Statement/Vendor & Contractor Responsibilities Statement in Vendor Submittals and submit with its bid.

  • Pursuant to School Board Policy 8475, all contractual personnel of Collier County Public Schools shall be subject to a criminal background check. This includes any and all sub‐contractor employees. As deemed necessary by the CCPS Legal Department.
  • After award of bid, contractors’ and sub‐contractors’ employees may need to be screened pursuant to CCPS policy 1121.01. The fee schedule and other important information pertaining to fingerprinting can be obtained on our website at https://www.collierschools.com/careers/fingerprinting-id-badges under the heading “Fingerprinting & ID Badges”. Failure to comply will result in the immediate termination of the contract and removal from the bid list for a period of three (3) years.
  • Contractor employees are required to wear, at all times on any site, state-issued identification badges per CCPS policies and the Jessica Lunsford Act. Employees will not be allowed on any CCPS site without proper badges. Failure to meet this requirement will result in the immediate removal of any employee without a badge from any site. Continued non‐compliance with this clause may result in the termination of contract(s). Please note that Contractor(s) must submit all COI’s, licenses, etc. before badges can be issued.
  • ***Contractor employees using badges from another, terminated or retired employee is strictly PROHIBITTED and will be cause for immediate termination of contract.***
  • Please note fingerprinting and badging procedures are subject to change without notification. It will be the Contractor’s responsibility to ensure they meet all state and CCPS requirements.
• Day Laborers —

  The Contractor shall at no time during the contract use day-laborers to perform any work under this solicitation. Any personnel of the Contractor performing work at any CCPS site shall be documented per this Solicitation. Failure to comply shall be grounds for immediate termination of the contract. 

• Organization Description —

  A description of the Bidder’s organization must be supplied in the appropriate area on the bid sheet. Description shall include, but not be limited to, a brief history of the organization, description of services/commodities provided, locations, number of years in business, etc. Failure to supply the organization description may result in rejection of the bid.

• Insurance Requirements —
  1. Certificate of Insurance
     Certificates of Insurance (COI), as outlined herein, shall be furnished to CCPS upon receipt of approval of the award of the contract.  Certificate of Insurance shall provide a minimum of a thirty (30) day notice of cancellation to CCPS and shall name Collier County Public Schools as an additional insured as follows: 
     
     The District School Board of Collier County, FL
     5775 Osceola Trail
     Naples, Florida 34109
     
     All certificates shall list the solicitation # and title and be submitted to the Purchasing Department either via e-mail (Purchasing@collierschools.com) or facsimile (239) 377-0074.  Failure to provide a COI shall be cause for termination of the contract.
  2. Duration of Insurance Policies
     All insurance policies herein specified shall be in force for the term of the contract and contain a Rider that the insurance policies cannot be canceled without a thirty (30) day prior written notice to the parties insured.
  3. Insurance Policy Review
     Insurance policies may be submitted for review to the School Board's attorney and/or the Purchasing Department.  Said policies shall be in form and content satisfactory to the CCPS’s said, representatives.  Said policies shall also name CCPS as an additional insured party where specified herein.
  4. Worker’s Compensation
     Contractor(s) must comply with FSS 440, Workers’ Compensation, and Employees’ Liability Insurance with minimum statutory limits. If a bidder is exempt from worker’s compensation, it will provide an exemption certificate upon request.
  5. Comprehensive General Liability
     The successful Bidder shall procure and maintain, for the life of this contract/agreement, Comprehensive General Liability Insurance.   This policy shall provide coverage for death, bodily injury, personal injury products, and completed operations liability and property damage that could arise directly or indirectly from the performance of this agreement. It must be an occurrence form policy. The minimum limits of coverage shall be $1,000,000 per occurrence/$2,000,000 aggregate.
  6. Business Automobile Liability
     The successful Bidder shall procure and maintain, for the life of the contract/agreement, Business Automobile Liability Insurance.  The minimum limits of coverage shall be $1,000,000 per occurrence, combined Single Limit for Bodily Injury Liability and Property Damage Liability.  This coverage shall be an “Any Auto” or “Comprehensive Form” policy.  The insurance must be an occurrence form policy.
• Contractor Employee Conduct —
  1. The Contractor shall be responsible to CCPS for the acts and omissions of its employees and their agents and employees, and other persons performing any of the work under a contract with the awarded Contractor(s) of this Solicitation.  
  2. **The Contractor shall strictly prohibit interaction between its employee(s), suppliers, or anyone involved in any manner with projects under this Solicitation and the student population.** 
  3. Contractor employees will be expected to conduct themselves in an orderly fashion and adhere to the School Board’s policies for conduct and behavior. Contractor employees will refrain from using foul, abusive, or profane language on CCPS property. The Contractor shall prohibit its employees from disturbing CCPS property that is not within the employee’s scope of responsibility. 
  4. The Contractor shall require its employees to comply with the instructions about conduct and School Board regulations, issued by duly appointed officials, such as the Principal, Facility Manager, etc. The Executive Director, Maintenance Supervisor, and/or the Principal of any site where work is being performed or his/her designee, at their discretion, may require that the Contractor immediately remove any employee from working on CCPS premises for violating any School Board policies, general misconduct, or terms of this agreement.
  5. CCPS reserves the right to require a change in service of any contractor employee if the conduct by the Contractor’s personnel, in the opinion of CCPS, is unprofessional.
  6. Notification of Arrest - The contractor or contractor's employee must notify the District of any employee arrest within 48 hours of the arrest.  Notification will be to the  appropriate CCPS Security Administrator.
• Submissions —
  1. SUBMITTALS MAY BE MADE AT ANY TIME PRIOR TO THE DUE DATE AND TIME.  All submittals will remain sealed per the electronic bidding platform until the due date and time.
  2. Submittals not conforming to the instructions provided herein will be subject to disqualification at the sole option of CCPS.
  3. The bidder, by submitting a bid represents that:
     1. It has read and understands the solicitation in its entirety and that the submittal is made in accordance therewith;
     2. It possesses the capabilities, resources, and personnel necessary to provide efficient and successful service to CCPS;
     3. It has made all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the performance of the contract. If the bidder receives an award, failure to have made any necessary investigation/examination will in no way relieve the bidder from its obligations to comply with this solicitation, nor will it be a basis for any claim for additional compensation or relief.
  4. All submittals shall be submitted electronically, via the e-Procurement Portal and received no later than the date and time as indicated herein. Any submittal received after the stated time and date will not be accepted.  No hard copies of submittals will be accepted.
  5. CCPS disclaims any responsibility of the electronic platform, or for any electronic bid not properly submitted by the due date and time within the platform. 
  6. All submittals shall be acknowledged in the portal with all aspects completed and any additional documentation uploaded as requested.
  7. Submittal shall contain an acknowledgement/electronic signature, of a representative authorized to legally bind the bidder of all conditions and provisions herein.
  8. All uploaded documents shall be in a PDF document compatible with Microsoft 10.
  9. If confidential materials are submitted, the bidder may submit another redacted copy and label the uploaded file as confidential.
  10. Once submitted and received by CCPS, all submittals become the sole property of CCPS and may be retained by CCPS or disposed of in any manner as deemed appropriate by CCPS.  Furthermore, all items submitted in the proposal shall become the property of CCPS. CCPS has the right to use any and all ideas presented in any reply to this solicitation as it deems necessary and in the best interest of CCPS.  Selection or rejection of any response does not affect this right. 
  11. Neither CCPS nor its representatives shall be liable for any expenses incurred in connection with the preparation of a response to this solicitation.  Bidder(s) should prepare their response simply and economically, providing a straightforward and concise description of its ability to meet the requirements of the solicitation.
  12. All website or software terms contained in click-through agreements in connection with Contractors services are disclaimed by CCPS to the extent the terms are in addition to, conflict or are inconsistent with the terms of this Agreement.
• Equipment —
  1. The Bidder shall own or lease and provide all supplies and industry standard equipment sufficient to perform the services herein.  The Bidder shall submit an equipment and machinery list to demonstrate the Bidder’s ability to perform the work as requested and meet the requirements of this solicitation. The list shall include but not be limited to brand name, trade name, type of equipment and brief description of use.    
  2. If the Bidder rents equipment, please note CCPS will not reimburse the Contractor for the rental of said equipment.
  3. The Maintenance Department must approve all equipment, machinery and supplies prior to usage.  
  4. All equipment used shall be in good repair and operating condition at all times, and be in compliance with all federal, state, and local vehicle regulations. All equipment shall meet all safety standards as established for that piece of equipment. All equipment shall be operated and maintained in accordance with the manufacturer’s recommendations. All equipment shall be equipped with all appropriate safety guards, as specified by the manufacturer. 
  5. Heavy (Non-Standard) Equipment: In the event that heavy or non-standard to the industry equipment/machinery is needed, the Maintenance Department must be notified in advance for approval. The reimbursement of such equipment expense may be at cost plus percentage markup once approved by the Maintenance Department and will commence once equipment arrives at the service site.  CCPS reserves the right to request documentation of the Contractor’s cost and to withhold payments until such documentation is provided.
• Business Licenses (ADD ADDITIONAL LICENSES/CERTIFICATIONS IF NECESSARY) —
  1. The Bidder shall possess all applicable business licenses required to supply items under this solicitation.
  2. Business Tax Receipt: A copy of the current business license from the bidding vendor to operate and sell the requested products within Collier County, Florida, must be submitted with the solicitation. All licenses must have a minimum classification of: “Athletic Equipment Supplier” or similar category. Either a state or county occupational license or business tax receipt will be acceptable. All licenses shall have the current name and address of the bidder. If the Bidder has moved since the issuance of the license, it must document as such with a written explanation and submit it with the bid. Failure to supply a copy of business license(s) may be cause for rejection of the bid.
  3. Licenses must be valid/current at the time of submittal and shall be maintained throughout the duration of the contract, and submitted to CCPS as necessary. Furthermore, the Contractor for the duration of the contract shall comply with all federal, state, local rules, regulations, and licensing requirements necessary to perform the services and work required under this solicitation.
  4. The Bidder may submit copies of additional licensure as well as any other state licenses, certificates, or other licensure, which will further demonstrate its capabilities.
• Employee Dress Code —

