Luther Burbank Park Waterfront Improvements

The City of Mercer Island is soliciting bids from qualified contractors for construction services associated with the Luther Burbank Park Waterfront Improvements project, located at 2048 84th Avenue SE, Mercer Island, WA 98040. Sealed bids must be received electronically by the City no later than 1:00 pm on Tuesday, June 30, 2026. Contractors are responsible for allowing sufficient time for electronic transmission to ensure timely receipt. Late submittals will not be accepted. There will be no public bid opening. Bid results will be posted on the Procurement Portal.

Work to be performed under this contract includes, but is not limited to: Demolition of existing overwater concrete pier structures and removal of creosote-treated timber piles; waterfront plaza soil remediation; and construction of plaza improvements such as rock terraces, ADA-accessible routes, upgraded pavement surfaces, and landscaping. In-water work includes driving small- and large-diameter steel piles; delegated engineering design, manufacturing, and installation of a floating concrete wave attenuator and mooring float; delegated engineering design, manufacturing, and installation of a low-freeboard, floating special purpose dock for non-motorized personal watercraft; steel fabrication of grated overwater piers and gangway abutments supported by steel piles; placement of aluminum ADA compliant gangways to provide float access; nearshore lakebed cleanup; and fiberglass jacketing and grouting of existing creosote-treated timber piles. Additional site work includes construction of fire protection standpipes with associated trenching; trenching for electrical service improvements; irrigation improvements; and improvements to beach access.

The work to be performed includes furnishing all labor, permits, materials, and equipment necessary for the construction of the project, related appurtenances, and performing all work as required by the contract in accordance with the Contract Drawings, Technical Specifications and General Provisions, Instructions to Bidders, and all contents of the Project Manual, all of which are made a part hereof. The estimated Construction Cost for the Project is $7,000,000.

Background

Located on the northeast end of Mercer Island, Luther Burbank Park is a 77-acre park with three-quarters of a mile of Lake Washington shoreline and facilities for a variety of recreational activities. The shoreline also sits on Washington State Department of Natural Resources (DNR) aquatic lands, which the City of Mercer Island (City) leases to provide public access.

The park’s public day-use docks were originally constructed in 1974. The Luther Burbank Park Master Plan envisions the central waterfront as a small watercraft boating center that supports both motorized and non-motorized recreational access to the park. To achieve this vision, the City initiated a multiyear planning and design effort in 2017 to evaluate opportunities and design comprehensive improvements for the shoreline and dock facilities.

The City is now preparing to construct improvements to the docks and adjacent waterfront, including repair and replacement of the overwater structures, fire suppression installation, stormwater and utility upgrades, shoreline ecological enhancements, expanded waterfront access, planting and irrigation, and related site improvements.

The waterfront improvements project is in the final stages of federal, state, and local permitting now, and the City anticipates beginning construction in late summer/early fall 2026. Construction is anticipated to last 15-18 months, with an in-water work window of July 16-September 30.

This project is permitted under the following approvals:

US Army Corps of Engineers Letter of Permission (LOP) NWS-2022-832 and NWS-2022-833
Washington State Department of Ecology Shoreline Conditional Use/Variance Permit 2024-NWRO-8260
Washington State Department of Ecology Construction Stormwater General Permit WAR315326 and Administrative Order 24547
Washington State Department of Ecology No Further Action Likely for Proposed Cleanup VCP Project XN0067
Washington State Department of Fish and Wildlife Hydraulic Project Approval (HPA) Permit 2026-4-233+01
City of Mercer Island Permitting
- SHL22-023 Shoreline Substantial Development Permit
- SHL22-024 Shoreline Variance for Wider Dock Width Segments
- SHL22-025 Shoreline Conditional Use Permit for Rock Revetment
- SHL22-043 Shoreline Variance for Dock Segment with Solid Surface
- SHL22-044 Shoreline Variance for Increase Pile Diameters
- SHL22-045 Shoreline Variance for Reduced Fixed Pier Height Above Water Surface
- CA022-018 Critical Area Review Type 2
- SHL26-001 Shoreline Exemption for Two "No Wake" Buoys and One "Non-Motorized Vessels" Buoy
- SHL26-008 Shoreline Exemption for Sanitary Sewer Lift Station and Valve Vault

Additionally, the City anticipates receiving the following remaining approvals for this project prior to construction:

Washington State Department of Natural Resources Aquatic Use Authorization (AUA)
City of Mercer Island Building Permit

This project is partially funded by local, state, and federal funding sources. However, this project is not subject to "Buy America Build America Act" requirements. To adhere to grant agreement project completion requirements, this project should be substantially completed by October 31, 2027.

Project Details

Reference ID: 2026-AFB-016
Department: Public Works
Department Head: Jason Kintner (Chief of Operations)

Important Dates

Questions Due: 2026-06-20T00:00:00.000Z
Answers Posted By: 2026-06-26T00:00:00.000Z
Pre-Proposal Meeting: 2026-06-17T19:00:00.000Z — 2048 84th Avenue SE, Mercer Island, WA 98040

