Job Order Contracting for HVAC

NOTICE OF REQUEST FOR QUALIFICATIONS

Job Order Contracting for HVAC

2026-RFQ-007

The City of Kingman, Arizona ("City) is soliciting competitive Statements of Qualifications (SOQs or RFQs) from qualified firms for A Job Order Contract (JOC) to provide annual HVAC services for the City of Kingman. Responses are due by 12:00 pm, Arizona time, on Tuesday, July 28, 2026. The City may reject any Response not in compliance with all of the prescribed solicitation procedures and requirements contained herein. The City also reserves the right to reject any response when cancellation is in the best interest of the City.

Qualified firms must have the ability to • Emergency HVAC repairs. Work SHALL begin per special terms and conditions A. Priority Level 1 (IT/Data Rooms, Emergency Operations (EOC), Police Station, Fire Stations, and Dispatch Center) • Preventative maintenance of HVAC systems • Replacement of rooftop units (RTUs), split systems, and package units • Installation of new HVAC equipment • Ductwork repair or replacement • Controls and thermostat upgrades • Air balancing and system commissioning • Refrigerant management and compliance • Energy efficiency improvements • Related electrical and mechanical work • Demolition and disposal of existing equipment

The Request for Qualifications (RFQ) may be obtained by visiting the City of Kingman's website: https://procurement.opengov.com/portal/cityofkingman.

Respondents wishing to submit questions regarding this RFQ must do so by 12:00 pm, Arizona time, on Monday, July 13, 2026. Questions must be submitted through the procurement portal.

Responses must be submitted through the OpenGov procurement portal.

Responses must be submitted by 12:00 pm on Tuesday, July 28, 2026. The City may reject any response not in compliance with all of the prescribed solicitation procedures and requirements contained herein. The City also reserves the right to reject any response when cancellation is in the best interest of the City.

Firms wishing to submit a response should register for a free OpenGov account at: https://procurement.opengov.com/signup . To receive notification of future solicitations, please subscribe to the City of Kingman OpenGov solicitations by clicking here: https://procurement.opengov.com/portal/cityofkingman?status=all. For detailed instructions on how to register and subscribe, you can also visit the City of Kingman's website at: https://www.cityofkingman.gov/government/advanced-components/list-detail-pages/rfp-posts-list.

Mailed, faxed, hand-delivered, and e-mailed responses will not be accepted. mailed responses will be disposed of, unopened, and will not be returned to the respondent.

Thank you for your interest in working with the City of Kingman.

Donna Alderson

Background

The City of Kingman is a municipal governmental entity providing a full range of utility services, including water, wastewater, and solid waste. The City of Kingman also provides police and fire protection services, planning and zoning, building and life safety, tourism, economic development, municipal court, public transit, airport, recreation, golf, parks, pools, street maintenance, and various administrative support services.

Kingman, Arizona is a top tourist destination with the largest industrial park in Northern Arizona. This makes us a location of choice for companies moving to the state. With 34 million people within a day’s drive time, Kingman’s strategic location makes it easy to connect with customers and suppliers. Kingman’s central location offers significant advantages for transportation, distribution and logistics companies seeking a central location between the California markets and the rest of the Southwest.

The City of Kingman operates under a Council-Manager form of government, led by an elected seven-member Council. The Council consists of the Mayor, Vice Mayor, and five Councilors. The Mayor and Council are elected by a city-wide election. The Council appoints the City Manager, who is the Chief Administrative Officer of the City. The Council meets on the 1st and 3rd Tuesdays of each month. The City Council holds the authority to award contracts for formal purchases of $50,000 or greater. Detailed information on the City and its finances can be found in the City's Annual Comprehensive Financial Report on the City's website at www.cityofkingman.gov.