  Employees of the Contractor shall be required to dress per CCPS’s dress policy and must wear proper attire and company shirt at all times while on CCPS property. The Contractor shall require employees to be dressed in their work attire when reporting to work and/or arriving at any CCPS site. All shirts/uniforms shall have the company name and/or logo on the shirt.

• Safety Data Sheets —
  1. Supplies requested which are listed on the Florida Substance List (substances covered under Chapter 442, Florida Statutes) are required to have published Safety Data Sheets (SDS).
  2. Contractor(s) will be required to submit a copy of the SDS for any and all such substances to CCPS, prior to the start of contract. 
  3. Contractor shall maintain a copy of all current SDS documentation and safety certifications at the Maintenance Department and at each project site at all times, as well as comply with all other site documentation requirements per applicable OSHA programs and this solicitation. 
  4. All products must be recommended for the specific application by the manufacturer and approved by the EP and OSHA. 
  5. Failure to provide or maintain SDS documentation will be cause for termination of contract.
• Financial Information —

  The Bidder shall submit year-end financial information from the last two (2) years, which demonstrate the financial well-being of the organization.  Financial information may be either accounting audits, profit & loss/balance sheets, and/or business/corporation income tax returns prepared by a third party.   All financial information shall be submitted in US Dollars. Financial Information may be submitted in the Vendor Submittals section, clearly labeled with the Bidder’s name, “CONFIDENTIAL: Financial Information Enclosed”.  CCPS will only open if the bid is being considered. Failure to submit financial information may result in the rejection of a bid.

• Solicitation Opening, Process and Posting —
  1. Bids will be publicly opened in the Purchasing Department, read aloud, and recorded at the time and date indicated within the solicitation.  Bidder(s) may but are not required to attend.  CCPS will not announce prices or release other materials according to 119.07 Florida Statutes.
  2. Bids will be analyzed, tabulated, and recommendations for an award, which the Superintendent intends to make to the School Board or the Purchasing Department intends to make for projects less than $50,000, will be posted by tabulation sheet at the School District of Collier County, Dr. Martin Luther King, Jr. Administrative Center, Purchasing Department, 5775 Osceola Trail, Naples, Florida 34109-09919, as well as on-line at www.collierschools.com/exploreccps/budget-and-finance/purchasing and the e-Procurement Portal. Notification to all bidder(s) will be made through the portal to all who are following the project.  Further notification may be made via email.  The date and time from the portal and/or email will constitute the time of notification.
  3. The Bidder(s) that believes it has been adversely affected by the recommendation(s) may protest under provisions of Board Policy 6320-Bid Protest attached hereto.  Failure to file a protest within the time prescribed in Florida Statute 120.57(3) will constitute a waiver of proceedings under Chapter 120, Florida Statute.
• Business/Contractor Licenses (other required certifications) —

  1. The Bidder shall possess all applicable business licenses required to perform services under this solicitation.

  2. Business Tax Receipt: A copy of the current and previous year’s business licenses (2 total) from bidding vendor to operate and perform the requested services within Collier County, Florida, must be submitted with the solicitation.  All licenses must have a minimum classification of: “Paving Contractor” or similar category.  Either a state or county occupational license or business tax receipt will be acceptable.  All licenses shall have the current name and address of the Bidder.  If the Bidder has moved since the issuance of the license, it must document as such with a written explanation and submit it with the bid.  Failure to supply a copy of business license(s) may be cause for rejection of the solicitation. 

  3. Contractor License: Copy of current and previous year’s paving contractor licenses issued by the State of Florida (2 total) from the bidding vendor to operate and perform requested services within Collier County, Florida, must be submitted with the solicitation.  All licenses shall have the current name and address of the bidder.  If a Bidder has moved within the last two (2) years, then it must document as such with a written explanation and submit with bid, failure to do so may be cause for rejection of the solicitation.  Failure to supply copies license(s) with the bid may be cause for rejection of the solicitation.

  4. Certificates/Licenses must be valid/current at the time of submittal and shall be maintained throughout the duration of the contract and submitted to CCPS as necessary.  Furthermore, the Contractor for the duration of the contract shall comply with all federal, state, and local rules, regulations, and licensing requirements necessary to perform the services and work required under this solicitation.

  5. The Bidder may submit copies of additional licensure as well as any other state licenses, certificates, or other licensure, which will further demonstrate its capabilities.

  6. Certificate of Competency: The Bidder must provide two (2) years of Collier County Certificates of Competency, including current and previous years, to operate and perform the requested services within Collier County, Florida.  All certificates must be submitted with the bid.  Certificates must be submitted for both of the following classifications (4 certificates total):
  • • Paving Contractor
    • Seal & Striping Contractor
• Background & Identification Badges —
  1. The Bidder shall adhere to all CCPS & state requirements about fingerprinting and badging. The Bidder shall review, and complete Exhibit JLA attached hereto and submit it with its bid.
  2. According to School Board Policy 8475, all contractual personnel of Collier County Public Schools shall be subject to a criminal background check. This includes any subcontractor employees.  As deemed necessary by the CCPS Legal Department.
  3. After the award of the bid, contractors’ and sub-contractors' employees may need to be screened according to CCPS policy 3121.01. The fee schedule and other important information pertaining to fingerprinting can be obtained on our website at www.collierschools.com/careers/fingerprinting-id-badges under the heading “Fingerprinting & ID Badges”.  Failure to comply will result in the immediate termination of the contract and removal from the bid list for three (3) years.
  4. Contractor employees are required to wear, at all times on any site, state-issued identification badges per CCPS policies and the Jessica Lunsford Act. Employees will not be allowed on any CCPS site without proper badges. Failure to meet this requirement will result in the immediate removal of any employee without a badge from any site. Continued non-compliance with this clause may result in the termination of the contract(s). Please note that Contractor(s) must submit all COI’s, licenses, etc. before badges can be issued.
  5. The Contractor may be required to submit a list of badged employees to the Maintenance Department after the commencement of the contract. Any changes during the contract must be updated and submitted immediately.  
  6. ***Contractor employees using badges from another, terminated, or a retired employee is strictly PROHIBITED and will be cause for immediate termination of the contract***.
  7. Please note fingerprinting and badging procedures are subject to change without notification.  It will be the Contractor’s responsibility to ensure they meet all State and CCPS requirements.
• Location & Staff —
  1. All bidders must have an office/branch, staffed by its employees, with adequate storage and warehouse facilities to maintain equipment, vehicles, and materials necessary for the work under this solicitation.  Location shall be sufficient to meet the required response time listed herein.  The bidder must indicate the servicing location on the bid sheet. The office shall be currently open and operational and shall have been open and operational for the previous consecutive two (2) years and be able to respond accordingly to solicitation requirements.  
  2. All employees of the Contractor shall be mentally and physically competent to perform the services required. 
  3. The Bidder shall maintain the required number of employees, to perform services under this solicitation at this location.  Bidder shall be aware that all employees shall be fingerprinted and badged per this solicitation and/or state regulations.  NO EXCEPTIONS WILL BE MADE.
  4. Due to the schedule at hand and the time restraints to complete services, CCPS reserves the right to require a contractor to provide additional employees or add manpower to its current crew, in order to complete all services necessary, to perform at an acceptable level of service, maintain pace of scheduled services, or for any reasons necessary, under this solicitation.  If the Contractor is unable to add additional manpower, then CCPS reserves the right to use alternate vendors to ensure all services are completed within the time frame necessary and/or terminate contract.
• Solicitation Opening, Process and Posting —
  1. Upon the opening date and time, all submittals will be recorded with the firm's name and location, the date/time the submittal was received, and the category the firm is applying for.  An opening record sheet comprised of this information will be posted on the CCPS e-Procurement Portal.
  2. All submittals will be reviewed and analyzed per School Board Policy and instructions herein.
  3. This solicitation intends to result in a recommendation of a qualified vendor list that will be made by district staff to the School Board at an official school board meeting for approval, as outlined herein.
  4. Firm(s) that believes it has been adversely affected by the recommendation(s) of selection, may protest under provisions of Board Policy 6320-Bid Protest attached hereto.  Failure to file a protest within the time prescribed in Florida Statute 120.57(3) will constitute a waiver of proceedings under Chapter 120, Florida Statute.
• Staff Requirements —
  1. The Bidder’s staff shall possess all applicable licenses/certifications required to perform services under this solicitation.
  2. The Bidder shall maintain a staff consisting of a minimum of one (1) to nine (9) pavement technicians capable of performing work under this solicitation.  The staff shall be made up of, but not limited to:
     1. Supervisor, must have a minimum of one (1)
     2. Pavement Technicians minimum of seven (7) to nine (9)
        Please note that CCPS may have projects in size that will require very minimal in staff to projects that may require up to but not limited to at least minimum number of required employees. 
        