Evaluation Criteria

GENERAL —
1.01 RELATED DOCUMENTS
1. 00 41 13 BID FORM for acknowledgement of allowances in the Bid.
2. 01 22 00 UNIT PRICES for procedures using unit prices.
3. 01 26 00 CONTRACT MODIFICATION PROCEDURES for procedures related to Change Orders.
4. Divisions 02 through 35 for items of Work covered by allowances.
1.02 SUMMARY
1. Section includes administrative and procedural requirements governing allowances.
  1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements to defer selection of actual materials and equipment to a later date when direction will be provided to the Contractor. If necessary, additional requirements will be issued by Change Order as outlined in 01 26 00 CONTRACT MODIFICATION PROCEDURES – Section 1.08.
2. Types of allowances include the following:
  1. Lump-sum allowances
  2. Quantity allowances
1.03 SELECTION AND PURCHASE
1. At the earliest practical date after award of the Contract, advise the Owner’s Representative and Design Professional of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.
2. At the Design Professional’s request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.
3. Purchase products and systems selected by the Design Professional from the designated supplier.
1.04 SUBMITTALS
1. Submit proposals for purchase of products or systems included in allowances using 00 63 63 CHANGE ORDER FORM.
2. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.
3. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.
4. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.
1.05 COORDINATION
1. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.
1.06 LUMP-SUM AND QUANTITY ALLOWANCES
1. Allowances shall include direct material costs to the Contractor of specific products and materials ordered by the Owner’s Representative or selected by the Design Professional under the allowance and shall include taxes, freight, and delivery to the Project Site.
2. The Contractor’s direct labor costs, construction equipment usage costs, subcontractor costs, and fee for receiving and handling at the Project Site, which includes labor, installation, freight, overhead and profit, and similar costs related to products and materials selected by the Design Professional under the allowance, shall be included as part of the allowance.
  1. Allowance does not included Washington State Sales Tax (WSST).
3. Unused Materials: Return unused materials purchased under an allowance to the manufacturer or supplier for credit to the Owner after installation has been completed and accepted.
  1. If requested by the Design Professional, retain and prepare unused material for storage by the Owner’s Representative. Deliver unused material to the Owner’s storage facility as directed.
4. Quantity Allowances Determination: Calculate and provide the Quantity Allowance amount by multiplying the given quantity and the unity price identified in Part 3 – Schedule of Allowances of this section. The calculated Quantity Allowance amount must be listed on the Bid Form.
1.07 ADJUSTMENT OF ALLOWANCES
1. To adjust allowance amounts, prepare a Change Order proposal based on the difference between the purchase amount and the allowance. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.
  1. Include installation costs in purchase amount only where indicated as part of the allowance.
  2. If requested, prepare an explanation and documentation to substantiate distribution of overhead costs and other margins claimed.
  3. Submit substantiation of a change in Scope of Work, if any, claimed in Change Orders related to unit-cost allowances.
  4. The Owner’s Representative reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.
2. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount of Contractor’s handling, labor, installation, overhead, and profit. Submit claims within 14 days of receipt of Change Order or Construction Change Directive authorizing work to proceed. The Owner’s Representative will reject claims submitted later than 21 days after such authorization.
  1. Do not include the Contractor’s or subcontractor’s indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of the Work has changed from what could have ben foreseen from information in the Contract Documents.
  2. No change to the Contractor’s indirect expense is permitted for selection of higher- or lower-priced materials or systems on the same scope and nature as originally indicated.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 62 76 PAYMENT APPLICATION FORM
2. 01 29 00 PAYMENT PROCEDURES for requirements for Applications for Payment for Substantial and Final Completion.
3. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING for submitting Final Completion construction photographs and electronic files.
4. 01 70 00 EXECUTION REQUIREMENTS for progress cleaning of Project site.
5. 01 74 23 FINAL CLEANING
6. 01 78 23 OPERATIONS AND MAINTENANCE DATA for operation and maintenance manual requirements.
7. 01 78 39 PROJECT RECORD DOCUMENTS (AS BUILTS AND RECORD SET) for submitting Record Drawings, Record Specifications, and Record Product Data.
8. 01 79 00 DEMONSTRATION AND TRAINING requirements for instruction of City's personnel.
9. Divisions 02-35 for specific closeout and special cleaning requirements for products of those Sections.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:
  1. Inspection procedures
  2. Instruction of City's personnel
1.03 SUBSTANTIAL COMPLETION
1. Preliminary Procedures: Before requesting inspection for determining date of Substantial Completion, complete the following. List items below that are incomplete in request.
  1. Prepare a list of items to be completed and corrected (Contractor’s punch list), the value of items on the list, and reasons why the Work is not complete.
  2. Advise City of pending insurance changeover requirements.
  3. Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.
  4. Obtain and submit releases permitting City unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.
  5. Prepare and submit Project Record Documents, operation and maintenance manuals, Final Completion construction photographs (when required by other Sections), damage or settlement surveys, property surveys, and similar final record information.
  6. Deliver tools, spare parts, extra materials, and similar items to location designated by City. Label with manufacturer's name and model number where applicable.
  7. Make final changeover of permanent locks and deliver keys to City. Advise City's personnel of changeover in security provisions.
  8. Complete startup and testing of systems to assure correct operation and compliance with agency requirements to obtain a Certificate of Occupancy, when applicable.
  9. Submit test/adjust/balance records.
  10. Complete and submit Pre-Commissioning Checklist, when applicable.
  11. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.
  12. Advise City of changeover in heat and other utilities.
  13. Submit changeover information related to City's occupancy, use, operation, and maintenance.
  14. Complete final cleaning requirements, including touchup painting.
  15. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.
2. Substantial Completion Review: Upon completion of above “Preliminary Procedures” and submission of satisfactory proof thereof, submit a written request for review for Substantial Completion. On receipt of request, Design Professional will either proceed with review or notify Contractor of unfulfilled requirements. Design Professional will prepare the Certificate of Substantial Completion after review or will notify Contractor of items, either on Contractor's list or additional items identified by Design Professional, that must be completed or corrected before certificate will be issued.
  1. Re-review: Request re-review when the Work identified in previous reviews as incomplete is completed or corrected.
  2. Results of completed review will form the basis of requirements for Final Completion.
1.04 REQUEST FOR FINAL COMPLETION REVIEW
1. Preliminary Procedures: Before requesting final review for determining date of Final Completion, complete the following:
  1. Submit a final Application for Payment according to 01 29 00 PAYMENT PROCEDURES.
  2. Submit certified copy of Design Professional's Substantial Completion review list of items to be completed or corrected (Design Professional’s punch list). The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.
  3. Submit evidence of final, continuing insurance coverage complying with insurance requirements.
  4. Submit pest-control final review report and warranty, if applicable.
  5. Complete and submit evidence of all Commissioning requirements, if applicable.
  6. Instruct City's personnel in operation, adjustment, and maintenance of products, equipment, and systems. Submit demonstration and training recordings.
  7. Submit evidence of final hookup and acceptance from utility agencies.
2. Request for Final Completion Review: Submit a written request for final review for acceptance. On receipt of request, Design Professional will either proceed with review or notify Contractor of unfulfilled requirements.
  1. Submit a written request for final review at least ten (10) calendar days prior to anticipated date.
  2. Re-review: Request re-review when the Work identified in previous reviews as incomplete is completed or corrected.
1.05 REVIEW FEES
1. Substantial Completion Review: The Design Professional or their consultant team will complete one project review of the Work to confirm substantial completion. Should it be necessary for the Design Professional or their consultant team to perform any additional reviews due to failure of Work to comply with substantial completion, the City will compensate the Design Professional for the additional reviews at the rate of $230 per hour plus expenses with a minimum fee of $230, and shall deduct the total sum paid to the Design Professional or their consultants from the Contractor’s final payment in the form of a Change Order.
2. Final Completion Review: The Design Professional or their consultant team will complete one final review of the Work to confirm Final Completion. Should it be necessary for the Design Professional or their consultant team to perform any additional reviews due to failure of Work to be fully complete (completion of all Substantial Completion Review items plus any other known contract Work,) the City will compensate the Design Professional for the additional reviews at the rate of $230 per hour plus expenses with a minimum fee of $230, and shall deduct the total sum paid to the Design Professional or their consultants from the Contractor’s final payment in the form of a Change Order.
1.06 CONTRACTOR’S LIST OF INCOMPLETE ITEMS (CONTRACTOR’S PUNCH LIST)
1. Preparation: Submit one (1) digital copy of list. Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.
  1. Organize list of spaces in sequential order.
  2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems.
  3. Include the following information at the top of each page:
    1. Project name
    2. Date
    3. Name of Design Professional
    4. Name of Contractor
    5. Page number
1.07 CONTRACTOR’S CLOSEOUT SUBMITTALS
1. Preliminary Procedures: Before requesting certification of Final Completion and final payment, complete the following. Submit all of the following items together – no partial submittals will be accepted.
  1. Submit the final payment request with releases and supporting documentation not previously submitted and accepted. Include insurance certificates for products and completed operations where required.
    1. An affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the work for which the City of property might in any way be responsible, have been paid or otherwise satisfied. (Use City of Mercer Island Release of Liens Form)
    2. Submit Contractor’s Affidavit of Release of Liens (City of Mercer Island Release of Liens Form): If any liens are filed and cause the City to employ the services of any attorneys, the cost of the services will be deducted from the retainage.
    3. If any liens are filed and cause the City to employ the services of any Attorneys, the cost of the services will be deducted from the retainage.
    4. Also refer to the requirements of the 00 72 13 GENERAL CONDITIONS.
    5. Letter from Bonding Company addressed to City and submitted to Design Professional approving release of final payment and waiving submittal of final receipts as well as a statement confirming the extension of the Bond for the one-year guarantee period. Final receipts from all subcontractors and material and equipment suppliers shall be furnished to the Design Professional by the Contractor if the Surety does not waive this requirement. Letters to be in substantially the following form:
    6. Re: (Bond No.)
      (Name of Contractor)
      (Name of Project)
      To Whom it May Concern:
      The (Name of Bonding Company), Surety on the above named bond consents to payment of retained percentages and agrees to waive submittal of final receipts.
      It is also agreed that the final payment to the Contractor shall not relieve the Surety Company of any of its obligations and that the Bond is extended to include guarantees of workmanship and materials.
      (NAME OF BONDING COMPANY)
      By ____________________________
      Attorney-in-Fact
  2. Submit an updated final statement, accounting for final additional changes to the Contract Sum.
  3. Submit a copy of the Design Professional’s final review list of (“punch list”) items to be completed or corrected, stating that each item has been completed or otherwise resolved for acceptance, identifying the name and company of the individual who confirmed completion of each item, and date when confirmation inspection performed.
  4. Submit consent of surety to final payment on AIA Form G707, or approved equivalent.
  5. Submit evidence of final, continuing insurance coverage complying with insurance requirements.
  6. Submit warranties: As required by appropriate technical sections, and 01 78 36 WARRANTIES.
  7. Washington State Department Labor & Industries Affidavit of Wages Paid (State Form 9843) approved by Department Labor & Industries for Contractor and all Subcontractors.
  8. Submit approved Balancing Logs.
  9. Submit certified Statement indicating asbestos containing material were not utilized or incorporated on the Project provided by Contractor under this contract.
    1. Refer to 00 31 26 ASBESTOS AND LEAD CONTAINING MATERIALS CERTIFICATION FORM.
  10. Certification that all surplus materials identified in Contract Document have been delivered to the City’s designated representative. Attach list of items and receipts with signature by City’s designated representative for all items.
  11. Submit approved Record Documents.
  12. Submit approved O & M Manuals.
  13. Submit keys and keying schedule.
  14. Submit evidence of completion of commissioning of designated building systems, if applicable.
  15. Submit evidence of completion of City’s training for all designated systems.
    1. Refer to 00 72 13 GENERAL CONDITIONS for additional requirements.
  16. Evidence of Compliance with Requirements of governing Authorities.
    1. Certificate of Occupancy, if not submitted at time of Substantial Completion.
    2. (Note: Certificate of Occupancy is required to be submitted with Substantial Completion Request unless otherwise exempted by City in writing.)
    3. Certificates of Inspection
      1. Mechanical Work
      2. Electrical Work
    4. Others as required by Regulatory Agencies.
  17. Submit all other required close-out documents.
  18. Submit evidence of delivery of extra stock materials to City. Provide a comprehensive list of all materials delivered, with the City’s signature and date.
2. Substantial Completion:
  1. Upon the Contractor’s request for review of work for substantial completion, the Owner’s Representative will review the Work and provide to Contractor a list of items found to be deficient. Contractor shall correct all items appearing on the punch list and notify the Owner’s Representative in writing prior to the request for final review.
3. Final Acceptance (completion) Review: The Design Professional and their consultants will complete one final acceptance review of the Work to confirm completion.
  1. Final review for acceptance shall be made at the completion of all Work.
    1. There will be one (1) final review and not several scheduled in phases or prematurely.
    2. Should it be necessary for the Design Professional or their consultants to perform any additional reviews due to failure of Work to be judged fully complete, the City will compensate the Design Professional for the additional reviews at the rate or $230 per hour and shall deduct the total sum paid to the Design Professional or his consultants from the Contractor’s final payment in the form of a change order.
  2. Final payment (or bond) will not be issued until all Work and closeout procedures have been approved as complete by all applicable agencies. After review and notification, Contractor of construction that must completed or correct Work before certificate will be issued.
GENERAL —
1.01 SUMMARY OF WORK
1. Extent of Work: The work for “Temporary Erosion and Sediment Control (TESC) Planning and Execution” shall cover management and monitoring of non-stormwater and stormwater runoff during construction. This section also includes temporary site control fencing, turbidity curtain surrounding in-water work to contain floating surface debris/turbidity, and Water Quality Monitoring and Protection Plan (WQMPP) elements.
2. The provisions and intent of the Contract, including the General Conditions, Supplementary Conditions and General Requirements apply to this work as specified.
3. This work shall apply to all areas associated with contract work including, but not limited to the following:
  1. Work areas
  2. Equipment and material storage areas
  3. Staging areas
  4. Stockpiles
  5. Material loading and unloading areas
1.02 DESCRIPTION OF WORK
1. The Work in this section includes the following:
  1. TESC: This item shall consist of planning, installing, inspecting, maintaining, upgrading, and removing TESC Best Management Practices (BMPs) as shown on the Drawings and per the Contractor’s TESC Plan or as directed by the Design Professional, to prevent pollution of air and water, and control, respond to, and manage eroded sediment and turbid water during the life of the contract.
  2. Turbidity Curtain: This work shall consist of placement and maintenance of turbidity curtains.
  3. Temporary Fencing: This work shall follow the limits of the work zones as shown on the Drawings. The Work includes the requirements for transporting, locating, and placing temporary fencing in accordance with these Specifications and within the lines and grades established by the City.
2. Dewatering Treatment: This work includes providing all the labor, tools, equipment, material, and maintenance of pump and systems necessary to control the flow rate and water quality according to discharge permit requirements for groundwater from dewatering operations in accordance with the Drawings, the Contractor’s Dewatering Plan (see Section 31 23 19 DEWATERING) and these Specifications.
  1. All dewatering water shall be treated to the threshold established in the Washington State Department of Ecology’s (Ecology) Construction Stormwater General Permit (CSGP) and associated Administrative Order (obtained by the Owner and to be transferred to the Contractor) and pumped to discharge locations established in the permit and as indicated on the Drawings. Dewatering water must be tested as required by the CSGP and the associated Administrative Order to demonstrate compliance with discharge limits.
  2. The Contractor shall provide a treatment system, which will treat construction surface runoff and dewatering water to meet the permit discharge benchmarks and limits established in these specifications, utilizing the site-specific subsurface reference information provided in Appendix B. The proposed Dewatering Treatment Plan must be submitted to and approved by the Engineer prior to use. Ecology must approve the use of chemicals (if any) associated with implementation of the Dewatering Treatment Plan prior to site dewatering or construction activities that would require discharge of treated water.
1.03 DEFINITIONS
1. BMP: Best Management Practice
2. NPDES: National Pollutant Discharge Elimination System
3. CESCL: Certified Erosion and Sediment Control Lead
4. CEWMP: Contractor Erosion and Water Management Plan
5. TESC: Temporary Erosion and Sediment Control
6. WSDOT: Washington State Department of Transportation
7. SWMMWW: Stormwater Management Manual for Western Washington
8. USACE: United States Army Corps of Engineers
9. Ecology: Washington State Department of Ecology
10. WQMPP: Water Quality Monitoring and Protection Plan
11. CSGP: Construction Stormwater General Permit
12. SWPPP: Stormwater Pollution Prevention Plan
1.04 GOVERNING CODES, STANDARDS, AND REFERENCES
1. The following guidance documents and requirements apply to this work:
  1. Washington State Department of Ecology Stormwater Management Manual for Western Washington (SWMMWW), 2019.
  2. Washington State Department of Ecology Construction Stormwater Permit
  3. Washington State Department of Transportation (WSDOT) - Standard Specifications for Road, Bridge and Municipal Construction and Amendments (current edition).
  4. The following reference documents are described herein this section and available in Appendix B:
    1. RI/FS/CAP Report
    2. Water Quality Monitoring and Protection Plan
1.05 SUBMITTALS
1. As part of the required Preconstruction Submittals, the Contractor shall submit a CEWMP, which shall include the following major elements described below:
  1. Temporary Erosion & Sedimentation Control (TESC) Plan
  2. Dewatering Treatment Plan (see Section 31 23 19 DEWATERING)
  3. Temporary Stormwater Reroute Plan (if necessary)
2. CEWMP – General Requirements. The CEWMP shall demonstrate the Contractor’s methods to install, maintain and upgrade all erosion prevention, containment and countermeasures of BMPs during the life of the contract, along with temporary stormwater reroutes and groundwater dewatering. The CEWMP shall, at a minimum, include and address the following:
  1. Site Description and Drawings.
  2. Contractor provided CESCL Control Personnel.
  3. Schedule and Sequencing.
  4. TESC Surface Runoff BMP Installation, Maintenance, and Inspection.
  5. Record keeping - Revise and modify the CEWMP during the life of the contract and maintain records.
  6. BMP Removal.
  7. Emergency Response.
  8. Fugitive Dust Planning.
  9. Utilities Planning and Reroute Plan.
  10. Educate all Contractor and subcontractor staff in environmental compliance issues at weekly meetings and document attendance and content.
  11. Mark Pavement Removal and Clearing Limits.
  12. Establish Construction Entrance.
  13. Prevent Erosion and Sediment Transport from the Site.
  14. Stabilize Soils.
  15. Protect Storm Drains and Develop a Temporary Stormwater Reroute Plan as needed.
  16. Control Pollutants.
  17. Control dewatering flows and treatment systems consistent with the Dewatering Plan (see Section 31 23 19 DEWATERING).
  18. Minimize Open Trenches to the maximum extent practicable.
  19. Perform monitoring of site discharges and report to the Design Professional as indicated in these Specifications.
  20. Contain, cleanup and dispose of all accumulated sediment at an approved disposal facility.
  21. Perform other work shown on the project Drawings, in the Contractor Erosion and Water Management Plan or as directed by the Design Professional or City.
  22. Inspect to verify compliance with the CEWMP requirements including BMPs; facilitate, participate in, and implement corrective actions resulting from inspections conducted by others, including outside Agencies, Design Professional, and the City Representatives.
3. More specific requirements for the three main elements of the CEWMP include the following:
  1. TESC Plan
    1. Responsible personnel, contact info and qualifications including Contact name, mobile phone, e-mail and address information for CESCL qualified personnel managing the site surface runoff, per requirements of these Specifications.
    2. List of materials and equipment, and narrative of TESC and water quality protection approach, and overall management of the TESC water, including all major work elements described in paragraph 3.03 of this section.
    3. Contractor shall submit sampling logs with daily reports and notify the Design Professional for deliveries, sweeping activities and dust control activities.
    4. Contractor shall submit approved disposal locations for process water, cement slurry, asphalt cuttings, drilling fluids and any other waste materials
  2. Dewatering Treatment Plan
    1. General Requirements:
      1. The Contractor shall design and submit for review and approval a Dewatering Treatment Plan. (See Section 31 23 19 DEWATERING.)
      2. The Contractor’s Dewatering Treatment Plan shall include: turbidity control, oil/TPH control, well construction, disposal of drilling soils and fluids, well development and groundwater discharge water quality during well development, as well as subsequent methods proposed for handling the dewatering discharge.
      3. The Contractor shall not begin dewatering operations until the Dewatering Treatment Plan and CEWMP is approved by the Design Professional.
      4. The Contractor shall not begin dewatering operations until the Dewatering Treatment Plan and SWPPP is approved by Engineer. Ecology must approve the use of chemicals (if any) associated with implementation of the Dewatering Treatment Plan prior to site dewatering or construction activities that would require discharge of treated water.
      5. Contractor shall submit BMP selection, maintenance schedule, monitoring and reporting plan to achieve discharge benchmarks.
      6. The Contractor shall submit contact name, mobile phone, fax, and e-mail and address information for CESCL qualified personnel managing, operating, and monitoring the site dewatering system.
    2. Temporary Stormwater Reroute Plan
      1. Contractor shall be responsible for sizing and designing a temporary stormwater reroute system including necessary sumps, pumps, hoses, connections, tanks, temporary plugs and other items necessary to convey all existing upstream tributary area stormwater flows through or around the construction zone for the duration of work that interrupts existing stormwater conveyance systems.
      2. The temporary stormwater reroute system design shall address the following:
  3. Provide pump size calculations, conveyance pipe sizes, materials and identify intercept/discharge locations.
    1. Submit specifications for all pumps and standby pumps.
    2. The Contractor shall develop temporary pipe plugging methods to control all reroute flows.
    3. Contact name, mobile phone, fax, e-mail and address information for the personnel managing the site reroute system.
    4. The Contractor shall provide clear plans for access, plugging, repair and backfill of existing pipes at reroute/discharge locations that do not have catch basin access.
  4. Materials to be submitted for each part of the CEWMP shall include the following:
    1. Oil Absorbent Pads
    2. Plastic Covering
    3. Catch Basin Protection
    4. Temporary Piping and/or Pumps
    5. Storage Tanks/Treatment
    6. Temporary Sediment Barrier
    7. Temporary Turbidity Curtain
    8. CESCL Certification Cards
    9. CESCL Qualifications
4. Inspection/monitoring daily reports for TESC and groundwater dewatering.
5. Submit discharge monitoring reports to Ecology in accordance with the CSGP and associated Administrative Order.
6. The Contractor shall submit notifications of deliveries, and schedule of sweeping and dust control activities a minimum of 48-hours prior to the activity.
1.06 ADMINISTRATIVE REQUIREMENTS
1. The provisions of this section shall apply to the Contractor, subcontractors at all tiers, suppliers and all others who may have access to the Work Area by way of the Contractor’s activities.
2. Failure to install, maintain and/or remove BMPs shown on the Drawings, in the approved CEWMP and specified herein or by order of the City or failure to conduct project operations, in accordance with the requirements of this section will result in the suspension of the Contractor's operations by the City.
3. The Contractor shall be solely responsible for any damages, fines, levies or judgments incurred as a result of Contractor, subcontractor or supplier negligence in complying with the requirements of this section. Resulting costs will be deducted from payment, including any time and material costs incurred by the City.
4. The Contractor shall be solely responsible for any schedule impacts from damages, fines, levies, judgments or stop work orders incurred as a result of Contractor, subcontractor or supplier negligence in complying with the requirements of this section. The project schedule will not be changed to accommodate lost time due to incurred delays.
5. Contractor shall not clear, demolish, or perform any work after NOTICE TO PROCEED, until the following has been installed to contain each Work Area per the project Drawings, the approved CEWMP, or as directed by the City:
  1. The Contractor shall mark a Work Area barrier/fence perimeter for the City to review and approve, prior to the construction of a Work Area perimeter.
  2. All construction entrances shall be paved or stabilized. If any visible sediment is tracked off-site, contractor shall utilize sweepers (capable of sweeping and vacuuming).
  3. Catch basin inserts shall be installed in all catch basins that receive drainage from the Work Area, including those catch basins within 100 feet of the Work Area.
  4. Install turbidity curtain before starting in-water work.
  5. Contractor shall have extra materials on hand in quantities sufficient to cover all bare soil, divert all flows, contain all sediments, and prevent turbid discharge from the site during all stages of construction. These materials include, but are not limited to the following:
    1. Reinforced 6 mil plastic sheeting
    2. Sandbags, filled
    3. Inlet protection material
  6. Turbidity curtain
6. A CSGP from Ecology is required for this project. The City has obtained coverage under Permit Number WAR315326 / Administrative Order Number 24547. The selected Contractor shall follow the requirements of the CSGP. For informational purposes, the Ecology form can be found at: https://fortress.wa.gov/ecy/publications/SummaryPages/ecy02087a.html
  1. The City will provide to the Contractor a copy of the required CSGP coverage transfer form for completion prior to the pre-construction conference.
  2. The Contractor shall comply with all CSGP requirements, and hold the City harmless for any work-related liability incurred under this permit obtained to perform work under this Contract.
  3. An electronic copy of the CSGP is located at: https://apps.ecology.wa.gov/paris/DownloadDocument.aspx?Id=348923
  4. Contractors shall monitor pollutants and implement any controls as identified in the CSGP at all discharge locations.
  5. Contractor shall be responsible for permitting and reporting requirements including monthly Discharge Monitoring Report (DMR). Contractor shall provide digital copies of the DMR to the City.
1.07 AUTHORITY OF CITY
1. The City has the authority to limit the surface area of erodible earth material exposed by clearing operations and to direct the Contractor to provide immediate permanent or temporary pollution control measures to prevent contamination of adjacent watercourses or other areas of water impoundment.
2. In the event that temporary erosion and pollution control measures are required due to the Contractor's negligence, carelessness or failure to install permanent controls as a part of the work as scheduled or are ordered by the City, such work shall be performed by the Contractor at their own expense.
3. In the event that areas adjacent to the Work Area are suffering degradation due to erosion, sediment deposit, water flows or other causes, the City may stop construction activities until the situation is rectified.
4. In the event that the Contractor discharges (TESC stormwater) into a receiving water body as defined by the City or Design Professional, without prior approval of the City, then all construction activities shall be stopped by the City. Additional training shall be required by Contractor staff and may require that all parties involved in the unapproved discharge be removed from the project for a time as determined by the City. The City shall require the Contractor to send additional staff to successfully complete CESCL training before construction activities may continue.
5. The project schedule will not be changed to accommodate the time lost due to work stoppage. All costs associated with work stoppages, mitigation of the event and/or training shall be paid by the Contractor.
GENERAL —
1.01 RELATED DOCUMENTS
1. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING for developing a schedule of required tests and inspections.
2. 01 73 29 CUTTING AND PATCHING for repair and restoration of construction disturbed by testing and inspecting activities.
3. Divisions 02 - 35 for specific test and inspection requirements.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for quality assurance and quality control.
2. Quality-control services include inspections, tests, and related actions, including reports performed by Contractor, by independent agencies, and by governing authorities. They do not include contract enforcement activities performed by Owner’s Representative.
  1. Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements.
  2. Specific quality-control requirements for individual construction activities are specified in the Sections that specify those activities. Requirements in those Sections may also cover production of standard products.
  3. Specified tests, inspections, and related actions do not limit Contractor's quality-control procedures that facilitate compliance with the Contract Document requirements.
  4. Requirements for Contractor to provide quality-control services required by Design Professional, City, or authorities having jurisdiction are not limited by provisions of this Section.
1.03 DEFINITIONS
1. Delegated Design of Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.
2. Mockups: Full-size, physical example assemblies to illustrate finishes and materials. Mockups are used to verify selections made under Sample submittals, to demonstrate aesthetic effects and, where indicated, qualities of materials and execution, and to review construction, coordination, testing, or operation; they are not Samples. Mockups establish the standard by which the Work will be judged.
3. Quality-Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and ensure that proposed construction complies with requirements.
4. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that completed construction complies with requirements. Services do not include contract enforcement activities performed by Design Professional.
5. Testing Agency: An entity engaged to perform specific tests, inspections, or both. Testing laboratory shall mean the same as testing agency.
1.04 SUBMITTALS
1. If the Contractor is responsible for the service, submit a certified written report of each inspection, test, or similar service through the Contractor. Contractor to retain copies of all inspection reports on site and make available to the governing, jurisdictional, or recognizable authority.
  1. Submit additional copies of each written report directly to the governing authority, when the authority so directs.
2. If the Contractor is not responsible for the service, the independent testing agency shall submit a certified written report of each inspection, test, or similar service to the Owner’s Representative with copies to the City and Contractor.
3. Qualification Data: For testing agencies specified in "Quality Assurance" in each individual specification section to demonstrate their capabilities and experience. Include proof of qualifications in the form of a recent report on the inspection of the testing agency by a recognized authority.
4. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit a statement, signed and sealed by the responsible Design Professional, for each product and system specifically assigned to Contractor to be designed or certified by a Design Professional, indicating that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services.
  1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Design Professional.
5. Schedule of Tests and Inspections: Prepare in tabular form and include the following:
  1. Specification Section number and title
  2. Description of test and inspection
  3. Identification of applicable standards
  4. Identification of test and inspection methods
  5. Number of tests and inspections required
  6. Time schedule or time span for tests and inspections
  7. Entity responsible for performing tests and inspections
  8. Requirements for obtaining samples
  9. Unique characteristics of each quality-control service
6. Reports: Prepare and submit certified written reports that include the following:
  1. Date of issue
  2. Project title and number
  3. Name, address, and telephone number of testing agency
  4. Dates and locations and time schedule or time span of samples and tests or inspections
  5. Names of individuals making tests and inspections
  6. Description of the Work and test and inspection method
  7. Identification of product and Specification Section
  8. Complete test or inspection data
  9. Test and inspection results and an interpretation of test results
  10. Ambient conditions at time of sample taking and testing and inspecting
  11. Comments or professional opinion on whether tested or inspected Work complies with the Contract Document requirements
  12. Name and signature of laboratory inspector
  13. Recommendations on retesting and reinspecting
7. Permits, Licenses, and Certificates: For City's records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.
1.05 QUALITY ASSURANCE
1. Qualifications for Service Agencies: Engage inspection and testing service agencies, including independent testing laboratories, that are pre-qualified as complying with the American Council of Independent Laboratories’ “Recommended Requirements for Independent Laboratory Qualification” and that specialize in the types of inspections and tests to be performed.
  1. An agency with the experience and capability to conduct testing and inspecting indicated, as documented by ASTM E 548, and that specializes in types of tests and inspections to be performed.
  2. Each independent inspection and testing agency engaged on the Project shall be authorized by authorities having jurisdiction to operate in the jurisdiction where the Project is located.
2. Fabricator Qualifications: A firm experienced in producing products similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units.
3. Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved by manufacturer to inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project.
4. Installer Qualifications: A firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance.
5. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance.
6. Professional Engineer Qualifications: A professional engineer who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing engineering services of the kind indicated. Engineering services are defined as those performed for installations of the system, assembly, or product, which are similar to those indicated for this Project in material, design, and extent.
7. Specialists: Certain sections of the Specifications require that specific construction activities shall be performed by entities who are recognized experts in those operations. Specialists shall satisfy qualification requirements indicated and shall be engaged for the activities indicated.
  1. Requirement for specialists shall not supersede building codes and similar regulations governing the Work, nor interfere with local trade-union jurisdictional settlements and similar conventions.
8. Preconstruction Testing: Testing Agency shall perform preconstruction testing for compliance with specified requirements for performance and test methods.
  1. Contractor responsibilities include the following:
    1. Provide test specimens and assemblies representative of proposed materials and construction. Provide sizes and configurations of assemblies to adequately demonstrate capability of product to comply with performance requirements.
    2. Submit specimens in a timely manner with sufficient time for testing and analyzing results to prevent delaying the Work.
    3. Fabricate and install test assemblies using installers who will perform the same tasks for Project.
    4. When testing is complete, remove assemblies; do not reuse materials on Project.
  2. Testing Agency Responsibilities: Submit a certified written report of each test, inspection, and similar quality-assurance service to Design Professional, with copy to Contractor. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from the Contract Documents.
9. Mockups: Before installing portions of the Work requiring mockups, build mockups for each form of construction and finish required to comply with the following requirements, using materials indicated for the completed Work:
  1. Build mockups in location and of size indicated or, if not indicated, as directed by Design Professional.
  2. Notify Design Professional seven (7) calendar days in advance of dates and times when mockups will be constructed.
  3. Demonstrate the proposed range of aesthetic effects and workmanship.
  4. Obtain Design Professional's approval of mockups before starting work, fabrication, or construction.
  5. Maintain mockups during construction in an undisturbed condition as a standard for judging the completed Work.
  6. Demolish and remove mockups when directed, unless otherwise indicated.
1.06 QUALITY CONTROL
1. City Responsibilities, General: Where quality-control services are indicated as City's responsibility, City will engage a qualified testing agency to perform these services:
  1. City will furnish Contractor with names, addresses, and telephone numbers of testing agencies engaged and a description of the types of testing and inspecting they are engaged to perform.
  2. Payment for these services will be made by the City.
  3. Costs for retesting and reinspecting construction that replaces or is necessitated by work that failed to comply with the Contract Documents will be charged to Contractor, and the Contract Sum will be adjusted by Change Order.
  4. Where individual Sections specifically indicate that certain inspections, tests, and other quality-control services are the City’s responsibility, the City will employ and pay a qualified independent testing agency to perform those services.
    1. Where the City has engaged a testing agency for testing and inspecting part of the Work, and the Contractor is also required to engage an entity for the same or related element, the Contractor shall not employ the entity engaged by the City, unless agreed to in writing by the City.
2. Contractor Responsibilities, General: Unless otherwise indicated as the responsibility of another identified entity, Contractor shall provide inspections, tests, and other quality-control services specified elsewhere in the Contract Documents and required by authorities having jurisdiction.
  1. Coordination: Coordinate the sequence of activities to accommodate required services with a minimum of delay. Coordinate activities to avoid the necessity of removing and replacing construction to accommodate inspection fees.
  2. Where individual Sections specifically indicate that certain inspections, tests, and other quality-control services are the Contractor's responsibility, the Contractor shall employ and pay a qualified independent testing agency to perform quality-control services. Costs for these services are included in the Contract Sum.
    1. Contractor shall not employ the same entity engaged by City, unless agreed to in writing by City.
  3. Notification: Contractor is responsible for scheduling times for all inspections, tests, taking samples and similar activities
    1. Contractor shall allow adequate time for inspection, monitoring and needed corrections before proceeding to the next construction stage.
    2. Notify Owner’s Representative at least two (2) working days in advance before inspection will be required. Specific instances for notifications of Design Professionals will be determined at the Pre-Construction Conference.
    3. Contractor shall notify Agencies, Special Inspector and Testing Agency with not less than two (2) working days advance notice for all inspections and tests, to allow for laboratory assignment of personnel and scheduling of test.
      1. Contractor is responsible for costs incurred when testing agency is notified for services but work is not ready or complete for inspection, testing, taking samples, and/or similar activities.
      2. Contractor to reimburse City for any cost incurred such as laboratory personnel or travel expenses due to lack of adequate coordination.
    4. Notification by Testing Agency of Deficiency: Notification shall consist of direct verbal conversation in person or by telephone within one (1) hour of detection of the deficiency. Copies of draft field notes shall be left at the site with the Contractor and the Clerk of the Works, if any. Copies of the same shall be delivered or emailed to the Owner’s Representative within two (2) hours. A written report shall be delivered or emailed to all parties noted above within two (2) working days. A final fully reviewed and edited report shall be delivered to all parties within five (5) working days.
  4. Testing and inspecting requested by Contractor and not required by the Contract Documents are Contractor's responsibility.
  5. Inspections, including geotechnical monitoring, shall not relieve the Contractor from responsibility for correctness, completeness, and quality of their work.
3. Special Tests and Inspections: City will engage a testing agency to conduct special tests and inspections required by authorities having jurisdiction as the responsibility of City.
  1. Testing Agency will notify Design Professional and Contractor promptly of irregularities and deficiencies observed in the Work during performance of its services.
  2. Testing Agency will submit a certified written report of each test, inspection, and similar quality-control service to Design Professional with copy to Contractor and to authorities having jurisdiction.
  3. Testing Agency will submit a final report of special tests and inspections at Substantial Completion, which includes a list of unresolved deficiencies.
  4. Testing Agency will interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from the Contract Documents.
  5. Testing Agency will retest and reinspect corrected work.
4. Special Inspections at the City's Option: City reserves the right to invoke testing procedures at any time and as often as the City deems necessary. The City may engage qualified independent testing and inspecting agencies to perform inspections and prepare reports on the following:
  1. Through Penetration Firestop Systems
  2. Paint and High Performance Coatings
  3. Additional testing at the City’s option
5. Manufacturer's Field Services: Where indicated, Contractor to engage a factory-authorized service representative to inspect field-assembled components and equipment installation, including service connections. Provide copies of report results to Contractor and Owner's Representative.
6. Retesting: The Contractor is responsible for retesting where results of inspections, tests, or other quality-control services prove unsatisfactory and indicate noncompliance with Contract Document requirements, regardless of whether the original test was Contractor’s responsibility.
  1. The cost and time of retesting construction, revised or replaced by the Contractor, is the Contractor’s responsibility where required tests performed on original construction indicated noncompliance with Contract Document requirements.
7. Testing Agency Responsibilities: Cooperate with Design Professional and Contractor in performance of duties. Provide qualified personnel to perform required tests and inspections.
  1. The agency shall perform whatever inspections, tests and sampling is necessary to reasonably ensure that the Work is in conformance with the Contract Documents, industry standards and requirements of the authority having jurisdiction, whichever is the most stringent. Inspection and testing methods shall be of the highest quality in conformance with appropriate recognized standards such as those published by ACI, ASTM, ANSI, ICBO, etc.; as specified in the technical Sections of this manual and as required by the authority having jurisdiction.
  2. Notify Design Professional and Contractor promptly of irregularities or deficiencies observed in the Work during performance of its services.
  3. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements.
  4. Submit a certified written report of each test, inspection, and similar quality-control service directly to the Contractor, City, Design Professional, and agencies having jurisdiction.
  5. Perform additional tests as required by the Design Professional, Structural Engineer, or City or other entity as included in the Contract Documents or as otherwise directed by the City in writing.
