Active SLED Opportunity · CALIFORNIA · SANTA CRUZ
AI Summary
The City of Santa Cruz Water Department seeks bids for liquid aluminum sulfate for water treatment. Annual quantity approx. 300 dry tons, delivered to Graham Hill Water Treatment Plant. Product must meet ANSI/NSF 60 and AWWA standards. Bids due June 17, 2026, via e-Procurement Portal. Contract term one year with two optional extensions.
The City of Santa Cruz Water Department (SCWD) is soliciting bids for liquid aluminum sulfate (alum) to use for water treatment. SCWD typically places orders every 1-2 weeks in lots between 4,000 - 5,000 gallons and orders approximately 300 tons, dry basis, aluminum sulfate in solution annually. Delivery will be made to the Graham Hill Water Treatment Plant at 715 Graham Hill Rd in Santa Cruz CA.
Delivered pricing for the following product must be provided in price per dry ton:
See Section 3, Specifications, for product specifications and delivery requirements.
The City of Santa Cruz standard Terms and Conditions shall govern this contract. Review the terms and conditions here; all terms including, but not limited to, insurance apply to the contract resulting from this RFP. A current copy of these terms will be included in the resulting contract as Exhibit A Scope of Work. A hard copy of the Terms and Conditions is available by contacting the City’s Purchasing Division at (831) 420-5080.
All liquid alum, Chemical Abstract Service Number 10043-01-3 (aluminum sulfate), furnished to the City will be tested and certified as meeting the specifications of the American National Standard Institute/National Sanitation Foundation Standard 60 (ANSI/NSF 60) (Drinking Water Treatment Chemicals - Health Effects), and equal in quality to the standards prescribed by the American Water Works Association (AWWA) Specifications Number B403‑16.
Vendor will furnish an affidavit that liquid alum furnished under this specification complies with the requirements of ANSI/NSF 60 and AWWA B403‑16. If it is demonstrated during the course of the contract that the liquid alum does not meet these requirements, shows evidence of crystallization, or contamination or if foreign bodies are found to be present in the material at time of delivery, the material will be removed from City premises at the vendor's expense and the contract may be terminated.
Vendor must notify City immediately if, at any time during the contract period, product sold to the City fails to comply with ANSI/NSF 60 certification requirements. Failure to comply with these certification requirements may result in termination of contract.
The City invites qualified firms to respond to this Invitation for Bids (IFB) for the project (“Project”) titled below:
Liquid Aluminum Sulfate
IFB No. IFB No. WT-0310
The City anticipates awarding a contract to a vendor for a year term with the option of two-one (1) year term extensions if City so elects. The Bidder will provide the services outlined in Section 3, Specifications.
The successful Bidder shall furnish all tools, equipment, materials, tax, apparatus, facilities, labor, transportation, supervision, and management, not specifically provided by the City, to complete the work described in this IFB.
Questions or concerns regarding any aspect of this IFB shall be sent via City’s e-Procurement Portal’s Question & Answer feature and received by the date identified in Timeline in INTRODUCTION Section. Any questions or objections not submitted within the time and manner stated above or to anyone other than the above-stated contact will be deemed waived. The City is not bound by the oral representation of any City employee or official. Answers to questions received will be sent out via an addendum.
The City may determine it is necessary to revise any part of this IFB. Revisions will be made by written addenda and it is the Bidder's sole responsibility to comply with any addenda to this IFB and acknoeledge addenda via City's e-Procurement Portal. Addenda will be posted on the City’s e-Procurement Portal, https://procurement.opengov.com/portal/santacruzca/projects/268121, under Bidding Information.
An estimated 300 tons, dry basis, aluminum sulfate in solution will be required during the twelve-month contract. Vendor will provide liquid alum in amounts greater or less than estimated quantity at price quoted herein. Delivery to the City pursuant to these specifications will be in lots of not less than 4,000 gallons nor more than 5,000 gallons. Each delivery will be accompanied by a certified weight ticket, a bill of lading, Safety Data Sheet (SDS), and a quality certification of analysis.