        Please note that CCPS may have projects in size that will require very minimal in staff to projects that may require up to but not limited to at least the minimum number of required employees.
         
  3. Supervisor
     To ensure successful completion of the services under this solicitation, the Contractor shall have a SUPERVISOR that will ensure the leadership and coordination of all work listed herein. The Supervisor shall adhere to the following requirements:
     1. The Bidder shall submit with the bid the individual who will be the Supervisor for any and all work under this solicitation. 
     2. The Supervisor will be the main point of contact for CCPS, will oversee scheduling, administration, performance and supervise any and all contractor crew/staff under this solicitation.  Furthermore, the Supervisor may assist on-site in the performance of services.
     3. The Supervisor shall be currently employed by the Bidder for no less than the previous twelve (12) consecutive, current months and shall have a minimum of five (5) years of experience in the industry.
     4. The Supervisor shall have knowledge and experience in all aspects of the services described herein.
     5. A Résumé and a legible copy of any and all Certification(s)* of supervisor shall be submitted with solicitation.  Résumés should include, but not be limited to length of employment with the bidder, any employment in industry, certifications, education, and further experience. 
     6. The Bidder shall submit only one (1) Supervisor under this solicitation. 
     7. Failure to list or provide supervisor information will be grounds for rejection of the bid.
     8. CCPS may require contractors to increase number of supervisors in order to improve level of service and/or if the contractor is unable to service the needs of CCPS with the minimum number required at any time during the course of the contract.
        
        *All certifications/licenses submitted shall be current and valid at the time of submittal.
  4. Pavement Technicians
     To ensure successful completion of the services under this solicitation, Contractor shall have a minimum of seven (7) to nine (9) pavement technicians capable of performing services.  All technicians shall be located within Collier or Lee County to ensure availability to CCPS and adhere to the following requirements:
     1. Bidder shall submit with the bid, a list of pavement technicians who may perform services under this solicitation with their respective employment information. 
     2. Technicians shall be currently employed by Bidder for no less than six (6) months and shall have a minimum of one (1) year of experience in the industry.
     3. Technicians shall have knowledge and experience and be able to perform services as described herein.
     4. Bidder shall list at least seven (7) to nine (9) pavement technicians under this solicitation but may list more if desired. 
     5. Legible copies of all applicable certification(s), registration(s), and/or license(s)* of technicians, may be submitted with the bid to further demonstrate staff's capabilities as it related to services under this solicitation.
     6. Failure to list or provide technician information will be grounds for rejection of bid.
     7. CCPS may require contractor to increase number of technicians in order to improve level of service and/or if contractor is unable to service the needs of CCPS with the minimum number required at any time during the course of the contract.
  5. General Laborer
     The Contractor may employ general laborer(s) as necessary to assist supervisor and technicians as necessary.  The General Laborer shall assist only and perform minor remedial labor work in assisting the supervisor and technicians as necessary per the project.
  6. Bidder may submit with its bid an alternate description of its recommended staffing sizes including the number of Supervisors and Technicians, in lieu of the above recommendations for staff herein.  However, it will ultimately be at the discretion of CCPS to determine if any such proposal or alternate description of bidder(s) employees and crew sizes will function and be acceptable to CCPS.
  7. Supervisor/Technician Training Statement: Bidder shall submit with the solicitation, a letter stating that all supervisors/technicians it employs have been properly trained and certified as necessary to perform the required services under this solicitation and that any future or new hire employee will also be trained and certified as such.
  8. Licensing Requirements:  The Contractor for the duration of the contract shall comply with all federal, state and local rules, regulations, laws, and licensing requirements for any and all employees as necessary.
  9. The Bidder may submit any other supervisor/technician state licenses, certificates, or other licensure, which will further demonstrate the capabilities of its staff.
  10. CCPS reserves the right to obtain home addresses of employees and copies of employee W-2’s to prove the bidder has the personnel to meet the requirements of the solicitation.
• Interpretation, Modifications to the Solicitation/Inquiries/Addenda —
  1. It is incumbent upon each bidder to carefully examine all specifications, terms, and conditions contained within the solicitation and to fully understand all items hereto.
  2. Any request for interpretation or questions regarding the solicitation, whether technical, procedural, or otherwise, shall be made in writing and submitted on the e-Procurement Portal.
  3. All requests, questions, and inquiries shall be received at least seven (7) business days, unless otherwise stated within this solicitation, before the due date.
  4. All questions will be attempted to be answered by CCPS promptly; however, CCPS is not obligated nor liable for the failure to respond to bidders' questions before the due date of the solicitation.
  5. All answers to inquiries will be posted within the portal.  Answers may be a reference to the solicitation document where the answer can be found, or if further clarification is necessary, responses will be developed by appropriate CCPS employees and posted in the portal.
  6. The Purchasing Department will make the determination whether an inquiry modifies the specifications and requires an official Addendum.  All addenda (if necessary) will be posted within the portal.    The Bidder should ensure that all addenda and amendments to the solicitation have been received before submitting its response.  CCPS is not responsible to email or mail addenda directly to potential bidders.
  7. It is the responsibility of the bidder(s) to make sure they have all of the addenda associated with this solicitation. Any addenda issued shall be acknowledged and be included in submission, unless otherwise instructed on the addenda.  Failure to acknowledge the addenda may result in the rejection of the submittal.
  8. Only interpretations, supplemental instructions, and corrections so given in writing by the Purchasing Department representative shall be binding.  Bidder(s) and Prospective Contractor(s) are advised that no other source is authorized to give interpretations, supplemental instructions, corrections, or information concerning, explaining, or interpreting the solicitation.  Any verbal interpretation/modification will not be considered part of this solicitation and, therefore, CCPS will not be held accountable. The issuance of a written addendum is the only official method by which interpretation, clarification, or additional information can be given.
  9. Additional information acquired by any other means shall not be utilized in the configuration of any vendor’s submittal and shall not be considered in the evaluation of bids submitted and shall be considered inadmissible in bid dispute proceedings. Proposers may be disqualified who solicit or receive (even if unsolicited) additional information regarding this solicitation by any other means than the process described herein.
  10. No addendum will be issued later than three (3) calendar days before the due date for bids, except an addendum withdrawing the solicitation or one that includes the postponement of the date for receipt of bids.
• Insurance Requirements —
  1. Certificate of Insurance
     Certificates of Insurance (COI), as outlined herein, shall be furnished to CCPS upon receipt of approval of the award of the contract.  Certificate of Insurance shall provide a minimum of a thirty (30) day notice of cancellation to CCPS and shall name Collier County Public Schools as an additional insured as follows: 
     
     The District School Board of Collier County, FL
     5775 Osceola Trail
     Naples, Florida 34109
     
     All certificates shall list the solicitation # and title and be submitted to the Purchasing Department either via e-mail (Purchasing@collierschools.com) or facsimile (239) 377-0074.  Failure to provide a COI shall be cause for termination of the contract.
  2. Duration of Insurance Policies
     All insurance policies herein specified shall be in force for the term of the contract and contain a Rider that the insurance policies cannot be canceled without a thirty (30) day prior written notice to the parties insured.
  3. Insurance Policy Review
     Insurance policies may be submitted for review to the School Board's attorney and/or the Purchasing Department.  Said policies shall be in form and content satisfactory to the CCPS’s said, representatives.  Said policies shall also name CCPS as an additional insured party where specified herein.
  4. Worker’s Compensation
     Contractor(s) must comply with FSS 440, Workers’ Compensation, and Employees’ Liability Insurance with minimum statutory limits. If a bidder is exempt from worker’s compensation, it will provide an exemption certificate upon request.
  5. Comprehensive General Liability
     The successful Bidder shall procure and maintain, for the life of this contract/agreement, Comprehensive General Liability Insurance.   This policy shall provide coverage for death, bodily injury, personal injury products, and completed operations liability and property damage that could arise directly or indirectly from the performance of this agreement. It must be an occurrence form policy. The minimum limits of coverage shall be $1,000,000 per occurrence/$2,000,000 aggregate.
  6. Business Automobile Liability
     The successful Bidder shall procure and maintain, for the life of the contract/agreement, Business Automobile Liability Insurance.  The minimum limits of coverage shall be $1,000,000 per occurrence, combined Single Limit for Bodily Injury Liability and Property Damage Liability.  This coverage shall be an “Any Auto” or “Comprehensive Form” policy.  The insurance must be an occurrence form policy.
• Partial Bids —

  Due to the need to have a ready and consistent service available, Bidders must submit a bid on all items under this solicitation, for any and all CCPS sites, to be considered for an award.  CCPS will NOT consider partial bids, bids for certain sites, or bids that exclude certain geographical locations.  