  6. Do not release, revoke, alter, or increase requirements of the Contract Documents or approve or accept any portion of the Work.
  7. Do not perform any duties of Contractor.
  8. Do not approve or accept any portion of the Work unless specifically authorized in writing by the City, with the knowledge of the Design Professional.
8. Associated Services: Cooperate with agencies performing required tests, inspections, and similar quality-control services, and provide reasonable auxiliary services as requested. Notify agency sufficiently in advance of operations to permit assignment of personnel. Provide the following:
  1. Contractor shall be responsible for coordinating testing services so as to ensure tests are performed and reports delivered in a manner not to cause delays to the Work.
  2. Furnish records, drawings, certificates, and similar data as may be required by the testing and inspection personnel to assure compliance with the Contract Documents.
  3. Furnish free access to various parts of the Work and assist testing and inspection personnel in the performance of their duties at no additional cost to the City or Testing Agency.
  4. Furnish incidental labor and facilities necessary to facilitate inspections and tests.
  5. Take adequate quantities of representative samples of materials that require testing or assist the agency in taking samples.
  6. Provide facilities for storage and curing of test samples.
  7. Deliver samples to testing laboratories, except where City directly hires the testing agency.
  8. Provide the agency with a preliminary design mix proposed for use for material mixes that require control by the testing agency.
  9. Provide security and protection of samples and test equipment at the Project Site.
9. Liability of Testing Agency
  1. The City shall not be held liable for the actions (or lack of action) of the testing laboratory(s). The commencement of Work by the Contractor shall indicate their understanding and agreement that all disputes or claims which may develop between the City’s testing laboratory(s) and the Contractor shall be resolved directly between those two parties without involvement or responsibility on the part of the City, unless prior agreement is made in writing.
  2. Contractor shall advise the City of faulty inspections or tests performed by the testing laboratory, but City shall not be held responsible for problems, damages, delays, replacement of defective work, etc. which may occur as a result of the testing laboratory’s faulty work in which case the Contractor’s sole recourse shall be against the testing laboratory or other party at fault, but not against the City.
  3. Nothing in these specifications shall be construed as preventing the Contractor from hiring a separate testing laboratory to perform testing laboratory services. However, the City’s testing laboratory inspections and tests shall be the basis for acceptance or rejection of the Work by the City unless such inspections or tests are proven to be in error.
10. Coordination: Coordinate sequence of activities to accommodate required quality-assurance and quality-control services with a minimum of delay and to avoid necessity of removing and replacing construction to accommodate testing and inspecting.
  1. Schedule times for tests, inspections, obtaining samples, and similar activities.
11. Schedule of Tests and Inspections: Prepare a schedule of tests, inspections, and similar quality-control services required by the Contract Documents. Submit schedule within thirty (30) calendar days of date established for the Notice to Proceed.
  1. Distribution: Distribute schedule to City, Design Professional, testing agencies, and each party involved in performance of portions of the Work where tests and inspections are required.
12. Specific Contractor Services: Include but are not limited to:
  1. Make available at project site to the appropriate Testing Agency or Soils Engineer safe access and working environment, adequate quantities of samples of materials proposed to be used which require testing.
  2. Provide the Testing Agency with the approved design mix to be used for concrete, mortar, grout, and other material mixes which require testing by the testing laboratory.
  3. Furnish copies of product test reports performed by Contractor as required by Contract Documents.
  4. Furnish incidental facilities necessary for the following:
    1. To obtain and handle samples at the project site or at the source of the product to be tested
    2. To facilitate inspections, geotechnical monitoring, and tests
    3. For storage and curing of the test samples
    4. Electrical power and water required for testing procedures
13. Defective Work:
  1. When tests or inspections indicate non-compliance with the Contract Documents, subsequent retesting occasioned by such non-compliance shall be performed by the same personnel as performed the initial tests or inspections, and the cost therefore shall be paid for as stipulated under the conditions or the Contract.
  2. Remove and replace any work found defective or not in compliance with the Contract Documents at no additional cost to City, and furnish notice for retesting as specified hereinbefore.
14. Related Work Specified Elsewhere: The Contractor’s responsibility includes certification of products, inspections and/or tests required as part of Contractor Work described in Divisions 02-35, or because of defective or non-conforming Work, qualification of non-specified materials, and /or ill-timed notices regarding originally scheduled inspections of the work.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 43 25 SUBSTITUTION REQUEST FORM (DURING BIDDING)
2. 00 63 25 SUBSTITUTION REQUEST FORM (DURING CONSTRUCTION)
3. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING
1..02 SUMMARY
1. This section specifies administrative and procedural requirements for handling requests for substitutions made during Bidding and after award of the Contract.
1.03 DEFINITIONS
1. Definitions used in this section are not intended to change or modify the meaning of other terms used in the Contract Documents.
2. Substitutions: Requests for changes in products, materials, equipment, and methods of construction required by Contract Documents proposed by the Contractor after award of the Contract are considered requests for “substitutions.” The following are not considered substitutions:
  1. Revisions to Contract Documents requested by the City or Owner’s Representative.
  2. Specified options of products and construction methods included in Contract Documents.
  3. The Contractor’s determination of and compliance with governing regulations and orders issued by governing authorities.
1.04 SUBMITTALS
1. Substitution Request Submittal During Bidding: Requests shall reach the City’s Representative’s office via email within the allotted time frame for questions. The City will be allotted a minimum of fourteen (14) calendar days to respond to substitution requests. If fourteen (14) calendar days are not allotted for review prior to the response date from the City's Pre-Bid Proposal Question deadline, then the request will be denied.
2. Substitution Request Submittal During Bidding and During Construction:
  1. Use forms provided and referenced above.
  2. Requests for substitution may be considered or rejected at the discretion of the City. Submit digital copies when possible (PDF or similar) and three (3) copies when physical submissions are necessary (for items such as paint colors and finishes that cannot be accurately reviewed digitally), for each request for substitution under consideration. Submit requests with procedures required for Change Order proposals.
  3. Identify the product, fabrication, or installation method to be replaced in each request. Include relevant Specification Section and Drawing numbers. Provide complete documentation showing compliance with the requirements for substitutions, and the following information, as appropriate:
    1. Product Data, including Drawings and descriptions of products, fabrication and installation procedures
    2. Samples, where applicable or requested
    3. A detailed comparison of significant qualities of the proposed substitution with those of Work specified. Significant qualities may include elements such as size, weight, durability, performance, and visual effect
    4. Possible conflicts
  4. Owner’s Representative’s Action: Within seven (7) calendar days of receipt of the request for substitution, the Owner’s Representative will request any additional information or documentation necessary for evaluation of the request. Within fourteen (14) calendar days of receipt of the request, or seven (7) calendar days of receipt of the additional information or documentation, whichever is later, the Owner’s Representative will notify the Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the product specified by name. Acceptance may be in the form of a Change Order.
GENERAL —
1.01 SCOPE OF WORK
1. The Work to be done under this Contract is to describe a complete Project to be constructed in accordance with the Contract Documents. Contractor shall furnish all labor, equipment, materials, tools, transportation, permits, incidentals, and supplies, and perform the Work required in accordance with the Contract Documents.
2. This Contract includes Work as described below. The description is summarized and may not include specific reference to all incidental Work elements required to complete the Contract. Include all labor, materials, equipment and incidentals required for completion of the Work as shown on the Drawings and Technical Specifications herein.
3. Division 02 - 35 technical specifications provided herein define the Work which includes the following:
  1. Abbreviated Written Summary
    1. Briefly and without force and effect on requirements of the Contract Documents, the description of the Work of the Contract can be summarized as follows: To furnish all labor, materials and equipment for supervision and other facilities necessary to construct Project as described.
  2. The work shall include those work items generally related to all work required to complete the project, but not limited to, the following:
    1. Demolition of existing overwater concrete pier structures and extraction of creosote-treated timber piles; waterfront plaza soil remediation; and construction of plaza improvements including walls, landscaping, plantings, ADA-accessible routes, and upgraded pavement surfaces. In-water work includes driving small- and large-diameter steel piles; engineered design, manufacturing, and installation of floating concrete wave attenuator morring floats and low-freeboard special purpose floats including an aluminum framed ADA kayak launch; repair of an existing floating timber-framed dock; nearshore lake bed cleanup; repair of an existing concrete pier including timber pile cap replacements and fiberglass jacketing with epoxy grout injection of existing creosote-treated timber piles. Additional site work includes construction of fire protection standpipes with associated trenching; trenching for electrical service improvements; and improved beach access.
1.02 CONSTRUCTION SPECIFIC CONTRACTS
1. The Contractor shall provide all items, articles, materials, operations or methods listed, noted or scheduled on the Drawings and/or Project Manual, including all labor, equipment and incidentals necessary and required for proper and timely completion of the Work. The Contractor shall use new materials unless specifically noted or directed.
2. Work not specifically covered in the Project Manual and/or Drawings shall be performed in accordance with the current Local, County, State, or National reference standards.
1.03 USE, COORDINATION, AND INTERPRETATION OF DOCUMENTS
1. Technical Specifications are enumerated in the Table of Contents of the Project Manual. The numbering of Sections is for identification only and may not be consecutive. The Contractor shall check their copies of the Technical Specifications with the Table of Contents to verify that they are complete. The Contractor shall notify the Owner’s Representative of incomplete copies.
2. It is mutually agreed and understood between the City and the Contractor that if any instance of contradiction between drawings of different scale, or between drawings and specifications, or between sections of the specifications, the more stringent requirements shall be interpreted as being in the Contract Sum.
3. The Contract, Drawings, Specifications, Contract Change Orders, and all supplementary documents are essential parts of the Contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be coordinated and to describe and provide for a complete Work.
  1. Should it appear that the Work or any of the matters relative thereto are not sufficiently detailed or explained in the Contract Documents, the Contractor shall seek clarification in writing from the Owner’s Representative for further explanations necessary and shall conform to them as part of the Contract. In the event of any doubt or questions arising regarding the true meaning of the Contract, reference shall be made to the Owner’s Representative whose decision thereon shall be final.
  2. Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by the City. If, during the performance of the Work, Contractor finds a conflict, error, inconsistency, or omission in the Contract Documents, the Contractor must promptly and before proceeding with the Work affected thereby, report such conflict, error, inconsistency, or omission to the Owner’s Representative in writing.
4. The Contract Documents are complementary. What is required by one part of the Contract Documents is binding as if required by all. For example, anything mentioned in the Project Manual and not shown on the Drawings, or shown on the Drawings and not mentioned in the Project Manual, is of like effect as if shown or mentioned in both. In the case of any conflict, the more stringent conditions shall apply.
5. Contractor may do no Work without applicable Drawings, Specifications, written modifications, or Shop Drawings where required, unless instructed to do so by the City. If Contractor performs any construction activity, and it knows or reasonably should have known that any of the Contract Documents contain a conflict, error, inconsistency, or omission, Contractor will be responsible for the performance and bear the cost of correction.
6. Contractor shall provide any work or materials the provision of which is clearly implied and is within the scope of the Contract Documents even if the Contract Documents do not mention them specifically.
1.04 ORDERING LONG-LEAD EQUIPMENT/MATERIAL ITEMS
1. The Contractor shall schedule and prioritize the ordering and delivery of material as required, ensuring that the Work can be completed within the Contract Time.
1.05 PROJECT SCHEDULE
1. Refer to 00 72 13 GENERAL CONDITIONS.
2. Pre-construction scheduling and submittals may commence upon start of contract period, after approval by City Council.
1.06 WORK UNDER OTHER CONTRACTS
1. The City reserves the right to contract for other work or to conduct work with its own forces should the need arise.
2. Cooperate fully with separate contractors or the City’s forces so that work under separate contracts or City’s work may be carried out efficiently, without interfering with or delaying Work under this Contract or the Work of this contract interfering or delaying the Work under the other separate contracts or the work of the City’s forces.
1.07 CONTRACTOR USE OF PREMISES
1. Use of the Site: Limit use of the premises to work in areas indicated. Confine operations to areas within Project limits indicated. Do not disturb portions of the site beyond the areas in which the Work is indicated. Use of site does not cover use of adjacent right of ways, public or private property except as noted below. Consult local jurisdictions or landowners where use of property under their control is considered necessary and conform to their requirements for use thereof.
  1. Nothing in the Contract grants to the Contractor exclusive occupancy of the site of the Project. The Contractor must ascertain to its own satisfaction the scope of the Project and the nature of any other contracts that have been or may be awarded by the City in the construction of the Project, to the end that the Contractor may perform this Contract in the light of such other contracts, if any.
  2. The Contractor may not cause any unnecessary hindrance or delay to any others working on the Project. If the performance of any contract for the Project is likely to be interfered with by the simultaneous performance of some other contract or contracts, the City, based upon recommendations of the Owner’s Representative, will decide which Contractor must cease work temporarily and which Contractor may continue or whether the work under the contracts can be coordinated so that the Contractors may proceed simultaneously. On all questions concerning conflicting interest of contractors performing related work, the decision of the City is binding upon all contractors concerned and the City is not responsible for any damages suffered or extra costs incurred by the Contractor resulting directly or indirectly from the award or performance or attempted performance of any other contract or contracts on the project or caused by a decision or omission of the City respecting the order of precedence in the performance of the contracts.
2. Site Closure: The Project site will be closed to the public for the duration of this Project’s construction. Contractor is required to install signage at the fenced perimeter as indicated on the Construction Plans to inform the public of the site’s closure. The contractor is responsible for damage to the property, materials and the site while the Project site is under the control of the Contractor. Contractor shall maintain signage until Final Acceptance. The park area beyond the project site will remain open to the public for the duration of construction.
3. The Contractor will be allowed to establish a staging area within the Project limits.
4. Enclosure Fence: Install a 6 ft. ht. enclosure fence with lockable entrance gates to enclose the project site including equipment and materials as required. Contractor is required to protect all existing properties, equipment, structures, and finishes on the site from damage. Contractor will provide Owner’s Representative with access to unlock the entrance gates (padlock code, daisy chain lock, etc.) for emergency access to the project site.
5. Access: The Contractor and subcontractors will be allowed on site only during their working periods. The Contractor shall use the designated location for site access.
6. Storage of Materials: The Contractor shall use the designated location for storage of materials. The City shall not be held accountable for missing, damaged or vandalized materials.
1.08 DISPOSAL OF DEBRIS
1. Refer to 00 72 13 GENERAL CONDITIONS.
2. Refer to 00 73 18 HEALTH AND SAFETY REQUIREMENTS.
1.09 MATERIAL AND EQUIPMENT STOCKPILE LOCATIONS AND CITY STORED EQUIPMENT
1. Stockpile materials and equipment only on approved areas of the site. Stockpile areas may not endanger or inhibit the public users of the site, outside the work area, in any way.
2. Unless otherwise provided, materials removed and not re-used under the Contract shall all become the property of the Contractor. Salvage value of such material shall be taken into consideration in the preparation of the Bids, but no separate credit therefore may be stated. Materials shall be removed from the site by the Contractor and storage or sale of the materials on the site is not permitted.
1.10 PROPERTY RIGHTS IN MATERIALS
1. Nothing in the Project Documents vests in the Contractor any property right in the materials used after they have been attached or affixed to the Work or the soil, or after payment has been made by the City for materials delivered to the site of the Work, or stored subject to or under the control of the City.
2. All such materials become the property of the City upon being so attached or affixed or upon payment for materials delivered to the site of the Work or stored subject to or under the control of the City. Soil, stone, gravel, and other materials found at the site of the Work and which conform to the specifications for incorporation into the Work may be used in the Work, following written authorization by the Owner's Representative. No other use may be made of such materials except as may be otherwise described in the plans and specifications.
1.11 SALVAGED MATERIALS
1. Salvage only items that are noted in the Contract Documents. The City retains first right of refusal to salvage all materials, equipment, and or products identified or not identified in the Contract Documents that are affected as part of the Work.
1.12 OCCUPANCY REQUIREMENTS
1. Partial City Occupancy: The City reserves the right to occupy and to place and install equipment in completed areas of the project prior to Substantial Completion. Such placing of equipment and partial occupancy shall not constitute Substantial Completion, acceptance of the Work occupied, or the total Work.
  1. Prior to partial City occupancy, all components and systems of the Contract shall be in place and working completely and safely so as to provide the City with a complete and functional environment. Required inspections and tests shall have been successfully completed.
  2. Upon occupancy, the City will assume responsibility for custodial service for occupied portions of the facility if all work has been completed and Contractor has performed final cleaning in spaces to be occupied. City occupancy does not relieve the Contractor of any contractual obligation including punchlist follow-up, warranty work, and final cleaning requirements.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 72 13 GENERAL CONDITIONS for additional warranty requirements.
2. 01 60 00 PRODUCT REQUIREMENTS for additional warranty requirements.
3. 01 73 29 CUTTING AND PATCHING for additional warranty requirements.
4. 01 77 00 CLOSEOUT PROCEDURES for additional warranty requirements.
1.02 SUMMARY
1. This section specifies general administrative and procedural requirements for warranties required by the Contract Documents, including manufacturer’s standard warranties on products and special warranties.
  1. Refer to the Contract and General Conditions for terms of the Contractor’s warranty of workmanship and materials.
  2. General closeout requirements are included in 01 77 00 CLOSEOUT PROCEDURES.
  3. Specific requirements for warranties for the Work and products and installations that are specified to be warranted are included in the individual Sections of Divisions 02-35.
  4. Certifications and other commitments and agreements for continuing services to City are specified elsewhere in the Contract Documents.
2. Disclaimers and Limitations: Manufacturer’s disclaimers and limitations on product warranties do not relieve the Contractor of the warranty on the Work that incorporates the products, nor does it relieve suppliers, manufacturers, and subcontractors required to countersign special warranties with the Contractor.
1.03 DEFINITIONS
1. Standard Product Warranties are preprinted written warranties published by individual manufacturers for particular products and are specifically endorsed by the manufacturer to the City.
2. Special Warranties are written warranties required by or incorporated in the Contract Documents, either to extend time limits provided by standard warranties or to provide greater rights for the City.
1.04 WARRANTY REQUIREMENTS
1. Related Damages and Losses: When correcting warranted Work that has failed, remove and replace other Work that has been damaged as a result of such failure or that must be removed and replaced to provide access for correction of warranted Work.
2. Reinstatement of Warranty: When Work covered by a warranty has failed and been corrected by replacement or rebuilding, reinstate the warranty by written endorsement. The reinstated warranty shall be equal to the original warranty with an equitable adjustment for depreciation.
3. Replacement Cost: Upon determination that Work covered by a warranty has failed, replace or rebuild the Work to an acceptable condition complying with requirements of Contract Documents. The Contractor is responsible for the cost of replacing or rebuilding defective Work regardless of whether the City has benefited from use of the Work through a portion of its anticipated useful service life.
4. City’s Recourse: Written warranties made to the City are in addition to implied warranties, and do not limit the duties, obligations, rights, and remedies otherwise available under the law, nor may warranty periods be interpreted as limitations on time in which the City can enforce such other duties, obligations, rights, or remedies.
  1. Rejection of Warranties: The City reserves the right to reject warranties and to limit selections to products with warranties not in conflict with requirements of the Contract Documents.
5. The City reserves the right to refuse to accept or pay for Work for the Project where a special warranty, certification, or similar commitment is required on such Work or part of the Work, until evidence is presented that entitles required to countersign such commitments are willing to do so.
1.05 SUBMITTALS
1. Submit written warranties to the City’s Representative prior to the date certified for Substantial Completion. All warranties shall indicate that they commence upon the date of Project's Final Acceptance of the Work by City Council. As this date will not be established upon the warranty submittal, the start date shall read: “The date of Project's Final Acceptance of the Work by City Council”. The Contractor will be notified of this date when established and it shall be made a matter of unalterable public record, open to all.
2. Prepare a written document utilizing the appropriate form, ready for execution by the Contractor, or the Contractor and subcontractor, supplier or manufacturer. Submit a draft to the City though the City’s Representative for approval prior to final execution. Refer to individual Sections of Division 02 for specific content requirements, and particular requirements for submittal of special warranties.
3. Form of Submittal: At least ten (10) calendar days prior to Substantial Completion compile and submit digital copies of each required warranty and bond properly executed by the Contractor, or by the Contractor, subcontractor, supplier, or manufacturer. Organize the warranty documents into an orderly sequence based on 00 00 01 TABLE OF CONTENTS of the Project Manual.
GENERAL —
1.01 SUMMARY
1. This section includes construction waste management requirements.
1.02 DEFINITIONS
1. Co-mingled or Off-site Separation: Collecting all material types into a single bin or mixed collection system and separating the waste materials into recyclable material types at an off-site facility.
2. Construction, Demolition and Land-Clearing (CDL) Waste: Includes all non-hazardous solid wastes resulting from construction, alterations, repair, demolition, and land clearing. Includes material that is recycled, reused, salvaged or disposed as garbage. This also includes uncontaminated soils that are designated as geotechnically unsuitable or excess excavation.
3. Garbage: Product or material typically considered to be trash or debris that is unable to be salvaged and reused, returned, or recycled.
4. Hazardous/Dangerous Waste: As defined by Chapter 70.105.010 Revised Code of Washington and 40 Code of Federal Register 261 and by Washington Administrative Code 173-303.
5. Non-Recoverable Materials: Includes wastes, such as contaminated soils, asbestos, and lead (Pb) paint that have special handling and landfill disposal requirements.
6. Proper Disposal: As defined by the jurisdiction receiving the waste.
7. Recyclable Materials: Products and materials that can be recovered and remanufactured into new products.
8. Recycling: The process of sorting, cleaning, treating and reconstituting materials for the purpose of using the material in the manufacture of a new product. Can be conducted on-site (as in the grinding of concrete).
9. Recycling Facility: An operation that is permitted to accept materials for the purpose of processing the materials into an altered form for the manufacture of a new product.
10. Salvage for Reuse: Existing usable product or material that can be saved and reused in some manner on the project site or other projects off-site.
11. Source-Separated Materials: Materials that are sorted at the site into separate containers for the purpose of reuse or recycling.
12. Sources Separation: Sorting the recovered materials into specific material types with no, or a minimum amount of, contamination on site.
13. Time-Based Separation: Collecting waste during each phase of construction or deconstruction that results in primarily one major type of recovered material. The material is removed before it becomes mixed with the material from the next phase of construction.
1.03 SUBMITTALS
1. Waste Management Plan
2. Waste Management Final Report
1.04 PERFORMANCE GOALS
1. General: Divert CDL waste to the maximum extent practicable from the landfill by one or a combination of the following activities:
  1. Salvage
  2. Reuse
  3. Source separated CDL recycling
  4. Co-mingled CDL recycling
2. CDL waste materials that can be salvaged, resold, reused or recycled, include, but are not limited to the following:
  1. Clean dimensional wood, pallet wood, plywood, OSB, and particleboard
  2. Asphalt
  3. Concrete and concrete masonry units
  4. Brick
  5. Ferrous and non-ferrous metals
  6. Cardboard packaging
  7. Field office waste paper, aluminum cans, glass, plastic, and cardboard
  8. Hazardous/Dangerous Wastes, contaminated soils and other hazardous materials such as paints, solvents, adhesives, batteries, and fluorescent light bulbs and ballasts shall be disposed of at applicable permitted facilities.
1.05 WASTE MANAGEMENT PLAN
1. Within fourteen (14) calendar days after receipt of the Notice to Proceed, or prior to any waste removal, whichever occurs first, the Contractor shall submit a digital copy of the Draft Waste Management Plan to the City a Waste Management Plan narrative in accordance with these specifications. The Waste Management Plan shall include the following:
  1. Name of designated Recycling Coordinator
  2. A list of waste materials that will be salvaged for reuse, recycled, and disposed
  3. Identify waste handling methods to be used, including one or more of the following:
    1. Method 1: Contractor or subcontractor(s) hauls recyclable materials to an accepted recycling facility
    2. Method 2: Contracting with diversion/recycling hauler to haul recyclable material to an accepted recycling or material recovery facility
    3. Method 3: Recyclable material reuse on-site
    4. Identification of each recycling or material recovery facility to be utilized, including name, address and types of materials being recycled at each facility
    5. Description of the method to be employed in collecting, and handling, waste materials
    6. Description of methods to communicate Waste Management Plan to personnel and subcontractors
2. Review and Approval
  1. The Draft Waste Management Plan will be reviewed by the City for comment and approval.
    1. The plan is checked to make sure that it meets the stated WSSP Green Goals, plus all materials that may be economically recycled are listed.
    2. The plan is checked to make sure all materials that may be economically recycled are listed.
      1. The plan is also checked for the haulers, recyclers and disposal facilities, to include recycling, general waste and hazardous waste facilities.
      2. Plan review comments are made by the City. Once an acceptable response is received the plan is approved.
      3. Source reduction of waste on the job site should be an integral part of the Waste Management Plan.
3. Implementation
  1. Waste Manager: The Contractor shall designate an on-site party (or parties) responsible for instructing workers, overseeing and documenting results of the Waste Management Plan for the Project. This can be the same person that deals with the WSSP requirements (WSSP Facilitator). The City will provide staff to assist in this training and to make periodic visits.
  2. Distribution: The Contractor shall distribute copies of the Waste Management Plan to the Job-Site Supervisor, each Subcontractor, the City and the Design Professional.
  3. Prior to the start of each party’s work, the Contractor shall provide on-site instructions for appropriate separation, handling, and recycling of salvage and reuse, and return methods to be used by all parties.
  4. Separation Facilities: The Contractor shall lay out and label a specific area to facilitate separation of materials for potential recycling, salvage, reuse and return. Recycling and waste bin areas are to be kept clean and clearly marked in order to avoid contamination of materials.
1.06 WASTE MANAGEMENT FINAL REPORT
1. Submit the Waste Management Final Report that shall list the following for the project:
  1. A record of each waste material type and quantity recycled, reused, salvaged, or disposed from the Project. Include total quantity of waste material removed from the site and hauled to a landfill; and
  2. Percentage of total waste material generated that was recycled, reused, or salvaged.
2. Quantities shall be reported by weight (tons) unless otherwise accepted by the Design Professional.
3. Submit copies of manifests, weight tickets, recycling/disposal receipts or invoices, which validate the calculations or a signed certification of completeness and accuracy of the final quantities reported.
1.07 QUALITY ASSURANCE
1. Regulatory Requirements: The Contractor shall maintain compliance with all applicable Federal, State, or Local laws that apply to Construction Waste Management and material salvage, reuse, recycling and disposal.
2. Disposal Sites, Recyclers and Waste Materials Processors: All facilities utilized for management of any materials covered under this specification must maintain all necessary permits as required by federal, state and local jurisdictions.
3. For a comprehensive list of recycling facilities in King County, and other Contractor resources, contact King County’s Construction and Demolition Recycling Program:
  http://your.kingcounty.gov/solidwaste/greenbuilding/construction-demolition.asp
GENERAL —
1.01 GENERAL REQUIREMENTS
1. Special inspections shall conform to Chapter 17 of the International Building Code and the referenced codes and standards listed herein.
1.02 SUMMARY
1. Section includes code-required special inspection and testing requirements for the following items:
  1. Soils
  2. Driven deep foundation elements
  3. Fabrication
  4. Concrete
  5. Masonry
  6. Structural Steel
  7. Steel deck
  8. Stainless steel
  9. Cold-formed steel framing
  10. Wood
  11. Sprayed fire-resistant materials and intumescent fire-resistant coatings
  12. Exterior Insulation and finish systems
  13. Fire-resistant penetrations and joints
  14. Smoke control systems
  15. Seismic resistance of nonstructural components
1.03 REFERENCED CODES AND STANDARDS
1. Building Code Requirements for Masonry Structures, TMS 402-2016
2. Building Code Requirements for Structural Concrete, ACI 318-19
3. International Building Code, 2021 IBC
4. North American Specification for the Design of Cold-Formed Steel Structural Members, 2016 Edition, with Supplement 2, 2020 Edition, AISI S100-16 w/ S2-20
5. Qualification of Post-Installed Adhesive Anchors in Concrete, ACI 355.4-19
6. Qualification of Post-Installed Mechanical Anchors in Concrete, ACI 355.2-19
7. Seismic Provisions for Structural Steel Buildings, AISC 341-16
8. Special Design Provisions for Wind & Seismic, AWC SDPWS-2021
9. Specification for Masonry Structures, TMS 602-2016
10. Specification for Structural Joints Using High-Strength Bolts, RCSC-2014
11. Specification for Structural Steel Buildings, AISC 360-16
12. Standard for Quality Control and Quality Assurance for Installation of Steel Deck, SDI-QA/QC-2017
13. Structural Welding Code – Steel, AWS D1.1 - 2015
14. Structural Welding Code – Sheet Steel, AWS D1.3 –2008
15. Structural Welding Code – Reinforcing Steel Including Metal Inserts and Connections In Reinforced Concrete Construction, AWS D1.4 - 2018
16. Structural Welding Code – Stainless Steel, AWS D1.6 – 2017
17. Structural Welding Code – Seismic Supplement, AWS D1.8 - 2016
1.04 DEFINITIONS
1. ACI: American Concrete Institute
2. AISC: American Institute for Steel Construction
3. AWC: American Wood Council
4. AWS: American Welding Society
5. Building Official: The officer or other designated authority charged with the administration and enforcement of the building code
6. Continuous Special Inspection: Special inspection by the Special Inspector who is present when and where the work to be inspected is being performed
7. ICC: International Code Council
8. IAPMO: International Association of Plumbing and Mechanical Officials
9. Observe: Where noted in the Special Inspection tables at the end of this Section, the Special Inspector shall observe these items on a random basis. Operations need not be delayed pending these inspections.
10. Perform: Where noted in the Special Inspection tables at the end of this Section, the Special Inspector shall perform these tasks for each elements.
11. Periodic Special Inspection: Special inspection by the Special Inspector who is intermittently present where the work to be inspected has been or is being performed.
12. RCSC: Research Council on Structural Connections
13. SDI: Steel Deck Institute
14. Special Inspector: A qualified person employed or retained by a Special Inspection and Testing Agency and approved by the Building Official as having the competence necessary to inspect a particular type of construction requiring special inspection.
15. TMS: The Masonry Society
16. WABO: Washington Association of Building Officials
1. 05 INFORMATIONAL SUBMITTALS
1. Qualification Data: For Special Inspection and Testing Agency and associated personnel. Qualification Data shall include a copy of the scope of accreditation.
2. Field quality-control reports: The Special Inspection and Testing Agency shall furnish inspection and test reports for each inspection and test to the Building Official, Structural Engineer of Record, Design Professional, Contractor and Owner.
  1. Final Report: The Special Inspection and Testing Agency shall submit a final report stating that the work requiring special inspection was inspected and is in conformance with the approved construction documents and that all discrepancies noted in the inspection reports have been corrected.
3. Statement of Contractor Responsibility: For seismic design category D structures, the Contractor is responsible for the construction of the main wind or seismic force-resisting system or a wind or seismic force-resisting component listed in herein. The Contractor shall submit a written statement of responsibility to the Building Official and the Owner prior to commencement of work on the system or component. The Contractor’s Statement of Responsibility shall contain the following:
  1. Acknowledgement of awareness of the special requirements contained in the statement of special inspections
  2. Acknowledgement that control will be exercised to obtain conformance with the construction documents approved by the Building Official
  3. Procedures for exercising control within the Contractor’s organization
  4. The method and frequency of reporting and distribution of the reports
  5. Identification and qualification of the person(s) exercising such control and their position(s) in the organization
1.06 QUALITY ASSURANCE
1. Testing Agency Qualifications: An independent agency, acceptable to authorities having jurisdiction, qualified according to ASTM C1077 (concrete), ASTM D3740 (soils), ASTM E329 (materials) and ASTM E543 (non-destructive) for testing indicated
2. Welding Inspector Qualifications: AWS D1.1, Section 6.1.4.1(1) and WABO
3. Mechanical Post-installed Anchor Inspector Qualifications: Certified by the ACI Post-installed Anchor Inspector program (ACI CPP 681.2) or other approved program with equivalent requirements
4. Adhesive Post-installed Anchor Inspector Qualifications: Certified by the ACI Adhesive Anchor Installation Inspector program (ACI CPP 681.1), ACI Post-installed Concrete Anchor Installation Inspector program (ACI CPP 681.2) or other approved program with equivalent requirements
5. Geotechnical Design Profession Qualifications: A Design Professional licensed in the State where the project is located and qualified according to ASTM D3740
1.07 FIELD CONDITIONS
1. The construction or work for which special inspection or testing is required shall remain accessible and exposed for special inspection or testing purposes until completion of the required special inspections or tests.
1.08 PREINSTALLATION CONFERENCE
1. Conduct conference at Luther Burbank Park, 2048 84th Avenue SE.
2. Coordinate attendance of representatives of each entity directly concerned with cast-in-place concrete, including the following:
  1. General Contractor's Superintendent
  2. Owner or Owner’s Representative
3. Design Professional
4. Structural Engineer
5. Special Inspector
6. Building Official
7. Review the following:
  1. Special inspection requirements of the project
GENERAL —
1.01 RELATED DOCUMENTS
1. 01 33 00 SUBMITTAL PROCEDURES for submitting copies of submittals for operation and maintenance manuals.
2. 01 77 00 CLOSEOUT PROCEDURES for submitting operation and maintenance manuals.
3. 01 78 39 PROJECT RECORD DOCUMENTS (AS BUILTS AND RECORD SET) for preparing Record Drawings for operation and maintenance manuals.
4. Divisions 02 - 35 for specific operation and maintenance manual requirements for products in those Sections.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for preparing operation and maintenance manuals, including the following:
  1. Operation and maintenance documentation directory
  2. Emergency data
  3. Operation data for systems, subsystems, and equipment
  4. Maintenance data for the care and maintenance of products, materials, finishes, systems and equipment
1.03 DEFINITIONS
1. System: An organized collection of parts, equipment, or subsystems united by regular interaction.
2. Subsystem: A portion of a system with characteristics similar to a system.
1.04 SUBMITTALS
1. Initial Submittal: Submit one (1) draft copy of each manual at least fifteen (15) calendar days before requesting inspection for Substantial Completion. Include a complete operation and maintenance directory. Design Professional will mark whether general scope and content of manual are acceptable.
2. Final Submittal: Submit one (1) electronic copy (PDF format) of each manual in final form at least fifteen (15) calendar days before Final Review. If necessary, Design Professional will return copy with comments within twenty-one (21) calendar days after Final Review.
  1. Correct or modify each manual to comply with Design Professional's comments and resubmit all copies.
1.05 COORDINATION
1. Where operation and maintenance documentation include information on installations by more than one factory-authorized service representative, assemble and coordinate information furnished by representatives and prepare manuals.
GENERAL —
1.01 RELATED DOCUMENTS
1. 01 30 00 ADMINISTRATIVE REQUIREMENTS for additional administrative requirements.
1.02 SUMMARY
1. This Section specifies administrative and procedural requirements for Project Record Documents. Digital copies to be provided in PDF form. Do not submit scans of hard copy material. Files should not be flattened.
2. Project Record Documents required include:
  1. Marked-up copies of Contract Drawings
  2. Marked-up copies of Shop Drawings
  3. Marked-up copies of Technical Specifications, Addenda, and Change Orders
  4. Marked-up Product Data submittals
  5. Record Samples
  6. Field records for variable and concealed conditions
  7. Record information on Work that is recorded only schematically
3. Specific record copy requirements that expand requirements of this Section are included in the individual Sections of Divisions 02-35.
4. General Project closeout requirements are included in 01 77 00 CLOSEOUT PROCEDURES.
5. Maintenance of Documents and Samples: Store Project Record Documents and Samples in the field office apart from Contract Documents used for construction and well protected from any damage or degradation. Do not permit Project Record Documents to be used for construction purposes. Maintain record documents in good order, and in a clean, dry, legible condition. Make documents and samples available at all times for inspection by the Owner’s Representative.
1.03 RECORD DRAWINGS
1. Mark-up Procedure: During the construction period, maintain a set of printed Contract Drawings and Shop Drawings for Project Record Document purposes.
  1. Mark these Drawings daily when Work is being installed to indicate the actual installation where the installation varies from the installation shown originally. Give particular attention to information on concealed elements which would be difficult to identify or measure and record later. Items required to be marked include but are not limited to:
    1. Dimensional and Elevational changes to the Drawings
    2. Revisions to details shown on the Drawings
    3. Plan locations and depths of underground utilities
    4. Revisions to routing of piping and conduits, either vertically or horizontally
    5. Revisions to electrical circuitry
    6. Actual equipment locations
    7. Locations of concealed internal utilities
    8. Changes made by Change Order
    9. Details not on original Contract Documents
  2. Mark completely and accurately record prints of Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions. Where Shop Drawings are marked, show cross-reference on Contract Drawings location.
  3. Mark record sets to distinguish between changes for different categories of the Work at the same location.
  4. Mark important additional information that was either shown schematically or omitted from original Drawings.
  5. Note Construction Change Directive numbers, Alternate numbers, Change Order numbers and similar identification.
  6. Responsibility for Markup: Where feasible, the individual or entity who obtained record data, whether the individual or entity is the installer, subcontractor, or similar entity, is required to prepare the mark-up on record Drawings. Accurately record information in an understandable Drawing technique. Record data as soon as possible after it has been obtained. In the case of concealed installations, record and check the mark-up prior to concealment.
1.04 RECORD SPECIFICATIONS
1. During the construction period, maintain one copy of the Project Manual, including addenda and modifications issued, for Project Record Document purposes.
2. Mark the Drawing or Project Manual to indicate the actual installation where the installation varies substantially from that indicated in the originals and modifications issued. Note related Project Record Drawing information, where applicable. Give particular attention to substitutions, selection, of product options, and information on concealed installations that would be difficult to identify or measure and record later.
3. In each Project Manual or Specifications Section where products, materials, or units of equipment are specified or scheduled, mark the copy with the proprietary name and model number of the product furnished.
4. Record the name of the manufacturer, supplier and installer, and other information necessary to provide a record of selections made and to document coordination with record Product Data submittals and maintenance manuals.
5. Note related record Product Data, where applicable. For each principal product specified, indicate whether record Product Data has been submitted in maintenance manual instead of submitted as record Product Data.
6. Upon completion of mark-up, submit record Specifications or marked up Project Manual to the Owner’s Representative for the City’s records.
1.05 RECORD PRODUCT DATA
1. During the construction period, maintain one copy of each Product Data submittal for Project Record Document purposes.
  1. Mark Product Data to indicate the actual product installation where the installation varies substantially from that indicated in Product Data submitted. Include significant changes in the product delivered to the site, and changes in manufacturer’s instructions and recommendations for installation.
  2. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.
  3. Note related Change Orders and mark-up of Record Drawings, where applicable.
  4. Upon completion of mark-up, submit a complete set of record Product Data to the Owner’s Representative for the City’s records.
  5. Where record Product Data is required as part of maintenance manuals, submit marked-up Product Data as an insert in the manual, instead of submittals as record Product Data.
1.06 RECORD SAMPLE SUBMITTAL
1. Immediately prior to date of Substantial Completion, the Contractor shall meet with the Owner’s Representative and, if desired, the City’s personnel, at the site to determine which of the Samples maintained during the construction period will be transmitted to City for record purposes. Comply with the Owner’s Representative’s instructions for packaging, identification marking, and deliver to City’s Sample storage space. Dispose of other Samples in manner specified for disposal of surplus and waste materials.
1.07 MISCELLANEOUS RECORD SUBMITTALS