See Appendix B: City of Santa Cruz Terms & Conditions of Purchase dated March 2022 for the insurance requirements. The successful Bidder will provide Certificate of Insurance(s) for Commercial General Liability, Auto Liability, and Workers’ Compensation as stated in Appendix B. The City reserves the right to adjust the insurance terms provided based on the type and scope of project proposed by the Bidder.
The quantities indicated in this solicitation are approximate and based on past experience and expected future need. Quantities may be increased or decreased depending on actual need during the contract term; however, no price adjustments will be allowed as a result of a reduction in the quantity purchased.
Sealed bids are due no later than the Date and time specified in Timeline in INTRODUCTION Section. All bids will be submitted via City's e-Procurement Portal before the due date.
Prior to any bid being accepted, the bidder must demonstrate compliance with all bid specifications for such product. The burden of proof of compliance with this specification is the responsibility of the bidder. No exceptions to or deviations from this specification shall be considered unless each exception or deviation is specifically stated as an exception and accompanied by a detailed description of the exception and/or deviation. If no exception or deviation is shown, the bidder shall be required to furnish the equipment exactly as specified herein.
Failure to comply with all requirements, instructions, and conditions of the invitation for bids and this specification may result in rejection of bid.
If the Bidder does not wish to submit a bid, submit a "No Bid" response via City's e-Procurement Portal by the bid due date. Failure to respond to this Invitation for Bids may result in removal of the Bidder from the bid list for the solicited item.
Prevailing Wages do not apply to this contract.
Liquid Alum will be delivered to the City's Water Treatment Plant at 715 Graham Hill Road, Santa Cruz, California. The Liquid Alum will be delivered F.O.B. Destination, freight prepaid and added to the invoice.
Vendor acknowledges that time is of the essence in the performance of this contract. Vendor shall respond and agree to a delivery date no later than three (3) days from the original requests. If the goods are not delivered by the date mutually agreed upon in writing, the City reserves the right to cancel the order. If the City cancels the order because of late delivery, the Vendor will not be allowed to charge the City for any costs associated with the order and may be charged any increase in cost the City will pay for the replacement order.
The delivery truck will be capable of delivering the liquid alum with a thirty foot minimum discharge lift.
Deliveries must be made Monday through Friday (excluding holidays) between the hours of 8:00 AM and 3:00 PM
Supplier will provide at the time of delivery, a dated receipt, signed by the driver, identifying product and quantity. Delivery (shipping) tickets must be signed by the on-site City personnel at the time of delivery and a copy of the delivery ticket presented to him/her. No delivery can be made when a City representative is not on site.
Prior to off-loading, the City will inspect the product to verify compliance with specifications. Any deliveries not meeting chemical quality, regulatory, safety, or delivery requirements will be returned at no cost to the City and must be re-shipped and/or re-delivered by the supplier within 48 hours of the original unacceptable delivery. Acceptance of the goods will be made when the City determines the goods received are in compliance with specifications and are free from defects.
All costs incidental to delivery and off-loading of chemicals must be included in the bid price. Charges not included in the contract resulting from this solicitation will not be paid.
If you have any questions concerning this solicitation, please ask questions utilizing City’s e-Procurement Question & Answer feature. his RFP document may be downloaded from the City’s e-Procurement Portal at https://procurement.opengov.com/portal/santacruzca/projects/268121. For technical assistance, contact OpenGov using the real-time chat feature on the Portal (located in the lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support. All questions must be received by 10:00 am on Thursday, June 11, 2026.
Prevailing wages must be paid to all employees working under this contract. This contract is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR). Contractors and subcontractors must register with the DIR in order to submit a bid and be awarded a contract (http://www.dir.ca.gov/dlse/dlsePublicWorks.html). No bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Contractor and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project.
Bids are considered responsive when they:
Non-responsive bids may not be considered and may be rejected.
Each bid should indicate the name, address, telephone number and email address for purpose of placing orders by the City. As well as a 24 hour emergency contact number if available.
Placing orders via email is preferred by City Staff.
Proposers agree to comply with the requirements of the Living Wage Ordinance as provided in Santa Cruz Municipal Code Chapter 5.10.
The City may exercise at its sole discretion the following rights. By responding to this IFB, Bidders acknowledge and consent to the following rights.