Project Details

• Reference ID: 2026-RFQ-007
• Department: Building Maintenance
• Department Head: Rob Owen (Director)

Important Dates

• Questions Due: 2026-07-13T19:00:00.000Z
• Pre-Proposal Meeting: 2026-06-30T20:00:00.000Z — 3700 E. Andy Devine Public Works Meeting Room

Evaluation Criteria

• Ability to have a technician on-site within 2 hours or less for an emergency callout. (25 pts)
• Experience and Qualifications of the Applicant (20 pts)
• Experience and Qualifications of the Team (20 pts)
• Experience of the Applicant on Similar Projects (20 pts)
• Experience with Job Order Contracting (JOC) (15 pts)

Submission Requirements

• Response Package (required) —

  The Response package shall include at a minimum, in this order: 

  1. A detailed response to all requirements (as listed in Section 3. Response Instructions and Requirements).
  2. A sufficient description of the experience and knowledge base of the Respondent to show the Respondent's capabilities should be included with the Response. At a minimum, the description of the experience and knowledge base of the Respondent should include:
     1. A brief description of the history and mission of the Respondent, the length of time the Respondent has been in business, a description of the Respondent’s organizational culture and a description of the Respondent’s customer make-up;
     2. A statement of how long the Respondent has provided services similar to the Services requested herein;
     3. A general description of the Respondent’s experience and background in providing services similar to the Services requested herein;
     4. Any other relevant information about the experience and knowledge base of the Respondent which is deemed to be material; and,
     5. Disclosure of any past or pending litigation.
• Respondent Signature Page (required) —

  Please download the below documents, complete, and upload.

• Respondent Guarantees and Warranties (required) —

  Please download the below documents, complete, and upload.

• References (required) —

  Please download the below documents, complete, and upload. Proposers shall provide a minimum of three (3) references.

• Respondent Addenda Confirmation (required) —

  Respondent hereby acknowledges it is the responsibility of the Respondent to ensure they have received all Addendums and responses to questions. Solicitation Addenda will be posted to the RFQ on the City's OpenGov procurement portal where the RFQ is posted. Vendors that have registered at https://procurement.opengov.com/portal/cityofkingman and who also follow the City of Kingman will receive email notifications of addenda.

  All addenda shall be issued no later than five (5) business days prior to the RFQ closing date.

• Please state the full name, title, and organization name of the person confirming the items in 9.5. (required)
• For the purpose of applying 2-349 Preference in Purchasing, is your company/agency located within the City of Kingman city limits? (required)
• New Vendor Application/Existing Vendor Verification Form (required) —

  Please download the below documents, complete, and upload. If you are a new vendor, please complete the New Vendor Application. If you are already a vendor with the City of Kingman, please complete the Vendor Verification Form.

• (Optional) Vendor EFT Form —

  Please download the below documents, complete, and upload.

• W-9 (required) —

  Please download the below documents, complete, and upload.

• Please upload a copy of your City of Kingman business license (if applicable)
• Please attach a purchasing contract/service agreement. (required)
• The City will be requiring the attached Sample CMAR Contract to be executed. (required) —

  Please download the below documents.

• No Collusion Affidavit (required) —

  Please download the No Collusion Affidavit and upload a completed version with your response. 

• Please describe what you are procuring. (required) —

  Example: interest from qualified firms to provide an Economic Development Strategic Plan

• Qualified respondents must have the ability to.... —

  Describe any specific qualifications the proposer must have. 

• Will there be a contract resulting from this RFQ? (required)
• What will be the term of the contract? (required)
• Will there be multiple contracts awarded? (required) —

  You will say "Yes" to this if you are forming a pool of companies to use their services on an "as-needed", "if-needed" basis. Or if you intend to direct contract with more than one company.

• Will you be providing a sample City contract for this procurement? (required) —

  Please be sure to upload your contract document in the "Optional Attachments" section.

• The City anticipates selecting a response by (date committee will notify firm of selection): (required) —

  Date Format Required: Month, Day, Year

  Example: April 6, 2024

• Date the City anticipates taking the contract to the City Council for approval: (required) —

  Use the following format:

  April 6, 2024

• Will you be using an electronic pricing table? (required)
• Will a No Collusion Affidavit be required? (required) —

  Upon evidence that collusion exists among Proposers, none of the Proposals of participants in such collusion will be considered. All involved Proposals shall be rejected. Proposals in which prices are unbalanced may be rejected. The Proposer will be required to complete, notarize and submit a "No-Collusion Affidavit" upon request by the City.

• Will there be a pre-proposal meeting? (required)
• Will your pre-proposal meeting be mandatory or non-mandatory? (required)
• Will you be requesting any pricing for this procurement? (required)
• Will Federal funds be used to pay for this purchase (in all or part)? (required)
• Will you be requiring the respondents to attach a sample contract? (required)
• Are you procuring a CMAR contract? (required) —

  Please select Yes or No.