• Safety Service Standards —
  1. The Contractor(s) shall ensure the safety of its employees, building occupants, and the environment throughout the contract for any CCPS projects.
  2. The Contractor shall be responsible for instructing and training their employees in all safety measures.
  3. The Contractor shall determine the need for and provide its personnel with all protective or safety items required for the safe performance of work. Protective clothing, equipment, and devices shall, at a minimum, conform to U.S. Occupational Safety and Health Administration (OSHA) standards for the products being used.  Failure to comply will be grounds for termination of the contract.
  4. All equipment used by the Contractor shall be maintained in safe operating condition at all times and be free from defects or wear that may in any way constitute a hazard to any person or persons on CCPS property.
  5. CCPS reserves the right to stop any work practices, procedures, etc. it deems to be unsafe, at any time.
• Service Representative —

  The bidder must provide information on its person(s) to be contacted for the placement of an order and the coordination of service or other assistance needed by CCPS.  

• Award —
  1. The School Board or Purchasing Department reserves the right to award the contract(s) to the bidder(s) that it deems to offer the lowest responsive and responsible bid(s), as defined by this solicitation.  The Board and/or Purchasing Department are therefore not bound to accept a bid based on the lowest price.  Award will be made to the lowest, responsive, responsible bidder whose bid represents the best overall value to CCPS when considering all evaluation factors that meet or exceed the minimum requirements of this solicitation.
  2. Pursuant to FS 287.05701, the School Board or Purchasing Department, in its decision to award this solicitation, will not request documentation of, consider, or give any preference based on the bidder’s social, political, or ideological interests.
  3. The School Board or Purchasing Department will award contract(s) based on bid pricing, qualifications, and references, as well as the bidder’s ability to meet or exceed the minimum requirements of this solicitation.  
  4. During the evaluation and review of the bid(s), CCPS may consider any information or evidence which comes to its attention.  This information may be utilized in determining the bidder’s capability to fully perform the services of this solicitation and/or the bidder’s level of integrity and reliability that is required to assure satisfactory performance of any award or contracts produced from this solicitation.
  5. To be considered for an award, each bidder must fully complete the solicitation and provide all necessary documentation to fully demonstrate the bidder’s capabilities and qualifications.  Failure to complete the solicitation or supply the required documentation will be grounds for the rejection of the bid.  
  6. CCPS retains the option of awarding a single contract, based on the overall low bid for all items, or awarding multiple contracts, based on the low bid per item, group of items, or any combination thereof.  Furthermore, CCPS reserves the right to award to primary and alternate vendors to ensure a source of supply is readily available.
  7. This solicitation does not commit the School Board to make an award, nor shall CCPS be responsible for any cost or expense incurred by any contractor before the execution of a purchase order or contract agreement.
  8. The obligations of CCPS under an award of this solicitation are subject to the availability of funds lawfully appropriated for its purpose. All purchases are contingent upon available funding.
  9. All award(s) made as a result of this solicitation shall conform to applicable School Board Policies, State Board Rules, and State of Florida Statutes.
  10. CCPS reserves the right to award only a portion of the items and/or services specified if it is deemed to be in its best interest.
• Funding Out/Termination/Cancellation —
  1. Florida Laws prohibit public employers from creating obligations in anticipation of budgeted revenues from one fiscal year to another without year-to-year extension provisions in the agreements. 
  2. It is necessary that fiscal funding out provisions be included in all proposals in which the terms are for periods longer than one (1) year.
  3. The following funding out provisions are an integral part of this solicitation and must be agreed to by all respondents:
     CCPS may, during the contract period, terminate or discontinue the services covered in this proposal at the end of CCPS’s then current fiscal year upon ninety (90) days prior written notice to the successful respondent. Such written notice will state:
     1. That the lack of appropriated funds is the reason for termination, and
     2. “This written notification will thereafter release CCPS of all further obligations in any way related to the services covered herein.”
     3. The Funding Out statement must be included as part of any agreement. No agreement will be considered that does not include this provision for “funding out.”
• Staff Replacements —

  The Contractor shall provide competent, suitably qualified personnel per the specifications of this solicitation.  In the event it is necessary to replace an employee, the Contractor must provide written notification to CCPS of any changes in its personnel identified in their response to this solicitation.  Such notification shall include a detailed reason(s) for the need to change personnel and the Contractor’s documentation that proposed replacement personnel have equal or greater qualifications and experience. CCPS reserves the right to reject any replacement staff member and may use alternate vendors or cancel the contract if suitable replacements cannot be made available. Any changes in personnel mentioned herein must be submitted and approved in advance by CCPS.

• Site Access/Gate Keys —
  1. The majority of CCPS sites will have an on-site Facility Manager that may be the point of contact for access to site or service areas.  Please note that the main contact for the project/services will always be the Maintenance Department representative.    
  2. The Maintenance Department may issue gate keys to awarded contractors, if necessary.  The Contractor shall be responsible for all keys issued.  Furthermore, special site keys may be made available by each site if necessary.  These keys will be issued at the discretion of the site.  All keys issued by a site shall be returned at the end of each workday unless other arrangements are made with the site Facility Manager and the Contractor.  All gates shall be secured at the end of each workday. All keys are in the exclusive control of the school representative at the site.  All keys shall be returned at the expiration and/or termination of the contract.
  3. At no time shall the Contractor duplicate any CCPS-issued key.
• Right to Require Performance —

  The failure of CCPS at any time to require performance by the Contractor of any provision herein shall in no way affect the right of CCPS thereafter to enforce same, nor shall waiver by CCPS of any breach of any provision herein be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. Furthermore, indulgence by CCPS on any non-compliance by the contractor does not constitute a waiver of any rights under this solicitation.

• Location & Staff —
  1. All bidders must have an office/branch, staffed by its employees, with adequate storage and warehouse facilities to maintain equipment, vehicles, and materials necessary for the work under this solicitation.  Location shall be sufficient to meet the required response time as listed herein.  The Bidder must indicate the servicing location on the bid sheet.  The office shall be currently open and operational and shall have been open and operational for the previous consecutive two (2) years and be able to respond accordingly to solicitation requirements.  
  2. All employees of the Contractor shall be mentally and physically competent to perform the services required. 
  3. The Bidder shall maintain the required number of employees, to perform services under this solicitation at this location.  The Bidder shall be aware that all employees shall be fingerprinted and badged per this solicitation and/or state regulations.  NO EXCEPTIONS WILL BE MADE.
  4. Due to the schedule at hand and the time restraints to complete services; CCPS reserves the right to require a contractor to provide additional employees or add manpower to its current crew, in order to complete all services necessary, to perform at an acceptable level of service, maintain pace of scheduled services or for any reasons necessary, under this solicitation.  If the Contractor is unable to add additional manpower, then CCPS reserves the right to use alternate vendors to ensure all services are completed within the time frame necessary and/or terminate the contract.
• Submittal Withdrawal —

  No bid or submittal shall be withdrawn without the consent of CCPS for forty-five (45) days after the opening of bids. All prices shall remain firm within the period stated for purposes of analysis and determination of the lowest and best bid.

• Water/Power —
  1. Water will be made available, as necessary.   Water keys, if necessary, will be issued by CCPS, shall be the responsibility of the Contractor. 
  2. Locations of a water supply, if available, will be determined for each site.  
  3. CCPS may furnish electrical power as necessary or upon request.
• Partial Bids —

  Due to the need to have a ready and consistent service available, the Bidders must submit a bid on all items under this solicitation, for any and all CCPS sites to be considered for an award. CCPS will NOT consider partial bids, bids for certain sites or bids that exclude certain geographical locations.  

• Submittal Rejection —

  CCPS reserves the right to reject all bids, in whole or in part, and to waive any bid formalities.  Furthermore, CCPS reserves the right to re-advertise for other bids or to bid separately on any projects deemed to be in the best interest of CCPS.

• Applicant Rejection —

  CCPS reserves the right to reject any submittals, in whole or in part, and to waive any formalities.  Furthermore, CCPS reserves the right to terminate the selection process for this solicitation.

• Contractor Vehicles —

  Contractor vehicles shall be clearly labeled with contractor name and logo unless otherwise approved by CCPS, and shall meet all federal, state, local statutes, and regulations.

• Equipment Storage —
  1. The Contractor will not be permitted to store equipment, tools, or chemicals at any CCPS facility during the length of the contract unless worked out in detail with the Maintenance Department or their designee in writing. 
  2. The Contractor must ensure that all equipment, tools, and chemicals are removed after each visit. Continual non-compliance may result in the removal of the Contractor from the site or termination of the contract.
• Unreasonable Solicitation —

  CCPS is not bound to accept any bid, quote, or proposal it may receive under this solicitation.  Also, CCPS will reject submittals that are considered to have been priced unreasonably low and will determine the vendor to be Non-Responsive.  Unreasonable low pricing shall be at the determination of CCPS.