1. Refer to other Specification Sections for miscellaneous record-keeping requirements and submittals in connection with various construction activities. Immediately prior to Substantial Completion, complete miscellaneous records and place in good order, properly identified and bound or filed, ready for use and reference. Submit to Owner’s Representative for the City’s records.
GENERAL —
1.01 GENERAL
1. All work included in this Project shall be done according to the Plans and Technical Specifications attached herein.
1.02 REFERENCE STANDARDS
1. AIA A201 - General Conditions of the Contract for Construction.
1.03 DEFINITIONS
1. City or Owner: May be used interchangeably and refer to the City of Mercer Island.
2. Addendum or Addenda: Alteration or clarification of the plans or specifications provided to bidders by City prior to bid time, which becomes part of the Contract Documents when the Contract is executed.
3. Apprentice: An apprentice in an apprenticeship program approved or recognized by the Washington State Apprenticeship and Training Council (WSTAC).
4. Apprentice Utilization Requirement: The minimum percentage of overall Labor Hours that must be worked by Apprentices for contracts subject to the Utilization Program.
5. Change Order: A written instrument designated to be a Change Order which alters the Contract, and identifies the following: (1) a change in the Work; (2) a change in Contract Price; and/or (3) a change in Contract Time.
6. Change Proposal: A document prepared by the Contractor at the request of City, which proposes changes to the Work and/or changes to the Contract Price and/or Contract Time. City initiates all requests for Change Proposals.
7. Claim: A written demand by the Contractor seeking (1) a change to Contract Price; (2) a change of Contract Time; (3) a payment of money or damages; and/or, (4) any other relief arising out of or relating to this Contract.
8. Contract or Contract Documents: The entire integrated agreement between City and the Contractor for the performance of the Work in accordance with the Contract Documents. The Contract Documents include the following:
  1. The signed Agreement between City and Contractor (the “Public Works Contract”);
  2. The Contractor’s completed Bid Form;
  3. The City’s General Terms and Conditions (November 2024 ed.);
  4. Any Supplemental or Special Conditions;
  5. Technical Specifications;
  6. Drawings;
  7. Addenda; and
  8. Any Change Orders.
9. Contract Execution: Occurs when City Manager or his/her designee signs the Contract, which shall only occur after the Contractor signs the Contract.
10. Contract Price: The total amount payable by City to the Contractor for performance of the Work in accordance with the Contract.
11. Contract Time: The number of days or the specific date set forth in the Contract to achieve Substantial Completion of the Work.
12. Contract Work or Work: The labor, supervision, materials, equipment, supplies, services, other items, and requirements of the Contract necessary for the execution, completion and performance of all requirements of the Contract by the Contractor to the satisfaction of City.
13. Contractor: The individual, association, partnership, firm, company, corporation, or combination thereof, including joint ventures, contracting with City to do the Contract Work.
14. Critical Path: The longest, continuous sequence of interrelated activities that begins at the start of the Project (Notice to Proceed) and extends to Substantial Completion of the Project. These activities are critical because delay to an activity on this path will extend Contract Time.
15. Day: A calendar day, unless otherwise specified.
16. Differing Site Conditions: (1) Subsurface or latent physical conditions at the site which differ materially from those indicated in the Contract Documents (Type I), or (2) Unknown physical conditions at the Site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherent in the construction activities of the character provided for in the Contract (Type II).
17. Engineer or Design Professional: The City representative who administers the Contract for the City.
18. Final Acceptance: Written acceptance of the Project by City.
19. Force Majeure: An event that is unforeseeable at the time of Contract Execution and that is beyond the reasonable control of the Contractor and City and includes:
  1. Natural Disaster declared by Governor of Washington or President of the United States, including but not limited to earthquakes;
  2. Acts or omissions of any government entity acting within its governmental capacity;
  3. Fire and/or flood for which the Contractor or its Subcontractors is not responsible;
  4. Quarantine or epidemic;
  5. Strike or defensive lockout;
  6. Unusually Severe Weather Conditions; and
  7. Acts of terrorism.
20. Good Faith Effort (GFE): is a detailed description of the effort made by a Contractor to meet the Apprenticeship Utilization Requirement for a project through good faith including but not limited to specific steps as described elsewhere in this specification. If a contractor is not meeting the Apprenticeship Utilization Requirement but can demonstrate they have put in a good faith effort to do so, they can qualify for a reduction or waiver of the requirement.
21. Hazardous Material: Any pollutant, contaminant, toxic or hazardous waste, dangerous substance, potentially dangerous substance, noxious substance, toxic substance, flammable material, explosive material, radioactive material, urea formaldehyde foam insulation, asbestos, PCBs, or any other substances the removal of which is required, or the manufacture, preparation, production, generation, use, maintenance, treatment, storage, transfer, handling, or shipment of which is restricted, prohibited, regulated, or penalized by any and all federal, state, City, or municipal statutes or laws and regulations promulgated thereunder, now or at any time hereafter in effect, including, but not limited to, the Comprehensive Environmental Response, Compensation, and Liability Act (42 U. S. C. §§ 9601, et seq.), the Hazardous Materials Transportation Act (49 U. S. C. §§ 1801, et seq.), the Resource Conservation and Recovery Act (42 U. S. C. §§ 6901, et seq.), the Federal Water Pollution Control Act (33 U. S. C. §§ 1251, et seq.), the Clean Air Act (42 U. S. C. §§ 7401, et seq.), the Toxic Substances Control Act, as amended (15 U. S. C. §§ 2601, et seq.), the Occupational Safety and Health Act (29 U. S. C. §§ 651, et seq., and the Model Toxics Control Act (RCW 70.105), or similar state or local statute or code), as the laws have been amended and supplemented.
22. Labor Hours: The total hours performed by all workers receiving an hourly wage who are directly employed upon the project and who are subject to state and federal prevailing wage requirements, including hours performed by workers employed by the Contractor and all subcontractors. Labor Hours shall include additional hours worked as a result of Contract adjustment or pursuant to an agreed-upon change order.
23. Notice: A written document issued by the Engineer or Contractor’s Representative which is submitted to the other party and delivered by:
  1. Depositing in the U.S. Mail (or other method of commercial express mail), which notice shall be effective on the date of receipt;
  2. Service on the Parties’ representative or at the Contractor’s home office or field office, which notice shall be effective on the date of service; or,
  3. Facsimile to the Parties’ representative or Contractor’s home office or field office, which notice shall be effective upon receipt.
24. Notice To Proceed: A written directive issued by City authorizing the Contractor to perform some or all of the Work.
25. Overhead: Charges that may be incurred or allocated in support of the Contract but are not part of the cost of directly performing the physical Contract construction activity. Overhead includes Site or Field Overhead and Home Office Overhead.
  1. Site or Field Office Overhead. Site or Field Overhead costs are typically those costs that are related to, but are not limited to supervision, including general foremen and their supervisors, planners, schedulers, engineers, managers, etc. and the direct payroll costs of their project-related service, clerical salaries and their direct payroll costs, the costs of all vehicles, travel, meal and lodging costs associated with those personnel, Site or Field office and utility expense, expenses associated with all regulatory compliance, Hand and Other Small Tools provided by the Contractor for the use of its forces, all expendable supplies, and all other items incidental to or integral in supporting the physical completion of the Work.
  2. Home Office Overhead. Home office Overhead costs are typically those that include all general office expenses. Such costs include, but are not limited to those associated with officer and office salaries and related payroll taxes and benefits, costs of office occupancy and maintenance, all supporting services (such as utilities, office machines computers, and related items and support) related to the home office function, business taxes and licenses, and all such other costs necessary to operate the business entity. Home office overhead includes unabsorbed home office overhead.
  3. In addition to the above, whether treated as Site or Field Overhead or as Home Office Overhead, costs of any and all bonds, insurance(s), and taxes associated with this Contract are to be considered as Overhead. All items as those identified above are to be treated as Overhead for this purpose regardless of how the Contractor chooses to account for them in its books of account.
  4. Under no circumstances shall City pay the Contractor for direct or allocated costs or charges for officer bonus and profit sharing, project personnel bonuses, charitable contributions, income taxes, or any costs relating to illegal activity.
26. Parties: The Contractor and City.
27. Project: All activity relative to this Contract including activity of the Contractor, its Subcontractors, and City.
28. Request for Change Order: A document, designated as a Request for a Change Order, prepared by the Contractor requesting either (1) a change in Contract Price; (2) a change in Contract Time; (3) a change in the Work; (4) a payment of money or damages; and/or, (5) any other relief arising out of or relating to this Contract.
29. Request for Information: A request from the Contractor to City seeking an interpretation or a clarification of some requirement of the Contract Documents.
30. Site or Project Site: The location, at which construction, equipment or services furnished by the Contractor under the Contract will be performed, completed and/or delivered.
31. Subcontractor: An individual, firm, partnership, or corporation having a contract, purchase order, or agreement with the Contractor, or with any Subcontractor of any tier for the performance of any part of the Contract. When City refers to Subcontractor(s) in this document, for purposes of this document and unless otherwise stated herein, the term Subcontractor(s) includes, at every level and/or tier, all subcontractors and subconsultants.
32. Substantial Completion. That stage in the progress of the Work where:
  1. City has full and unrestricted use and benefit of the Project for the purpose intended;
  2. All the systems and parts of the Contract Work are functional;
  3. Utilities are connected and operate normally;
  4. Only minor incidental work or correction or repair remains to complete all Contract requirements; and
  5. The City has received all certificates of occupancy and any other permits, approvals, licenses and other documents from any governmental authority with jurisdiction necessary for beneficial occupancy of the project.
33. Supplier(s): Any person or firm who is not performing work or supplying labor on Site and is engaged in the business of supplying a manufactured product or resource to City, Contractor, or Subcontractors. The term Suppliers includes materialmen, manufacturers, and fabricators.
1.04 INTENT AND INTERPRETATION OF THE DOCUMENTS
1. This Project Manual constitutes the Contract entered into by the City and any successful Bidder. In the event there is any discrepancy between any of the Contract Documents, the following order of documents governs so that the former prevails over the latter: Contract, Technical Specifications, General Provisions, Instructions to Bidders, Invitation to Bid, and Bid Proposal and Bid Form.
2. The Contract Documents constitute the entire and integrated agreement between the parties hereto and supersede all prior negotiations, representations, or agreements, either written or oral.
3. The Contract Documents shall not be construed to create a contractual relationship between any parties other than City and the Contractor. No contract between City and a third party shall be construed to create any duty on the part of City or such third party to the Contractor. The Contractor is not an intended or incidental beneficiary of any promises made in City’s contract with a third party, if any.
4. The Contract Documents are intended to be complementary. What is required by one part of the Contract shall be as binding as if required by all. Should any conflict or inconsistency be found in the Contract Documents, the provision imposing the more expensive duty or obligation on the Contractor shall take precedence.
5. The words “similar,” “typical” (or other equivalents) shall mean nearly corresponding or having a likeness. Such words shall not be construed to mean that all parts of the Work referred to are identical or substantially identical, or that such elements of the Work are connected identically or substantially identically to the rest of the Work. The Contractor has the responsibility to determine all details of the Work in relation to their location and connection to other parts of the Work. The singular includes the plural and vice versa. Male includes female and vice versa.
6. The organization of the specifications into divisions, provisions and articles and the organization of the drawings shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade.
1.05 CLARIFICATION OF DRAWINGS AND DETAIL DRAWINGS
1. Where on any drawing a portion of the Work is drawn out and the remainder is indicated in outline, the drawn-out parts shall apply also to other similar portions of the Work. Where ornament or other detail is indicated by starting only, such detail shall be continued throughout the courses or parts in which it occurs and shall apply to all other similar parts of the Work, unless otherwise indicated.
2. With regard to drawings the following shall apply:
3. Written dimensions shall be followed; drawings may not be to scale.
4. Figure dimensions on drawings shall govern over scale dimensions; and detail drawings shall govern over general drawings.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 78 18 HEALTH AND SAFETY REQUIREMENTS for additional hazmat and waste management requirements.
2. 01 70 00 EXECUTION REQUIREMENTS for progress cleaning of Project site.
3. 01 77 00 CLOSEOUT PROCEDURES for general project closeout requirements.
4. Divisions 02 - 35 for specific closeout and special cleaning requirements for products of those Sections.
1.02 SUMMARY
1. This Section specifies administrative and procedural requirements for final cleaning at Substantial Completion.
2. Environmental Requirements: Conduct cleaning and waste disposal operations in compliance with local laws and ordinances. Comply fully with federal and local environmental and anti-pollution regulations.
  1. Do not dispose of volatile wastes such as mineral spirits, oil or paint thinner in storm or sanitary drains.
  2. Burning or burying of debris, rubbish or other waste material on the premises is not permitted.
  3. Only use products that are environmentally safe and that will not cause or contribute to Indoor Air Quality (IAQ) problems when the facility is occupied.
3. Should the Contractor fail in any of its duties described in this Section, the City may, at its sole discretion, have the Project cleaned thoroughly to its standards. The cost of this cleaning shall be deducted from the Contractor’s Final Payment or retainage.
GENERAL —
1.01 RELATED DOCUMENTS
1. Divisions 02-35 for specific requirements and limitations applicable to cutting and patching individual parts of the Work.
  1. Requirements in this Section apply to mechanical and electrical installations.
1.02 SUMMARY
1. This Section includes procedural requirements for cutting and patching.
1.03 DEFINITIONS
1. Cutting: Removal of existing construction necessary to permit installation or performance of other Work.
2. Patching: Fitting and repair work required to restore surfaces to original conditions after installation of other Work.
1.04 SUBMITTALS
1. Cutting and Patching Proposal: Submit a proposal describing procedures at least ten (10) calendar days before the time cutting and patching will be performed, requesting approval to proceed. Include the following information:
  1. Extent: Describe cutting and patching, show how they will be performed, and indicate why they cannot be avoided.
  2. Changes to Existing Construction: Describe anticipated results. Include changes to structural elements and operating components as well as changes in building's appearance and other significant visual elements.
  3. Products: List products to be used and firms or entities that will perform the Work.
  4. Dates: Indicate when cutting and patching will be performed.
  5. Utilities: List utilities that cutting and patching procedures will disturb or affect. List utilities that will be relocated and those that will be temporarily out of service. Indicate how long service will be disrupted.
  6. Structural Elements: Where cutting and patching involve adding reinforcement to structural elements, submit details and engineering calculations showing integration of reinforcement with original structure.
  7. Design Professional's Approval: Obtain approval of cutting and patching proposal before cutting and patching. Approval does not waive right to later require removal and replacement of unsatisfactory work.
1.05 QUALITY ASSURANCE
1. Cutting and Patching Conference: Before proceeding, meet at Project site with parties involved in cutting and patching, including mechanical and electrical trades. Review areas of potential interference and conflict. Coordinate procedures and resolve potential conflicts before proceeding.
2. Structural Elements: Do not cut and patch structural elements in a manner that could change their load-carrying capacity or load-deflection ratio. Including, but not limited to:
  1. Foundation construction
  2. Bearing and retaining walls
  3. Structural concrete
  4. Structural steel
  5. Lintels
  6. Primary steel framing
  7. Structural decking
  8. Stair systems
  9. Miscellaneous structural metals
  10. Exterior curtain wall construction
  11. Equipment supports
  12. Piping, ductwork, vessels, and equipment
  13. Fixed pier
  14. Timber piles and pile caps to remain
  15. Existing floating wood dock
3. Operational Elements: Do not cut and patch operating elements and related components in a manner that results in reducing their capacity to perform as intended or that results in increased maintenance or decreased operational life or safety. Including, but not limited to:
  1. Primary operational systems and equipment
  2. Air or smoke barriers
  3. Fire-protection systems
  4. Control systems
  5. Communication systems
  6. Conveying systems
  7. Electrical wiring systems
4. Miscellaneous Elements: Do not cut and patch the following elements or related components in a manner that could change their load-carrying capacity, that results in reducing their capacity to perform as intended, or that results in increased maintenance or decreased operational life or safety. Including, but not limited to:
  1. Water, moisture, or vapor barriers
  2. Membranes and flashings
  3. Exterior curtain-wall construction
  4. Equipment supports
  5. Piping, ductwork, vessels, and equipment
  6. Noise- and vibration-control elements and systems
5. Visual Requirements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in Design Professional's opinion, reduce the project's aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner. Including, but not limited to:
  1. Retain original Installer or fabricator to cut and patch exposed Work listed below.
    1. Processed concrete finishes
    2. Masonry
    3. Ornamental metal
    4. Matched-veneer woodwork
    5. Preformed metal panels
    6. Roofing
    7. Firestopping
    8. Window wall system
    9. Finished wood flooring
    10. Wall covering
    11. HVAC enclosures, cabinets, or covers
1.06 WARRANTY
1. Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during cutting and patching operations, by methods and with materials so as not to void warranties.
GENERAL —
1.01 SUMMARY
1. Contractor survey requirements. All work shall be performed by a surveyor registered in the State of Washington.
2. All elevations indicated on the Drawings refer to North American Vertical Datum of 1988.
3. All northings and eastings indicated on the Drawings refer to North American Datum of 1983.
1.02 SURVEY PROVIDED BY THE OWNER
1. The Owner will provide those and only those services listed below:
  1. Primary survey control points for use by the Contractor.
2. All other survey work needed for construction is the sole responsibility of the Contractor.
3. All surveys for the purposes of completing as-built Drawings are the responsibility of the Contractor.
1.3 CONTRACTOR SURVEYS
1. The Contractor shall establish such additional lines, grades and controls as are needed for construction.
2. All work performed shall be in conformance with the lines, grades and dimensions indicated on the Drawings. If a discrepancy is noted in the Drawings, it shall be immediately brought to the Design Professional’s attention. Where tolerances are stated, the work performed shall be within those tolerances. The Design Professional will determine if the work conforms to such lines, grades and dimensions and his determination shall be final.
3. The Contractor assumes full responsibility for detailed dimensions and elevations measured from primary control points.
4. The Contractor shall provide all survey services to monitor temporary shoring and other items as indicated in 31 50 00 SHORING AND TRENCH SAFETY SYSTEMS.
5. The Contractor shall provide all survey and services to monitory ground settlement as indicated in 31 23 19 DEWATERING.
1.04 QUALITY ASSURANCE
1. Qualification of Worker: The survey crew shall be led by a Washington State Licensed Land Surveyor.
1.05 REFERENCES
1. Washington State Department of Transportation (WSDOT) Standard Plans and Specifications for Road, Bridge and Municipal Construction and Amendments (current edition).
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 41 13 BID FORM
2. Individual Sections related to specific Alternate Bid items.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for alternates.
2. General:
  1. Each Bidder shall state in their Bid, if there are spaces provided therefore in the 00 41 13 BID FORM
    1. Their proposal for performing the Work of the Base Bid.
    2. Substitute Alternate proposals, stating the sums to be added to or deducted from the Base Bid for substituting materials and/or construction listed in this section.
    3. Deductive Alternate proposals, stating the sums to be deducted from the Base Bid for deleting items of work listed in this section.
  2. Bid prices shall include adjustments in the work of all trades as may be necessary.
  3. Materials and specification section numbers listed in Alternate Bid descriptions below are general in nature and list only those materials and associated section numbers which are primary to each respective Alternative Bid, but are not intended to be all inclusive; Contractor shall provide all other materials and associated work necessary to complete the work of each respective Alternative Bid which is not otherwise specifically listed.
1.03 DEFINITIONS
1. Base Bid: Includes all work indicated on Drawings and/or specified for all building and site construction work as designated and shown on Drawings and details, including earthwork, excepting only the work included in the Alternate Bids described in this section which result in additive or deductive costs.
2. Alternative Bid: An amount proposed by Bidders and stated on the BID FORM for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if the City decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents. The cost or credit for each Alternate is the net addition to or deduction from the Contract Sum to incorporate the Alternate into the Work. No other adjustments are made to the Contract Sum.
1.04 PROCEDURES
1. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the Alternate into Project. Include as part of each Alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of the Alternate.
2. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each Alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.
3. Execute accepted alternates under the same conditions as other Work of the Contract.
4. Schedule: A Schedule of Alternates is included at the end of this Section. See Divisions 02-35 for requirements for materials necessary to achieve the Work described under each Alternate.
GENERAL —
1.01 SUMMARY
1. Clarification of product specification standards.
2. Listing of applicable Reference Standards used in Contract Documents. These are indicated by acronym, full title, and address.
1.02 NUMBER OF SPECIFIED ITEMS REQUIRED
1. Whenever in the Project Manual, an article, device or piece of equipment is referred to in the singular number, such reference applies to all and as many such articles as are shown on the drawings or required to complete the installation.
1.03 SPECIFICATION OF MANUFACTURER
1. Whenever in the Project Manual, an article, device or piece of equipment is referred to by Manufacturer Model Number, Serial Number or Manufacturer’s standards product indication, the specifications of that article, device or piece of equipment shall hereby be considered within the Project Manual. For purposes of substitution, such specifications will be deemed to be the basis for the City’s decisions for substitution approval or disapproval.
1.04 QUALITY ASSURANCE
1. Any material and/or procedure specified by reference of the number, symbol or title of a specified standard such as a commercial standard, Federal specification, a trade association standard, technical society standard, or other similar standard, shall comply with the requirements of the latest revision thereto and any amendment or supplement thereto, in effect on the date of Invitation for Bids, except as limited to type, class or grade, or modified in such reference. The standards referred to, except as modified in the Project Manual, shall have full force and effect as though printed in the Project Manual.
2. When required by individual Project Manual Section, obtain copy of standard, catalog or excerpt. Maintain digital copies at jobsite during submittals, planning, and progress of the specific work through final acceptance of the work by the City.
3. Should specified reference standards conflict with Contract Documents, request clarification from Owner’s Representative before proceeding.
4. The contractual relationship of the parties to the Contract shall not be altered from the Contract Documents by mention or inference otherwise in any reference document.
1.05 SCHEDULE OF REFERENCES
1. Listing may not be complete. Where not shown, request information from Owner’s Representative during bidding. Specified acronym may be listed/Sweet’s Architectural/Mechanical/Electrical files, or as generally understood and applicable within the construction industry.
1.06 ASSOCIATIONS & STANDARDS
AA - Aluminum Association
818 Connecticut Avenue, N.W.
Washington, DC 20006
AAMA American Architectural Manufacturers’ Association
2700 River Road
Des Plaines, IL 60018
ANLA - American Nursery and Landscape Association
2130 Stella Court
Columbus, OH 20006
AASHTO - American Association of State Highways & Transportation Officials
444 North Capital Street
Washington, DC 20001
ACI - American Concrete Institute
Box 19150
Rexford Station
Detroit, MI 48219
AGA - American Gas Association
605 Third Avenue
New York, NY 10038
AIA - American Institute of Architects
1735 New York Avenue N.W.
Washington, DC 20006
AIA - American Insurance Association
85 John Street
New York, NY 10038
475 Wolf Ledges Parkway
Akron, OH 44311
AIMA - Acoustical & Insulating Materials Association
111 W. Washington Street
Chicago, IL 60002
AISC - American Institute of Steel Construction
400 N. Michigan Avenue
Chicago, IL 60611
AISI - American Iron & Steel Institute
1000 – 16th Street N.W.
Washington, DC 20036
AITC - American Institute of Timber Construction
333 West Hampden Avenue
Englewood, CO 80110
ALSC - American Lumber Standards Committee
P.O. Box 210
Germantown, MD 20874
ANSI - American National Standard Institute
1430 Broadway
New York, NW 10018
AOAC - American of Official Analytical Chemists
1111 North 19th Street Suite 210
Arlington, VA 83702
AOA - Association of Official Seed Analysts
c/o Robt. Trent
2240 Kellogg Lane
Boise, Idaho 83702
APA - American Plywood Association
P.O. Box 11700
Tacoma, WA 98411
APAW - Asphalt Paving Association of Washington, Inc.
1200 Westlake North
Seattle, WA 98109
APWA - American Public Works Association
Washington State Chapter
Available: University Book Store,
P.O. Box C-5009
Seattle, WA 98105
Tel (206) 634-3400
ARIB - Asphalt Roofing Industry Bureau
757 Third Avenue
New York, NY 10018
American Standards Association
10 East 40th Street
New York, NY 10018
ASA - American Subcontractor’s Association
1004 Duke Street
Alexandria, VA 22314
ASLA - American Society of Landscape Architects
636 Eye Street NW
Washington, D.C. 20001-3736
ASM - Architectural Specifications Manual, published by Specification Services/Painting and Decorating Contractors Of America
27606 Pacific Highway South
Kent, WA 98032
ASCE - American Society of Civil Engineers
345 East 47th Street
New York, NY 10017
ASHRAE - American Society of Heating, Refrigeration, & Air Conditioning Engineer, Inc.
1791 Tullie Circle N.E.
Atlanta, GA 30329
ASME - American Society of Mechanical Engineers
345 East 47th Street
New York, NY 10017
ASPA - American Sod Producers Association
4415 West Harrison Street, Suite 309C
Hillside, IL 60162
ASTM - American Society for Testing & Materials
1916 Race Street
Philadelphia, PA 19103
AWCI - Association of Wall and Ceiling Industries
25 K Street NE, Suite 300
Washington, DC 20009
AWI - Architectural Woodwork Institute
Chesterfield House
2310 S. Walter Reed Drive
Arlington, VA 22206
AWPA - American Wood Preservers’ Association
7735 Old Georgetown Road
Bethesda, MD 20014
AWPB - American Wood Preservers’ Bureau
P.O. Box 6085
Arlington, VA 22206
AWPI - American Wood Preservers Institute
1651 Old Meadow Road
McLean, VA 22101
AWS - American Welding Society
550 NW LeJeune Road
Miami, FL 33126
AWWA - American Water Works Association
6666 W. Quincy Avenue
Denver, CO 80235
BHMA - Builders Hardware Manufacturers Association
60 East 42nd Street
New York, NY 10017
BIA - Brick Institute of America
11490 Commerce Park
Reston, VA 22029
CISCA - Ceilings and Interior Systems Contractors Association
1800 Pickwick Avenue
Glenview, IL 60025
CLFMI - Chain Link Fence Manufacturers Institute
1101 Connecticut Avenue NW, #700
Washington, DC 20036
CRSI - Concrete Reinforcing Steel Institute
933 Plum Grove Road
Schaumburg, IL 60195
2CS - Commercial Standard of U.S. Department of Commerce,
Business & Defense Services
900 First Avenue
Seattle, WA 98104
CSI - Construction Specification Institute
601 Madison Street
Alexandria, VA 22314
DHI - Door & Hardware Institute
7711 Old Springhouse Road
McLean, VA 22102-3474
DFPA - Douglas Fir Plywood Association – See APA
(now known as American Plywood Association)
Department of Commerce
Washington, DC 20234
DSHS - Department of Social and Health Services
Office of Licensing and Certification
Health Facilities Survey Section
1112 South Quince, Mail Stop ET-31
Olympia, WA 98504
EPA - Environmental Protection Agency
401 M Street SW
Washington, DC 20460
Northwest Region:
1200 Sixth Avenue
Seattle, WA 98101
FGMA - Flat Glass Marketing Association
3310 West Harrison
White Lakes Professional Building
Topeka, KS 66611
FM - Factory Mutual System
1151 Boston-Providence Turnpike
P.O. Box 688
Norwood, MA 02062
FS - Federal Specification
GSA - Business Center
909 First Avenue
Seattle, WA 98104
GA - Gypsum Association
1603 Orrington Avenue, Suite 1210
Evanston, Il 60201
HPMA - Hardware Plywood Manufacturers Association
P.O. Box 2789
Reston, VA 22090
IBC - International Building Code
International Code Council, Inc.
4051 West Flossmoor Road
Country Club Hills, IL 60478-5795
IEEE - Institute of Electrical & Electronic Engineers, Inc.
1828 L Street NW, Suite 1202
Washington, DC 20036-5104
IESNA - Illuminating Engineering Society of North America
120 Wall Street, Floor 17
New York, NY 10005
IPCEA - Insulated Power Cable Engineers Association
P.O. Box P
South Yarmouth, MA 02664
IRIA - Industrial Risk Insurers Association
85 Woodland Street
Hartford, CT 06102
MIL - Military Specification Naval Publication and Forms Center
5801 Tabor Avenue
Philadelphia, PA 19120
MIW - Masonry Institute of Washington
925 116th NE, Suite 201
Bellevue, WA 98004
ML/SFA - Metal Lath/Steel Framing Association
221 North LaSalle Street
Chicago, IL 60601
NAAMM - National Association of Architectural Metal Manufacturers
221 North LaSalle Street
Chicago, IL 60601
NCMA - National Concrete Masonry Association
P.O. Box 781
Herdon, VA 22070
NEMA - National Electrical Manufacturer’s Association
2101 L Street NW, Suite 300
Washington, DC 20037
NFPA - National Fire Protection Association
Batterymarch Park
Quincy, MA 02269
NIBS - National Institute of Business Science
1015 15th Street NW, Suite 700
Washington, DC 20005
NIOSH - National Institute of Occupational Safety and Health
Dept. of Health, Education and Welfare Region
10 Arcade Building
1321 Second Avenue
Seattle, WA 98101
NRCAS - National Roofing Contractors Association Standard
8600 Bryn Mawr Avenue
Chicago, IL 60631
NSF - National Sanitation Foundation
3475 Plymouth Road
P.O. Box 1468
Ann Arbor, MI 48106
NWMA - National Woodwork Manufacturer’s Association, Inc.
205 West Touhy Avenue
Park Ridge, IL 60068
NWWCB - Northwest Wall and Ceiling Bureau
325 Second Avenue West
Seattle, WA 98119
PCA - Portland Cement Association
5420 Old Orchard Road
Skokie, IL 60077
PCI - Prestressed Concrete Institute
201 N. Wells Street, #1410
Chicago, IL 60606
PS - Product Standard of U.S. Department of Commerce
Government Printing Office
Washington, DC 20203
PSAPCA - Puget Sound Air Pollution Control Agency
200 West Mercer Street
P.O. Box 9863
Seattle, WA 98109
RFCI - Resilient Floor Covering Institute
966 Hungerford Drive, Suite 12-B
Rockville, MD 20850
SCPI - Structural Clay Products Institute
1520 – 18th Street NW
Washington, DC 20006
SDI - Steel Deck Institute
P.O. Box 9506
Canton, OH 44711
SDI - Steel Door Institute
712 Lakewood Center N
Cleveland, OH 44107
SIGMA - Sealed Insulating Glass Manufacturers Association
111 East Wacker Drive
Chicago, IL 60601
SJI - Steel Joist Institute
1205 48th Avenue N, Suite A
Myrtle Beach, SC 29577
SMACNA - Sheet Metal & Air-Conditioning Contractors
National Association
8224 Old Courthouse Road
Vienna, VA
SSPC - Steel Structures Painting Council
4400 Fifth Avenue
Pittsburgh, PA 15213
SWEETS -Sweet’s Catalog File
McGraw-Hill Information Systems Company
1221 Avenue of the Americas
New York, NY 10020
SWI - Steel Window Institute
2130 Keith Building
Cleveland, OH 44115
TCNA - Tile Council of America, Inc.
P.O. Box 326
Princeton, NJ 08540
TIMA - Thermal Insulation Manufacturers Association
P.O. Box 686
Mt. Kisco, NY 10549
TSCA - Toxic Substance Control Agency (see PSAPCA)
UL - Underwriters’ Laboratories
333 Pfingsten Road
Northbrook, IL 60062
USDA - United State Department of Agriculture
915 2nd Avenue
Seattle, WA 98101
WCLIB - West Coast Lumber Inspection Bureau
P.O. Box 23145
Portland, OR 97223
WSDA - Washington State Department of Agriculture
406 General Administration Building AXL-41
Olympia, WA 98504
Washington State Department of Transportation Department of General Administration – Purchasing Department
Room 216, General Administration Building
Olympia, WA 98504
WWPA - Western Wood Products Association
1500 Yeon Building
Portland, OR 97204
1. Names and addresses of other organizations appearing in the Technical Specification Sections where their products are specified may be listed in Sweet’s Architectural File.
GENERAL —
1.01 SUMMARY
1. This Section includes requirements for health and safety procedures.
2. The Contactor shall have the sole responsibility for safety, efficiency, and adequacy of the Contractor’s appliances and methods, and for any damage or injury resulting from their failure, or improper maintenance, use, or operation. The Contractor shall be solely and completely responsible for the conditions of the Project Site, including safety of all persons and property in performance of the Work. These requirements shall apply continuously, and are not limited to normal working hours. Nothing the Owner may do, or fail to do, with respect to safety in the performance of the Work shall relieve the Contractor of this responsibility.
3. The Contractor is responsible for accident prevention and job site safety. This responsibility cannot be delegated to subcontractors, suppliers, the Owner, or other Persons.
1.02 PRELIMINARY WORK
1. Prior to the start of and during the course of the Work (above and below ground) the Contractor shall make a thorough survey of the entire worksite to determine all potential hazards and notify the City in writing of any such hazards prior to the commencement of work, or within five (5) calendar days, whichever comes first. Workers shall be made aware of those hazards and shall be instructed in procedures and the use of equipment for their protection. The Contractor shall verify the location and condition (“live” or “dead”) of all utilities on and near the worksite and take precautions to protect their employees, the general public, and the property.
1.03 WASTE MATERIAL
1. Contractor shall comply with all Federal, State, and Local environmental health rules and regulations. The Contractor, at the Contractor’s expense, shall dispose of all refuse and waste material found on the site and generated by the Contractor in a legal disposal site. The Contractor shall immediately clean up any spilled material from the City’s property and adjacent roads.
2. The City does not provide a waste site for this project. The Contractor is responsible for legal disposal of all waste materials.
1.04 HAZARDOUS AND TOXIC SUBSTANCES
1. Disposal of hazardous and toxic substances to comply with Chapter 70A.300 RCW - Hazardous Waste Management. Provide documentation or certification of compliance.
2. Substances of any kind, including solids, flammable or explosive materials, odorous substances, toxic vapor, corrosive substances, slurry material, or excessive wastes may not be disposed into the City’s sewage system and must be disposed off site per all applicable laws and regulations at the expense of the Contractor.
3. Toxic Waste Materials: Material removed from any sewage utility which has contact with the raw sewage or vapors is considered toxic waste material and must be disposed of in a proper manner as outlined by the State. This material may not be disposed of in the City.
4. Upon encountering asbestos or materials suspected of containing asbestos, the Contractor shall stop work in the subject area and not remove, cut, or repair said material, nor may the Contractor enter or work in any area suspected of containing asbestos with damaged covering material, until so directed by the City or as specified by the Contract. The Contractor shall make every effort to minimize the impact of any disruption or stoppage of work, and promptly notify the City’s Representative.
5. All personnel working in direct contact with soil shall have current 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) certification. Contractor shall provide supervisory personal with current 40-hour HAZWOPER and 8-hour HAZWOPER Supervisor certifications.
1.05 EXISTING MANHOLES, VALVE BOXES AND MONUMENT CASES
1. The Contractor is responsible for adjusting all facilities to finished pavement grade. The Contractor is responsible for coordinating this work with the utilities involved.
1.06 IMMINENT DANGER
1. The Contractor shall be wholly responsible for any accidents (including death) occurring at any time during the progress of the Work and until the final acceptance of the Work by the City which may happen to any of workers or those of any Subcontractor employed on the building project, or for any damage or injuries (including death) which their work and operations may cause to the Work being constructed, or to existing buildings, or to any tenants and occupants of the property, or of the adjoining properties, or to the public, or to any public or private property.
1.07 SAFETY
1. The Contractor shall ensure that all employees, visitors, subcontractor’s employees, and suppliers’ employees, while on the work site, comply with the requirements of WISHA, these requirements, and the safety precautions contained in the several other Specifications Sections. The Contractor shall promptly and fully comply with, execute and, without separate charge thereof to the City, shall enforce compliance with the provisions of the Washington Industrial Safety and Health Act of 1973, with particular attention paid but not limited to Chapter 296-155, WAC Safety Standards for Construction Work; with particular attention paid but not limited to Chapter 296-24 WAC General Safety and Health Standards; with particular attention paid but not limited to Chapters 296-27, 196-350 and 296-360 WAC regarding Administrative Safety and Health Act Chapter 49-17 RCW, and any addenda thereto.
2. The Contractor shall immediately advise the City of inspections conducted by WISHA at the work site and shall transmit copies of citations and violations to the City and Design Professional.
1.08 SAFETY RESPONSIBILITIES
1. Contractor shall be responsible to:
  1. Ensure compliance with these requirements, WISHA requirements, and other safety requirements.
  2. Authorize immediate action to correct substandard safety conditions.
  3. Review and act to ensure compliance with safety procedures with their supervisors, subcontractors, and suppliers.
  4. Make thorough daily safety inspections of the work site and immediately act to eliminate unsafe acts and unsafe conditions.
  5. Investigate worksite accidents and recommend immediate corrective action.
  6. Assist in the preparation of accident investigation and reporting procedures.
  7. Be responsible for the control, availability, and use of safety equipment, including employee personal protective equipment.
  8. Design and submit a Health and Safety Plan.
2. Contractor shall generate and submit a Health and Safety Plan (HASP) for the Project, including all aspects of project demolition, abatement, soil remediation and new construction. The HASP shall specifically address potential hazards associated with earthwork and management of groundwater. Any soil and groundwater encountered during performance of work proximate to the Boiler Building should be assumed to be impacted and handled accordingly. Soil and groundwater analytical samples have been collected from around the Boiler Building and the analytical data is provided in the RI/FS/CAP Report provided in Appendix B.
3. Design Professional and Owner's Representative will not comment on or approve the health and safety plan. Submission is for their reference only. All health and safety procedures are solely the Contractor’s responsibility.
1.09 REQUESTS FOR VARIANCES
1. Requests for variances to deviate from WISHA requirements must follow the current established procedures by that Agency.
1.10 FAILURE TO COMPLY
1. If the project is shut down due to the Contractor’s failure to comply with the requirements of Washington Industrial Safety and Health Act (WISHA) or other applicable safety requirements, no part of the time loss due to any such suspension of operations or stop orders shall be made the subject of a claim for extension of time or for increased cost or damage by the Contractor.
1.11 Submittals
1. Provide Contractor HASP prior to construction
2. Include example Job Hazard Analysis forms.
GENERAL —
1.01 RELATED DOCUMENTS
1. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING
2. 01 33 00 SUBMITTAL PROCEDURES
1.02 SUMMARY
1. This Section includes administrative provisions for coordinating construction operations on the Project including, but not limited to, the following:
  1. Construction Organization
  2. Coordination
  3. Procedures for use of administrative forms
  4. Preconstruction conferences
  5. Preinstallation conferences
  6. Progress meetings
  7. Coordination Drawings
  8. Project meetings
1.03 CONSTRUCTION ORGANIZATION
1. Establish on-site lines of authority and communications including attendance at Preconstruction Meeting and Progress Meetings as required by the Owner's Representative.
  1. All instructions will be given to the Contractor, or to their authorized agent, by the Owner’s Representative for distribution to subcontractors or trades workers on the Work; in like manner all communication from subcontractors and trades workers on the Work to the Owner’s Representative will be given through the Contractor. No subcontractors or trades workers may contact the City or Owner’s Representative to discuss the Work, except as the Contractor may arrange with the City.
2. Intra-Project Communications: Comply with procedures for intra-project communications including:
  1. Submittals
  2. Reports and records
  3. Recommendations
  4. Coordination drawings
  5. Schedules
  6. Resolution of conflicts
3. Owner's Representative: Reference to Construction Observer, City, Contracting Officer, Landscape Design Professional, Architect, Engineer, Design Professional and City’s Representative equate to the Agent for the City.
  1. One individual from the City or designated by the City will serve as the Owner’s Representative. All correspondence, pay requests, change orders, field directives, etc. will be directed to and/or originated from the Owner’s Representative.
4. Notice and Service Thereof
  1. Any notice required or given under the Contract shall be in writing, dated, and signed by the party giving such notice or the duly authorized representative, and be served as follows:
    1. If to the City or its assigned agents or consultants, by personal delivery or by deposit in the United States mail.
    2. If to the Contractor, by personal delivery to the Contractor or to the authorized representative at the site of the project or by deposit in the United States mail.
    3. If to the Surety or any other person, by personal delivery to said surety or other person or by deposit in the United States mail.
    4. Email notice may be provided in addition and prior to delivery.
5. Authority of the Owner's Representative and Design Professional
  1. The City shall be satisfied that all the Work is being done in accordance with the requirements of the Contract. The Contract gives the City, with the assistance of the Design Professional, authority over the Work. Notices to the City shall be submitted to the Design Professional, who after any necessary investigation and analysis will recommend action which they deem appropriate and propose and prepare any necessary written decisions, determinations, interpretations and notices for review and action by the City in sufficient time to meet the requirements of the situation and of the contract. Whenever it is so provided in this Contract, the decision of the City is final. However, if an action is brought within the time allowed in this Contract challenging the City’s decision, that decision will be subject to the scope of judicial review provided in such cases under Washington case law and the conditions of the Contract.
  2. The City’s decision is final on all questions including, but not limited to the following:
    1. Quality and acceptability of materials and work
    2. Measurement of unit price and lump sum work
    3. Acceptability of rates of progress on the Work
    4. Interpretation of plans and specifications
    5. Determinations as to the existence of changed or differing site conditions
    6. Fulfillment of the contract by the Contractor
    7. Payments under the contract, including equitable adjustments
    8. Suspension(s) of Work
    9. Termination of the contract for default or public convenience
    10. Determination as to non-working days, and
    11. Approval of working drawings
  3. Performance: The Design Professional will rate the Contractor’s performance and contract compliance in these categories:
    1. Progress of Work
    2. Quality of Work
    3. Equipment
    4. Administration/Management/Supervision
    5. Coordination and Control of Subcontractors
6. The Design Professional represents the City on the Project, with full authority to enforce contract requirements and carry out the City’s orders. If the Contractor fails to respond promptly to the requirements of the Contract or orders from the City:
  1. The City may use City resources, other contractors, or other means to accomplish the Work; and
  2. The City will not be obligated to pay the Contractor, and will deduct from the Contractor’s payment any costs that result when any other means are used to carry out the contract requirements or Contracting Officer’s orders.