The City reserves the right to:
All bids submitted must include material specifications (components with analysis) with typical properties. A quality assurance analysis will be run by City Staff to check the quality of the liquid alum on each delivery. Any product not meeting State and Federal standards, or the specifications outlined in this bid request, will be returned at no cost to the City. A certificate of analysis will be provided for each load of liquid alum product.
A pre-bid meeting and/or a site visit will not be held for this IFB.
The Vendor will furnish SDS forms for every product delivered.
The successful Proposer will be required to enter into an Agreement in the form of the Agreement attached hereto as Appendix A. The City reserves the right to adjust the terms, including insurance terms provided, based on the type and scope of the project proposed by the Proposer. If a Proposer is unable to accept City’s proposed Agreement terms substantially in the form presented, the Proposer shall include a revised copy of the Agreement with its Proposal. The revised copy must clearly mark any section to which it objects, set forth the Proposer’s proposed alternative terms, and explain the basis for each proposed change. The City reserves all rights to reject any revisions to the Agreement.
If a satisfactory contract cannot be negotiated in a reasonable time, the City in its sole discretion may terminate negotiations.
The Price Schedule can be found in Section 6, BID FORM.
The Bidder shall use Bid Form for the submittal of their Bid Pricing. The Bid price submitted on the Bid Form shall include the costs for services, systems, or goods listed in Bid Documents. Bid prices shall remain firm and not subject to escalation throughout each contract term. Bidders must be sure to consider any cost fluctuations anticipated when preparing their bid. All costs incidental to the provisions of liquid alum must appear on the Bid Sheet, including delivery costs and transfer of chemical to the City’s storage facilities. Any costs invoiced that were not included on the Bid Sheet will not be paid; therefore, Vendors must ensure that all costs are included even though the Bid Sheet may not specifically list them, such as pallet charges, cleaning or repair charges, etc.
All information provided in the IFB documents is based on past experience and expected future need. Actual orders may vary during the contract term. The City reserves the right to obtain competitive quotes for contract items. If the Bidder is not consistently the low bidder for these items, the City may terminate this agreement.
All bids will be submitted via the City’s e-Procurement Portal at: https://procurement.opengov.com/portal/santacruzca/projects/268121 before due date. Each bid received before 2:00 pm on Wednesday, June 17, 2026 will be publicly opened during a Zoom Meeting as stated in Timeline in INTRODUCTION section. Bids received after the deadline will be deemed non-responsive. If one or more members of the public are present, the name of each bidder and the total amount of each bid will be read aloud at the Bid Opening meeting. Those wishing to attend the meeting should log into Zoom to ensure that they can access the meeting ahead of time. Bidders take full responsibility for City’s receipt of its Bid. The City will not be liable for any expenses incurred by Bidders in responding to this solicitation.
The bidder shall submit with bid a list of a minimum of three (3) client references that have procured Liquid Aluminum Sulfate service from the bidder, for a minimum of 1 year in the last five (5) years which demonstrate relevant experience with the Project. The bidder shall provide company or agency name, contact name, and phone number for each reference. It is the responsibility of the bidder to ensure the client reference contact person is available and willing to provide a reference within the timeframe stated in this section.
Award shall be made to the lowest responsive and responsible bidder whose bid is most economical for the purpose intended according to criteria designated in this solicitation.
The items listed in Table 1 Basis of Award of the Bid Form are the most common items ordered and serviced. Table 1 will be the Basis of Award.
The term of the contract will commence upon notification of award and continue for a period of 1 year plus any renewals agreed to by the parties and made in writing.
At the option of the City, this contract may be renewed after the initial contract period for up to two 1-year periods under the same contractual terms and conditions and at the same price or price basis. After the initial contract term, the Contractor may request, and the City may approve an increase in unit prices. Increases must be made no less than ninety days before the date in which the City may exercise the option to renew and must include justification to the increase, and a description of the basis for the increase. Increases may not exceed increases in the San Francisco-Oakland Consumer Price Index for all urban wage earners as published by the Bureau of Labor Statistics, or 5%, whichever is less. In all cases, the City may cancel the contract if a requested price increase is not acceptable.