• Unreasonable Proposal —

  CCPS is not bound to accept any bid, quote, or proposal it may receive under this solicitation.  Also, CCPS will reject submittals that are considered to have been priced unreasonably low and will determine the vendor to be Non-Responsive.  Unreasonable low pricing shall be at the determination of CCPS.

• Non-Exclusive Contract —

  Any contract award(s) resulting from this solicitation shall not be construed as an exclusive means for CCPS to acquire services, equipment, supplies, commodities, and/or maintenance and related services for such items, as outlined in this solicitation.  CCPS reserves the right, during the term of this contract, to issue separate formal and/or informal competitive solicitations for the acquisition of these services or commodities. Furthermore, CCPS reserves the right to enter into purchase agreements for these commodities/services based on awards made by the State of Florida, other governmental entities, other CCPS awards, or contracts available through national purchasing alliances.

• Break Areas and Restrooms —

  Lunch and Break areas are restricted to the contractor vehicle parking area or off-campus.  Restroom facilities are restricted to those areas designated by the Principal or Facility Manager.

• Non-Exclusive Contract —

  Any recommendation of selection/award(s) resulting from this solicitation shall not be construed as an exclusive means for CCPS to acquire services.  CCPS reserves the right, during the term of this agreement, to issue separate formal and/or informal competitive solicitations for the acquisition of these services. Furthermore, CCPS reserves the right to enter into purchase agreements for these commodities/services based on awards made by the State of Florida, other governmental entities, other CCPS awards, or contracts available through national purchasing alliances.

• Clean-Up —

  The Contractor shall be responsible for removing any debris from the project site and cleaning affected areas.  The Contractor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses.  Also, upon request by CCPS, the Contractor shall remove such debris and materials from the property and properly dispose of them.  The Contractor shall leave all affected areas as they were before beginning work.

• State of Florida Purchasing Agreements/Contracts —

  The State of Florida purchasing agreements and contracts available under FS 287.056 have been reviewed.

• Property Damages —
  1. The Contractor shall perform necessary services in such a manner that does not damage property.  In the event damage occurs to the property because of any services performed under this contract, the Contractor shall immediately report the incident to the Maintenance Department.  The Contractor will replace or repair the same at no cost to CCPS.  If the damage caused by the Contractor has to be repaired or replaced by CCPS, then the cost of such work shall be deducted from the monies due to the Contractor.
  2. Any other damage caused by the Contractor shall be immediately reported to the appropriate Maintenance Department representative.  Any damage caused by a Contractor shall be repaired or replaced at the Contractor’s expense.  A reasonable schedule for the repair or replacement of any CCPS-damaged property shall be worked out with the CCPS Supervisor, Contractor, and/or the site.  CCPS may, at its option, have items repaired or replaced internally.
  3. Personal property damaged by Contractor may be worked out between Contractor and the individual owner(s) of damaged property.
  4. Non-compliance with these procedures shall result in any invoice(s) to be held until replacement parts are received or repairs are completed by the Contractor to the satisfaction of CCPS.
• Work Stoppages —
  1. If any services or projects are disturbing student/teacher activities or posing an immediate danger, the Principal or his designee shall have the right to direct the Contractor to stop all work.  Once a stoppage of work has been ordered, the Contractor shall immediately cease all work and secure the area/site.  The Contractor shall keep specific records of such occasions and shall notify the appropriate Maintenance Department representative immediately of any such occurrence. 
  2. The Contractor shall be responsible for immediately notifying CCPS, in writing, of any unsatisfactory or detrimental conditions that may arise that would interfere with the proper and timely completion of any project.  The notification shall include the condition and an estimated timeframe of delay.  Delays in projects may be acceptable if it is agreed upon by CCPS.  The Contractor shall not proceed without the conditions remedied and the approval of the Maintenance Department or its designee.  
• Termination of Contract —
  1. In the event the successful contractor violates any of the provisions of the contract, CCPS may serve written notice upon such bidder of its intention to terminate the contract.  Such notice is to state the reasons for intention to terminate the contract, and, unless five (5) days after serving such notice upon the bidder, such violation(s) cease and satisfactory arrangements for correction are made, the contract shall, upon expiration of said five (5) days, cease and terminate, but the liability of such bidder and his surety for all such violation(s) shall not be affected by any such termination.  
  2. CCPS shall retain the right to terminate the contract without cause, with thirty (30) days of written notice. If said contract should be terminated for convenience as provided herein, CCPS will be relieved of all obligations under said contract. CCPS will only be required to pay to the Contractor the amount of the contract performed to the date of termination.
  3. A repeated instance of failure to perform may result in immediate cancellation of the contract and removal of the Contractor from consideration on other CCPS contracts for a duration of the contract period or for three (3) years, whichever is longer, at the discretion of the Director of Purchasing.
  4. Any apparent and/or clear violation of any of the items listed herein or board policy may be grounds for immediate termination of the entire contract or site where the violation occurred.  Any such cancellation will be grounds for the company to be disbarred from doing any type of business with CCPS, for a period of time as determined by the Director of Purchasing.
  5. In the event the Contractor wishes to terminate the contract, it must submit its request in writing to the Purchasing Department.  The request must give a 30-day notice of cancellation and should list any reasons why the contract is being terminated. Failure to give proper notice may result in the withholding of monies owed or reduction of monies owed for any expense incurred from failure to submit a proper notification of cancellation.
• Chemicals —
  1. Contractors will be permitted to use chemicals to assist in the performance of services under this Solicitation.  The Contractor will be responsible to provide all chemicals and other materials necessary to perform services.
  2. All chemicals will be supplied at no additional cost to CCPS and be incorporated into the rates and pricing submitted under this Solicitation.
  3. The Contractor will be expected to comply with all chemical labels in its applications. 
  4. ALL CHEMICALS SHALL BE USED PER THEIR LABEL. The Contractor is liable for any penalty, fines, or damages resulting from the misuse of chemicals.
  5. The Bidder shall list in the appropriate area on the bid sheet any chemicals that will have high usage in the work described herein.  Chemical information shall include name, brand name, manufacturer, EPA Registration #, any model or SDS # applicable, and a brief description/purpose of usage.   Please note it is not necessary to submit SDS sheets with the bid for those chemicals bid as specified.  Any SDS will be collected from the Contractor after award and before use.
  6. All chemicals must be approved by CCPS before usage.
  7. While on the job site all chemicals must be kept secured at all times and handled in leak-free containers per all applicable laws.
  8. The Contractor is responsible for any leaks, spills, environmental damage, or theft of materials from the job site and for reporting quantities to the Florida Department of Environmental Protection in such cases.
  9. The Contractor shall be responsible for immediate work stoppage and clean-up operation in the event of any spill of chemicals, petroleum product, or other hazardous material.  The Contractor shall have on-site at all times, appropriate first aid and spill kit(s).
  10. The Contractor shall properly dispose of chemical containers as outlined in the label instructions.  CCPS dumpsters are not to be utilized at any time during the contract.
  11. Throughout the contract, it is understood that newly researched products may become available.  CCPS may consider other types of chemicals as they are made available.  The Contractor shall meet with CCPS to discuss alternate products or new technologies that may increase efficiency, safety, and/or be more environmentally safe at any time during the contract.  Any new product will be reviewed and either rejected or accepted at CCPS’s discretion.
  12. The Contractor will be responsible to supply its personnel with all personal protective equipment for its operators. Failure to do so may be grounds for termination of the contract.
• Termination of Contract —

  An award as a selected contractor, constitutes a contract as a qualified approved vendor to be utilized by CCPS as needed throughout the year.  The agreement will be in effect per the terms as listed herein.  The agreement may be terminated as follows:

  1. In the event the qualified, approved contractor violates any of the provisions of the contract, CCPS may serve written notice upon such contractor of its intention to terminate the contract.  Such notice is to state the reasons for intention to terminate the contract, and, unless five (5) days after serving such notice upon the bidder, such violation(s) cease and satisfactory arrangements for correction are made, the contract shall, upon expiration of said five (5) days, cease and terminate, but the liability of such contractor and his surety for all such violation(s) shall not be affected by any such termination.  
  2. CCPS shall retain the right to terminate the contract without cause, with thirty (30) days of written notice. If said contract should be terminated for convenience as provided herein, CCPS will be relieved of all obligations under said contract. CCPS will only be required to pay to the Contractor the amount of the contract performed to the date of termination.
  3. A repeated instance of failure to perform may result in immediate cancellation of the contract and removal of the Contractor from consideration on other CCPS contracts for a duration of the contract period or for three (3) years, whichever is longer, at the discretion of the Director of Purchasing.
  4. Any apparent and/or clear violation of any terms, contract, or board policy may be grounds for immediate termination of the entire contract or site where the violation occurred.  Any such cancellation will be grounds for the company to be disbarred from doing any type of business with CCPS, for a period of time as determined by the Director of Purchasing.
  5. In the event the Contractor wishes to terminate the contract, it must submit its request in writing to the Purchasing Department.  The request must give a 30-day notice of cancellation and should list any reasons why the contract is being terminated. Failure to give proper notice may result in the withholding of monies owed or reduction of monies owed for any expense incurred from failure to submit a proper notification of cancellation.
• Pricing —
  1. All pricing submitted will be firm for the duration of the contract.
  2. Pricing shall be based on FOB Collier County, Florida, and will include all packaging, handling, shipping charges, and delivery to any point within Collier County, Florida, to a secure area or inside delivery. No other additional monies will be permitted. 
  3. CCPS is exempt and does not pay Federal Excise and State of Florida sales taxes. Certificate of exemption available upon request.
  4. Any discrepancy or error in bid pricing, the unit price will govern.  All calculation errors will be recomputed by the Purchasing Department.
• Safety Data Sheets —
  1. Supplies requested which meet the Hazard Communication Standard (HCS), are required to have published Safety Data Sheets (SDS).
  2. The Contractor(s) will be required to submit a copy of the SDS for all such substances to CCPS, before the start of the contract. 
  3. The Contractor shall maintain a copy of all current SDS documentation and safety certifications at the Maintenance Department and each project site at all times, as well as comply with all other site documentation requirements per applicable OSHA programs and this solicitation. 
  4. All products must be recommended for the specific application by the manufacturer and approved by the EPA and OSHA. 
  5. Failure to provide or maintain SDS documentation will be cause for termination of the contract.
• Tie Bids/Pricing —