7. At the Contractor’s risk, the City may suspend all or part of the Work if:
  1. The Contractor fails to fulfill contract terms; or
  2. The Contractor fails to carry out the City’s orders; or
  3. The weather or other conditions are unsuitable; or
  4. It is in the public interest.
8. Nothing in the Contract requires the City or Design Professional to provide the Contractor with direction or advice on how to do the Work. If the Design Professional approves or recommends any method or manner for doing the Work or producing materials, the approval or recommendation does not:
  1. Guarantee that following the method or manner will result in compliance with the contract;
  2. Relieve the Contractor of any risks or obligations under the contract; or
  3. Create any liability to City.
9. Permits & Approvals: Verify in writing to the Owner's Representative within thirty (30) calendar days after Notice to Proceed that subcontractors have obtained required permits and inspections for Work and for temporary facilities.
10. Control Use of Site
  1. Supervise field engineering and Project layout.
  2. Allocate field office and storage space and work and storage areas for use of each subcontractor or Contractor.
1.04 COORDINATION
1. The City has the right to record all events and actions related to the Work by the most convenient means necessary. Such recording may include, but is not limited to, the electronic collection of voice and images by videography and electronic or standard camera. Such recording may occur at any time and at any location where Work, including component storage, manufacture or fabrication, or meetings related to the project are occurring, on or off the site. This right shall be included in all subcontractor and supplier agreements with the Contractor.
2. The Contractor shall coordinate Work on the Project as follows:
  1. Coordinate the Work of all subcontractors and make certain that, where the work of one trade is dependent upon the work of another trade, the work first installed is properly placed, installed, aligned and finished as specified or required to properly receive subsequent materials applied or attached thereto.
  2. Direct subcontractors to correct defects in substrates they install when subcontracts of subsequent materials have a reasonable and justifiable objection to such surfaces.
  3. Do not force subcontractors to apply or install products to improperly finished products.
  4. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.
  5. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.
  6. Make provisions to accommodate items scheduled for later installation.
  7. At all times that Work is underway on the Project, the Contractor’s superintendent or a fully knowledgeable and qualified foreman, shall be on the site to assure proper coordination of the Work.
    1. Before the Work begins, the Contractor shall name in writing an experienced superintendent who understands the contract and is able to supervise the Work. This superintendent must have full authority to represent and act for the Contractor. Any superintendent who repeatedly fails to follow the City’s written and oral orders, directions, instructions, or determinations, is subject to removal from the Project. Upon written request of the City, the Contractor shall immediately remove such superintendent and name a replacement in writing.
3. Coordinating Utilities
  1. Contractor shall be responsible for coordination of, and shall cooperate with, all utilities to be installed for service to the Project. Utilities may include, but are not limited to, natural gas, telephone, electricity, cable television, domestic water, fire protection water, storm system, and sanitary sewer system. The Contractor shall maintain communication with the utilities in order to coordinate time and requirements of the utilities’ installation.
  2. Contractor shall provide all Work necessary to comply with the requirements of the Contract Documents for utility work that does not meet the Contract Document requirements, or for work that is disturbed by the utility installation.
4. Where necessary, Contractor shall prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.
  1. Prepare similar memoranda for the City and separate contractors where coordination of their work is required.
5. Administrative Procedures: Contractor shall coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:
  1. Preparation of Contractor's Construction Schedule
  2. Preparation of the Schedule of Values
  3. Installation and removal of temporary facilities and controls
  4. Delivery and processing of submittals
  5. Progress meetings
  6. Preinstallation conferences
  7. Project closeout activities
6. Administrative and supervisory personnel
  1. Project Superintendent: Provide a full-time on-site Project Superintendent to manage the daily construction activities.
  2. Project Lead: In addition to the Project Superintendent, provide a Project Lead who will be responsible for submittals review and coordination, scheduling and overseeing Pre-Installation Conferences, Progress Meetings, and other assigned quality control activities.
  3. Include special personnel required for coordination of operations with other contractors.
  4. Within twenty-one (21) calendar days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.
  5. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone.
7. Procedures for Use of Administrative Forms
  1. Procedures
    1. Deliver or electronically transmit completed forms to Design Professional at the address listed in the Table of Contents of the Project Manual.
    2. Use of forms referenced is required. Design Professional will provide electronic copies of the forms upon request. Use of Contractor’s alternative forms is acceptable subject to approval of Design Professional, and provided that content of alternative forms is substantially equivalent to forms referenced in this Section.
    3. Complete applicable information on form. Indicate date transmitted and date of required response, as applicable. Attach supporting documentation and additional descriptive information as necessary to fully describe the request.
    4. Use a single form for each separate request. Closely related items may be included in a single request only if acceptance of one item requires acceptance of all items in the request.
  2. Design Professional’s Action
    1. Design Professional will review each request and return the form to Contractor with written response within seven (7) calendar days of receipt, except when it must be held for coordination with pending submittals, and Contractor is so advised.
    2. When requests are made within the time allowed for Design Professional’s review, Design Professional will make reasonable effort to respond in a timely manner, but no claim for delay by Contractor will be allowed.
  3. Forms
    1. Request for Information (RFI):
      1. Refer to 00 63 13 REQUEST FOR INFORMATION FORM.
      2. Number consecutively. Include Design Professional’s project number, if applicable; clearly specify the document reference by specification Section number, article, paragraph, Drawing number, and detail numbers as applicable. Design Professional will complete the lower portion of the form as the written response.
    2. Substitution Request Form:
      1. Refer to 00 43 25 SUBSTITUTION REQUEST FORM (DURING BIDDING).
      2. Refer to 00 63 25 SUBSTITUTION REQUEST FORM (DURING CONSTRUCTION).
      3. Number consecutively. Complete all required information on the form; indicate applicable cost savings and time affect, if any. Design Professional will complete a portion of the form as the written response and will attach further written response as necessary to explain the decision, if required. Forms submitted without all required information as indicated on the form may be returned for completion before review by the Design Professional.
    3. Proposal Request:
      1. Design Professional may submit a Proposal Request which includes detailed description of proposed modification with supplementary or revised drawings and specifications, the projected time for executing the modification, with a stipulation of any overtime work required, and the period of time during which the requested price will be considered valid.
    4. Supplemental Instructions:
      1. Design Professional may issue a Supplemental Instruction which includes detailed description of proposed minor modification, with supplementary or revised drawings and specifications.
1.05 PRECONSTRUCTION CONFERENCES:
1. The City will schedule a preconstruction conference before the start of construction, at a time convenient to the City, Contractor and the City’s Representative, but no later than fourteen (14) calendar days after execution of the Contract. The conference will be held at the Project site or another convenient location. The meeting will be conducted to review responsibilities and personnel assignments.
2. Agenda: Discuss items of significance that could affect progress, including, but not limited to, the following:
  1. Tentative construction schedule
  2. Phasing
  3. Critical work sequencing
  4. Designation of responsible personnel
  5. Procedures for processing field decisions and Change Orders
  6. Procedures for processing Applications for Payment
  7. Distribution of the Contract Documents
  8. Submittal procedures
  9. Preparation of Record Documents
  10. Use of the premises
  11. Responsibility for temporary facilities and controls
  12. Parking availability
  13. Office, work, and storage areas
  14. Equipment deliveries and priorities
  15. First aid
  16. Security
  17. Progress cleaning
  18. Working hours
  19. Hazardous materials abatement procedures, if any
3. Pre-Construction Conferences: The Contractor and appropriate subcontractors must attend as required by the relevant agencies. The Contractor will contact the involved agencies within seven (7) calendar days of receiving the Notice of Intent to Award Contract or the Notice to Proceed (whichever comes first) to determine which agencies and/or departments require such conferences and will schedule all conferences as soon as possible. The Contractor, unless otherwise specified by the Owner’s Representative, will coordinate and distribute the meeting agenda to all attendees. The Owner’s Representative, unless otherwise specified by contract, will take meeting minutes, recording significant discussions and agreements, and then distribute the meeting minutes to the Contractor, Design Professional, and all attendees via email within seven (7) calendar days of the meeting.
1.06 PREINSTALLATION CONFERENCES
1. A preinstallation conference at Project site before each construction activity that requires coordination with other construction.
  1. The Owner’s Representative, unless otherwise specified by contract, will take meeting minutes, recording significant discussions and agreements. The Owner’s Representative will distribute the meeting minutes to the Contractor, Design Professional, and their team within seven (7) calendar days of the meeting, unless otherwise specified by contract. The Contractor shall distribute meeting minutes to subcontractors and other relevant parties as they deem appropriate. To the greatest extent possible, minutes will be distributed via email only. The Contractor is responsible for printing copies for their records. The Owner’s Representative, unless otherwise specified by contract, will bring copies to the construction meetings.
  2. Attendees: Installers and/or representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Design Professional and Construction Manager, if one is retained by City, of scheduled meeting dates.
  3. Agenda: Contractor will coordinate the meeting agenda and distribute the agenda to each attendee. Review progress of other construction activities and preparations for the particular activity under consideration, including relevant requirements for the following:
    1. Contract Documents
    2. Options
    3. Related Change Orders
    4. Purchases
    5. Deliveries
    6. Submittals
    7. Review of mockups
    8. Possible conflicts
    9. Compatibility problems
    10. Time schedules
    11. Weather limitations
    12. Manufacturer’s written recommendations
    13. Warranty requirements
    14. Compatibility of materials
    15. Acceptability of substrates
    16. Temporary facilities and controls
    17. Space and access limitations
    18. Regulations of authorities having jurisdiction
    19. Testing and inspecting requirements
    20. Required performance results
    21. Protection of construction and personnel
  4. Contractor shall record significant conference discussions, agreements, and disagreements. Distribute to all individuals in attendance.
  5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.
  6. List of required Pre-Installation Conferences: The following is a list of the required pre-Installation Conferences. Also see Divisions 02-35 for additional requirements. Others may be requested by the Owner's Representative or Contractor:
    1. Earthwork
    2. Sub-Drainage
    3. Paving and Surfacing
    4. Irrigation
    5. Planting
    6. Boulders
    7. Ornamental Fencing and Gates
    8. Cement Concrete Pavement
    9. Cast-In-Place Concrete
    10. Cast-In-Place Design Architectural Concrete
    11. Concrete Stain
    12. Architectural Pre-Cast Concrete
    13. Structural Steel
    14. Traffic Coatings
    15. Through-Penetration Firestop systems
    16. Joint Sealants
    17. Painting/High Performance Coatings
    18. MEP and Structural Pre-Installation Coordination Meeting
    19. Fire Sprinkler System
    20. Furnishings: Art Medallions
1.07 PROGRESS MEETINGS
1. Conduct progress meetings at the Project site on a mutually agreed upon schedule, established by the Owner's Representative and Contractor, to discuss concerns, resolve problems, review progress, and generally facilitate efficient and orderly prosecution of the Work.
2. Attendees: Owner's Representative, Design Professional, Construction Manager (as applicable), Contractor, Subcontractor, Supplier, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.
3. Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Coordinate scheduled meeting dates and times with City and Design Professional.
4. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.
  1. Schedules: Refer to 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING.
    1. Contractor’s Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor’s Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.
    2. Review Contractor’s short-term internal schedule.
    3. Schedule Updating: The Contractor shall revise and submit copies of the Construction Schedule at each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report of each meeting.
    4. Submittal Schedule: The Contractor shall revise and submit the submittal schedule, and discuss important and/or problem submittals and dates.
  2. Review present and future needs of each entity present, including the following:
    1. Interface requirements
    2. Abatement/Demolition Issues, as required
    3. Sequence of operations
    4. Status of submittals
    5. Deliveries
    6. Off-site fabrication
    7. Access
    8. Site utilization
    9. Temporary facilities and controls
    10. Work hours
    11. Hazards and risks
    12. Progress cleaning
    13. Clarifications – RFIs & ASIs
    14. Permitting
    15. Quality and work standards
    16. Cost Change Items – Change Orders, Proposal Requests and CCDs
    17. Submittals & Shop Drawings
    18. Overall Construction Schedule
    19. Short-Term Interval Schedule
    20. Documentation of information for payment requests
5. As-Built or Record Set Documents: The Contractor shall present the status of as-built documents to verify they are being kept current. As-Builts will be reviewed at the monthly progress payment meeting at a minimum, or as requested by the City or Design Professional. Failure to maintain current as-built documents may be grounds for withholding partial payment to the Contractor.
6. Reporting:
  1. Refer to 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING.
  2. Design Professional will record and distribute minutes of the meeting via email to the Owner, Contractor, the Testing Agency(s) (if applicable), and others the Owner's Representative deems appropriate. Contractor shall further distribute to their subcontractors and others they deem appropriate.
COORDINATION DRAWINGS
1. Prepare Coordination Drawings as required to facilitate installation of products and materials fabricated by separate entities to clarify spatial relationships and efficiencies.
2. Indicate relationship of components shown on separate Shop Drawings.
3. Indicate required installation sequences.
4. Refer to Divisions 02-35 for specific coordination drawing requirements.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 43 25 SUBSTITUTION REQUEST FORM (DURING BIDDING)
2. 00 60 06 SUBMITTAL FORM
3. 00 63 25 SUBSTITUTION REQUEST FORM (DURING CONSTRUCTION)
4. 01 30 00 ADMINISTRATIVE REQUIREMENTS for submitting Coordination Drawings.
5. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING for submitting schedules and reports, including Contractor's Construction Schedule and the Submittals Schedule.
6. 01 40 00 QUALITY REQUIREMENTS for submitting test and inspection reports and Delegated-Design Submittals and for erecting mockups.
7. 01 77 00 CLOSEOUT PROCEDURES for additional closeout submittal requirements.
8. 01 78 23 OPERATIONS AND MAINTENANCE DATA for operation and maintenance manual requirements.
9. 01 78 39 PROJECT RECORD DOCUMENTS (AS BUILTS AND RECORD SET) for submitting Record Drawings, Record Specifications, and Record Product Data.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous submittals.
1.03 DEFINITIONS
1. Action Submittals: Written and graphic information that requires Design Professional's responsive action.
2. Informational Submittals: Written information that does not require Design Professional's approval. Submittals may be rejected for not complying with requirements.
3. Coordination Drawings show the relationship and integration of different construction elements that require careful coordination during fabrication or installation to fit in the space provided or to function as intended.
4. Preparation of Coordination Drawings is specified in 01 30 00 ADMINISTRATIVE REQUIREMENTS and may include components previously shown in detail on Shop Drawings or Product Data.
5. Field samples are full-size physical examples erected on-site to illustrate finishes, coatings, or finish materials. Field samples are used to establish the standard by which the Work will be judged.
6. Mockups are full-size assemblies for review of construction, coordination, testing, or operation; they are not Samples.
7. Shop Drawings: Shop drawings include specially-prepared technical data for this project, including drawings, diagrams, performance curves, data sheets, schedules, templates, patterns, reports, calculations, instructions, measurements and similar information not in standard printed form for general application to several projects.
1.04 SUBMITTAL PROCEDURES
1. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.
  1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.
  2. Shop, catalog, and other appropriate drawings and information shall be submitted to the Owner’s Representative for review prior to fabrication or ordering of all equipment and materials specified.
  3. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.
    1. Owner's Representative reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.
    2. Colors: Owner's Representative will not process color related submittals until all color related submittals are received, reviewed, color selections have been made and approved by the City, and the Color Schedule in the drawings has been amended to reflect final choices made. It is imperative that the Contractor get all color related submittals to the Owner's Representative as quickly as possible to facilitate the color selection process. The process cannot begin without all color related submittals. Delays or reduction in color choices due to this process or the Contractor’s failure to provide submittals in a timely fashion will not be accepted.
2. Submittals Schedule: Comply with requirements in 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING for list of submittals and time requirements for scheduled performance of related construction activities. The Submittal Schedule shall document the Contractor’s planning for the timely execution of the Work, in accordance with the Construction Contract and submittal requirements set forth in this Section.
3. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence on Owner's Representative's receipt of submittal during a normal work day (excluding holidays).
  1. Initial Review: Allow fourteen (14) calendar days for initial review of each submittal. Allow additional time if processing must be delayed due to permit coordination with subsequent submittals. Design Professional will advise Contractor when a submittal being processed must be delayed for coordination.
  2. Concurrent Review: Where concurrent review of submittals by Design Professionals, City, or other parties is required, allow twenty-one (21) calendar days for initial review of each submittal.
  3. Interrelated Submittals: Where one submittal cannot be fully reviewed without receipt of another submittal, the time frame for review will not begin until interrelated submittals are received.
  4. If intermediate submittal is necessary, process it in same manner as initial submittal.
  5. Allow same time frames as above for processing each resubmittal.
  6. If a submittal is in any way incomplete or inadequate, and the Design Professional requests additional information, requires a re-submittal, or rejects the submittal, the above stated time frames for review will start over once the complete and adequate submittal is received.
  7. No extension of Contract Time will be authorized due to delays caused by the Contractor's failure to transmit submittals to the Owner’s Representative sufficiently in advance of the Work to permit timely processing. Deficiencies in the submittals and any delays related thereto are solely the responsibility of the Contractor.
  8. Multiple Submittals from Contractor: Where the Contractor submits multiple submittals at the same time; they shall prioritize the return of the submittals, and allow additional time for review as is reasonable depending on the number of submittals already in process and in the new batch of submittals.
  9. The City and Owner’s Representative make no guarantee for turnaround time when submittals involve the input, review, or other action by the authority having jurisdiction or other entities and agencies over which the City has no control or authority.
4. Identification: Place a permanent label or title block on each submittal for identification.
  1. Indicate name of firm or entity that prepared each submittal on label or title block.
  2. Provide an adequate amount of space on label or beside title block to record Contractor's review and approval markings and action taken by Design Professional.
  3. Include the following information on label for processing and recording action taken:
    1. Project name
    2. Date
    3. Name and address of Design Professional
    4. Name and address of Contractor
    5. Name and address of subcontractor
    6. Name and address of supplier
    7. Name of manufacturer
    8. Unique identifier, including revision number
    9. Number and title of appropriate Specification Section
    10. Drawing number and detail references, as appropriate
    11. Other necessary identification
5. Deviations: Highlight, encircle, or otherwise identify deviations from the Contract Documents on submittals.
6. Additional Copies: Provide additional copies with physical sample submittals:
  1. Submit one (1) additional copy of submittal for concurrent review by the Owner in addition to specified number of copies for the Design Professional and their Consultants.
  2. Additional copies submitted for maintenance manuals will be marked with action taken and will be returned.
7. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using the provided transmittal form. Design Professional will return submittals, without review, received from sources other than Contractor.
  1. Placement of Orders for Materials & Components: Do not place orders for materials or components before receipt of reviewed and accepted submittal from Owner’s Representative.
  2. On provided Submittal Form, record relevant information, requests for data, revisions other than those requested by Design Professional on previous submittals, and deviations from requirements of the Contract Documents, including minor variations and limitations. Include the same label information as the related submittal.
  3. Include Contractor's certification stating that information submitted complies with requirements of the Contract Documents.
8. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.
  1. Do not proceed with fabrication or installation until a copy of submittal is in appropriate party's possession.
  2. Do not permit use of submittals prior to final approval.
9. Use for Construction: Use only final submittals with mark indicating action taken by Design Professional in connection with construction.
GENERAL —
1.01 RELATED DOCUMENTS
1. 01 30 00 ADMINISTRATIVE REQUIREMENTS for requirements for preconstruction conferences.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for instructing City's personnel, including the following:
  1. Demonstration of operation of systems, subsystems, and equipment
  2. Training in operation and maintenance of systems, subsystems, and equipment
1.03 SUBMITTALS
1. Instruction Program: Submit a digital copy of the instructional program outline for demonstration and training, including a schedule of proposed dates, times, length of instruction time, and instructors' names for each training module. Include learning objective and outline for each training module.
  1. At completion of training, submit one (1) digital copy of the complete training manuals for City's use.
2. Qualification Data: For firms and persons specified in "Quality Assurance" Article to demonstrate their capabilities and experience. Include lists of completed projects with project names and addresses, names and addresses of Design Professionals and Owner, and other information specified.
3. Attendance Record: For each training module, submit list of participants and length of instruction time.
4. Evaluations: For each participant and for each training module, submit results and documentation of performance-based test.
5. Demonstration and Training Video: Submit one (1) digital copy at end of each training module.
1.04 QUALITY ASSURANCE
1. Preconstruction Conference: Conduct conference at Project site to comply with requirements in 01 30 00 ADMINISTRATIVE REQUIREMENTS. Review methods and procedures related to demonstration and training including, but not limited to, the following:
  1. Inspect and discuss locations and other facilities required for instruction.
  2. Review and finalize instruction schedule and verify availability of educational materials, instructors' personnel, audiovisual equipment, and facilities needed to avoid delays.
  3. Review required content of instruction.
  4. For instruction that must occur outside, review weather and forecasted weather conditions and procedures to follow if conditions are unfavorable.
1.05 COORDINATION
1. Coordinate instruction schedule with City's operations. Adjust schedule as required to minimize disrupting City's operations.
2. Coordinate instructors, including providing notification of dates, times, length of instruction time, and course content.
3. Coordinate content of training modules with content of approved emergency, operation, and maintenance manuals. Do not submit instruction program until operation and maintenance data has been reviewed and approved by Design Professional.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 21 13 INSTRUCTIONS TO BIDDERS for instructions for preparation of pricing for Unit Prices.
2. 00 41 13 BID FORM
3. 01 26 00 CONTRACT MODIFICATION PROCEDURES for additional modification procedures.
4. 01 29 00 PAYMENT PROCEDURES for additional payment procedures.
1.02 SUMMARY
1. List of Unit Prices, for use in preparing Bids.
2. Measurement and payment criteria applicable to Work performed under a unit price payment method.
1.03 COSTS INCLUDED
1. Unit Prices included on the Bid Form shall include full compensation for all required labor, products, tools, equipment, plant, transportation, services and incidentals; erection, application or installation of an item of the Work; overhead and profit.
1.04 UNIT QUANTITIES SPECIFIED
1. Quantities indicated in the Bid Form are for bidding and contract purposes only. Quantities and measurements of actual Work will determine the payment amount.
1.05 MEASUREMENT OF QUANTITIES
1. Measurement methods delineated in the individual specification sections complement the criteria of this section. In the event of conflict, the requirements of the individual specification section govern.
2. Take all measurements and compute quantities. Measurements and quantities will be verified by Owner.
3. Assist by providing necessary equipment, workers, and survey personnel as required.
4. Measurement Devices:
  1. Weigh Scales: Inspected, tested and certified by the applicable state Weights and Measures department within the past year.
  2. Platform Scales: Of sufficient size and capacity to accommodate the conveying vehicle.
  3. Metering Devices: Inspected, tested and certified by the applicable state department within the past year.
5. Measurement by Weight: Concrete reinforcing steel, rolled or formed steel or other metal shapes will be measured by handbook weights. Welded assemblies will be measured by handbook or scale weight.
6. Measurement by Volume: Measured by cubic dimension using mean length, width and height or thickness.
7. Measurement by Area: Measured by square dimension using mean length and width or radius.
8. Linear Measurement: Measured by linear dimension, at the item centerline or mean chord.
9. Stipulated Price Measurement: Items measured by weight, volume, area, or linear means or combination, as appropriate, as a completed item or unit of the Work.
10. Contractor's Engineer Responsibilities: Sign surveyor's field notes or keep duplicate field notes, calculate and certify quantities for payment purposes.
1.06 PAYMENT
1. Payment for Work governed by unit prices will be made on the basis of the actual measurements and quantities of Work that is incorporated in or made necessary by the Work and accepted by the Design Professional, multiplied by the unit price.
2. Payment will not be made for any of the following:
  1. Products wasted or disposed of in a manner that is not acceptable
  2. Products determined as unacceptable before or after placement
  3. Products not completely unloaded from the transporting vehicle
  4. Products placed beyond the lines and levels of the required Work
  5. Products remaining on hand after completion of the Work
  6. Loading, hauling, and disposing of rejected Products
1.07 DEFECT ASSESSMENT
1. Replace Work, or portions of the Work, not complying with specified requirements.
2. If, in the opinion of Design Professional, it is not practical to remove and replace the Work, Design Professional will direct one of the following remedies:
  1. The defective Work may remain, but the unit price will be adjusted to a new unit price at the discretion of Design Professional.
  2. The defective Work will be partially repaired to the instructions of the Design Professional, and the unit price will be adjusted to a new unit price at the discretion of Design Professional.
3. If, in the opinion of Owner, it is not practical to remove and replace the Work, Owner will direct one of the following remedies:
  1. The defective Work will be partially repaired to the instructions of the Owner, and the unit price will be adjusted to a new unit price at the discretion of Owner.
4. The individual specification sections may modify these options or may identify a specific formula or percentage price reduction.
5. The authority of Owner to assess the defect and identify payment adjustment is final.
1.08 SCHEDULE OF UNIT PRICES
BID ITEM 1: MOBILIZATION – LUMP SUM
The lump sum contract price for this bid item shall be full compensation for all costs associated with mobilization of construction equipment and costs of preparatory work and operations performed by the Contractor that are not defined as a part of a payment item. This includes, but is not limited to, those costs necessary for the movement of its personnel, equipment, supplies and incidentals to and from the project site; temporary facilities and controls; any and all additional temporary construction fencing beyond that shown on the TESC drawings; for other work and operations which it must perform or costs it must incur before beginning production work on the various items on the project site; and for removal of personnel, equipment, supplies, offices, building facilities, sheds, fencing, and other incidentals from the site. The bid item also includes all costs and fees to prepare, obtain, and maintain all required construction permits. The bid item also includes all work associated with all required miscellaneous construction submittals that are not included with other bid items.
Payment for Mobilization will be made at the lump sum price in the Bid Schedule in the Bid Form. This price and payment will be made in accordance with the current WSDOT Standard Specifications Section 1-09.7.
BID ITEM 2: SHORING AND TRENCH SAFETY SYSTEMS – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum contract price for this bid item shall be full compensation for all costs associated with furnishing and utilizing adequate safety systems for trench excavations exceeding a depth of four feet. Shoring related to removal of the Underground Storage Tanks (USTs) will be paid under the applicable unit price bid items in the Schedule of Unit Prices.
Contractor shall provide adequate safety systems for excavations that meet the requirements of the Washington Industrial Safety and Health Act (WISHA) and OSHA. Excavations shall be in accordance with the specified construction requirements and requirements outlined in the current WSDOT Standard Specifications section 2-09.
BID ITEM 3: SURVEY – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum contract price for this bid item shall be full compensation to complete the Work as shown and specified herein including: furnishing, setting, and maintain monitoring points; re-establish monitoring points, if damaged; surveying monitoring points; and recording and reporting results to the Design Professional. Reference Specifications Section 02 41 13 – Site Demolition for additional detail requirements for settlement monitoring.
This bid item shall be full compensation for materials, labor, equipment, and incidentals to conduct pre-construction surveys and construction.
BID ITEM 4: TEMPORARY EROSION AND SEDIMENT CONTROL – LUMP SUM
The lump sum contract price for this bid item shall be full compensation all costs associated with all materials, tools, equipment, labor, and incidentals required to perform all temporary erosion and sediment control and water quality management activist as shown in the Drawings and specified in the Contract Documents. This pay item includes, but is not limited to, installation, modification, maintenance, and removal of: inlet protection, temporary sediment barriers, filter fabric fences, tree protection fencing, stabilized construction entrances, stormwater reroute systems, and floating debris booms for the duration of the contract. The Work also includes complying with all applicable permit requirements related to temporary erosion and sediment control, including but not limited to water monitoring and contingency measure to be implemented if water quality violations occur.
Payment for Temporary Erosion and Sediment Control will be made at the lump sum price in the Bid Schedule in the Bid Form. This price and payment will be made on the following basis:
1. 50% after implementation of temporary erosion and sedimentation measure and the TESC plan have both been approved by the Design Professional.
2. 100% after completion of all work on the project, including cleanup and acceptance of the project by the City.
BID ITEM 5: TEMPORARY WATER TREATMENT AND DISPOSAL – LUMP SUM
The lump sum contract price for this bid item shall be full compensation for all costs associated with all materials, tools, equipment, labor, and incidentals required to perform all handling and treatment of TESC water and dewatering water as shown in the Drawings and as specified in the Contract Documents. This pay item includes, but is not limited to, installation, modification, maintenance, and removal of: sumps, pumps, hoses, connection, tanks, and appurtenances to provide treatment of TESC and dewatering water for the duration of the contract. The Work include sampling and reporting as required by necessary permits for discharge of construction and dewatering water.
Payment for Temporary Water Treatment and Disposal will be made at the lump sum price in the Bid Schedule in the Bid Form.
Temporary Water Treatment and Disposal shall not include dewatering equipment, hoses, labor, temporary power, and other items for removing water for the purpose of dewatering excavations. Those items will be paid under the applicable unit prices bid items in the Schedule of Unit Prices
BID ITEM 6: CONSTRUCTION DEWATERING – LUMP SUM
The lump sum contract price for this bid item shall be full compensation for all costs associated with materials, tools, equipment, labor, and incidentals required to establish dry excavation zone and subgrade conditions, provide flow reporting, pumping, temporary transmission lines, temporary power, and appurtenances to dewater the excavation zones.
Payment for Construction Dewatering will be made at the lump sum price in the Bid Schedule in the Bid Form.
BID ITEM 7: DEMOLITION (BOILER BUILDING PLAZA) – LUMP SUM
The lump sum contract price for this bid item shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal, and incidentals required to satisfactorily complete the Work and shall include all demolition and disposal described herein and shown on the Drawings unless noted otherwise. Items to be demolished include utilities, pavement, monitoring wells, structures, and other miscellaneous items as shown in the Drawings, unless included with another bid item. This bid item also includes clearing and grubbing, removal of trees, and disposing of material to complete the work as shown in the Drawings. Work includes salvage and delivery to the City of items as described in Section 02 41 13 – Site Demolition.
Demolition includes full depth pavement removal except for pavement planing. Those items will be paid under the applicable unit price bid items in the Schedule of Unit Prices as described in Section 32 12 16 – Asphalt Paving. Other work included under different bid items include, but are not limited to:
1. Demolition Utility Trenching.
2. Demolition Cleanup Action Excavation.
3. Pier and Dock Demolition.
BID ITEM 8: DEMOLITION (UTILITY TRENCHING) – LUMP SUM
The lump sum contract price for this bid item shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal, and incidentals required to satisfactorily complete the work for utility trenching and shall include all demolition and disposal necessary to install utility trenches for fire water lines and the Boiler Building electrical service outside of the plaza improvement area described herein and as shown on the Drawings unless noted otherwise. Items to be demolished include utilities, pavement, structures, and other miscellaneous items, unless included with another bid item. This bid item also includes clearing and grubbing, removal of trees, and disposing of material to complete the work as shown in the Drawings.
Demolition includes full depth pavement removal except for pavement planing. Those items will be paid under the applicable unit price bid items in the Schedule of Unit Prices as described in Section 32 12 16 – Asphalt Paving.
BID ITEM 9: DEMOLITION (CLEANUP ACTION EXCAVATION) – LUMP SUM
The lump sum contract price for this bid item shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal, and incidentals required to complete demolition of utilities and portions of the USTs within the limits of the cleanup action excavation limits as shown in the Drawings. Items to be demolished include utilities, portions of the USTs, pavement, structures, and other miscellaneous items, unless included with another bid item. This bid item also includes obtaining permits, notifying fire and regulatory agencies, cleaning, interning, cutting, removing, disposal, and reporting for the demolition of the USTs
BID ITEM 10: EARTHWORK (CLEANUP ACTION EXCAVATION) – TONS
This bid item will be measured by the ton of excavation soil from the cleanup action area as shown in the Drawings, or as altered by the Design Professional.
The unit price shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the preparation, excavation, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct the cleanup action excavation as shown in the Drawings. This work includes providing structural shoring to remove USTs, or portions of the USTs.
The pay quantity shall be measured as tons of soil removed from the cleanup action excavation area disposed of at a licensed facility as measured by certified scale and scale tickets provided to the Owner.
BID ITEM 11: EARTHWORK (PLAZA IMPROVEMENTS) – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the preparation, excavation, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for subgrade preparations for the plaza improvements. Plaza improvements include:
1. South Beach trail and on-grade ramp, up to and including connections to the existing waterfront trail, access drive, and playground trail.
2. Plaza improvements around the existing Boiler Building.
3. North Beach and ADA Ramp up to and including connection to the waterfront trail.
Items that will be paid under applicable unit price bid items in the Schedule of Unit Prices Work include, but are not limited to:
1. Earthwork for storm drainage infrastructure, including permeable paver underdrain, silva cell, stormwater pipe, and storm drainage structures.
2. Earthwork for the Cleanup Action Excavation.
3. Earthwork for utilities including sanitary sewer, electrical service, and fire water.
The estimated quantity of excavation and placed backfill for this pay item is:
1. 300 bank cubic yards of excavation
2. 60 bank cubic yards of backfill
BID ITEM 12: SOIL DISPOSAL (IMPACTED) – TONS
This bid item will be measured by the ton for disposing of contaminated soil to a licensed disposal facility. The unit price shall be full compensation for furnishing all materials, labor, tools, tipping fees, equipment and all other costs and expenses necessary or incidental to the haul, dewater, reload, and dispose of contaminated soil.
The pay quantity shall be measured as tons of contaminated soil disposed of at a licensed disposal facility as measured by certified scale and scale tickets provided to the Owner.
BID ITEM 13: SOIL DISPOSAL (CLEAN) – TONS
This bid item will be measured by the ton for off-site disposal of clean soil to a licensed soil receiving facility. The unit price shall be full compensation for furnishing all materials, labor, tools, tipping fees, equipment and all other costs and expenses necessary or incidental to the haul, dewater, reload, and dispose of excess clean soil.
The pay quantity shall be measured as tons of material as measured by certified scale and scale tickets provided to the Owner.
BID ITEM 14: PETROFIX – POUNDS
This bid item will be measured by the pound. The unit price shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the furnishing, delivery, handling, storing, mixing, application, cleanup, disposal of excess material and other associated work to apply the material to the cleanup excavation sidewalls and bottom as shown in the Drawings.
BID ITEM 15: CRUSHED SURFACING (PLAZA IMPROVEMENTS) – CUBIC YARDS
This bid item will be measured by the cubic yards of placed crushed surfacing top course and crushed surfacing base course for concrete and asphalt pavement as shown in the Drawings for plaza improvements. The unit price shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the preparation of the subgrade, furnishing, screening, loading, hauling, stockpiling, mixing, placing, shaping and compacting of the materials, water included and for other work required to provide a completed base for pavement.
Crushed Surfacing – Plaza improvements is for placement of crushed surfacing top course and crushed surfacing base course for pavement proximate to the existing boiler building, not directly related to utility trench restoration. Placement of base and top course for utility trench pavement restoration will be paid under the applicable unit price bid items in the Schedule of Unit Prices.
The pay quantity shall be calculated from the neat line dimensions as shown in the Drawings or as altered by the Design Professional.
BID ITEM 16: ASPHALT PAVEMENT (PLAZA IMPROVEMENTS) – TONS
This bid item will be measured by the ton of placed asphalt pavement in areas as shown in the Drawings for plaza improvements. The unit price shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the preparation, screening, loading, hauling, mixing, placing, shaping and compacting of the materials, water included and for other work required to provide a complete paved surface. Costs for Tack Coat, Joint Sealer, Crack Repair, Adjusting Existing Utility Structures to Grade and other appurtenances necessary to complete the work will be considered incidental to these items and no additional compensation shall be made for those items of work.
Asphalt Pavement – Plaza Improvements is for placement of asphalt proximate to the existing boiler building, not directly related to utility trench restoration. Asphalt pavement for utility trench restoration will be paid under the applicable unit price bid item in the Schedule of Unit Prices.
The pay quantity shall be measured as tons of delivered material as measured by certified scale and scale tickets provided to the Owner for all material delivered and placed in accordance with the Drawings.
BID ITEM 17: CRUSHED SURFACING (UTILITY TRENCHES) – CUBIC YARDS
This bid item will be measured by the cubic yards of placed crushed surfacing top course and crushed surfacing base course for concrete and asphalt pavement as shown in the Drawings for utility trenching restoration. The unit price shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the preparation of the subgrade, furnishing, screening, loading, hauling, stockpiling, mixing, placing, shaping and compacting of the materials, water included and for other work required to provide a completed base for pavement.
Crushed Surfacing – Utility Trenches is for placement of crushed surfacing top course and crushed surfacing base course for pavement as part of utility trench restoration. Placement of base and top course as part of plaza improvements will be paid under the applicable unit price bid items in the Schedule of Unit Prices.
The pay quantity shall be calculated from the neat line dimensions as shown in the Drawings or as altered by the Design Professional.
BID ITEM 18: ASPHALT PAVEMENT (UTILITY TRENCHES) – TONS
This bid item will be measured by the ton of placed asphalt pavement in areas as shown in the Drawings for utility trenching restoration. The unit price shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to the preparation, screening, loading, hauling, mixing, placing, shaping and compacting of the materials, water included and for other work required to provide a complete paved surface. Costs for Tack Coat, Joint Sealer, Crack Repair, Adjusting Existing Utility Structures to Grade and other appurtenances necessary to complete the work will be considered incidental to these items and no additional compensation shall be made for those items of work.
Asphalt Pavement – Utility Trenches is for placement of asphalt as part of utility trench restoration for the fire water lines and electrical service. Asphalt pavement as part of plaza improvements will be paid under the applicable unit price bid item in the Schedule of Unit Prices.
The pay quantity shall be measured as tons of delivered material as measured by certified scale and scale tickets provided to the Owner for all material delivered and placed in accordance with the Drawings.
BID ITEM 19: CONCRETE PAVEMENT (UTILITY TRENCHES) – SQUARE FEET
This bid item will be measured by the square foot of placed concrete paving in areas as shown in the Drawings for utility trenching restoration. The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place concrete paving including formwork, reinforcing, finishing, and scoring.
Concrete Pavement – Utility Trenches is for placement of concrete pavement as part of utility trench restoration for the fire water lines and electrical service. Concrete pavement as part of plaza improvements will be paid under the applicable unit price bid item in the Schedule of Unit Prices.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 20: STORM DRAINAGE – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for installation and testing of the storm drainage system including pipes, underdrains, catch basins, inlets, tide gate, fittings and appurtenances as shown in the Drawings.