Delivery of liquid alum will be consistent with these specifications and will comply with all State, Federal and Occupational Safety and Health Act (OSHA) safety regulations.
Drivers of all deliveries will be thoroughly trained and familiar with the related hazards, safety measures, and spill clean-up procedures required for liquid alum. Spills and/or leaks at time of delivery, regardless of the size will be properly and immediately cleaned up by the driver or other personnel of the supplier in accordance with State, Federal and OSHA regulations. Drivers are responsible for spill cleanup caused by overfilling a storage tank.
All drivers must have any necessary personnel safety clothing and/or equipment required for off-loading the liquid alum. City personnel and/or equipment at the delivery locations will not assist in the off-loading of chemicals. Any cranes, forklifts, boom trucks or other equipment as well as any additional manpower needed for off-loading are the supplier’s responsibility. City Staff will unlock the liquid alum supply line, ensure there is adequate space in the storage tanks to receive the full delivery, and collect samples.
Bidders are requested to indicate on the Bid Sheet if they shall extend the pricing, terms and conditions of this bid to other government agencies, if the bidder is the successful bidder. If the successful bidder agrees to this provision, participating agencies may enter into a contract with the successful bidder for the purchase of the same commodities based on the terms, conditions, and prices, offered by the successful bidder to the City of Santa Cruz for this bid. Minor changes in terms and conditions may be negotiated by participating agencies and the successful bidder.
The successful Vendor shall provide safety training to City staff on the safe handling and use of liquid alum and emergency procedures in the event of a leak or spill. The training will be performed at least once during the contract period if requested by the City. This training be offered at no charge to the City.
City’s policies promote a working environment free from abusive conduct, discrimination, harassment, and retaliation; and require equal opportunity in employment for all regardless of race, religious creed (including religious dress and grooming practices), color, national origin (including language use restrictions), ancestry, religion, disability (mental and physical), medical condition, sex, gender (including gender identity and gender expression), physical characteristics, marital status, age, sexual orientation, genetic information (including family health history and genetic test results), organizational affiliation, and military or and veteran status, or any other consideration made unlawful by local, State or Federal law. City requires Consultant to be in compliance with all applicable Federal and State and local equal employment opportunity acts, laws, and regulations and Consultant is responsible for ensuring that effective policies and procedures concerning the prevention of abusive conduct, discrimination, harassment, and retaliation exist in Consultant’s business organization. The City’s current Equal Employment Opportunity and Non-Discrimination policies to which this Section applies may be viewed at http://www.codepublishing.com/CA/SantaCruz/?SantaCruz09/SantaCruz0983.html and http://www.cityofsantacruz.com/home/showdocument?id=59192. Copies are available upon request from the City’s Purchasing Division.
No person, supplier, or corporation shall make or file or be interested in more than one bid for the same work, except so far as alternate bid may be called for. Nor shall any person, supplier, or corporation submit a collusive or sham bid, per se, directly or indirectly, to induce any other supplier to submit such a bid, or to refrain from responding, or seek in any way to fix the price, or any portion of the proposed price, in order to secure an advantage against the owner or any person interested in a proposed contract. However, a person, supplier, or corporation submitting a sub-bid to a bidder or quoting prices on materials for a bidder, is not hereby disqualified from submitting sub-bids or quoting prices to other bidders.
The Bidder shall acknowledge that it has not directly or indirectly been collusive with any other bidder in the preparation and submission of the bid by submitting the Non-Collusion Declaration. If at any time it shall be found that the bidder to whom a contract has been awarded has, in presenting the bid, colluded with any other party or parties, said bidder shall be liable to the City for all loss or damage which the City has or may suffer as the result of the collusive activity, including, but not limited to, the cost of advertising and awarding a new contract.