  If a tie bid, either lump sum, total, or unit price per item, is discovered, the deadlock will be decided upon using the following order:

  1. Bidders that certify it is a drug-free workplace.*
  2. Bidders that receive the larger majority of dollar awards on other items within the solicitation.
  3. All else being equal, a coin toss will be made to decide the award.

  *Not applicable when purchase is being made with USDA funds.

• Permits —

  CCPS possesses a general building permit with inspection services provided by a CCPS designated vendor. Projects which may require a permit will fall under the CCPS general permit. Furthermore, all permit fees and costs will be the responsibility of CCPS. However, when required, the Contractor shall prepare all documents required to obtain a permit for any project necessary under this solicitation.

• Tie Bids/Pricing —

  When identical points are received from two (2) or more proposers and all factors are equal in point value, priority of an award shall be given to the vendors in the following sequence:

  1. Proposer that certifies it is a drug-free workplace.*
  2. Proposer that receives the majority of the highest scores per individual committee member.
  3. Awarded by the evaluation committee through a majority vote.
  4. All else being equal, a coin toss will be made to decide the award.

  *Not applicable when purchase is being made with USDA funds.

• Supplementary Specifications —

  CCPS reserves the right to add supplementary specifications to any service(s) under this solicitation. Supplementary specifications may be for additional services outside of the general scope herein or special circumstances, at the time of the said project. A price may be negotiated at the time if necessary for any supplementary specifications that may alter the scope of work listed herein.

• Additional Terms —

  CCPS reserves the right to reject offers or bids containing alternative terms or conditions, or additional terms and conditions contradictory to those requested in the solicitation.

• Inspection of Services/Correction of Deficiencies —
  1. CCPS will inspect any services performed under this Solicitation, as soon as practical, after notice of completion by the project has been given.  If such inspection shows that the required services have been performed per specifications payment will be rendered upon receipt of a proper invoice.  
  2. In the event the services or work performance of the Contractor is unsatisfactory or deficiencies are noted on any service, the Contractor will be notified by the Maintenance Department and given a description of the deficiencies and a time frame to correct the work. There will be no cost to CCPS for these corrections.
  3. If any deficient service or work is not corrected, or if the contractor fails to perform any required service within the schedule, CCPS reserves the right to obtain substitute performance. Deductions of the cost of such substitute performance will be made from the Contractor’s payments. Exemptions may be given by the Maintenance Department if notified of any delays, problems, or conflicts that may arise during a particular project or service. Repetitive unsatisfactory performances will result in the termination of the contract.
  4. Any such inspection or tests made by CCPS, shall not relieve Contractor of its responsibility to remedy any deviation, deficiency, or defect.
• Proximity of Sites —

  The Contractor may be required to perform services to multiple sites in the same workday. In cases where sites are located within a 1-mile radius of one another, CCPS shall be invoiced for the time and materials spent at these sites.  For example, if services are performed for fifteen (15) minutes at the Administration Center and thirty (30) minutes at Barron Collier High School, then CCPS should be billed at either forty-five (45) minutes of work or a single minimum charge for both (combined) services.  CCPS should not be invoiced for multiple minimum rate fees for each site within the 1-mile radius proximity.   These circumstances will be scheduled and approved by the Maintenance Department before services being performed.  

  The Maintenance Department will schedule requested services for multiple sites within the same geographic area whenever possible.

• Content of Solicitation/Bidder Response —

  The contents of this solicitation, all terms, conditions, specifications, and requirements included herein, and the accepted and awarded response thereto will be incorporated into an agreement to purchase and become legally binding. Any terms, conditions, specifications, and/or requirements specific to the item or service requested herein shall supersede the requirements of the “GENERAL CONDITIONS & INSTRUCTIONS.”

• Joint Proposal —
  1. In the event multiple proposers submit a joint proposal in response to this solicitation, a single proposer shall be identified as the Prime Vendor.  If offering a joint proposal, Prime Vendor must include the name and address of all parties to the joint proposal. Prime Vendor shall provide all bonding and insurance requirements, execute any Contract, complete the acknowledgement/electronic signature, and have overall and complete accountability to resolve any dispute arising within this contract.  Only a single contract with one proposer shall be acceptable.  Prime Vendor responsibilities shall include, but not be limited to, performing overall contract administration, presiding over other proposers participating or presenting at District meetings, overseeing the preparation of reports and presentations, and filing any notice of protest and final protest as described herein.  Prime Vendor shall also prepare and present a consolidated invoice(s) for services performed.
  2. CCPS shall issue only one check for each consolidated invoice to the Prime Vendor for services performed.  Prime Vendor shall remain responsible for performing services associated with response to this solicitation.
• Order Placement, Purchase Orders, and Procurement Cards —

  Award does not constitute any order(s).  After approval of an award has been made for this solicitation, CCPS will place orders utilizing one of the following procedures:

  1. CCPS issued purchase orders (blanket or normal): Purchase orders will be either a blanket purchase order to cover a specific time and dollar amount for multiple purchases against it, or a normal purchase order that is issued for specific items.  
  2. School/Site-based internal account purchase order:  A specific site or school will issue a purchase order through the site’s bookkeeper and will be processed at the school level. Please note that schools may vary in their ordering and payment procedures.
  3. Procurement Card: Sites or departments may place orders utilizing a CCPS-issued procurement card.  Only authorized staff will be allowed to submit orders via the procurement card.  The bidder, by submitting a proposal, agrees to accept procurement cards as a manner of ordering and payment, and may not add additional handling charges or service fees to purchases made with procurement cards.  Furthermore, refusal to accept this condition may be cause for rejection of the bid and/or termination of the contract.

  The contractor(s) shall not provide any items or services on any CCPS initiated order without one of the above ordering methods.  It will be the responsibility of the Contractor to fully understand the order and how and when to process it according to how the order is placed.  Failure to allow orders placed by any of the above methods may be cause for rejection of the bid and/or termination of the contract.  Furthermore, an awarded vendor shall never change, alter, increase, or exceed a purchase order without the expressed written authorization of the Purchasing Department.

• Survivability —

  The Consultant/Contractor/Vendor agrees that any purchase order that extends beyond the expiration date of the original solicitation or contract expiration will survive and remain subject to the terms and conditions of this agreement until the completion of a project and/or termination of said purchase order.

• Invoicing & Payment —
  1. The contractor will be required to submit invoices as it supplies/services CCPS.  All invoices and correspondence shall be legibly written, typed, or computer-generated and dated.
  2. All invoices shall reference a valid/current purchase order number.  Failure to provide a current purchase order will be cause for delay in payment or non-payment.
  3. Invoices and statements shall be mailed directly to: 
          Collier County Public Schools
          Accounts Payable Department
          5775 Osceola Trail
          Naples, Florida 34109
  4. Invoices shall reference a CCPS-issued incident or work order number when applicable.
  5. The contractor shall issue separate invoices for each purchase order number unless special instructions are given.  
  6. Payment will be made within thirty (30) days after acceptance of the invoice.
  7. Invoices that do not reference valid purchase order numbers or which are erroneous (incorrect pricing, additional fees, incorrect purchase order) may be returned to the Contractor for resolution.  Payment will not be made until all discrepancies are corrected and approved.
  8. All invoices will be itemized to reflect all rates or discounts per this solicitation.  Lump-sum invoices will not be accepted.  Failure to provide itemized invoices will be cause for delay in payment or non-payment.  
• Hold Harmless & Indemnification Agreement —

  CCPS and the contractor do hereby agree to indemnify and hold harmless the other, its employees, agents, officials and related entities from and against any and all losses, liabilities, damages, and expenses (including reasonable attorneys’ fees and expenses as incurred) which it or any of them  may incur or be obligated to pay in any action, claim or proceeding against any of them by a third party, for or by reasons of their negligent acts, whether of omissions or commission, arising out of related to, or in connection with this solicitation and any subsequent contract/agreement or any other circumstances arising out of related to, or in connection with this solicitation and any subsequent contract/agreement.