This lump sum shall also be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to prepare, excavate, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for storm drainage elements including, but not limited to:
1. Storm drainage pipe excavation, pipe zone bedding, backfill to subgrade.
2. Underdrain pipe excavation, drain rock, permeable ballast, and backfill to subgrade.
3. Storm structure excavation, placement of base, and backfill to subgrade.
BID ITEM 21: SILVA CELL (OWNER PROVIDED) – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for installation of the owner provided Silva Cell including but not limited to underdrains, geogrid, geofabric, concrete curb, silva cells, planting soil, base course bedding, fittings, and appurtenances as shown in the Drawings unless otherwise noted herein.
This lump sum shall also be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to prepare, excavate, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for the Silva Cell.
BID ITEM 22: FIRE WATER (DOCK) – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for installation and testing of the fire water system for the dock system including pipes, pipe supports and hangers, expansion joint, bulkhead penetration, fire department connection, hose connections, thrust blocks, hoses, fittings and appurtenances as shown in the Drawings for the dock’s standpipe system. This bid item also includes furnishing and installing bollards, emergency telephone, standpipe signs, fire extinguishers and pedestals, fire laydown area striping, and bull rails.
This lump sum shall also be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to prepare, excavate, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for the dock fire water system. When fire water lines are installed in a common trench with other utilities, earthwork costs shall be apportioned equally among the utilities occupying the trench. The portion allocated to utilities other than the fire water line will be paid under the applicable bid items in the Schedule of Unit Prices.
BID ITEM 23: FIRE WATER (BOILER BUILDING) – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for installation and testing of the fire water lines for the Boiler Building including pipes, fire department connection, post indicator valve, thrust blocks, fittings and appurtenances as shown in the Drawings for the dock’s standpipe system.
This lump sum shall also be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to prepare, excavate, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for the Boiler Building fire water system. When fire water lines are installed in a common trench with other utilities, earthwork costs shall be apportioned equally among the utilities occupying the trench. The portion allocated to utilities other than the fire water line will be paid under the applicable bid items in the Schedule of Unit Prices.
BID ITEM 24: SANITARY SEWER – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary to furnish, install, and test the sanitary sewer conveyance lines and lift station including pipes, vaults, manholes, pumps, electrical conductors and conduits, controls, floats, guide rails, valves, fittings, and appurtenances as shown in the Drawings.
This lump sum shall also be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to prepare, excavate, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for sanitary sewer system including, but not limited to:
1. Manhole and vault excavation, placement of base, and backfill to subgrade.
2. Sanitary sewer pipe excavation, pipe zone bedding, backfill to subgrade.
BID ITEM 25: DOMESTIC WATER – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for installation and testing of the domestic water lines including pipes, couplers, fittings and appurtenances as shown in the Drawings for restoring the Boiler Building domestic waterline. Earthwork for the domestic water line will be paid under the Earthwork - Cleanup Action Excavation bid item in the Schedule of Unit Prices.
BID ITEM 26: ELECTRICAL SERVICE – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for furnish and install conduits for the Boiler Building electrical service and communication line including connections to existing electrical equipment, conduits, fittings, and appurtenances as shown in the Drawings.
This lump sum shall also be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary or incidental to prepare, excavate, backfill, trench, on-site haul, import, scarify, stockpile, load, place, grade, and compact up to the subgrade and other associated work required to conduct excavation or placement of imported material as shown in the Drawings for Boiler Building electrical service and communication conduits.
BID ITEM 27: PLAZA LIGHT POLE – LUMP SUM
This bid item will be measured on a lump sum basis. The lump sum shall be full compensation for furnishing all materials, labor, tools, equipment and all other costs and expenses necessary for furnish, install, and test the light pole including electrical conduits, conductors, light pole foundation, light pole, and appurtenances as shown in the Drawings.
BID ITEM 28: IRRIGATION INTAKE SYSTEM – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to construct the Irrigation Intake System, including but not limited to the irrigation intake and main line delivery pipe and appurtenances shown on Drawings I-001, I-010 through I-012, and I-020 through I-024; trenching, bedding, and backfill for irrigation intake and main line delivery pipe; trail restoration; bulkhead wall penetrations; pipe installation on the new dock; a new intake screen with a foot valve; a packaged irrigation pump station; an irrigation filter system in an enclosure; an infiltration trench for backwash water from the irrigation filter system; an electrical connection to the packaged irrigation pump system; miscellaneous fittings and boxes for connections to the existing irrigation main line; miscellaneous valves; a drain valve assembly on the dock near the intake screen; a flow meter in an irrigation box; replacement of the existing south shoreline irrigation main line; connections to existing quick couplers; and a backup connection to the City water main including the meter, valves and RPBA, as shown on the Drawings.
This bid item excludes demolition, earthwork beyond irrigation line trenching, soil disposal, crushed surfacing base course placed for plaza improvements or other surfaces, asphalt pavement, permeable paver surfacing, and storm drainage, which are covered by separate bid items.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein.
BID ITEM 29: CONCRETE PAVEMENT – SQUARE FEET
This bid item will be measured by the square foot of placed concrete paving as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place concrete paving including formwork, reinforcing, finishing, and scoring.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 30: PERMEABLE PAVERS – SQUARE FEET
This bid item will be measured by the square foot of placed Permeable Pavers as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place Permeable Pavers.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 31: GRAVEL BASE AND BEDDING AND JOINT FILLER FOR PERMEABLE PAVERS – TONS
This bid item will be measured by the ton of placed Gravel Base and Bedding and Joint Filler for Permeable Pavers as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place Gravel Base for Permeable Pavers, Bedding and Joint Filler sand as a bedding layer and between the joints of the Permeable Pavers, and geotextile for permeable pavers as shown on the drawings.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 32: POLYMETRIC SAND – SQUARE FEET
This bid item will be measured by the square foot of placed Polymetric Sand for permeable pavers as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place Polymetric Sand as bedding for Permeable Pavers and for joints between pavers, where pavers are to be installed above the existing concrete bulkhead wall tie back slab.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 33: PERMEABLE PAVER BORDER – LINEAR FEET
This bid item will be measured by the linear foot of constructed permeable paver boarder as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to construct the permeable paver boarder including formwork, reinforcing, finishing, and joints.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 34: CONCRETE THICKENED EDGE – LINEAR FEET
This bid item will be measured by the linear foot of constructed Concrete Thickened Edge as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to construct the Concrete Thickened Edge including formwork, reinforcing, finishing, and joints.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 35: HABITAT GRAVEL – TONS
This bid item will be measured by the ton of placed Habitat Gravel as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place Habitat Gravel.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 36: CONCRETE STAIRS – LINEAR FEET
This bid item will be measured by the linear foot at the face of the risers of concrete stairs as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to construct the concrete stairs including formwork, reinforcing, finishing, and joints.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 37: HANDRAIL AT CONCRETE STAIRS AND ADA RAMP – LINEAR FEET
This bid item will be measured by the linear foot of handrail as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to construct the handrail including fabrication, welding, installation, and painting.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 38: ROCK TERRACES – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to install rock terraces including excavation and placement geotextile, gravel backfill, perforated underdrain pipe, drain rock, and rocks.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein.
BID ITEM 39: GRAVEL PATHWAY AND DRIVEWAY – TON
This bid item will be measured by the ton of placed Crushed Stone Surfacing as shown in the Drawings
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place Crushed Stone Surfacing, including crushed surfacing base course, crushed surfacing top course, and compaction.
The pay quantity shall be calculated from the horizontal control points as shown in the Drawings or as altered by the Design Professional.
BID ITEM 40: BOULDERS – EACH
This bid item will be measured by each boulder placed as shown in the Drawings.
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to place boulders, including placement and compaction of crushed surfacing base course and placement of salvaged or imported boulders. In the event that existing boulders may be salvaged, salvaged boulders and imported boulders will be calculated separately.
The pay quantity shall be calculated for each boulder placed, as shown in the Drawings or as directed in the field by the Design Professional.
BID ITEM 41: LARGE WOODY DEBRIS – EACH
This bid item will be measured by each Large Woody Debris placed, as shown in the Drawings
The unit price shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal, and all other costs and expenses necessary or incidental to place each piece of Large Woody Debris, including anchoring.
The pay quantity shall be calculated based on each piece of Large Woody Debris placed, as shown in the Drawings or as directed in the field by the Design Professional.
BID ITEM 42: SITE FURNISHING AND SIGNS (OWNER PROVIDED) – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to satisfactorily install owner provided site furnishings and signs. This lump sum price shall include the following items:
1. Picnic table
2. Benches
3. Trash and Recycling Receptacles
4. Kiosk
5. Signs
Measurement for payment shall be on a Lump Sum basis. Payment will be made at the contract Lump Sum price as stated in the Bid and shall constitute full compensation for all work described herein.
BID ITEM 43: MEDALLIONS (OWNER PROVIDED) – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to satisfactorily install owner provided medallions, which will be embedded in the concrete paving placed in the plaza area, as shown on the Drawings.
Measurement for payment shall be on a Lump Sum basis. Payment will be made at the contract Lump Sum price as stated in the Bid and shall constitute full compensation for all work described herein.
BID ITEM 44: INTERPRETIVE SIGN BRACKET – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to satisfactorily construct and install the interpretive sign bracket on the existing bulkhead wall with owner provided interpretive sign, as shown on the Drawings.
Measurement for payment shall be on a Lump Sum basis. Payment will be made at the contract Lump Sum price as stated in the Bid and shall constitute full compensation for all work described herein.
BID ITEM 45: IRRIGATION – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal, and all other costs and expenses necessary or incidental to construct the Irrigation System that will irrigate new vegetation installed as part of the project, including but not limited to trenching, backfill, and installation of spray irrigation heads, lateral lines, miscellaneous fittings, valves, and boxes for irrigation system valves as shown on Drawings I-030 through I-031, I-040 through I-042.
This bid item excludes the irrigation intake system, irrigation main lines, and replacement of the south shoreline irrigation main line, which are covered by a separate bid item. This bid item also excludes demolition and earthwork beyond trenching for irrigation lines, which are covered by separate bid items.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein.
BID ITEM 46: LANDSCAPE INCL. TOPSOILS, PLANTING AND PLANT MAINTENANCE FOR PLANT ESTABLISHMENT THROUGH PHYSICAL COMPLETION – LUMP SUM
This bid item will be measured on a lump sum basis.
The lump sum shall be full compensation for furnishing all labor, materials, tools, equipment, haul, disposal and all other costs and expenses necessary or incidental to satisfactorily provide landscape maintenance through physical completion. This lump sum price shall be broken down to include at a minimum the following items:
1. Imported topsoil
2. All plantings
3. Hydroseeding for lawn and stormwater conveyance areas
4. Wood chip/bark mulch
5. Tree staking
6. Coir fabric and stakes
7. Maintenance during plant warranty period
Measurement for payment shall be on a Lump Sum basis and shall include monthly updates on work complete. Payment will be made monthly at the contract Lump Sum price as stated in the Bid and shall constitute full compensation for all work described herein.
BID ITEM 47: PIER AND DOCK DEMOLITION – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all labor, supervision, materials, tools, equipment, barges, cranes, temporary works, and incidentals necessary to demolish and remove the existing overwater concrete pier and dock structures, including but not limited to concrete deck, beams, pile caps, timber piles, hardware, and appurtenances, complete and in place, as shown on the Contract Documents and as directed by the Design Professional.
The work includes, but is not limited to, the following:
1. Demolition Activities:
  1. Controlled demolition of the existing concrete pier/dock structures and associated structural elements.
  2. Cutting, breaking, removal, and extraction of concrete members, timber piles, pile caps, and embedded materials.
  3. Removal of debris (in-water rubbish) above and below the waterline to the extents indicated in the Contract Documents.
2. Labor and Equipment:
  1. All labor, supervision, and coordination required to safely perform demolition operations, including diving.
  2. All equipment required, including cranes, barges, marine equipment, saws, breakers, and hauling equipment.
3. Environmental Protection and Best Management Practices (BMPs):
  1. Implementation and maintenance of BMPs to prevent debris, sediment, and contaminants from entering the waterway.
  2. Installation and removal of turbidity curtains, debris containment systems, and other temporary environmental controls as required.
  3. Compliance with all applicable federal, state, and local environmental regulations and permits.
4. Temporary Storage:
  1. Temporary on-site or off-site storage of demolished materials as required for sorting, handling, and disposal.
  2. Protection of stored materials to prevent runoff, contamination, or environmental impact.
5. Disposal:
  1. Loading, transportation, and lawful disposal or recycling of demolished materials at approved facilities.
  2. Payment of all tipping fees, recycling fees, permits, and disposal costs.
  3. Disposal of materials in accordance with applicable regulations and project requirements.
6. Incidental Work:
  1. Protection of adjacent structures, utilities, and improvements.
  2. Restoration of disturbed areas resulting from demolition activities.
  3. Coordination with ongoing construction operations.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein, including labor, equipment, materials, BMPs, temporary storage, disposal, environmental compliance, and all incidental work necessary to complete the demolition of the existing overwater concrete pier and dock structures to the limits shown on the plans and removal of in-water rubbish.
BID ITEM 48: GRATED OVERWATER PLATFORM – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to construct the grated overwater platform including but not limited to, steel detailing, fabrication, and erection of the steel framing, edge protection, and entrapment barrier, and FRP grating.
This bid item excludes steel piles and steel pile driving which are covered by separate bid items.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein necessary to construct the grated overwater platform.
BID ITEM 49: EXISTING FIXED PIER REPAIR – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, and incidentals necessary to repair the North Pier (existing fixed concrete pier) to remain, including, but not limited to, concrete deck repair, pile cap extraction and replacement, timber pile repair, timber pile FRP jacketing and grouting, hardware replacement and/or repair, new hardware installation, timber rub rails, bullrail replacements, mooring hardware (cleats, etc.), and appurtenances, complete and in place, as shown on the Contract Documents and as directed by the Design Professional.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for the work described herein.
BID ITEM 50: FIXED PIER GRATING – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage, and incidentals necessary to construct fixed pier grating including but not limited to, steel detailing, fabrication, and erection of the steel framing, and FRP grating.
This bid item excludes timber pile cap extraction and replacement, which is covered by the existing fixed pier repair bid item.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for the work described herein.
BID ITEM 51: WAVE ATTENUATOR/MOORING FLOAT INCLUDING FINGER FLOATS, 60’-0” X 6’-0” ALUMINUM GANGWAY AND GANGWAY ABUTMENT – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to engineer, design, construct, deliver, and install, the new Concrete Wave Attenuator/Mooring Float including Finger Floats, including, but not limited to, engineering analysis and design, concrete float construction including any cast-in embedments required for the attachment of mooring cleats, rub rails, coordinated utility hangers for the fire water dry standpipe system, attachment of safety equipment such as portable fire extinguishers, rescue ladders, and life rings, ADA compliant transition plates, rub rails, steel bull rails at the fire protection staging areas, the 42”x25’-0” finger floats, concrete finishing, Aluminum Gangway and Gangway Abutment including welding to Steel Pile, and appurtenances, complete and in place, as shown or described in the Contract Documents and as directed by the Design Professional.
The gangway shall be of aluminum construction and shall include all structural members, FRP decking, handrails, guardrails, toe and/or kick plates and edge protection, transition plates, connection hardware, bearings, pins, shore lugs, drop links, rollers, hinges, anchorage, and accessories required for a complete and operational installation.
This bid item excludes Steel Piles and Steel Pile Driving which are covered by separate bid items.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein.
BID ITEM 52: FLOATING SPECIAL PURPOSE DOCK INCLUDING FINGER FLOATS, ALUMINUM FRAMED ADA KAYAK LAUCH, AND 32’-0” x 8’-0” ALUMINUM GANGWAY AND GANGWAY ABUTMENT – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to engineer, design, construct, deliver, and install, the new Floating Special Purpose Dock including Finger Floats and Aluminum Framed ADA Kayak Launch, Aluminum Gangway and Gangway Abutment including welding to Steel Pile, including, but not limited to, engineering analysis and design, float construction including floatation tubs, metal framing, FRP grating, any hardware required for the attachment of mooring hardware, rub rails, transition plates, bumpers and rub rails, steel bull rails, the 36”x15’-0” kayak finger floats, aluminum framed ADA kayak launch, Aluminum Gangway and Gangway Abutment including welding to Steel Pile, and appurtenances, complete and in place, as shown or described in the Contract Documents and as directed by the Design Professional.
The gangway shall be of aluminum construction and shall include all structural members, FRP decking, handrails, guardrails, toe and/or kick plates and edge protection, transition plates, connection hardware, bearings, pins, shore lugs, drop links, rollers, hinges, anchorage, and accessories required for a complete and operational installation.
This bit item excludes steel piles and steel pile driving which are covered by separate bid items.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein.
BID ITEM 53: "NO WAKE" AND "NON-MOTORIZED VESSELS" BUOYS – LUMP SUM
This Lump Sum unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to procure and install three new navigational aide buoys as shown on the plans, including helical anchorage and tether lines. Work also includes the removal of one existing buoy.
Measurement for payment shall be on a Lump Sum basis. Payment shall constitute full compensation for all work described herein.
BID ITEM 54: STEEL PIPE PILE (16x0.625 - FLOATING SPECIAL PURPOSE FLOAT AND CITY DOCKS) – LINEAR FEET
This Linear Foot unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to procure, fabricate, and deliver the 16-inch diameter Steel Pipe Piles with 0.625-inch wall thickness shown in the Drawings.
The unit Contract price per linear foot for Steel Pipe Pile – 16x0.625 shall be full pay for furnishing the steel pipe piles, including furnishing, fabricating, storage and delivery.
BID ITEM 55: STEEL PIPE PILE (24x0.625 - WAVE ATTENUATOR/MOORING FLOAT) – LINEAR FEET
This Linear Foot unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to procure, fabricate, and deliver the 24-inch diameter Steel Pipe Piles with 0.625-inch wall thickness shown in the Drawings.
The unit Contract price per linear foot for Steel Pipe Pile – 24x0.625 shall be full pay for furnishing the steel pipe piles, including furnishing, fabricating, storage and delivery.
BID ITEM 56: STEEL PIPE PILE (6.625x0.375 - OVERWATER PLATFORM) – LINEAR FEET
This Linear Foot unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, shipping, storage and incidentals necessary to procure, fabricate, and deliver the 6.625-inch diameter Steel Pipe Piles with 0.375-inch wall thickness shown in the Drawings.
The unit Contract price per linear foot for Steel Pipe Pile – 6.625x0.375 shall be full pay for furnishing the steel pipe piles, including furnishing, fabricating, storage and delivery.
BID ITEM 57: STEEL PILE DRIVING (16x0.625 - FLOATING SPECIAL PURPOSE FLOAT AND CITY DOCKS) – EACH
This Linear Foot unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, and incidentals necessary to drive the 16-inch diameter Steel Pipe Piles with 0.625-inch wall thickness shown in the Drawings. This work also includes cutting off or building up piles when required.
The unit Contract price per each for Steel Pile Driving – 16x0.625 shall be full pay for driving the pile to the minimum embedment (embed) depth or minimum tip elevation, whichever provides the greater total embedment as shown on the Drawings.
BID ITEM 58: STEEL PILE DRIVING (24x0.625 - WAVE ATTENUATOR/MOORING FLOAT) – EACH
This Linear Foot unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, and incidentals necessary to drive the 24-inch diameter Steel Pipe Piles with 0.625-inch wall thickness shown in the Drawings. This work also includes cutting off or building up piles when required.
The unit Contract price per each for Steel Pile Driving – 24x0.625 shall be full pay for driving the pile to the minimum embedment (embed) depth or minimum tip elevation, whichever provides the greater total embedment as shown on the Drawings.
BID ITEM 59: STEEL PILE DRIVING (6.625x0.375 - OVERWATER PLATFORM) – EACH
This Linear Foot unit price shall include full compensation for furnishing all, labor, supervision, materials, tools, equipment, barges, cranes, temporary works and shoring, and incidentals necessary to drive the 6.625-inch diameter Steel Pipe Piles with 0.375-inch wall thickness shown in the Drawings. This work also includes cutting off or building up piles when required.
The unit Contract price per each for Steel Pile Driving – 6.625x0.375 shall be full pay for driving the pile to the minimum embedment (embed) depth or minimum tip elevation, whichever provides the greater total embedment as shown on the Drawings.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 73 18 HEALTH AND SAFETY REQUIREMENTS for hazmat and waste disposal requirements.
2. 01 30 00 ADMINISTRATIVE REQUIREMENTS for procedures for coordinating field engineering with other construction activities.
3. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING
4. 01 33 00 SUBMITTAL PROCEDURES
5. 01 40 00 QUALITY REQUIREMENTS
6. 01 50 00 TEMPORARY FACILITIES AND CONTROLS
7. 01 73 29 CUTTING AND PATCHING for procedural requirements for cutting and patching necessary for the installation or performance of other components of the Work.
8. 01 74 23 FINAL CLEANING for final cleaning requirements.
9. 01 77 00 CLOSEOUT PROCEDURES for submitting final property survey with Project Record Documents, recording of City-accepted deviations from indicated lines and levels.
10. 01 78 39 PROJECT RECORD DOCUMENTS (AS BUILTS AND RECORD SET)
1.02 SUMMARY
1. This Section includes general procedural requirements governing execution of the Work including, but not limited to, the following:
  1. Construction layout and control
  2. Field engineering and surveying
  3. General installation of products
  4. Coordination of City-installed products
  5. Progress cleaning
  6. Starting and adjusting
  7. Protection of installed construction
  8. Correction of the Work
  9. Utility verification
  10. General coordination provisions
1.03 COORDINATION OF EXISTING FACILITIES
1. Furnish information to local utility company that is necessary to adjust, move, or relocate existing utility structures, utility poles, lines, services, or other utility appurtenances located in or affected by construction. Coordinate with authorities having jurisdiction.
2. The Contractor is responsible for coordinating construction activities with all utilities, districts, and contractors prior to and throughout construction.
3. In the event utilities are damaged during construction, temporary services and/or repairs must be made immediately to maintain continuity of services at the Contractor’s sole expense.
1.04 SUBMITTALS
1. Qualification Data: For land surveyor to demonstrate their capabilities and experience. Include lists of completed projects with project names and addresses, names and addresses of Design Professional and Owner, and other information specified.
2. Certificates: Submit certificate signed by land surveyor certifying that location and elevation of improvements comply with requirements.
3. Landfill Receipts: Submit copy of receipts issued by a landfill facility, licensed to accept hazardous materials and/or contaminated soils, documenting the disposal of hazardous waste and contaminated soil, if needed.
4. Certified Surveys: Submit one (1) digital copy signed by land surveyor.
5. Final Property Survey: Submit one (1) digital copy showing the Work performed and record survey data.
1.05 QUALITY ASSURANCE
1. Land Surveyor Qualifications: A professional land surveyor who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing land-surveying services of the kind indicated.
GENERAL —
1.01 SUMMARY AND DEFINITIONS
1. Owner (City): City of Mercer Island
1.02 SUPPLEMENTAL INFORMATION
1. Addenda will be available through the Procurement Portal.
1.03 ELIGIBILITY TO BID
1. It is the intent of the City to award a contract to the low responsible bidder. Before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder. To be eligible to bid, each Bidder must, at the time of the bid submittal:
  1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW; and
  2. Have a current Washington Unified Business Identifier (UBI) number; and
  3. If applicable:
    1. Have Industrial Insurance (workers’ compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW; and
    2. Have a Washington Employment Security Department number, as required in Title 50 RCW; and
    3. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW; and
    4. Have an electrical contractor license, if required by Chapter 19.28 RCW; and
    5. Have an elevator contractor license, if required by Chapter 70.87 RCW; and
  4. Not be disqualified from bidding on any public works contract under RCW 39.06.010, 39.12.050, RCW 39.12.055, or 39.12.065 (3); and
  5. Not be disqualified or debarred or ineligible to be awarded contracts for which Federal funds have been requested or received.
  6. Completed the L&I online training or meet the prior experience requirements in RCW 39.04.350(1)(f); and
  7. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48 or 49.52 RCW.
2. A contract shall only be awarded to a Bidder that demonstrates to the City’s satisfaction that the Bidder is qualified to perform the Work and is, therefore, a responsible bidder.
1.04 SUBCONTRACTOR RESPONSIBILITY CRITERIA
1. The Bidder must verify responsibility criteria for each first-tier subcontractor, and each subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors.
2. Upon request of the City the Bidder shall promptly provide documentation to the City demonstrating that the subcontractor(s) meets the subcontractor responsibility criteria below. The requirements of this section apply to all subcontractors regardless of tier.
3. At the time of subcontract execution, the Bidder shall verify that each of its first-tier subcontractors meets the following bidder responsibility criteria:
  1. Have a current certificate of registration in compliance with chapter 18.27 RCW; and
  2. Have a current Washington Unified Business Identifier (UBI) number; and
  3. If applicable:
    1. Have Industrial Insurance (workers’ compensation) coverage for the subcontractor’s employees working in Washington, as required in Title 51 RCW; and
    2. Have a Washington Employment Security Department number, as required in Title 50 RCW; and
    3. Have a Washington Department of Revenue state excise tax registration number as required in Title 82 RCW; and
    4. Have an electrical contractor license, if required by Chapter 19.28 RCW; and
    5. Have an elevator contractor license, if required by Chapter 70.87 RCW; and
    6. Not be disqualified from bidding on any public works contract under RCW 39.06.010, RCW 39.12.050, RCW 39.12.055, or RCW 39.12.065 (3); and
    7. Not be disqualified or debarred or ineligible to be awarded contracts for which Federal funds have been requested or received.
    8. Completed the L&I online training or meet the prior experience requirements in RCW 39.04.350(1)(f); and
    9. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48 or 49.52 RCW.
  4. Key personnel must hold an appropriate license in the applicable discipline.
1.05 EXAMINATION OF PLANS, SPECIFICATIONS AND SITE
1. Each bidder is instructed to examine the Plans, Specifications, Addenda, the site of the proposed improvements, and conduct any other examination and investigation which the bidder may desire to make as to the accuracy of the nature of the work and the difficulties to be encountered. The Bidder shall be responsible for all costs associated with these additional examinations including all restoration work and damages which may be a result of such investigation. Bidders shall consider Federal, State, and local laws and regulations that may affect cost, progress, or performance of the work.
1.06 ADDITIONAL INFORMATION
1. All questions regarding the meaning or intent of the Contract Documents must be submitted through the Procurement Portal. No telephone or oral questions will be accepted or considered. Bidders should reference the applicable specification section, paragraph number, and/or drawing number when submitting questions.
2. The City will accept questions until Friday, June 19, 2026, at 5:00 pm. Questions received after this deadline will not be answered. All responses will be posted through the Procurement Portal by Thursday, June 25, 2026, at 5:00 pm.
3. Interpretations or clarifications the City deems necessary will be issued as formal written Addenda, posted through the Procurement Portal. Only information provided in formal written Addenda will be binding. Oral or informal communications will have no legal effect.
1.07 WAGES
1. This Contract is subject to Chapters 39.12 and 49.28 RCW, amendments thereto and regulations issued thereunder, relating to prevailing wages, benefits and other requirements. Bidders shall examine and be familiar with such requirements. No claim for additional compensation will be allowed which is based upon a lack of knowledge or a misunderstanding of any such requirements by the Bidder or a failure to include in Bidder’s price adequate increases in such wages during the performance of this Contract. A copy of the most recent prevailing wage schedule is in the Appendix of the specifications. Current prevailing wage rates for King County can be obtained from the Washington State Department of Labor and Industries at https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/.
2. If this Contract is for a project that receives Federal funds, the labor and wage and benefits standards in 29 CFR part 5 may also apply, so Bidders shall examine and be familiar with such requirements.
1.08 PROGRESS AND COMPLETION
1. Time is of the essence for this Project. Progress and completion of the Work shall comply with all requirements herein, and intermediate and final completion dates as may be set forth in the specifications. The submission of a bid constitutes the Bidder’s acknowledgement that such progress and completion requirements have been taken into account in formulating a price for this Work.
1.09 PREVENTION OF ENVIRONMENTAL POLLUTION AND PRESERVATION OF PUBLIC NATURAL RESOURCES
1. If awarded the Contract, the Bidder shall fully comply with all such environmental protection laws, ordinances and regulations dealing with prevention and environmental pollution and the preservation of public natural resources that may be applicable to this Project. The cost of such compliance shall be included in the bid prices.
1.10 BID FORM
1. The Bid Form is included in the Contract Documents. Bids that contain omissions, erasures or irregularities of any kind may be rejected. Any qualification, addition, limitation or provision attached to or contained in a bid may render the bid non-responsive and not eligible for award. No oral, facsimile, telegraphic or telephonic bids or modifications will be considered.
2. All bids shall be signed by the Bidder, or the Bidder’s authorized representative. If the bid is made:
  1. By an individual, the Bidder’s name, signature, and address must be shown;
  2. By a partnership or joint venture, it shall contain the names of each partner, the mailing address of the partnership or joint venture and shall be signed in the firm name, followed by the signature of the person signing, indicating that person’s position in the partnership or joint venture;
  3. By a corporation or limited liability company (“LLC”), the name of the state under the laws of which the corporation or LLC is chartered, the name and post office address of the corporation or LLC and the title of the person who signs on behalf of the corporation or LLC must be shown.
3. Upon the City’s request, the Bidder shall provide copies of the articles of incorporation, bylaws, resolutions of board of directors, partnership papers, joint venture agreements, and any other documents evidencing the legal status of the Bidder and the authority of the Bidder’s officer or representative who signed the bid on behalf of the Bidder.
4. The City is not responsible for any cost incurred in responding to this Call for Bids.
1.11 MANDATORY PRE-BID MEETING
1. A Mandatory Pre-Bid Meeting/Walk Through is scheduled on Wednesday, June 17, 2026 at 12:00 pm. Meet at 2048 84th Avenue SE, Mercer Island, WA 98040. The City, at its sole discretion, may schedule an additional pre-bid meeting/walk through. If interested, contact Sarah Bluvas Capital Project Manager, at sarah.bluvas@mercerisland.gov.
2. Attendance at the Pre-Bid Meeting/Walk Through is mandatory for prime bidders and highly recommended for subcontractors. There will be a sign-in sheet, and the prime bidder will need to acknowledge their attendance on the Bid Form. Bids from entities not represented at the Pre-Bid will not be considered for contract award.
3. During the pre-bid meeting/walk through, all conversations are considered informal and are not contractually binding unless stated in the contract bid package, contract drawings, or modified by a written addendum. The order of precedence is written addendum, contract drawings, and lastly contract specifications.
1.12 ACKNOWLEDGEMENT OF ADDENDA
1. The Bidder shall acknowledge receipt of each Addendum issued through the Procurement Portal by the City during the bidding period. If the Bidder does not specifically acknowledge each addendum, the City may reject the bid as non-responsive unless the City determines from delivery records or from inclusion of information in the bid of information contained in the addenda that the Bidder received constructive notice of the addenda.
1.13 BID SECURITY
1. The Bid shall be accompanied by a bid deposit in the amount equal to at least 5% of the Total Bid Price. The bid deposit shall be in one of the following formats and made payable to the City:
  1. A bid guaranty bond, in accordance with and using a form acceptable to the City which contains provisions substantially similar to those in the bid bond form included with the Contract Documents, duly completed by a guaranty company authorized to carry on business in the state of Washington; or
  2. A postal money order, a certified check, or cashier’s check drawn upon a banking institution with a branch office in the state of Washington. For bid guarantees submitted in either of these forms, the original must be received by Sarah Bluvas at 9611 SE 36th Street, Mercer Island, WA 98040 by Tuesday, June 30, 2026, at 1:00 pm.
2. The surety signing the bid guaranty bond shall be registered with the Washington State Insurance Commissioner, and the surety’s name shall appear in the current Authorized Insurance Company List in the State of Washington published by the Office of the Insurance Commissioner. A Power of Attorney must accompany the bid guaranty bond and must appoint the surety’s true and lawful attorney-in-fact to make, execute, seal and deliver the bid guarantee bond. Failure to submit the required bid security with the Bid shall render the bid non-responsive and the Bid shall be rejected.
1.14 NON-COLLUSION
1. Each bid shall be accompanied by a signed Non-Collusion Declaration in accordance with, and using the form provided by the City. Failure to submit a signed Declaration with the Bid shall render the bid non-responsive and the Bid shall be rejected.
2. More than one Bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. If the City believes that any Bidder is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is interested will be rejected. If the City believes that collusion exists among the Bidders, all Bids will be rejected.
1.15 DELIVERY OF BID
1. Each Bid shall be submitted through the Procurement Portal. The City will not consider bids received after the time fixed for opening bids in the Advertisement for Bids. A Bid is deemed submitted as evidenced by the receipt date and time shown in the source code of the email received by the City’s computer system. Contractors accept all risk of late delivery, regardless of fault. Any submittal received after the due date and time shall be deemed non-responsive and will eliminate their Bid from any further consideration. All respondents will receive an email confirmation within the next business day indicating their submittal has been successfully received.
2. The submission of a Bid will constitute an incontrovertible representation by the Bidder that the Bidder has complied with every requirement of these instructions, that without exception the Bid is premised upon performing the work required by the Contract Documents and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.
1.16 MODIFICATION OF BID
1. A modification of a Bid will be considered only if the modification is received prior to the time announced for the opening of Bids. All modifications shall be made in writing executed and submitted in the same form and manner as the original Bid.
1.17 RETURN OF BID SECURITY
1. After the bid prices have been compared, the City may return the bid security if, in the City’s judgment, the Bidder would not be considered for award. All other Proposal Guarantees will be held until the Contract and the Performance Bond of the successful bidder have been executed.
1.18 EVALUATION OF BIDS AND BID ERROR
1. After opening the Bids, the City will check them for correctness of extensions of the prices per unit and the total price. If a discrepancy exists between the price per unit and the extended amount of any bid item, the price per unit will control. The total of extensions, corrected where necessary, will be used by the City for award purposes.
2. Irregular Bids:
  1. A Bid will be considered irregular and will be rejected if:
    1. The authorized Bid Form furnished by the City is not used or is materially altered;
    2. The completed Bid Form contains any unauthorized additions, deletions, alternate bids, or conditions;
    3. The bidder adds provisions reserving the right to reject or accept the Award, or enter into the Contract;
    4. A price per unit cannot be determined from the Bid Form;
    5. The Bid Form is not properly executed;
    6. An executed non-collusion certificate is not provided; or
    7. Proper bid security does not accompany the Bid.
  2. A Bid may be considered irregular and may be rejected if:
    1. The Bid Form does not include a unit price for every Bid item;
    2. Any of the unit prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the City;
    3. Receipt of Addenda is not acknowledged;
    4. A member of a joint venture or partnership and the joint venture or partnership submit Bid Forms for the same project (in such an instance, both Bids may be rejected); or
    5. If Bid Form entries are not made in ink.
3. Bids will be evaluated by the City to determine which bid is the apparent lowest, responsive bid.
4. Bid results will be posted on the Procurement Portal.
5. The City, in its sole discretion, reserves the right to waive minor bid errors, informalities, and immaterial irregularities when it is in the City’s best interest to do so.
1.19 EVALUATION OF BIDDER RESPONSIBILITY
1. A Contract shall only be awarded to a Bidder that demonstrates to the City’s satisfaction that the Bidder is qualified to perform the Work and is, therefore, a responsible bidder.
2. Bidder Responsibility Criteria. To be determined responsible, the Bidder must, in addition to satisfying the bidder responsibility criteria listed in Section 1. ELIGIBILITY TO BID above:
  1. Have adequate financial resources to perform the contract, or the ability to obtain them;
  2. Have a satisfactory performance record;
  3. Have a satisfactory record of integrity and business ethics;
  4. Have the necessary production, construction, and technical equipment and facilities or the ability to obtain them;
  5. Be otherwise qualified and eligible to receive an award under applicable laws and regulations;
  6. Be in compliance with training requirements in RCW 39.04.350(1)(f); and
  7. Provide a statement in accordance with RCW 9A.72.085 verifying compliance with responsible bidder criteria requirement of RCW 39.04.350(1)(g).
3. Reference Checking. To assist the City in the review of the Bidder’s qualifications, the Bidder shall, within five (5) days of being requested to do so by the City, provide the following information:
  1. Past Experience in Similar Projects. Provide a list of all construction contracts (whether completed or in progress) entered into or performed by the Bidder within the past five (5) years for projects similar in scope, time and complexity to the work called for under this Contract. Provide the names of the contracts, the total contract price, the name of the foreman, the foreman’s previous project experience as a foreman on 3 similar construction contracts, and the names and phone numbers of the owners.
  2. References. Provide a list of five (5) references. References will be asked to rate performance on the following items: overall impression of the company; firm experience and technical knowledge; foreman experience and quality of work, effective coordination of subcontractors; ability to coordinate and work with utility companies and governmental entities; responsiveness to owner requests; attention to safety; quality and timeliness of submittals, change order proposals, project schedule, schedule updates and other applicable paperwork.
4. If the Bidder is a joint venture, the Bidder shall submit information for the joint venture if the members have worked together in the past and also information about each member of the joint venture. The Joint Venture Agreement shall be included in the submission.
5. If the Bidder fails to supply information requested concerning responsibility within the time and the manner specified, the City may base its determination of responsibility upon any available information related to the responsibility criteria or may find the Bidder is not responsible.
6. The City reserves the right to inspect records, reports and other information which may be maintained by or for the Bidder to the extent necessary, as determined by the City to verify, clarify or otherwise consider the information provided by the Bidder.
1.20 DETERMINATION OF NON-RESPONSIBILITY
1. If the City determines a Bidder to be not responsible, the City will provide, in writing, the reasons for the determination. The Bidder may appeal the determination within ten (10) days of its receipt of the City’s determination of non-responsibility by presenting additional information to the City. The City shall consider the additional information before issuing its final determination. If the City’s final determination affirms that the Bidder is not responsible, the City shall not execute a contract with any other bidder until two (2) business days after the Bidder determined to be not responsible has received the final determination.
1.21 CONTRACT AWARD
1. If a Contract is awarded, the City will award the contract to the responsible bidder that submits the lowest total responsive bid for the schedule(s) selected by City after bid opening and prior to award.
2. If the Contract is to be awarded, City will give the successful Bidder a Notice of Award within sixty (60) days after the day of the Bid opening. No other act of the City or others will constitute acceptance of a Bid.
3. The City reserves the right to request bidders to extend the effective period of their bids.
1.22 REJECTION OF ALL BIDS
1. The City reserves the right to reject any or all Bids at any time up to actual execution of the Public Works Contract, even if there has been an award of the Contract.
2. Any or all Bids will be rejected if the City has reason to believe that collusion exists among the Bidders.
1.22 EXECUTION OF PUBLIC WORKS CONTRACT
1. The Bidder to whom award is made shall execute a written Public Works Contract with the City on the form provided, including any Addenda and any other Exhibits attached thereto, shall secure all insurance, and shall furnish all certificates, endorsements and bonds required by the Contract Documents within ten (10) calendar days after receipt of the forms from the City. Failure or refusal to execute the Public Works Contract, including any Addenda and any other Exhibits attached thereto, as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for annulment of the award and forfeiture of the Bid security. If the lowest responsive, responsible Bidder refuses or fails to execute the Public Works Contract, including any Addenda and any other Exhibits attached thereto, the City may award the Contract to the second lowest responsive, responsible Bidder. If the second lowest responsive, responsible Bidder refuses or fails to execute the Public Works Contract, including any Addenda and any other Exhibits attached thereto, the City may award the contract to the third lowest responsive, responsible Bidder. On the failure or refusal of such second or third lowest Bidder to execute the Agreement, including any Addenda and any other Exhibits attached thereto, each such Bidder's Bid securities shall be likewise forfeited to the City.