To the fullest extent permitted by law, Proposer agrees to indemnify, defend, and hold harmless the City, its officials, officers, employees, agents, and volunteers (collectively, “Indemnitees”) from and against any and all liability, claim, action, loss, injury, damage, judgment, or expense, including attorneys’ fees and costs (“Losses”) caused by or resulting from the negligence, recklessness, or willful misconduct of Proposer, Proposer’s officers, employees, agents, or subcontractors in any way related to this RFP, including but not limited to Proposer’s Proposal. Proposer’s duty to indemnify and hold harmless Indemnitees shall not apply to the extent such Losses are caused by the sole or active negligence or willful misconduct of Indemnitees, as determined by an adjudicatory body or court of competent jurisdiction, if applicable. The obligation to defend shall arise regardless of any claim or assertion that Indemnitees caused or contributed to the Losses.
In the event this Agreement involves the performance of design professional services by Proposer, Proposer’s officers, employees, agents, or subcontractors, Proposer’s costs to defend Indemnitees shall not exceed the Proposer’s proportionate percentage of fault per Civil Code §2782.8. This section shall survive the termination or expiration of the Agreement.
The parties agree that in litigation or arbitration resulting from either party’s breach, the amount of loss would be extremely difficult or impracticable to prove. Accordingly, the parties wish to make a commercially reasonable estimate of the damages they would incur in the event of a breach by the other party and to establish that estimate as liquidated damages. In the event of a breach by the seller, the buyer shall recover as liquidated damages and as the buyer’s exclusive remedy for the seller’s breach, the amount of $ per day for failure to deliver or perform within the specified time limit.
In this IFB document:
Bids received will become the property of the City. All bids and any subsequent contracts will be subject to public disclosure per the “California Public Records Act,” California Government Code, sections 6250 - 6270, once the City has awarded the contract resulting from this solicitation.
If a Bidder’s proprietary information is contained in documents or information submitted to City, and Bidder claims that such information falls within one or more CPRA exemptions, Bidder must clearly mark such information “Confidential and Proprietary,” and identify the specific lines containing the information. In the event of a public request for such information, City will make best efforts to provide notice to Bidder prior to such disclosure. If a Bidder contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief, or other appropriate remedy from a court of law in Santa Cruz County before the City is required to respond to the CPRA request. If Bidder fails to obtain such remedy within the time the City is required to respond to the CPRA request, City may disclose the requested information without any liability to Bidder. Bidder further agrees that it shall defend, indemnify and hold City harmless against any claim, action or litigation (including but not limited to all judgments, costs, and attorney’s fees) that may result from denial by City of a CPRA request for information arising from any representation, or any action (or inaction), by the Bidder.
The City desires to foster cooperative relationships with Proposers and to reach a fair agreement in a timely manner.
The City encourages Proposers to resolve issues regarding the RFP requirements or the procurement process through written correspondence and discussions at least 5 business days prior to the proposal due date. This will allow the City time to research the validity of any stated issues and either issue an addendum to the RFP, cancel the RFP, or determine the protest to be unfounded and proceed with the solicitation. In the event, the protest of specifications is denied, and the protester wishes to continue in the protest process, the protesting Proposers must still submit a proposal in accordance with the proposal submittal procedures provided in this solicitation. Questions or concerns prior to the intent to award notice will be directed to:
Evanda Wilkinson, Management Analyst, ewilkinson@santacruzca.gov
Any Proposer who unsuccessfully bids on a City contract or any trade association representing workers who would have potentially been employed by such contract may formally protest a contract award. Protest letters regarding a formal contract award will be directed to:
City of Santa Cruz
City Clerk Administrator
809 Center Street, Room 9
Santa Cruz, California 95060
Protests will be filed with the City Clerk’s office no later than 5 business days after the written Notice of Intent to Award is sent by the City. Protest letters will include:
The City Council will hear the protest prior to award of the contract. The protesting party may protest the City’s or successful Proposer’s failure to comply with the requirements of the Purchasing Ordinance or the solicitation documents. The protest must clearly set forth the basis for the protest; grounds not set forth in the written protest will not be considered by the City Council at the protest hearing. The City Council will sustain a protest if the protesting party demonstrates by clear and convincing evidence that, as specified above, the City would act improperly in awarding the contract. The decision of the City Council is final.
The City of Santa Cruz spends an estimated $130,000 in every twelve-month period on Liquid Alum. The City may spend more or less than this amount during the twelve-month contract period.