• Protection of Property —

  The contractor shall at all times guard CCPS property against damage or loss to property. The contractor shall replace any loss; repair any damage to CCPS property, attainable to the contractor or its associate(s). CCPS may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the Contractor.

• Safety Standards —

  The bidder warrants that the products/services supplied to CCPS shall conform in all respects to the standards outlined in the Occupational Safety and Health Act, as amended. Failure to comply with this condition will be cause for termination of the contract.

• New Items/Warranty —
  1. Unless otherwise provided for in this specification, the bidder represents and warrants that the goods, materials, supplies, or components offered to CCPS under this solicitation are NEW, not used or reconditioned, and are not of such age or so deteriorated as to impair their usefulness or safety and that the goods, materials, supplies, or components offered are current production models of the respective manufacturer. 
  2. Bidder agrees that, the product and/or service furnished as a result of this solicitation and award thereto, is NEW and shall be covered by the most favorable commercial warranty the Bidder gives to any customer for comparable quantities of such products and/or services and that the right and remedies provided herein are in addition to and do not limit any rights afforded to CCPS by any other provision of the solicitation.  
  3. During the warranty period, the Contractor must repair and/or replace any faulty item without cost to CCPS, with the understanding that all replacements shall be NEW and also carry the same warranty as the original equipment. The Contractor shall make any such repairs and/or replacements immediately upon receiving notice from CCPS staff. The Contractor further warrants that the item(s) and or services provided are fit and otherwise conforming, for the purpose(s) intended by CCPS.
• Public Entity Crimes —

  Bidders shall be aware of the provision of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime, may not submit a bid on a contract to provide any goods or services with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, for CATEGORY TWO, for 36 months from the date of being placed on the convicted vendor list.”

• Discrimination —

  An entity or affiliate who has been placed on the discriminatory vendor list may not submit a proposal on a contract to provide goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

• Bullying, Harassment & Title IX —

  Vendor, contractor, and all affiliates agree to abide by provisions of Board Policies 3362, 5517, 5517.01, and 2266, which proscribe any acts of harassment and/or bullying and any related acts covered by Title IX, toward District students and District staff.

• Minority, Small, and Women-Owned Businesses (MWBE) —

  CCPS encourages the use of minority, small, and women-owned businesses, and enterprises (MWBE). The contractor agrees to ensure MWBEs are used whenever possible, such as when participating as partners, joint-ventures, prime contractors, sub-contractors, and in other contracting opportunities.  Bidder may submit a certification or other documentation of its MWBE practices.

• Conflict of Interest —

  The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. Bidder shall complete Exhibit A – “Conflict of Interest Statement” attached hereto and submit it with the bid.  Failure to provide shall be grounds for rejection of the bid.

• Unauthorized/Illegal Aliens —

  CCPS shall consider the employment by any Contractor of unauthorized/illegal aliens in violation of Section 274A of the Immigration and Nationality Act.  Such violation shall be cause for immediate termination of the contract(s). Furthermore, the bidder shall complete the attached Exhibit B - “Contractor’s Affidavit Concerning Illegal Aliens” and submit it with its bid. Failure to complete this affidavit will be a cause for the rejection of the bid.

• Debarment —

  All contractors receiving individual awards, using federal funds, and all subcontractors certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Bidder shall complete the attached Exhibit C - “Debarment Form” and submit it with its proposal.  Failure to complete will be cause for rejection of the bid. Instructions are also attached.

• Drug-Free Workplace Certification —

  CCPS supports and encourages initiatives to keep the workplace of Florida’s suppliers and contractors drug-free.  In cases where identical tie bids are received, preference shall be given to a bid received from a vendor that certifies it has implemented a drug-free workforce program.   If applicable, the bidder shall provide their “Drug-Free Workplace Certification”, in their response in the vendor submittal questionnaire to certify that the respondent has a drug-free workplace program.  If USDA funding is being utilized for the solicitation, the drug-free workplace certification is required.

• Coercion for Labor & Services —

  The award hereunder is subject to the provisions of Section 787.06(13) Florida Statutes.  The proposer shall complete Exhibit D – “Affidavit Regarding the Use of Coercion for Labor & Services” attached hereto and submit it with the solicitation.  Failure to provide this shall be grounds for rejection of the submittal.

• Smoke and Tobacco-Free Environment —

  According to School Board Policy No. 3215, 5512, and 7434, all CCPS facilities, both interior and exterior spaces, have been deemed a tobacco-free environment.  The use of tobacco or tobacco products in any form is strictly prohibited on any CCPS site.  Violations of this policy will result in the removal of said violator from the property.  Repeated violations may result in the termination of the contract.

• Possession of Weapons & Other Destructive Devices —
  1. Possession of weapons and other destructive devices will not be tolerated on any CCPS property (except authorized law enforcement personnel or persons pre-approved by the Superintendent).  The term "weapon" and/or "destructive device" means any object which, in the manner in which it is used, is intended to be used, or is represented, is capable of inflicting death, serious bodily injury, or property damage, as well as endangering the health and safety of persons. Weapons and destructive devices include, but are not limited to, firearms, guns of any type, bombs, explosives, explosive devices, poison gas, knives, razors, clubs, electric weapons, metallic knuckles, martial arts weapons, ammunition, or any other category of weapon and/or destructive device as outlined in F.S. 790.001.
  2. CCPS prohibits anyone from keeping any weapon or firearm in a private vehicle on school property, even if the weapon/firearm stays in the vehicle, is securely encased, and is not readily accessible for immediate use, except as authorized in support of school-sanctioned and supported activities including, but not limited to, property leased, owned, or contracted for by CCPS, a school-sponsored event, or in a CCPS vehicle.
  3. If any employee of an independent contractor or subcontractor is found to have brought a firearm on CCPS property, said employee will be terminated from the project by the independent contractor or subcontractor.  If the subcontractor fails to terminate the said employee, the subcontractor's agreement with the independent contractor for the project shall be terminated. If the independent contractor fails to terminate the employee or fails to terminate the agreement with the subcontractor who fails to terminate the said employee, the independent contractor's agreement with CCPS shall be terminated.
• Force Majeure —

  The contractor(s) shall not be held responsible for failure to perform the duties and responsibilities imposed by the contract due to legal strikes, fires, riots, rebellions, health, or safety emergencies (including but not limited to, pandemics, local outbreaks of diseases, and break downs of water supplies), and acts of nature beyond the control of the contractor(s), unless otherwise specified.

• Solicitation of Additional Services —

  At no time shall the contractor/vendor and/or its employees, directly or indirectly, advertise, solicit, request, and/or seek additional services for the purpose of obtaining further business beyond what is being bid within this process.  All communication of such a nature with any CCPS employee, staff, students, or parents, etc., is prohibited.  Conversations, services, and/or other activities are restricted only to the scope described herein.  If additional services, ideas, or other relations to the scope herein may be of interest to CCPS, then the contractor may work directly with the appropriate CCPS contract administrator.

• Public Records —
  1. According to subsection 119.071(1)(b) Florida Statutes, 2013 “sealed bids, proposals or replies received by the District according to a competitive solicitation are exempt from the Public Records Act, Chapter 119, and Section 24(a), Article 1 of the Florida Constitution until the District provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.”.
  2. All bid documents or other materials submitted by the Bidder in response to this solicitation will be open for inspection, upon request, by any person and per Chapter 119, Florida Statutes.  Only trade secrets as defined in Section 812.081, Florida Statute, shall be exempt from disclosure.
  3. CCPS has the right to use any or all documents, submittals, or ideas presented in any response to this solicitation.  Selection or rejection of any submittal does not affect this right.
  4. If CCPS rejects or cancels a solicitation and intends to reissue, then all bids, proposals, or replies submitted, will remain exempt from public records, and may be returned unopened.
  5. Per Florida Law, the Contractor shall also maintain all records, and must:
     1. Keep and maintain public records that ordinarily and necessarily would be required by the public agency to perform the service;
     2. Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law;
     3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law;
     4. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon the termination of the contract, and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency.

  IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICABILITY OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT TELEPHONE NUMBER (239) 377-0457, E-MAIL ADDRESS: woodsdo@collierschools.com, MAILING ADDRESS, 5775 OSCEOLA TRAIL NAPLES FL 34109.

• Disputes —

  In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of CCPS shall be final and binding on both parties.

• Misrepresentation —

  All information submitted and representations made by the bidder are material and important and will be taken into account by CCPS when awarding the solicitation. Any misstatement or omission (a “Misrepresentation”) shall be treated as fraudulent concealment of the facts relating to the submission of the solicitation. A misrepresentation shall be a basis to reject or disqualify the bidder from this solicitation, and any re-solicitation about this subject matter (regardless of whether the re-solicitation resulted from Respondent’s misrepresentation), and shall be punishable under law, including, but not limited to, Chapter 817, F.S.