1.23 BID PROTEST PROCEDURES
1. Form of Protest. In order to be considered, a Protest shall be in writing, addressed and delivered to the attention of the project manager at the City of Mercer Island, 9601 SE 36th Street, Mercer Island, Washington 98040. The Protest shall include the following:
  1. The name, address, and phone number of the Bidder protesting, or the authorized representative of the Bidder;
  2. A complete, detailed statement of all grounds for protest, supporting authority, and any supporting documentation. Supplemental information will not be considered unless the supplementation contains information not available at the time of protest;
  3. The specific ruling or relief requested; and
  4. Evidence that all persons with a financial interest in the procurement have been given notice of the Protest or if such persons are unknown, a statement to that effect.
2. Who May Protest
  1. Protests based on specifications: Any prospective Bidder.
  2. Protests following Bid opening: Any Bidder with a substantial financial interest in the award of a Contract.
3. Time to Protest:
  1. Protests based on specifications or other terms in the Contract Documents must be received by the City no later than ten (10) calendar days prior to the date established for submittal of Bids.
  2. The City must receive protests based on other circumstances within five (5) calendar days after the bids are opened and publicly read.
  3. In no event shall a Protest be considered if all bids are rejected or after execution of the Contract.
4. Determination of Protest. Upon receipt of a timely written Protest, the City shall investigate the Protest and shall respond in writing to the Protest prior to the award of Contract. If protest is submitted in accordance with the procedures set forth above, the City will not execute a contract any sooner than two (2) business days after the City’s decision on the Protest.
5. Failure to Comply. Failure to comply with the procedures set forth herein may render a Protest untimely or inadequate and may result in rejection thereof by the City.
6. Exhaustion of Administrative Remedies. By submitting a bid, the Bidder agrees the Bidder’s compliance with the protest procedures set forth herein are a mandatory condition precedent to the Bidder initiating a lawsuit against the City.
7. Venue. By submitting a bid, the Bidder acknowledges and agrees that a lawsuit or action related to or arising out of this procurement shall be brought in the Superior Court of King County, Washington.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 31 26 ASBESTOS AND LEAD CONTAINING MATERIALS CERTIFICATION FORM for hazmat reporting requirements.
2. 01 23 00 ALTERNATES for products selected under an Alternate.
3. 01 25 00 SUBSTITUTION PROCEDURES for procedures and requirements related to Product Substitutions.
4. 01 42 00 REFERENCE STANDARDS0 for applicable industry standards for products specified.
5. 01 77 00 CLOSEOUT PROCEDURES for submitting warranties for contract closeout.
6. Divisions 02 - 35 for specific requirements for warranties on products and installations specified to be warranted.
1.02 SUMMARY
1. This Section includes the following administrative and procedural requirements: selection of products for use in Project; product delivery, storage, and handling; manufacturers' standard warranties on products; special warranties; product substitutions; and comparable products.
1.03 DEFINITIONS
1. Products: Items purchased for incorporating into the Work, whether purchased for Project or taken from previously purchased stock. The term "product" includes the terms "material," "equipment," "system," and terms of similar intent.
2. Named Products: Items identified by manufacturer's product name, including make or model number or other designation, shown or listed in manufacturer's published product literature, that is current as of the date of the Contract Documents.
3. New Products: Items that have not previously been incorporated into another project or facility, except that products consisting of recycled-content materials are allowed, unless explicitly stated otherwise. Products salvaged or recycled from other projects are not considered new products.
4. Comparable or "Approved Equal" Product: Product that is demonstrated and approved through submittal process, and submitted as a product substitution, to have the indicated qualities related to type, function, dimension, in-service performance, physical properties, appearance, and other characteristics that equal or exceed those of specified product.
5. "Foreign Products," as distinguished from "domestic products," are items substantially manufactured (50 percent or more of value) outside the United States and its possessions. Products produced or supplied by entities substantially owned (more than 50 percent) by persons who are not citizens of, nor living within, the United States and its possessions are also considered to be foreign products.
6. "Materials" are products substantially shaped, cut, worked, mixed, finished, refined or otherwise fabricated, processed, or installed to form a part of the Work.
7. "Equipment" is a product with operational parts, whether motorized or manually operated, that requires service connections, such as wiring or piping.
8. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.
9. Basis-of-Design Product Specification: Where a specific manufacturer's product is named and accompanied by the words "basis of design," including make or model number or other designation, to establish the significant qualities related to type, function, dimension, in-service performance, physical properties, appearance, and other characteristics for purposes of evaluating comparable products of other named manufacturers.
10. Manufacturer's Warranty: Preprinted written warranty published by individual manufacturer for a particular product and specifically endorsed by manufacturer to City.
11. Special Warranty: Written warranty required by or incorporated into the Contract Documents, either to extend time limit provided by manufacturer's warranty or to provide more rights for City.
1.04 SUBMITTALS
1. Product List: Submit a list, in tabular form, showing specified products. Include generic names of products required. Include manufacturer's name and proprietary product names for each product.
2. Coordinate product list with Contractor's Construction Schedule and the Submittals Schedule.
3. Form: Tabulate information for each product under the following column headings:
4. Specification Section number and title.
5. Generic name used in the Contract Documents.
6. Proprietary name, model number, and similar designations.
7. Manufacturer's name and address.
8. Supplier's name and address.
9. Installer's name and address.
10. Projected delivery date or time span of delivery period.
11. Identification of items that require early submittal approval for scheduled delivery date.
12. Initial Submittal: Within thirty (30) calendar days after date of commencement of the Work, submit a digital copy of initial product list. Include a written explanation for omissions of data and for variations from Contract requirements.
13. At Contractor's option, initial submittal may be limited to product selections and designations that must be established early in Contract period.
14. Completed List: Within sixty (60) calendar days after date of commencement of the Work, submit a digital copy of completed product list. Include a written explanation for omissions of data and for variations from Contract requirements.
15. Design Professional's Action: Design Professional will respond in writing to Contractor within fifteen (15) calendar days of receipt of completed product list. Design Professional's response will include a list of unacceptable product selections and a brief explanation of reasons for this action. Design Professional's response, or lack of response, does not constitute a waiver of requirement that products comply with the Contract Documents.
16. Long-Lead-Time Items:
17. Provide copies of purchase orders for long-lead-time items to the Design Professional with reasonable promptness after receipt of Notice to Proceed.
18. Forward copies of acknowledgment, production and shipping schedules to Design Professional as they are received for all required items.
19. Substitution Requests: Refer to 01 25 00 - Substitution Procedures for requirements and options.
20. Basis-of-Design Product Specification Submittal: Comply with requirements in 01 25 00 SUBSTITUTION PROCEDURES. Show compliance with requirements.
1.05 QUALITY ASSURANCE
1. Source Limitations: To the fullest extent possible, provide products of the same kind from a single source.
2. When specified products are available only from sources that do not, or cannot, produce a quantity adequate to complete project requirements in a timely manner, consult with the Design Professional to determine the most important product qualities before proceeding. Qualities may include attributes, such as visual appearance, strength, durability, or compatibility. When a determination has been made, select products from sources producing products that possess these qualities, to the fullest extent possible.
3. Compatibility of Options: If Contractor is given option of selecting between two or more products for use on Project, product selected shall be compatible with products previously selected, even if previously selected products were also options.
4. Foreign Product Limitations: Except under one or more of the following conditions, provide domestic products, not foreign products, for inclusion in the Work:
5. No available domestic product complies with the Contract Documents.
6. Domestic products that comply with the Contract Documents are available only at prices or terms substantially higher than foreign products that comply with the Contract Documents.
1.06 PRODUCT DELIVERY, STORAGE, AND HANDLING
1. Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft. Comply with manufacturer's written instructions.
2. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces.
3. Coordinate delivery with installation time to ensure minimum holding time for items that are flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and other losses.
4. Deliver products to Project site in an undamaged condition in manufacturer's original sealed container or other packaging system, complete with labels and instructions for handling, storing, unpacking, protecting, and installing.
5. Inspect products on delivery to ensure compliance with the Contract Documents and to ensure that products are undamaged and properly protected.
6. Store products to allow for inspection and measurement of quantity or counting of units.
7. Store materials in a manner that will not endanger the Project site.
8. Store products that are subject to damage by the elements, under cover in a weathertight enclosure above ground, with ventilation adequate to prevent condensation.
9. Comply with product manufacturer's written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.
10. Protect stored products from damage.
11. Storage: Provide a secure location and enclosure at Project site for storage of materials and equipment by City's construction forces. Coordinate location with Owner’s Representative.
1.07 PRODUCT WARRANTIES
1. Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve Contractor of obligations under requirements of the Contract Documents.
2. Special Warranties: Prepare a written document that contains appropriate terms and identification, ready for execution. Submit a draft for approval before final execution.
3. Manufacturer's Standard Form: Modified to include Project-specific information and properly executed.
4. Specified Form: Forms are included with the Specifications. Prepare a written document using appropriate form properly executed.
5. Refer to Divisions 02 through 35 Sections for specific content requirements and particular requirements for submitting special warranties.
6. Submittal Time: Comply with requirements in 01 77 00 CLOSEOUT PROCEDURES.
GENERAL —
1.01 SUMMARY
1. Section Includes: Administrative and procedural requirements for processing and submitting Schedule of Values.
2. Related Requirements:
  1. DIVISION 00 BIDDING, CONTRACT, AND CONDITIONS for conditions of the Contract for additional requirements relating to provisions of this Section.
  2. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING
  3. 01 33 00 SUBMITTAL PROCEDURES
  4. 01 74 19 CONSTRUCTION WASTE MANAGEMENT
  5. 01 77 00 CLOSEOUT PROCEDURES
  6. 01 78 39 PROJECT RECORD DOCUMENTS (AS BUILTS AND RECORD SET)
1.02 SCHEDULE OF VALUES SUBMITTAL PROCEEDURES
1. Submit a Schedule of Values for review by the Design Professional and the Owner within 14 days after Contract execution and no less than 30 days prior to submittal of first Application for Payment.
2. Submit updated Schedule of Values with each subsequent Application for Payment.
3. Submit revised Schedule of Values reflecting Owner accepted Change Orders and other Modifications to Contract that affect Contract Sum or Contract Time.
4. The Owner reserves right to reject Schedule of Values submittals that appear front loaded or do not reasonably approximate anticipated cost of identified line items.
1.03 FORMAT
1. Forms: AIA Form G703 – Application and Certificate for Payment Continuation Sheet, electronic media facsimile, or forms as accepted by the Owner.
2. Format Size: 8-1/2 inch by 11 inch or 11 inch by 17 inch.
1.04 GENERAL REQUIREMENTS
1. Maintain Schedule of Values as basis for supporting Application for Payment amounts requested for each progress payment.
2. Correlate corresponding items listed by Schedule of Values line items with other required administrative schedules and forms, including:
  1. Contractor's Construction Progress Schedule
  2. Application for Payment forms, including Continuation Sheets – Correlate Schedule of Values line items to that listed by Application for Payment:
    1. Correspond to indirect costs and margins on actual cost
    2. Make amounts for total coast and overhead and profit complete and proportionate
    3. Include overhead and profit as a single line item
  3. List of subcontractors
  4. List of principal suppliers and fabricators
  5. Schedule of submittals and list of products
3. Use as basis for determining dollar value amount for each work activity and component of work for duration of Project.
4. Make Schedule of Values total sum equal to current Contract Sum.
5. Round-off figures to nearest dollar amount.
6. Identify Schedule of Value line items by corresponding Section Titles in Project Manual Table of Contents.
7. Break down major portion of work by areas, disciplines, phase, systems, or as appropriate for ease of review.
8. For work that exceeds 1% of Contract Sum, break out separate line items according to major work activities, components, products, or operations.
1.05 CONTENT
1. Identification: Include the following Project identification on the Schedule of Values:
  1. Project name and location
  2. Owner's name
  3. Name of the Design Professional
  4. Project number
  5. Contractor's name and address
  6. Date of original submittal
  7. Date of revised submittals
2. Work Activities: Indicate Cost Values for labor, material, equipment, and Contractor's overhead and profit, and Total Cost Value for each line item.
  1. Distribute Contractor’s office overhead and profit proportionally among allocated cost for each work activity.
  2. Costs associated with ongoing mobilization activities can be listed separately or distributed evenly among allocated cost for each work activity.
  3. Assign overhead costs corresponding to start and finish dates for each work related activity.
  4. Pro-rate associated work expenses related to work activities, including supervision, temporary utilities, and small tools, over total Contract Time.
  5. Assign directly related costs, including bonds, insurance, and schedules, to appropriate work activities.
  6. Claims for additional cost for storage of materials off-site are not accepted as a basis for monetary claims, except where need for off-site storage arose after the Bid and at request of the Owner.
3. Overhead and Administrative Costs: Distribute major cost items which are not a direct cost of actual work-in-place as line item in schedule of values, or distributed as general overhead expense.
  1. Conditions of the Contract for Construction and Mobilization: Maximum 3% of Contract Sum.
  2. Demobilization: Maximum 1% of Contract Sum.
  3. Commissioning of Operational Systems: See paragraph G for required 1% of HVAC Contract to be itemized on the Schedule of Values.
  4. Closeout: Minimum of 1% of Contract Sum to cover closeout submittals and documentation and 1 percent of contract sum to cover punch list identification and completion.
  5. See Paragraph E and F for required 1% of Contract Sum for Project Record Documents completion and 1% for Operations and Maintenance Manuals completion.
4. Stored Items: For materials not yet installed, for which Progress Payments are requested, no payment for materials stored offsite will be made without prior notice to and acceptance by Owner.
  1. Submit clear title to ownership of materials in writing to Owner.
  2. Support initial value with proof of purchase invoices.
  3. Include value-added costs as separate line item when subsequently delivered to site and installed.
  4. Differentiate between items stored on-site and items stored off-site.
  5. Provide acceptable proof of insurance and bonding of storage facility and contents.
  6. Store materials no greater distance than 50 miles from Project site.
  7. Make storage facilities available and open to Owner and Design Professional observation.
  8. Store materials for which payments are requested in separate areas away from other materials and clearly marked or labeled to identify name of Owner, Project, and Contractor.
5. Project Record Documents: Include line item of at least 1% of Contract Sum for preparation, maintenance, and duplication. Upon completion, a portion of this amount will be released based upon percentage of completion of the Work as a whole.
6. Operation and Maintenance Manuals: Include line item of at least 1% of Contract Sum for preparation, maintenance, and duplication. Upon completion, a portion of this amount will be released based upon percentage of completion of the Work as a whole.
7. Commissioning: Include line item of at least 1% of Contract Sum for 33 31 00 SANITARY SEWER UTILITIES, for cooperation and coordination with Commissioning Agent.
  1. Commissioning Agent work includes systems documentation, start up, operation, control system calibration and verification, performance testing, and as required to provide a fully working system.
  2. Payment for of each line item of work will be made based upon percentage completion of work and percentage of completion of commissioning work.
8. Punch List Work: Include line item of 1% of Contract Sum or itemize separately by line item for each work activity. Payment of this 1% for each line item will be authorized as each line item of work is complete and related testing and inspections are satisfactorily completed.
1.06 LINE ITEM CATEGORIES
1. Arrange Schedule of Values in tabular form with separate columns. Break out following for each work activity listing.
  1. Section Number from Project Specifications Table of Contents
  2. Description of Work
  3. Name of subcontractor
  4. Name of manufacturer or fabricator
  5. Name of supplier
  6. Scheduled Value for each Item of Work
  7. Previous Work Complete, including Cost Value and Percent Complete
  8. Present Work Complete, including Cost Value and Percent Complete
  9. Change Orders (numbers) that affect value
  10. Total Billing, including Billing to Date, Percent of Contract Sum, and Balance to Finish – Show dollar value as percentage of Contract Sum to nearest one-hundredth percent, adjusted to total 100%.
  11. Retainage
  12. Stored Material
1.07 COST CATEGORIES
1. Assign following, making sum equal to total cost for each line item activity to show initial costs of work activity and total installed cost.
  1. Labor
  2. Equipment
  3. Material
  4. Subcontractor
  5. Overhead and Profit
  6. Total Cost
2. Show total sum for each cost category as well as total cost for each work activity.
GENERAL —
1.01 SUMMARY
1. Clarification of product specification standards.
2. Listing of applicable Reference Standards used in Contract Documents. These are indicated by acronym, full title, and address.
1.02 NUMBER OF SPECIFIED ITEMS REQUIRED
1. Whenever in the Project Manual, an article, device or piece of equipment is referred to in the singular number, such reference applies to all and as many such articles as are shown on the drawings or required to complete the installation.
1.03 SPECIFICATION OF MANUFACTURER
1. Whenever in the Project Manual, an article, device or piece of equipment is referred to by Manufacturer Model Number, Serial Number or Manufacturer’s standards product indication, the specifications of that article, device or piece of equipment shall hereby be considered within the Project Manual. For purposes of substitution, such specifications will be deemed to be the basis for the City’s decisions for substitution approval or disapproval.
1.04 QUALITY ASSURANCE
1. Any material and/or procedure specified by reference of the number, symbol or title of a specified standard such as a commercial standard, Federal specification, a trade association standard, technical society standard, or other similar standard, shall comply with the requirements of the latest revision thereto and any amendment or supplement thereto, in effect on the date of Invitation for Bids, except as limited to type, class or grade, or modified in such reference. The standards referred to, except as modified in the Project Manual, shall have full force and effect as though printed in the Project Manual.
2. When required by individual Project Manual Section, obtain copy of standard, catalog or excerpt. Maintain digital copies at jobsite during submittals, planning, and progress of the specific work through final acceptance of the work by the City.
3. Should specified reference standards conflict with Contract Documents, request clarification from Owner’s Representative before proceeding.
4. The contractual relationship of the parties to the Contract shall not be altered from the Contract Documents by mention or inference otherwise in any reference document.
1.05 SCHEDULE OF REFERENCES
1. Listing may not be complete. Where not shown, request information from Owner’s Representative during bidding. Specified acronym may be listed/Sweet’s Architectural/Mechanical/Electrical files, or as generally understood and applicable within the construction industry.
1.06 ASSOCIATIONS & STANDARDS
AA - Aluminum Association
818 Connecticut Avenue, N.W.
Washington, DC 20006
AAMA American Architectural Manufacturers’ Association
2700 River Road
Des Plaines, IL 60018
ANLA - American Nursery and Landscape Association
2130 Stella Court
Columbus, OH 20006
AASHTO - American Association of State Highways & Transportation Officials
444 North Capital Street
Washington, DC 20001
ACI - American Concrete Institute
Box 19150
Rexford Station
Detroit, MI 48219
AGA - American Gas Association
605 Third Avenue
New York, NY 10038
AIA - American Institute of Architects
1735 New York Avenue N.W.
Washington, DC 20006
AIA - American Insurance Association
85 John Street
New York, NY 10038
475 Wolf Ledges Parkway
Akron, OH 44311
AIMA - Acoustical & Insulating Materials Association
111 W. Washington Street
Chicago, IL 60002
AISC - American Institute of Steel Construction
400 N. Michigan Avenue
Chicago, IL 60611
AISI - American Iron & Steel Institute
1000 – 16th Street N.W.
Washington, DC 20036
AITC - American Institute of Timber Construction
333 West Hampden Avenue
Englewood, CO 80110
ALSC - American Lumber Standards Committee
P.O. Box 210
Germantown, MD 20874
ANSI - American National Standard Institute
1430 Broadway
New York, NW 10018
AOAC - American of Official Analytical Chemists
1111 North 19th Street Suite 210
Arlington, VA 83702
AOA - Association of Official Seed Analysts
c/o Robt. Trent
2240 Kellogg Lane
Boise, Idaho 83702
APA - American Plywood Association
P.O. Box 11700
Tacoma, WA 98411
APAW - Asphalt Paving Association of Washington, Inc.
1200 Westlake North
Seattle, WA 98109
APWA - American Public Works Association
Washington State Chapter
Available: University Book Store,
P.O. Box C-5009
Seattle, WA 98105
Tel (206) 634-3400
ARIB - Asphalt Roofing Industry Bureau
757 Third Avenue
New York, NY 10018
American Standards Association
10 East 40th Street
New York, NY 10018
ASA - American Subcontractor’s Association
1004 Duke Street
Alexandria, VA 22314
ASLA - American Society of Landscape Architects
636 Eye Street NW
Washington, D.C. 20001-3736
ASM - Architectural Specifications Manual, published by Specification Services/Painting and Decorating Contractors Of America
27606 Pacific Highway South
Kent, WA 98032
ASCE - American Society of Civil Engineers
345 East 47th Street
New York, NY 10017
ASHRAE - American Society of Heating, Refrigeration, & Air Conditioning Engineer, Inc.
1791 Tullie Circle N.E.
Atlanta, GA 30329
ASME - American Society of Mechanical Engineers
345 East 47th Street
New York, NY 10017
ASPA - American Sod Producers Association
4415 West Harrison Street, Suite 309C
Hillside, IL 60162
ASTM - American Society for Testing & Materials
1916 Race Street
Philadelphia, PA 19103
AWCI - Association of Wall and Ceiling Industries
25 K Street NE, Suite 300
Washington, DC 20009
AWI - Architectural Woodwork Institute
Chesterfield House
2310 S. Walter Reed Drive
Arlington, VA 22206
AWPA - American Wood Preservers’ Association
7735 Old Georgetown Road
Bethesda, MD 20014
AWPB - American Wood Preservers’ Bureau
P.O. Box 6085
Arlington, VA 22206
AWPI - American Wood Preservers Institute
1651 Old Meadow Road
McLean, VA 22101
AWS - American Welding Society
550 NW LeJeune Road
Miami, FL 33126
AWWA - American Water Works Association
6666 W. Quincy Avenue
Denver, CO 80235
BHMA - Builders Hardware Manufacturers Association
60 East 42nd Street
New York, NY 10017
BIA - Brick Institute of America
11490 Commerce Park
Reston, VA 22029
CISCA - Ceilings and Interior Systems Contractors Association
1800 Pickwick Avenue
Glenview, IL 60025
CLFMI - Chain Link Fence Manufacturers Institute
1101 Connecticut Avenue NW, #700
Washington, DC 20036
CRSI - Concrete Reinforcing Steel Institute
933 Plum Grove Road
Schaumburg, IL 60195
2CS - Commercial Standard of U.S. Department of Commerce,
Business & Defense Services
900 First Avenue
Seattle, WA 98104
CSI - Construction Specification Institute
601 Madison Street
Alexandria, VA 22314
DHI - Door & Hardware Institute
7711 Old Springhouse Road
McLean, VA 22102-3474
DFPA - Douglas Fir Plywood Association – See APA
(now known as American Plywood Association)
Department of Commerce
Washington, DC 20234
DSHS - Department of Social and Health Services
Office of Licensing and Certification
Health Facilities Survey Section
1112 South Quince, Mail Stop ET-31
Olympia, WA 98504
EPA - Environmental Protection Agency
401 M Street SW
Washington, DC 20460
Northwest Region:
1200 Sixth Avenue
Seattle, WA 98101
FGMA - Flat Glass Marketing Association
3310 West Harrison
White Lakes Professional Building
Topeka, KS 66611
FM - Factory Mutual System
1151 Boston-Providence Turnpike
P.O. Box 688
Norwood, MA 02062
FS - Federal Specification
GSA - Business Center
909 First Avenue
Seattle, WA 98104
GA - Gypsum Association
1603 Orrington Avenue, Suite 1210
Evanston, Il 60201
HPMA - Hardware Plywood Manufacturers Association
P.O. Box 2789
Reston, VA 22090
IBC - International Building Code
International Code Council, Inc.
4051 West Flossmoor Road
Country Club Hills, IL 60478-5795
IEEE - Institute of Electrical & Electronic Engineers, Inc.
1828 L Street NW, Suite 1202
Washington, DC 20036-5104
IESNA - Illuminating Engineering Society of North America
120 Wall Street, Floor 17
New York, NY 10005
IPCEA - Insulated Power Cable Engineers Association
P.O. Box P
South Yarmouth, MA 02664
IRIA - Industrial Risk Insurers Association
85 Woodland Street
Hartford, CT 06102
MIL - Military Specification Naval Publication and Forms Center
5801 Tabor Avenue
Philadelphia, PA 19120
MIW - Masonry Institute of Washington
925 116th NE, Suite 201
Bellevue, WA 98004
ML/SFA - Metal Lath/Steel Framing Association
221 North LaSalle Street
Chicago, IL 60601
NAAMM - National Association of Architectural Metal Manufacturers
221 North LaSalle Street
Chicago, IL 60601
NCMA - National Concrete Masonry Association
P.O. Box 781
Herdon, VA 22070
NEMA - National Electrical Manufacturer’s Association
2101 L Street NW, Suite 300
Washington, DC 20037
NFPA - National Fire Protection Association
Batterymarch Park
Quincy, MA 02269
NIBS - National Institute of Business Science
1015 15th Street NW, Suite 700
Washington, DC 20005
NIOSH - National Institute of Occupational Safety and Health
Dept. of Health, Education and Welfare Region
10 Arcade Building
1321 Second Avenue
Seattle, WA 98101
NRCAS - National Roofing Contractors Association Standard
8600 Bryn Mawr Avenue
Chicago, IL 60631
NSF - National Sanitation Foundation
3475 Plymouth Road
P.O. Box 1468
Ann Arbor, MI 48106
NWMA - National Woodwork Manufacturer’s Association, Inc.
205 West Touhy Avenue
Park Ridge, IL 60068
NWWCB - Northwest Wall and Ceiling Bureau
325 Second Avenue West
Seattle, WA 98119
PCA - Portland Cement Association
5420 Old Orchard Road
Skokie, IL 60077
PCI - Prestressed Concrete Institute
201 N. Wells Street, #1410
Chicago, IL 60606
PS - Product Standard of U.S. Department of Commerce
Government Printing Office
Washington, DC 20203
PSAPCA - Puget Sound Air Pollution Control Agency
200 West Mercer Street
P.O. Box 9863
Seattle, WA 98109
RFCI - Resilient Floor Covering Institute
966 Hungerford Drive, Suite 12-B
Rockville, MD 20850
SCPI - Structural Clay Products Institute
1520 – 18th Street NW
Washington, DC 20006
SDI - Steel Deck Institute
P.O. Box 9506
Canton, OH 44711
SDI - Steel Door Institute
712 Lakewood Center N
Cleveland, OH 44107
SIGMA - Sealed Insulating Glass Manufacturers Association
111 East Wacker Drive
Chicago, IL 60601
SJI - Steel Joist Institute
1205 48th Avenue N, Suite A
Myrtle Beach, SC 29577
SMACNA - Sheet Metal & Air-Conditioning Contractors
National Association
8224 Old Courthouse Road
Vienna, VA
SSPC - Steel Structures Painting Council
4400 Fifth Avenue
Pittsburgh, PA 15213
SWEETS -Sweet’s Catalog File
McGraw-Hill Information Systems Company
1221 Avenue of the Americas
New York, NY 10020
SWI - Steel Window Institute
2130 Keith Building
Cleveland, OH 44115
TCNA - Tile Council of America, Inc.
P.O. Box 326
Princeton, NJ 08540
TIMA - Thermal Insulation Manufacturers Association
P.O. Box 686
Mt. Kisco, NY 10549
TSCA - Toxic Substance Control Agency (see PSAPCA)
UL - Underwriters’ Laboratories
333 Pfingsten Road
Northbrook, IL 60062
USDA - United State Department of Agriculture
915 2nd Avenue
Seattle, WA 98101
WCLIB - West Coast Lumber Inspection Bureau
P.O. Box 23145
Portland, OR 97223
WSDA - Washington State Department of Agriculture
406 General Administration Building AXL-41
Olympia, WA 98504
Washington State Department of Transportation Department of General Administration – Purchasing Department
Room 216, General Administration Building
Olympia, WA 98504
WWPA - Western Wood Products Association
1500 Yeon Building
Portland, OR 97204
1. Names and addresses of other organizations appearing in the Technical Specification Sections where their products are specified may be listed in Sweet’s Architectural File.
GENERAL —
1.01 RELATED DOCUMENTS
1. 01 29 00 PAYMENT PROCEDURES for submitting the Schedule of Values.
2. 01 30 00 ADMINISTRATIVE REQUIREMENTS for submitting and distributing meeting and conference minutes.
3. 01 33 00 SUBMITTAL PROCEDURES for submitting schedules and reports.
4. 01 40 00 QUALITY REQUIREMENTS for submitting a schedule of tests and inspections.
5. 01 77 00 CLOSEOUT PROCEDURES for submitting photograph files as Project Record Documents at Project closeout.
1.02 SUMMARY
1. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:
  1. Preliminary Construction Schedule
  2. Contractor's Construction Schedule
  3. Submittals Schedule
  4. Daily construction reports
  5. Field condition reports
  6. Special reports
1.03 DEFINITIONS
1. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.
  1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.
  2. Predecessor activity is an activity that must be completed before a given activity can be started.
2. CPM: Critical Path Method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.
3. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.
4. Event: The starting or ending point of an activity.
5. Float: The measure of leeway in starting and completing an activity.
  1. Float time is not for the exclusive use or benefit of either City or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date, unless provided otherwise in the 00 72 13 GENERAL CONDITIONS.
  2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the following activity.
  3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.
6. Fragment: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.
7. Major Area: A story of construction, a separate building, or a similar significant construction element.
8. Milestone: A key or critical point in time for reference or measurement.
1.04 SUBMITTALS
1. Submittals Schedule: Submit a digital copy of schedule.
  1. Arrange the following information in a tabular format:
    1. Scheduled date for first submittal
    2. Specification Section number and title
    3. Submittal category (action or informational)
    4. Name of subcontractor
    5. Description of the Work covered
    6. Scheduled date for Owner's Representative's final release or approval
    7. Submittal content
    8. Indicate where color selections are required.
  2. Coordinate Submittal Schedule with the list of subcontractors, Schedule of Values, and the list of material suppliers, as well as the Contractor’s Construction Schedule.
  3. Incorporate submittal schedule in Contractor’s Construction Schedule.
2. Preliminary Construction Schedule: Submit digital copy.
3. Contractor's Construction Schedule: Submit a digital copy of initial and final schedule large enough to show entire schedule for entire construction period.
4. CPM Reports: Concurrent with CPM schedule, submit a digital copy of each of the following reports. Format for each activity in reports shall contain activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float.
  1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.
  2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.
  3. Total Float Report: List of all activities sorted in ascending order of total float.
  4. Earnings Report: Compilation of Contractor's total earnings from the Notice to Proceed until most recent Application for Payment.
5. Daily Construction Reports: Submit a digital copy to the Design Professional and Owner's Representative at weekly intervals.
6. Field Condition Reports: Submit at time of discovery of differing conditions via submission of an RFI (Request for Interpretation).
7. Special Reports: Submit a digital copy at time of unusual event.
1.05 QUALITY ASSURANCE
1. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting.
1.07 COORDINATION
1. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.
2. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontractors, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.
  1. Secure time commitments for performing critical elements of the Work from parties involved.
  2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.
GENERAL —
1.01 RELATED DOCUMENTS
1. 00 61 16 PAYMENT BOND FORM
2. 00 61 19 PERFORMANCE BOND FORM
3. 00 62 76 PAYMENT APPLICATION FORM
4. 01 26 00 CONTRACT MODIFICATION PROCEDURES for administrative procedures for handling changes to the Contract.
5. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING for administrative requirements governing preparation of, contents of, and submittal of schedules.
6. 01 33 00 SUBMITTAL PROCEDURES for information related to the Submittal Schedule.
7. 01 77 00 CLOSEOUT PROCEDURES
1.02 SUMMARY
1. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.
1.03 SCHEDULE OF VALUES
1. Submit the Schedule of Values to the Owner’s Representative at the earliest possible date but no later than fourteen (14) calendar days after Contract execution.
2. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.
3. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.
  1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:
    1. Contractor's Construction Schedule
    2. Application for Payment forms, including Continuation Sheets
    3. List of subcontractors
    4. Schedule of allowances, if any
    5. Schedule of alternates
    6. List of products
    7. List of principal suppliers and fabricators
    8. Schedule of submittals
  2. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.
4. Format and Content: Use the Project Manual table of contents as a guide to establish the format for the Schedule of Values.
  1. Provide at least one line item for each Specification Section, and at least one item for all pertinent activities as set forth on the Schedule of Values List at the end of this Section, and relating directly to the pertinent applicable activities of the CPM Schedule.
    1. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.
    2. Provide several line items for principal subcontract amounts, where appropriate.
    3. Include the O & M Manual and As-Builts as line items for each section.
    4. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.
      1. Differentiate between items stored on-site and items stored off-site. Include evidence of insurance or bonded warehousing if required.
    5. Provide a separate line item on the Schedule of Values for “Punch List Work” as indicated in the General Conditions. Provide separate line items for Punchlist Work for the General Contractor (which is to cover the General Contractor and all subcontractors except mechanical and electrical), Mechanical and Electrical subcontractors with the total of the three lines equally one percent as noted above. This amount will not be released until Final Completion is reached, including both actual work items and close-out submittals.
    6. Provide separate line items for “Mobilization,” “Commissioning,” and “Punch List” as provided for in the 00 72 13 GENERAL CONDITIONS, including the specific line item percentages required therein.
    7. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.
    8. Allowances: Provide a separate line item in the Schedule of Values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.
      1. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.
        Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.
        Include in each line item a directly proportionate amount of Contractor’s overhead and profit.
  2. Identification: Include the following Project identification on the Schedule of Values:
    1. Project name and location
    2. Name of Owner's Representative
    3. City's contract number
    4. Contractor's name and address
    5. Date of submittal
  3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:
    1. Related Specification Section or Division
    2. Description of the Work
    3. Name of subcontractor
    4. Change Orders (numbers) that affect value
    5. Dollar value:
      1. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100%.
      2. The sum of total scheduled costs should equal the Award Contract Price, rounded to whole figures.
  4. The City reserves the right to reject the Schedule of Values if the City determines that it is front loaded or otherwise does not reasonably approximate the anticipated cost of the identified line items.
1.04 APPLICATIONS FOR PAYMENT
1. General
  1. Submit itemized payment request as required in 00 72 13 GENERAL CONDITIONS, Payment, together with Schedule of Values and other submittals as listed herein.
  2. Except as otherwise indicated, sequence of progress payments is to be regular, and each must be consistent with previous applications and payments; it is recognized that certain applications involve extra requirements, including initial application, application at times of Substantial Completion, and final payment application.
  3. The Contractor certifies that to the best of their knowledge, information, and belief, the Work covered by each Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by them for work for which previous Applications for Payment were issued and payments received from the City, and that current payment is now due.
  4. Other stipulations: As indicated in the 00 72 13 GENERAL CONDITIONS, Payment and Retainage.
2. Each Application for Payment shall be consistent with previous applications and payments as certified by the Owner's Representative and paid for by City.
  1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.
3. Payment Application Times: The date for each progress payment is indicated in the Agreement between City and Contractor, and as stipulated in 00 72 13 GENERAL CONDITIONS, the period of construction Work covered by each Application for Payment is the period indicated in the Agreement.
4. Payment-Application Forms: Refer to 00 62 76 PAYMENT APPLICATION FORM.
  1. This Certificate is not negotiable. The amount certified is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the City or Contractor under this Contract.
5. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owner's Representative will return incomplete applications without action.
  1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.
  2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.
  3. Summary of dollar values to agree with respective total indicated on continuation sheets, if used. On continuation sheets, indicate:
    1. Fill in all scheduled component work items completely. Show item number/scheduled dollar value/item/schedule of values.
    2. Fill in dollar value in each column for each scheduled line item.
    3. If no work has been performed, enter zero (0).
    4. At end of continuation sheets, list each change order approved prior to submission date. Also list each by change order number and description. Show and calculate for all other scheduled component items of work.
  4. Signature of responsible officer of Contractor
  5. Responsibility for delay of payment due to incomplete, inaccurate or incorrect forms shall be the Contractor’s
6. Transmittal: Submit one (1) signed and notarized Application for Payment to Owner's Representative by email. Include waivers of lien and similar attachments if required.
7. Initial Application for Payment: Failure to submit any of the following is sufficient grounds to withhold processing the Application for Payment. Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:
  1. List of subcontractors
  2. List of principal suppliers and fabricators
  3. Approved Schedule of Values
  4. Approved Contractor’s Construction Schedule
  5. Schedule of principal products and submittals
  6. Schedule of unit prices
  7. List of Contractor’s staff assignments
  8. Copies of any building permits, authorizations and licenses to be obtained by the Contractor from governing authorities for performance of the Work
  9. Certificates of insurance and insurance policies not previously required or filed
  10. Statement of Intent to pay prevailing wages on Public Works Contracts
    1. Statements of Intent to Pay Prevailing Wages meeting the requirements of the Revised Code of Washington (RCW) section 39.12.040 must be submitted to the Owner's Representative for each contractor and subcontractor.
    2. Statement that prevailing wages have been paid in accordance with the pre-filed statements of prevailing wages submitted to the Owner's Representative.
    3. A list of subcontractors must accompany each invoice submitted for payment. New subcontractors must be separately identified on the list of subcontractors and must have submitted their Intent to Pay Prevailing Wages document to the Owner's Representative.
  11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work
  12. Initial progress report
  13. Report of preconstruction conference
  14. Performance and payment bonds
  15. Initial settlement survey and damage report if required
  16. Include certified payroll and statement of compliance
  17. Other documents as may be required in the Contract Documents
8. Notarized Statement of Payment to Subcontractors:
  1. All copies of all Applications for Payment, with the exception of the first, shall be accompanied by a written statement on the Contractor’s letterhead reading as follows:
    1. This letter is to certify that all subcontractors and suppliers have been paid to the degree of their interests as stated in the last Application for Payment submitted, withholding only the retainage applicable. Receipts listing the actual amount paid, signed by an officer of the business entity paid, are attached for all principal subcontractors and suppliers. Said receipts also state and represent that all sub-subcontractors, suppliers, wages, taxes and fringe benefits related to the subcontract have been paid in full to the degree their interests were stated in the last Application for Payment.
  2. The names of those subcontractors for which applicable services are being billed must be identified on each application for payment, with description of work performed.
  3. Each statement shall be notarized over an original signature of an officer of the Contractor authorized to represent it in legal and financial matters.
  4. After the first Application for Payment, no further Applications will be processed without the notarized statement and receipts concerning payment to subcontractors.
9. Applications each Month During Construction: Submit itemized application, each with Contractor’s notarized affidavit and signed receipts from Principal Subcontractors and Suppliers as specified below. Also include updated construction schedule with each application, when required herein.
10. Construction Schedule Update: If changes have occurred in the project schedule, submit with applications for payment a revised updated project CPM schedule.
11. Schedule Of Values Updating: Update and resubmit the Schedule of Values before the next Application for Payment when Change Orders or Construction Change Directives result in a change in the contract Sum.
12. Current Record Documents: Prior to acting on processing each monthly request for payment, Contractor is required to present for review to City and Consultants, a current set of Record Documents indicating any revisions and locating all hidden work with horizontal and vertical dimensions. Failure to keep record documents current to Owner's Representative's satisfaction shall be considered grounds for withholding progress payment and/or final payment to the Contractor.
13. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100% completion for the portion of the Work claimed as substantially complete, with the exception of any items indicated to be held until Final Completion.
  1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.
  2. This application shall reflect Certificates of Partial Substantial Completion issued previously for City occupancy of designated portions of the Work.
  3. Occupancy permits and similar agency approvals.
  4. List of incomplete work recognized as exceptions to the Owner's Representative's Certificate of Substantial Completion.
14. Final Payment Application: Administrative actions and submittals that must be submitted to the City through the Owner's Representative prior to the time of Application for Payment at Final Completion are set forth below. Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:
  1. Contractor’s letter stating all work on Substantial Completion Punchlist has been fully completed, as well as all other known Work items
  2. Evidence of completion of Project closeout requirements
  3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid
  4. Updated final statement, accounting for final changes to the Contract Sum
  5. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims"
  6. AIA Document G707, "Consent of Surety to Final Payment"
  7. City Template, "Release of Lien"
  8. Evidence that claims have been settled
  9. Signed receipt of transmittal of required Project construction records to the City
  10. Property survey if required by Contract Documents
  11. Removal of temporary facilities and services, if not previously accomplished
  12. Removal of surplus materials, rubbish and similar elements
  13. Project Permit Drawings and related documents including copies of the signed off permit sheets
  14. All final submittals shall be submitted at the same time. Partial submittals will not be processed
  15. Final meter readings for utilities, a measured record of stored fuel, and similar data as date of Substantial Completion or when City took possession of and assumed responsibility for corresponding elements of the Work
15. Final approval from utility agencies is required.
1.05 PAYMENT FOR STORED MATERIAL
1. Payment for stored items will be subject to the following:
  1. On-Site Materials: Progress payments shall be made for permanent materials and equipment to be incorporated in the Work and properly protected and stored on the project site with invoices from the original supplier provided to substantiate the value.