Bonding requirements for federally funded contracts are subject to the following federal directives:
Bidder’s security of ten percent of the bid price for all public works contracts at the time of Bid submittal (Public Contract Code Section 20483(a)).
Within ten (10) business days, not including legal holidays, of contract award, the successful Proposer must submit a performance bond and payment bond, executed by the Contractor and the Surety. All bonds must be issued by California admitted Sureties.
Should any surety or sureties be deemed unsatisfactory by the City, a notice will be given to the Contractor. The Contractor shall promptly substitute a new surety or sureties satisfactory to the City. No further payment shall be deemed due or will be made under the contract until the new sureties are accepted by the City.
At its sole discretion, the City may allow the Contractor to provide bonds from multiple sureties to meet the bond requirements.
Upon award notification and prior to final contract approval, the successful proposer will be required to submit:
The finalized contract will include the IFB, the Bidder’s Bid Form, the City’s standard Terms and Conditions.
The quantities indicated in this solicitation are approximate annual quantities based on past experience and expected future need. Quantities may be increased or decreased depending on actual need during the contract term; however, no price adjustments will be allowed as a result of a reduction in the quantity purchased.
Upon award notification and prior to final contract approval, the successful proposer will be required to submit:
The finalized contract will be in the form included as Appendix A: Sample Agreement and include the IFB documents, the Bidder’s Bid Form, and Appendix B: City of Santa Cruz Terms and Conditions of Purchase.
Vendor will agree to remove any employee whose conduct is improper, inappropriate, or offensive as determined by the City. A removed employee(s) is not to work on City premises without the written consent of the City. The Vendor will remove any employee from working in, or delivering to, City facilities who is convicted of a felony during his/her employment.
The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living. This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean Ocean Business Program, the Green Building Program and Climate Action Plan 2030 goals which define greenhouse gas reduction objectives to reduce community-wide greenhouse gas emissions 40 percent by 2030 and 100 percent by 2035 (compared to 1990 levels). In your Bid Submittal, please provide information about your company regarding any existing environmental conservation goals or guidelines, environmental or greenhouse gas emissions disclosures, Green Business certifications, existing alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.
The City accepts no financial responsibility for any costs incurred by a bidder in responding to this IFB and bidders acknowledge and agree that their Bids will become the property of the City and may be used by the City in any way deemed appropriate.
Vendor will provide the name and contact information of a representative who will be available 24 hours a day, 7 days a week, in the event of an emergency. During the emergency, Vendor will provide the City of Santa Cruz with all available supplies, materials, equipment and/or services on a priority basis.
By confirming, the proposer is affirming to the following:
The undersigned, upon acceptance, agrees to furnish the following in accordance with the specifications and terms and conditions per City of Santa Cruz “Invitation for Bids for Liquid Aluminum Sulfate” at the prices indicated herein.
The bidder, under penalty of perjury, declares not to be a party with any other business to an agreement to propose a fixed or uniform price in connection with this bid.
The bidder declares under penalty of perjury that she/he is authorized to sign this document and bind the business or organization to the terms of this bid.
The bidder recognizes the right of the City of Santa Cruz to reject any or all bids received and to waive any informality or minor defects in bids received.
The bidder declares under penalty of perjury that the information contained in this Bid and all accompanying documents are true and correct.
By confirming, the proposer, the party making the foregoing proposal declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the Consultant has not directly or indirectly induced or solicited any other Consultant or Sub-Consultant to put in a false or sham proposal; and has not directly or indirectly colluded, conspired, connived, or agreed with any Consultant, Sub-Consultant or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the Consultant has not in any manner directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Consultant or any other Consultant or Sub-Consultant, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other Consultant or Sub-Consultant, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the Consultant has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Failure to comply with the City’s Terms and Conditions and Insurance Requirements may disqualify your bid.
List a minimum of three references that have purchased similar items from your business. Provide company or agency name, contact name, phone number, and email address for each reference.