• Governing Laws and Venue —
  1. If the awarded proposer(s) should breach this contract, CCPS reserves the right to seek remedies in law and/or in equity.
  2. All legal proceedings brought in connection with this contract shall only be brought in a state or federal court located in the State of Florida. The venue in state court shall be in Collier County, Florida. The venue in federal court shall be in the United States District Court. Each party hereby agrees to submit to the personal jurisdiction of these courts for any lawsuits filed there against such party arising under or in connection with this contract. If a legal proceeding is brought for the enforcement of any term of the contract, or any right arising therefrom, the parties expressly waive their respective rights to have such action tried by jury trial and hereby consent to the use of a non-jury trial for the adjudication of such suit.
  3. All questions concerning the validity, operation, interpretation, construction, and enforcement of any terms, covenants, or conditions of this contract shall in all respects be governed by and determined per the laws of the State of Florida without giving effect to the choice of law principles thereof and unless otherwise preempted by federal law.
• E-Verify —
  1. According to FS 448.095, the Contractor shall use the U.S. Department of Homeland Security’s E-Verify system, www.everify.gov, to verify the employment eligibility of all employees hired during the term of this Agreement.
  2. Subcontractors
     1. The contractor shall also require all subcontractors performing work under this Agreement to use the E-Verify system for any employees they may hire during the term of this Agreement.
     2. Subcontractors shall provide Contractor with an affidavit stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien, as defined by FS 448.095. 
     3. The contractor shall provide a copy of such affidavit to the District upon receipt and shall maintain a copy for the duration of the Agreement.
  3. The contractor must provide evidence of compliance with FS 448.095 by January 1, 2021. Evidence may consist of, but is not limited to, providing notice of the Contractor’s E-Verify number.
  4. Failure to comply with this provision is a material breach of the Agreement, and the District may choose to terminate the Agreement at its sole discretion. The contractor may be liable for all costs associated with the District securing the same services, inclusive, but not limited to, higher costs for the same services and rebidding costs (if necessary).
• Civil Rights —

  The contractor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of 1975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

• Buy American —

  CCPS shall procure any agricultural commodity and/or food product, to the maximum extent practicable, that is produced/processed in the United States per 7 CFR, 201.21. Furthermore, except in instances where certain food commodities or products are not available from production in the United States:

  1. no food items covered by this solicitation are to be imported, imported and repacked, or imported and labeled with an American Processor or Distributor.
  2. all American and Genuine Florida meats or meat products shall be granted preference as allowed by Section 287.082 FS.
• Prohibition of Gratuities —

  By submission of a bid, a contractor certifies that no employee of SFA has or shall benefit financially or materially from such bid or subsequent contract. Any contract issued because of this solicitation may be terminated at such time as it is determined that gratuities of any kind were either offered or received by any of the aforementioned persons.

• Recovered Materials —

  A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

• Other Provisions —

  Bidder attests, via the vendor questionnaire acknowledgement, to the applicable certification and adherence to the provisions listed below:

  1. Energy Policy and Conservation (42 US Code 6201)
  2. Equal Employment Opportunity (41 CFR 60-1.4(5))
  3. Funding Agreement (Rights to Inventions) (37 CFR 401.2 (a))
  4. Contract Work Hours and Safety Standards Act (29 CFR Part 5)
  5. Clean Air and Water Pollution Acts (42 USC. 7401-7671q and 33 USC 1251-1387)
  6. Acquisition of Unnecessary or Duplicative Items (2 CFR 200.318 (d))
  7. Byrd Anti-Lobbying Amendment (31 USC 1352)
  8. Scrutinized Companies (FS 287.135)
• Other Agencies —

  Contractor(s) may permit any school board, community college, state university, municipality, or other governmental entity, including Public Charter Schools, to participate in the awarded contract under the same prices, terms, and conditions. It is understood that each entity will issue its purchase order to the Contractor(s).

• Additional Information —
  1. CCPS reserves the right to request any additional information, after the bid opening, to further clarify or explain any information submitted with the bid.
  2. CCPS reserves the right to allow for the clarification of questionable entries and the correction of obvious mistakes.

  ***CCPS reserves the right to reject any and/or all bids, in whole or in part, and to waive any and all bid formalities, as may be deemed to be in the best interest of CCPS.***

• Additional Information —
  1. CCPS reserves the right to request any additional information, after the bid opening, to further clarify or explain any information submitted with the bid.
  2. CCPS reserves the right to allow for the clarification of questionable entries and the correction of obvious mistakes.

Submission Requirements

• Bid Sheet (required)
• Acknowledgement (required) —

  By confirming, the bidder certifies that this bid is made without prior understanding, agreement or connections with any corporation, firm or person submitting a bid for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. The bidder agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder.  In submitting a bid to Collier County Public Schools (CCPS) the bidder offers and agrees that if the bid is accepted, the bidder will convey, sell, assign or transfer to CCPS all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by CCPS.  At CCPS’s discretion, such assignment shall be made and become effective at the time CCPS tenders final payment to the bidder.

• E-VERIFY (Information or #) (required)
• Federal Employer Identification Number (EIN): (required)
• Conflict of Interest Statement (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Affidavit Concerning Illegal Aliens (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Debarment Form (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• USDA Debarment Form (required) —

  Please download the below documents, complete, and upload.

• Coercion Labor and Services (required) —

  Please download the below documents, complete, and upload.

• Drug Free Workplace Certification (required) —

  Preference shall be given to businesses with drug-free workplace programs. Whenever two or more responses, which are equal with respect to price, quality, and service, are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie responses will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (a).
  4. In the statement specified in subsection (a), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 
  5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is convicted.    
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. 

  As the person authorized to sign the statement, the bidder certifies that this firm complies fully with the above drug-free workplace requirements.

• Drug Free Workplace USDA Certification (required) —

  Please download the below documents, complete, and upload.

• USDA Non-Collusive Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• USDA Disclosure of Lobbying Activities (required) —

  Please download the below documents, complete, and upload.

• Jessica Lunsford Act Statement/Vendor & Contractor Responsibilities (required) —

  Each Vendor and Contractor of Collier County Public Schools shall comply with the following after they have received notification of their award, however, this statement must be completed and returned with Solicitation. Please note that procedures and policies may change without notification.

  1. All personnel will be required to obtain badges through the State of Florida.  Badging assistance may be provided by the CCPS Human Resources (HR) Department. 
  2. Badges will only be issued to vendors with contracts, purchase orders or direct permission from an authorized CCPS Department.  All vendors requesting badges must submit all insurances, proof of contract etc. to the Legal Department prior to the issuance of any badge.
  3. Provide HR with a list of individuals that will be assigned to this contract, along with their home address, phone number, date of birth and driver’s license number (forms are available through the HR Department).
  4. There is a fingerprinting and State badge fee**, which can be viewed at the link below.  This badge must be worn in plain sight when vendor/contractor employees are on school grounds.    
  5. Contractor with current issued State badges, commencing work with CCPS, shall complete necessary paperwork and submit to CCPS Human Resource Department.  
  6. Vendor shall notify CCPS when any individual has left their company or been terminated.  
  7. Use of an individual’s badge by another individual is a terminable offense.  All individuals MUST be properly badged.
  8. It will be the responsibility of the contractor to ensure they meet any and all badging requirements.  

  *Please note fingerprinting and badging procedures are subject to change without notification.  It will be the Contractor’s responsibility for any modification or change to any of the fingerprinting or badging requirements and to ensure they meet all State and CCPS requirements.  Vendors can do this by monitoring the CCPS’s website, www.collierschools.com/careers/fingerprinting-id-badges for updates and changes in procedure.  

  By confirming, the bidder acknowledges that they have read, understand, and will comply with the Vendor/Contractor Responsibilities as listed above.

  *All pricing subject to change without notification.

• Purchases from this Bid by Other Agencies - Statement —

  Collier County Public Schools is a member of the S.W. Florida Cooperative Purchasing Consortium.  Other members include governmental entities in Charlotte, Collier, Hendry, and Lee Counties.  CCPS is also a member of the Bay Area Schools Purchasing Consortium (BASPC); other members include the school boards of Brevard, Charlotte, Hernando, Hillsborough, Lake, Lee, Manatee, Osceola, Pasco, Pinellas, Polk, Sarasota, Seminole; and additional Florida school boards may join the Consortium.

• Indicate here if these entities may also purchase from this bid pursuant to the same terms and conditions: (required)
• Indicate here if other governmental entities throughout the State of Florida may purchase from this bid pursuant to the same terms and conditions: (required)
• List any exceptions here:
• W9 (required)
• Contract Price Term (required) —

  Please complete the sentence on price bid.

  All prices bid shall be for a period beginning _________________. 

• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Services or Commodity? (required)
• Name of commodity or service: (required) —

  The purpose of this solicitation is to find responsible contractor(s) to provide ______________

• Location or Department (I.E., 7 High Schools) (required) —

  ...to be used at _______________ throughout CCPS

• Will this contract have renewal options? (required)
• Renewals will be for a one (1) year period, __________________ (required)
• All prices bid shall be for a period beginning ________________________. (required) —

  Example: July 1, 2024 and ending June 30, 2025

• The Bidder shall be in sound financial position, qualified to perform the work as specified, and must be primarily engaged in the business of ____________________ (required) —

  Example: pavement maintenance services

• Is this solicitation being purchased with USDA Funds? (required)
• Is this an Invitation to Bid? (required) —

  This is for automations in General Terms & Conditions