The City can expect that regular deliveries to occur:
Please include the following information for the Emergency Contact
The City of Santa Cruz has long been an advocate for environmental conservation and sustainable living. This includes, but is not limited to, the Green Business Program, the Living Wage Ordinance, the Clean Ocean Business Program, and General Plan goals which define greenhouse gas reduction objectives. Provide information regarding environmental conservation practices, Green Business certifications, alternative fuel service vehicles, superior employee benefit policies, or other applicable policies.
Indicate whether your business will extend the pricing, terms and conditions of this bid to other government agencies, if you are the successful bidder. Your business would be required to make this contract available to interested agencies for at least six months following the award of this contract. Interested government agencies may enter into their own contract with the successful Contractor. They may negotiate minor changes in terms and conditions.
Will your business extend the same prices, terms and conditions to other public agencies?
Contractor will maintain a current City of Santa Cruz business tax certificate if:
For additional information and licensing requirements, call the Revenue division at 831/420-5070.
A copy of any sales and/or service contract that the Contractor will require during the execution of any contract resulting from this solicitation. Any terms that contradict the City’s terms and conditions or contain provisions that are determined not to be in the best interest of the City will disqualify the Contractor.
Local Businesses and Locally Owned Businesses must submit this certification with each bid or proposal in order to receive the 2% and additional 4% preference applied during the evaluation of any competitive process for goods, supplies, equipment, materials, services, or professional services.
Local Businesses
To qualify for the 2% local business preference, a business must meet the following criteria:
To qualify for an additional 4% locally owned business preference, a business must meet the above requirements for a local business and at least 50% of the business’ owners must live in the County of Santa Cruz.
To qualify for the locally owned business preference, list all of the business’ owners and their county of residence.
In previous disasters, many organizations have responded enthusiastically to the City’s requests for supplies and services needed to protect the health, safety, and property of the Santa Cruz public. The information on this list allows us to quickly locate desperately needed resources. Because many businesses give us their nighttime phone numbers, we are able to obtain crucial supplies and services after normal business hours.
If you are interested in being a part of this list, please take a few minutes to fill out the form below, review the categories, and check any that apply.
We urge you to provide the manager’s or owner’s home address and phone number. Having information on how to contact a firm after hours greatly improves our emergency response. This information is kept confidential and used only in the event of serious life-threatening emergencies.
Please download the below documents, complete, and upload.
Please submit the following with your bid
Upload NSF 60 certification here.
Upload Aluminum Sulfate certificate of analysis here.
Upload Aluminum Sulfate SDS here
Please acknowledge the following
In order to submit a bid, the vendor acknowledges that they have read all addenda, and questions and answers posted for this solicitation.
You do not have to have a pre-bid meeting or site visit. It is a decision you will make based off of the complexity of the contract and scope of work.
Please make sure to reflect the option choose below in your Introduction Section Timeline by clicking on "Edit Timeline"
Local Preference does not apply to:
Every contract for services to the City for $10,000 or more is subject to the City’s Living Wage Ordinance number 2000-25.
Liquidated Damages are applicable for PW- non Construction, & Construction Projects
You will need to use a standard calculation to determine this number, based on a reasonable estimate of damages you will incur daily if the Project is delayed.
If you are soliciting for an A&E contract, you cannot include pricing as a factor.
Supplemental Line Items are items/services that we request pricing from the vendors but are not counted as part of the low bid. They should be set up in a different
Performance Bond/ Payment Bond are usually applicable for federally funded and public works over $25,000 projects.
Q (Current supplier & price): Could you please tell me who your current supplier is and the price?
A: Current supplier is now Chemtrade. Thatcher was the original supplier and they were bought out bid tabulations for this bid listed here https://procurement.opengov.com/governments/8/projects/67185/evaluation/bid-tabulations
Q (Alternative NSF 60-Certified Aluminum-Based Coagulants): The specifications identify Liquid Aluminum Sulfate (CAS 10043-01-3) meeting ANSI/NSF 60 and AWWA B403-16 requirements. Will the City consider an alternative NSF 60-certified aluminum-based coagulant that provides equivalent or improved treatment performance, provided the bidder submits complete product specifications, certificate of analysis, and all required certification documentation? If so, please describe any additional technical information, testing requirements, or approval process that would be required for the City to evaluate such an alternative product.
A: The City will not consider alternatives. Thank you.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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