  2. Off-Site Materials: No payment will be made for materials stored off site, unless otherwise allowed in the General or Supplementary Conditions.
2. Stored items may be included in monthly application for payment only after drawing and data submittals, if any are required, have been completed per Contract Documents.
3. Partial payment for materials and equipment in advance of installation shall not constitute acceptance thereof and will not relieve Contractor of full responsibility for condition and subsequent acceptance by the City. Faulty materials discovered will be rejected even though partial payment may have been made.
GENERAL —
1.01 RELATED DOCUMENT
1. 00 63 33 ARCHITECT’S SUPLEMENTAL INSTRUCTION FORM
2. 00 63 63 CHANGE ORDER FORM
3. 00 72 13 GENERAL CONDITIONS for additional definitions and requirements.
4. 00 73 43 INSTRUCTIONS FOR PREVAILING WAGE REQUIREMENTS
5. 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING
6. 01 60 00 PRODUCTS REQUIREMENTS
1.02 SUMMARY
1. This Section specifies administrative and procedural requirements for handling and processing Contract modifications including: Architect's (or Equivalent) Supplemental Instruction (ASI), Proposal Requests, Requests for Information (RFI), Change Orders (CO), Field Work Directive (FWD), and Construction Change Directives (CCD).
2. In the event of a conflict between this Section and 00 72 13 GENERAL CONDITIONS, the requirements of Section 00 72 13 shall govern.
1.03 INITIAL REQUIREMENTS
1. Designate in writing the names of authorized members of Contractor's organizations who accept changes in the work and are responsible for informing other workers of the authorized changes.
2. At the beginning of the Project, the Contractor shall submit a breakdown of all applicable trade and class wage rates intended to be incorporated into this Project using form provided by the Owner.
3. Submit verification of the above rates if requested by the Owner.
1.04 DEFINITIONS
1. Architect's Supplemental Instructions: Work order, instructions, or interpretations, signed by Design Professional making minor changes in the Work not involving a change in Contract Sum or Contract Time.
1.05 DESIGN PROFESSIONAL'S SUPPLEMENTAL INSTRUCTIONS
1. Design Professional will issue Architect's Supplemental Instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on Design Professional’s standard form "Architect's Supplemental Instructions" or similar document as determined by the Owner.
  1. Contractor must either:
    1. Proceed upon receipt of response in No Cost/Time impact; or
    2. Submit a Notice of Cost/Time within seven (7) calendar days of response date and shall not proceed to implement the change in the Work.
  2. By proceeding without submitting a statement of impact Contractor agrees that there is no impact on the Contract Cost or Time.
1.06 PROPOSAL REQUESTS
1. Owner-Initiated Proposal Requests: Design Professional will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.
  1. Proposal Requests issued by Design Professional are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.
  2. Within fourteen (14) calendar days after receipt of Proposal Request, submit Change Order Proposal, provided by Contractor, with a quote estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.
    1. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.
    2. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.
    3. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.
2. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting 00 63 63 CHANGE ORDER FORM to Design Professional.
  1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.
  2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.
  3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.
  4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.
  5. Comply with requirements in 01 60 00 PRODUCT REQUIREMENTS if the proposed change requires substitution of one product or system for product or system specified.
  6. Submission of a Contractor-Initiated Proposal does not relieve Contractor from compliance with the notice, cost substantiation, schedule analysis, and timing requirements of 00 72 13 GENERAL CONDITIONS, including provisions governing Requests for Change Order and waiver of claims.
1.07 REQUEST FOR INFORMATION (RFI)
1. RFI Process: During the construction phase, the Contractor shall utilize the 00 63 13 REQUEST FOR INFORMATION FORM to make inquiries for clarification of the Contract Documents. The Contractor shall make every reasonable effort to carefully review the contract documents and search for answers prior to sending an RFI to the Design Professional. When RFIs are transmitted, they shall be sent to the Design Professional in a timely fashion allowing a reasonable time frame for review and response by the design team. The Design Professional will judge whether they or their consultants would most appropriately answer the question. The Contractor is encouraged to forward proposed solutions to any issues identified along with the RFI to help expedite an answer and/or resolution. The Design Professional will return completed form to the Contractor in a timely fashion, and the Contractor shall forward on to appropriate subcontractors and suppliers. Such response to RFIs by the Design Professional and/or their consultants shall not constitute approval of a change in contract time or the contract sum. Changes in contract time or cost shall be handled via a Change Order or Construction Change Directive. If the Contractor feels the issue identified in the RFI will result in a change to the Contract Time or Sum, they shall so indicate on the RFI form. Such indication shall not automatically entitle the Contractor to an increase in the Contract Time or Contract Sum. If the Contractor feels a change to the Contract Time or Contract Sum is necessary as a result of the issue identified in the RFI, they shall submit full substantiating documentation to the Design Professional within the time frames indicated in the General Conditions for a Claim. Without such documentation in the required time frames, there will be no consideration of a change to the Contract Time or the Contract Sum.
2. RFI Response Time: The RFI will generally be answered within fifteen (15) calendar days (as defined by the General Conditions). If the Design Professional determines that the RFI is incomplete, unclear, or requires further information to answer, this time frame will increase to provide the full fifteen (15) calendar days indicated upon receipt of all required information. The Design Professional and its Consultants will endeavor to respond appropriately to time critical questions. The Contractor shall only mark the RFI Time Critical (or urgent) in rare instances and only when absolutely necessary. Indication of a “Requested Return Date” with a time frame shorter than the above time frames will not be grounds for a contract time extension or delay claim. The Design Professional will endeavor to meet the requested date provided the Contractor does not routinely request quicker responses. The Contractor shall endeavor to plan the project work such that RFIs do not commonly become time critical. The time frame will begin upon receipt in the Design Professional’s office on a normal working day (e.g. between the hours of 8:00 AM and 5:00 PM) and will end upon the Design Professional’s transmission back to the Contractor on a normal working day for the Design Professional. No adjustments to the Contract Time will be considered for RFIs answered within the above time frame.
3. Quantity of RFIs: The Contractor should expect that a large number of RFIs may be necessary to complete the Work. The number of RFIs shall not be the basis of a claim for an increase in the Contract Time or the Contract Sum. The Contractor shall include all associated costs for processing these RFIs in their Bid, and for the time impacts (if any) in the project schedule.
4. Form of Transmittal: Contractor shall digitally transmit RFIs.
5. Unnecessary RFIs: Should the Contractor submit unnecessary RFIs, the City may charge the Contractor for the time to review and respond to the Contractor. This review time includes the City, Design Professional, and the Design Professional’s Consultants. Time will be charged at $125 per hour plus expenses. A change order will be processed deducting these costs from the Contract Sum. An “Unnecessary RFI”, as determined by the Design Professional, shall be defined as a RFI question that could have been answered by the Contractor or a Subcontractor prior to submission of the RFI via review of information already contained in the Contract Documents. RFIs that are not clear or contain inadequate information to allow full review shall also be considered Unnecessary RFIs.
6. RFI Numbering: RFIs shall be consecutively numbered, beginning at “1.” The number shall be followed by a capital letter designating the primary discipline associated with the question. If a follow-up question arises, the follow-up RFI shall use the same number as the original RFI, but shall contain a sub-letter(s), beginning with a lower case “a.” As an example, if the third RFI were mechanical in nature, it would be numbered 3M, and a clarification to RFI 3M would be RFI 3Ma.
7. Subcontractor RFIs:
  1. General Requirements: Subcontractors shall also use an RFI form to request information or clarifications. The RFI form format is up to the General Contractor and Subcontractor to determine, but shall contain substantially the same information that the 00 63 13 REQUEST FOR INFORMATION FORM contains. The City and Design Professional reserve the right to reject the subcontractor RFI format should it not contain substantially the same information as the 00 63 13 REQUEST FOR INFORMATION FORM.
  2. Numbering: Subcontractors shall number their RFIs using a letter in front of the number to designate their discipline, and shall also use a lower case letter after the number to indicate any follow-up questions. Use the following designation to identify each discipline:
    1. Civil = "C"
    2. Electrical = "E"
    3. HVAC = "H"
    4. Landscape and Irrigation = "L"
    5. Plumbing = "P"
    6. Structural = "S"
    7. Example: The fourth Civil RFI would be numbered, 4C, and, if there were a follow-up question, it would be 4Ca.
  3. General Contractor’s Review: The General Contractor shall review and respond to all Subcontractor’s RFIs. When the General Contractor has reviewed the RFI, and cannot find an answer in the Contract Documents, the General Contractor shall create their own RFI with the appropriate number, attach the subcontractor RFI, and forward it to the Design Professional. Should the Design Professional find the RFI to be “Unnecessary” as defined herein, review charges will be applied.
8. RFI Documentation: RFI forms shall be fully completed, shall contain accurate references to drawings and specifications, shall include any necessary supporting data to make clear the question or concern, and shall contain the Contractor’s proposed solution where feasible to recommend one.
1.08 CHANGE ORDERS
1. 00 72 13 GENERAL CONDITIONS for additional definitions and requirements.
2. On Owner's approval of a Change Order Proposal or Construction Change Directive (CCD), Design Professional will issue a Change Order for signatures of Owner and Contractor on Design Professional’s standard form, or similar document as determined by the Owner.
3. Owner-approved Change Order Proposals may be grouped together for processing in a Change Order, as agreed upon by both Owner and Contractor.
4. All agreed-upon Change Orders shall be deemed full and final settlement of any and all claims of any kind, including without limitation those for direct or indirect costs or damages or for extension of time, relating to the subject matter of such Change Order.
1.09 CONSTRUCTION CHANGE DIRECTIVE
1. Construction Change Directive: Design Professional may issue a Construction Change Directive on Design Professional’s standard form, or similar document as determined by the Owner. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.
  1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.
  2. Contractor must proceed immediately.
2. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.
1.10 DOCUMENTATION OF PROPOSALS AND CLAIMS
1. 00 72 13 GENERAL CONDITIONS for additional definitions and requirements.
2. Support each lump sum proposal quotation and each unit price (not previously established) with sufficient substantiating data.
3. On request, provide additional data to support time and cost computations:
  1. Labor required, hours, hourly rate
  2. Equipment required
  3. Products required
    1. Recommended source of purchase and unit cost
    2. Quantities required of each material
    3. Material unit costs and extended price
  4. Taxes, insurance, and bonds
  5. Documented credit for work deleted from Contract
  6. Overhead and profit – See General Conditions.
  7. Justification for any change in Contract Time
4. Support each claim for additional costs, and time and material/force account work with documentation, as required for lump sum proposal. Include additional information:
  1. Name of Owner's authorized agent who ordered work, and date of order
  2. Dates and times work was performed, and by whom
  3. Time record, summary of hours worked, and hourly rates paid
  4. Receipts and invoices for:
    1. Equipment used, listing dates and times of use
    2. Products used, listing of quantities
    3. Subcontracts
PRODUCTS —
2.01 PRODUCT REQUIREMENTS
1. General Product Requirements: Provide products that comply with the Contract Documents, that are undamaged, and unless otherwise indicated, that are new at time of installation.
  1. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect.
  2. Standard Products: If available, and unless custom products or nonstandard options are specified, provide standard products of types that have been produced and used successfully in similar situations on other projects.
  3. City reserves the right to limit selection to products with warranties not in conflict with requirements of the Contract Documents.
  4. Where products are accompanied by the term "as selected," Design Professional will make selection.
  5. Where products are accompanied by the term "match sample," sample to be matched is Design Professional's.
  6. Descriptive, performance, and reference standard requirements in the Specifications establish "salient characteristics" of products.
  7. Or Approved Equal: Where products are specified by name and accompanied by the term "or equal" or "or approved equal" or "or approved," or “or approved substitute,” comply with provisions of 01 25 00 - Substitution Procedures and with the provisions in "Comparable Products" to obtain approval for use of an unnamed product.
  8. “Similar to”: Where the words “similar to’ are used and followed by a manufacturer’s name and product, model or type number, such manufacturer, product, model or type number shall be considered as the standard of quality for the item or product work specified, in a general and technical sense not meaning “identical.
  9. See also, the requirements of 01 25 00 SUBSTITUTION PROCEDURES for requirements and procedures for product selections.
2. Additional Requirements for Materials and Equipment:
  1. Shall conform to applicable specifications and standards.
  2. Shall comply with size, make, type and quality specified or as specifically approved in writing by Design Professional and/or Owner's Representative.
  3. Shall be asbestos, formaldehyde, and lead-free.
    1. Submit Asbestos-Free and Lead-Free Certification on 00 31 26 ASBESTOS AND LEAD CONTAINING MATERIALS CERTIFICATION FORM.
  4. Manufactured and Fabricated Products:
    1. Design, fabricate, and assemble in accordance with first-class “Workmanship” as referenced in 00 72 13 GENERAL CONDITIONS.
      1. Manufacture like parts of duplicate units to standard sizes and gauges; parts to be interchangeable.
      2. Two or more items of the same kind to be identical and by same manufacturer (whether furnished under one Section or more).
      3. Products shall be suitable for service conditions.
      4. Adhere to indicated equipment capacities, sizes, and dimensions unless variations are specifically approved in writing.
  5. Do not use materials and equipment for other than designed or specified purposes and uses.
2.02 PRODUCT IDENTIFICATION
1. Name Plates: Except as otherwise indicated for required approval labels, and operating data, do not permanently attach or imprint manufacturer’s or producer’s nameplates or trademarks on exposed surfaces of products which will be exposed to view either in occupied spaces or on exterior of the work.
  1. Labels: Locate required labels and stamps on a concealed surface or, where required for observation after installation, on an accessible surface which, in occupied spaces, is not conspicuous.
  2. Equipment Nameplates: Provide permanent nameplate on each item of service-connected or power-operated equipment. Indicate manufacturer, product name, model number, serial number, capacity, speed, ratings and similar essential operating data. Locate nameplates on an easily accessed surface which, in occupied spaces, is not conspicuous.
2.03 PRODUCT SELECTION PROCEDURES
1. For Substitutions, refer to 01 25 00 SUBSTITUTION PROCEDURES unless otherwise noted. Procedures for product selection include the following:
2. By Product:
  1. Product: Where Specification paragraphs or subparagraphs titled "Product" name a single product and manufacturer, provide the product named.
  2. Products: Where Specification paragraphs or subparagraphs titled "Products" introduce a list of names of both products and manufacturers, provide one of the products listed that complies with requirements.
  3. Product Options: Where Specification paragraphs titled "Product Options" indicate that size, profiles, and dimensional requirements on Drawings are based on a specific product or system, provide either the specific product or system indicated or a comparable product or system by another manufacturer. Substitutions will be considered only when the words “or equal”, “or approved”, or “or approved substitute” are used. In those cases, refer to Division 1 Section “Substitutions” for procedures and requirements.
  4. Available Products: Where Specification paragraphs or subparagraphs titled "Available Products" introduce a list of names of both products and manufacturers, provide one of the products listed or another product that complies with requirements. Comply with provisions in "Comparable Products" Article to obtain approval for use of an unnamed product.
  5. Basis-of-Design Products: Where Specification paragraphs or subparagraphs titled "Basis-of-Design Product[s]" are included and also introduce or refer to a list of manufacturers' names, provide either the specified product or a comparable product by one of the other named manufacturers. Drawings and Specifications indicate sizes, profiles, dimensions, and other characteristics that are based on the product named. Comply with provisions in "Comparable Products" Article to obtain approval for use of an unnamed product.
3. By Manufacturer:
  1. Manufacturer/Source: Where Specification paragraphs or subparagraphs titled "Manufacturer" or "Source" name single manufacturers or sources, provide a product by the manufacturer or from the source named that complies with requirements.
  2. Manufacturers: Where Specification paragraphs or subparagraphs titled "Manufacturers" introduce a list of manufacturers' names, provide a product by one of the manufacturers listed that complies with requirements.
  3. Available Manufacturers: Where Specification paragraphs or subparagraphs titled "Available Manufacturers" introduce a list of manufacturers' names, provide a product by one of the manufacturers listed or another manufacturer that complies with requirements. Comply with provisions in "Comparable Products" Article to obtain approval for use of an unnamed product and manufacturer.
4. By Example:
  1. Visual Matching Specification: Where Specifications require matching an established Sample, select a product (and manufacturer) that complies with requirements and matches Design Professional's sample. Design Professional's decision will be final on whether a proposed product matches satisfactorily.
    1. If no product available within specified category matches satisfactorily and complies with other specified requirements, comply with provisions of the 01 25 00 SUBSTITUTION PROCEDURES for selection of a matching product.
5. By Selection:
  1. Visual Selection Specification: Where Specifications include the phrase "as selected from manufacturer's colors, patterns, textures" or a similar phrase, select a product (and manufacturer) that complies with other specified requirements.
    1. Standard Range: Where Specifications include the phrase "standard range of colors, patterns, textures" or similar phrase, Design Professional will select color, pattern, or texture from manufacturer's product line that does not include premium items.
    2. Full Range: Where Specifications include the phrase "full range of colors, patterns, textures" or similar phrase, Design Professional will select color, pattern, or texture from manufacturer's product line that includes both standard and premium items.
2.04 COMPARABLE PRODUCTS
1. Where products or manufacturers are specified by name, submit the following, in addition to other required submittals, to obtain approval of an unnamed product, provided the product and manufacturer complies with the “Product Options” provisions of this Section:
  1. Evidence that the proposed product does not require extensive revisions to the Contract Documents that it is consistent with the Contract Documents and will produce the indicated results, and that it is compatible with other portions of the Work.
  2. Detailed comparison of significant qualities of proposed product with those named in the Specifications. Significant qualities include attributes such as performance, weight, size, durability, visual effect, and specific features and requirements indicated.
  3. Evidence that proposed product provides specified warranty.
  4. List of similar installations for completed projects with project names and addresses and names and addresses of Design Professionals and Owner, if requested.
  5. Samples, if requested.
2.05 PRODUCT SUBSTITUTIONS
1. Timing: Refer to 00 21 13 INSTRUCTIONS TO BIDDERS.
2. Conditions: Refer to 01 25 00 SUBSTITUTION PROCEDURES.
SUMMARY OF WORK —
1. The Base Bid work shall include those work items generally related to all work required to complete the construction of the Project including, but not be limited to, the following:
  1. Site clearing and removal of existing conditions;
  2. Demolition of existing overwater concrete piers, timber pile caps, and extraction and disposal of creosote-treated timber piles
  3. Trenching, below-grade repairs, improvements, and new infrastructure;
  4. New utility connections;
  5. Site grading;
  6. Soil containment;
  7. Coordination with specialty contractors;
  8. Engineered design and construction of a concrete wave attenuator and mooring float;
  9. Engineered design and construction of a low-freeboard floating special purpose dock including aluminum framed ADA kayak launch;
  10. Engineered design and construction of aluminum gangways;
  11. Steel pile driving;
  12. Steel framing fabrication and erection;
  13. Repair of an existing floating timber-framed dock;
  14. Repair of an existing concrete pier including timber pile cap replacements and fiberglass jacketing with epoxy grout injection of existing creosote-treated timber piles;
  15. Construction of fire protection standpipes with associated trenching;
  16. Trenching for electrical service and communication improvements;
  17. Improved beach access;
  18. New ADA compliant pedestrian connections;
  19. New plantings and irrigation;
  20. Soil clean-up and restoration.
PRODUCTS —
(NOT USED)
PRODUCTS —
2.01 MATERIALS
1. Cleaning Agents: Use cleaning materials and agents recommended by the manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property, or that might damage finished surfaces. Pay special attention to easily marred surfaces and reactive metals such as aluminum.
CITY —
2.01 AUTHORITY
1. Unless City, in writing, indicates otherwise, the authority to (1) commit to or bind City to any Change Orders or change in the Work, Contract Price and/or Contract Time; or (2) sign the Contract or Change Orders rests solely in the City Manager or his or her designee.
2. The Engineer shall have the authority to administer the Contract. Administration of the Contract by the Engineer includes but is not limited to:
  1. Receiving all correspondence and information from the Contractor;
  2. Issuing request for Change Proposals;
  3. Responding to Requests For Information;
  4. Reviewing the schedule of values, project schedules, submittals, testing and inspection reports, substitution requests, and other documentation submitted by the Contractor;
  5. Negotiating Change Proposals and Change Orders;
  6. Recommending Change Orders for approval by the City Manager or its designee;
  7. Issuing decisions with respect to Requests for Change Orders and Claims;
  8. Processing payment requests submitted by the Contractor, and recommending payment;
  9. Monitoring the quality of the Work, rejecting noncompliant Work, and recommending acceptance of the Work;
  10. Transmitting executed Change Orders, amendments, and other Contract correspondence to the Contractor; and
  11. Performing all other contract administrative functions.
3. All correspondence, questions, and/or documentation shall be submitted to the Engineer.
4. The Engineer may designate representatives to perform functions under the Contract, such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical or administrative nature.
2.02 INFORMATION SUPPLIED BY CITY
1. Unless otherwise specifically provided in the Contract, surveys and site information provided by City are intended to describe the general physical characteristics of the Site. City does not represent that this information is complete or sufficient for the Contractor’s performance of the Work.
2. City shall furnish to the Contractor a copy of the Contract Documents. The Contractor shall pay City for any additional copies of Contract Documents.
2.03 WORK BY CITY OR SEPARATE CONTRACTORS
1. City reserves the right to perform work not included in the Contract or to let other contracts in connection with this Project. The Contractor shall coordinate its Work with City and other City contractors and, at City’s request, participate in meetings for the purpose of coordinating the Contractor’s construction schedule with those of other contractors at no additional cost to City.
PRODUCTS —
2.01 ACTION SUBMITTALS
1. General: Prepare and submit Action Submittals required by individual Specification Sections.
  1. Number of Copies: Submit the number of copies of each submittal required by the Design Professional as indicated in each specification section; those required by the Contractor for their use, and for the Project Record Documents; plus three (3) copies of physical samples or one (1) digital copy to be retained by the Design Professional, their Consultants and the City. Design Professional will return copies.
    1. Mark up and retain one (1) returned copy as a Project Record Document, a copy for the Contractor's office, a copy for the job site which the City and Design Professional shall have access to, and other copies as needed for subcontractors and suppliers. Transmit one additional copy of submittals directly to the City for their use in concurrent review at the time of submission to the Design Professional. This set is in addition to the final set the Design Professional will transmit to the City following their review.
  2. Color Submittals and Samples: Submit in quantities as listed above for shop drawing and product data portions of color submittals. For color samples, provide three full sets which will be retained by the Design Professional and used in preparation or modification of color boards. Samples must be of actual materials, not printed color facsimiles.
  3. Resubmittal: Submit in same quantities as the original submittal.
  4. Do not use Shop Drawings or Product Data Submittals without an appropriate final stamp indicating action taken.
2. Product Data
  1. Collect information into a single submittal for each element of construction and type of product or equipment.
  2. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.
  3. Mark each copy of each submittal to show which products and options are applicable.
  4. Include the following information, as applicable:
    1. Manufacturer's written recommendations
    2. Manufacturer's product specifications
    3. Manufacturer's installation instructions
    4. Standard color charts
    5. Manufacturer's catalog cuts
    6. Wiring diagrams showing factory-installed wiring
    7. Printed performance curves
    8. Operational range diagrams
    9. Mill reports
    10. Standard product operating and maintenance manuals
    11. Compliance with recognized trade association standards
    12. Compliance with recognized testing agency standards
    13. Application of testing agency labels and seals
    14. Notation of coordination requirements
3. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.
  1. Preparation: Include the following information, as applicable:
    1. Dimensions
    2. Identification of products
    3. Fabrication and installation drawings
    4. Roughing-in and setting diagrams
    5. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring
    6. Shop work manufacturing instructions
    7. Templates and patterns
    8. Schedules
    9. Design calculations
    10. Compliance with specified standards
    11. Notation of coordination requirements
    12. Notation of dimensions established by field measurement
  2. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.
  3. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches (215 by 280 mm) but no larger than 30 by 42 inches.
  4. Number of Copies: Same number as noted above for Action Submittals.
  5. Highlight, encircle, or otherwise indicate deviations from the Contract Documents on the Shop Drawings.
  6. Shop Drawing copies must contain an appropriate final stamp or other marking indicating the action taken by the Owner’s Representative to be used in construction.
4. Coordination Drawings: Comply with requirements in 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING. Provide in same quantity as listed for Action Submittals.
5. Samples: Prepare physical units of materials or products, including the following:
  1. Comply with requirements in 01 40 00 QUALITY REQUIREMENTS for mockups.
  2. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.
  3. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from the same material to be used for the Work, cured and finished in manner specified, and physically identical with the product proposed for use, and that show full range of color and texture variations expected.
  4. Samples include, but are not limited to, the following:
    1. Partial sections of manufactured or fabricated components
    2. Small cuts or containers of materials
    3. Complete units of repetitively used materials
    4. Swatches showing color, texture, and pattern
    5. Color range sets
    6. Components used for independent inspection and testing
  5. Preparation: Mount, display, or package Samples in manner specified to facilitate review of qualities indicated. Prepare Samples indicated to match Design Professional's sample when required to match. Attach label on unexposed side that includes the following:
    1. Generic description of sample
    2. Product name or name of manufacturer
    3. Sample source
  6. Additional Information: On an attached separate sheet, prepared on Contractor's letterhead, provide the following:
    1. Size limitations
    2. Compliance with recognized standards
    3. Availability
    4. Delivery time
  7. Submit Samples for review of kind, color, pattern, and texture for a final check of these characteristics with other elements and for a comparison of these characteristics between final submittal and actual component as delivered and installed.
    1. If variation in color, pattern, texture, or other characteristic is inherent in the product represented by a Sample, submit at least three sets of paired units that show approximate limits of the variations.
    2. Refer to individual Specification Sections for requirements for Samples that illustrate workmanship, fabrication techniques, details of assembly, connections, operation, and similar construction characteristics.
  8. Number of Samples for Initial Selection: Submit three full sets of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Design Professional will return submittal with options selected. Samples will not be returned.
  9. Number of Samples for Verification: Submit at least three sets of Samples, plus the number the Contractor needs for their subcontractor's or supplier's use. Design Professional will retain two Sample sets; remainder will be returned. Mark up and retain one returned Sample set as a Project Record Sample.
    1. Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.
  10. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.
    1. Samples will generally not be returned to the Contractor, except under special circumstances where the Contractor makes arrangements with the Design Professional to provide samples that will be incorporated into the Work. Samples returned but not incorporated into the Work, or otherwise designated as City's property, are the property of Contractor. Samples that are incorporated into the Work must be undamaged.
6. Quality Control Submittals: Include, but are not limited to, the following:
  1. Design data
  2. Certifications
  3. Manufacturer’s instructions
  4. Manufacturer’s field reports
7. Product Schedule or List: Prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:
  1. Type of product – Include unique identifier for each product.
  2. Number and name of room or space
  3. Location within room or space
8. Delegated-Design Submittal: Comply with requirements in 01 40 00 QUALITY REQUIREMENTS.
9. Submittals Schedule: Comply with requirements in 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING.
2.02 INFORMATIONAL SUBMITTALS
1. General: Prepare and submit Informational Submittals required by other Specification Sections.
  1. Number of Copies: Submit one (1) digital copy of each informational submittal, unless otherwise indicated. Design Professional will not return copies.
  2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.
  3. Test and Inspection Reports: Comply with requirements in 01 40 00 QUALITY REQUIREMENTS.
2. Contractor's Construction Schedule: Comply with requirements in 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING and the 00 72 13 GENERAL CONDITIONS.
3. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of Design Professionals and Owner, and other information specified.
4. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements.
5. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified.
6. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements and, where required, is authorized for this specific Project.
7. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements. Include evidence of manufacturing experience where required.
8. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements.
9. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements.
10. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements.
11. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.
12. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements.
13. Product Test Reports: Prepare written reports indicating the current product produced by manufacturer complies with requirements. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.
14. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information:
  1. Name of evaluation organization
  2. Date of evaluation
  3. Time period when report is in effect
  4. Product and manufacturers' names
  5. Description of product
  6. Test procedures and results
  7. Limitations of use
15. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements in 01 78 23 OPERATIONS AND MAINTENANCE DATA.
16. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.
17. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer. Include the following, as applicable:
  1. Preparation of substrates
  2. Required substrate tolerances
  3. Sequence of installation or erection
  4. Required installation tolerances
  5. Required adjustments
  6. Recommendations for cleaning and protection
18. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable:
  1. Name, address, and telephone number of factory-authorized service representative making report
  2. Statement on condition of substrates and their acceptability for installation of product
  3. Statement that products at Project site comply with requirements
  4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken
  5. Results of operational and other tests and a statement of whether observed performance complies with requirements
  6. Statement whether conditions, products, and installation will affect warranty
  7. Other required items indicated in individual Specification Sections
19. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by insurance or bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.
PRODUCTS —
(NOT USED)
PRODUCTS —
(NOT USED)
PRODUCTS —
(NOT USED)
PRODUCTS —
(NOT USED)
PRODUCTS —
(NOT USED)
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2.01 SUBMITTALS SCHEDULE
1. Refer to 01 30 00 ADMINISTRATIVE REQUIREMENTS and 01 33 00 SUBMITTAL PROCEDURES for additional information.
2. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.
  1. Coordinate Submittals Schedule with list of subcontractors, the Schedule of Values, and Contractor's Construction Schedule.
  2. Initial Submittal: Submit concurrently with preliminary construction schedule. Include submittals required during the first sixty (60) calendar days of construction. List those required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.
  3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's Construction Schedule.
2.02 CONTRACTOR'S CONSTRUCTION SCHEDULE
1. General: Comply with the requirements of 00 72 13 GENERAL CONDITIONS and as follows:
  1. Conditional Notice to Proceed will be issued after City makes its Award of the Contract, the Contract has been executed, and all required deliverables have been submitted.
  2. Within fourteen (14) calendar days after Contract execution, the Contractor, after consultations with its subcontractors and suppliers of any tier, shall submit a digital copy of a Contractor’s Construction Schedule to the Design Professional and Owner's Representative.
    1. The Contractor and the City will schedule a meeting to review the Construction Schedule within fourteen (14) calendar days of its submission. The meeting will address conformity with the form requirements of the Contract Documents and other comments on the schedule. Neither the City nor the Design Professional will be responsible for the substance of the Construction Schedule.
    2. The Contractor shall consider and respond in writing to the comments and submit a revised Construction Schedule conforming with the requirements of the Contract Documents within fourteen (14) calendar days and prior to mobilizing on-site. The Contractor shall not mobilize or commence the Work at the Project site, nor shall a progress payment be due before the City provides notice that the Contractor’s Construction Schedule conforms to the requirements of the Contract Documents for the form of the Schedule. If the Contractor fails to submit a Construction Schedule conforming with the requirements of the Contract Documents within sixty (60) calendar days of the Conditional Notice to Proceed, the City may terminate the Contract without any payment to the Contractor, and withdraw its Award and Notice to Proceed.
2. The Contractor's Construction Schedule shall be based upon a critical path method ("CPM") analysis of construction activities and sequence of operations needed for the orderly performance and completion of all separable parts of the Work in accordance with the Contract and within the Contract Time. The schedule shall be a critical path method type in the form of a precedence diagram and activity listing, and shall be time-scaled. It shall include the Notice to Proceed date, date for mobilization on site, Occupancy Date, the Date(s) of Substantial Completion, and the Date(s) of Final Completion in accordance with the Contract Documents. A single Critical Path shall be clearly indicated on the Contractor's Construction Schedule.
  1. A schedule for the purchase and receipt of items required for performance of the Work, showing lead times between purchase order placement and delivery dates, shall be integrated with the Contractor's Construction Schedule. The Contractor shall furnish the Owner's Representative with copies of all purchase orders and acknowledgments and fabrication, production, and shipping schedules for all major items on the critical path within fourteen (14) calendar days of Contractor's receipt of each purchase order, acknowledgment or schedule. Neither the Owner's Representative nor the City shall be responsible for any such material, or its schedule, nor deemed to have waived this requirement if some or all of the material is not received.
  2. Milestone completion dates, including all such dates specified in the Contract Documents, shall be clearly defined on the Contractor's Construction Schedule and shall include the actual start date on site.
  3. If abbreviations are used in the Contractor's Construction Schedule, a legend shall be provided to define all abbreviations.
  4. The Contractor shall prepare and keep current a schedule of submittals, coordinated with the Contractor's Construction Schedule, which allows the Design Professional at least fourteen (14) calendar days to review the submittals.
  5. Progress Schedules shall be submitted digitally.
  6. At each weekly meeting with the City, the Contractor shall submit (a) a bar chart schedule showing the activities planned for the next month, (b) a report showing actual starts and finishes from the previous month, and (c) the Contractor's Construction Schedule for the remainder of the Work. The bar-chart schedule shall show all work activities numbered according to the CPM, any submittal or delivery activities with less than seven (7) calendar days' float, and any permitting, testing, or inspection activities by others.
3. Review of and commenting on the Contractor's Construction Schedule by the City and Design Professional shall not constitute an approval or acceptance of, or create City responsibility for, the Contractor's construction means, methods, or sequencing, or its ability to complete the Work in a timely manner.
4. The Contractor shall utilize and comply with the Contractor's Construction Schedule. The Contractor shall not be entitled to any adjustment in the Contract Time, the Contractor's Construction Schedule, or the Contract Sum, or to any additional payment of any sort by reason of the loss or use of any float time, including time between the Contractor's anticipated completion date and end of the Contract Time, whether or not the float time is described as such on the Contractor's Construction Schedule.
5. Should the Contractor fail to meet any scheduled date as shown on the current Contractor's Construction Schedule, the Contractor shall, if requested, be required at its own expense to submit within fourteen (14) calendar days of the request an updated Contractor's Construction Schedule. If the Contractor's progress indicates to the City or Design Professional that the Work will not be Substantially Completed within the Contract Time, the Contractor shall, at its own expense, increase its work force and/or working hours to bring the actual completion dates of the activities into conformance with the Contractor's Construction Schedule and Substantial Completion within the Contract Time. The Contractor shall also submit a revised Contractor's Construction Schedule at its own expense within fourteen (14) calendar days of notice from the Design Professional that the sequence of work varies significantly from that shown on the Contractor's Construction Schedule. Neither the City nor the Design Professional will, however, be responsible for the substance or sequence of the Contractor's Construction Schedule.
6. Schedule Float Utilization: Any float time to activities not on the critical path shall belong to the Project, which means neither the Contractor nor the City have exclusive right to this Float Time. It may be utilized by the Contractor to optimize its construction process and shall also be available to accommodate changes in the Work and unforeseen conditions. Float time specifically includes any time between the end of the final construction activity and the Final Completion date. The Contractor will not be entitled to any adjustment in the Contract Time, the Construction Schedule, or the Contract Sum, or to any additional payment of any sort by reason of the loss or use of any float time, including time between the Contractor's anticipated completion date and end of the Contract Time, whether or not the float time is described as such on the Construction Schedule.
7. Delays: The Contractor, within the times required in Section 00 72 13 GENERAL CONDITIONS – Claims Process, shall, notify the City and Design Professional in writing of any proposed changes in the Contractor's Construction Schedule or the Contract Time and of any event which could delay performance or supplying of any item of the Work and shall indicate the expected duration of the delay, the anticipated effect of the delay on the Contractor's Construction Schedule, and the action being taken to correct the delay situation. In the event the Contractor is entitled to a change in the Contract Time, the adjustment to the Contract Time shall be limited to the change in the critical path of construction activities.
8. Final Completion: The Contractor shall attain Final Completion of the Work in accordance with the Contract within thirty (30) calendar days after the date of Substantial Completion, unless indicated otherwise in the Contract Documents.
9. Meetings: During the period commencing with the issuance of Notice to Proceed and ending with the date of Final Completion of the Work, the Contractor shall attend and participate in and ensure applicable Subcontractors of any tier and suppliers attend and participate in meetings, including:
  1. Pre-contract meeting
  2. Construction schedule meeting
  3. Preconstruction meetings
  4. Regular weekly on-site meetings scheduled by the Owner's Representative or Design Professional to review progress of the Work, to discuss the Contractor's progress reports, to obtain necessary Owner's Representative or Design Professional approvals, and generally to keep them informed and involved in the progress of the Project
2.03 REPORTS
1. Report Form: Use 00 62 86 WEEKLY STATEMENT OF WORKING DAYS FORM to record working days. This form shall be signed by the contractor and submitted every Monday following the week reported for duration of project.
2. Weekly Construction Reports: Prepare a weekly construction report recording the following information concerning events at the site. Submit duplicate copies to the City and the City’s Representative at weekly intervals:
  1. List of subcontractors at the Project site
  2. Approximate count of personnel at Project site
  3. Actual work accomplished broken down by trade
  4. General weather conditions
  5. Accidents
  6. Materials delivery
  7. Meetings and significant decisions
  8. Unusual events (refer to special reports)
  9. Stoppages, delays, shortages, and losses
  10. Inspections and tests performed and their results, if known
  11. Orders and requests of governing authorities
  12. Services connected, disconnected
3. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a Request For Interpretation on Design Professional’s RFI form. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.
4. Materials Location Reports: At monthly intervals, prepare and submit a comprehensive list of materials delivered to and stored at Project site. List shall be cumulative, showing materials previously reported plus items recently delivered. Include with list a statement of progress on and delivery dates for materials or items of equipment fabricated or stored away from Project site.
2.04 SPECIAL REPORTS
1. General: Submit special reports directly to City within one (1) working day of an occurrence. Distribute copies of report to parties affected by the occurrence.
2. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise City in advance when these events are known or predictable.
PRODUCTS —
Not Used
PRODUCTS —
(NOT USED)
PRODUCTS —
(NOT USED)
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2.01 SUBSTITUTIONS
1. Conditions: The Contractor’s substitution request will be received and considered by the Owner’s Representative when the substitution is in the best interest of the City, as determined by the City, and when one or more of the following conditions are satisfied, as determined by the Owner’s Representative; otherwise, requests will be returned without action except to record noncompliance with these requirements.
  1. Proposed changes must be in keeping with the general intent of Contract Documents.
  2. The request must be timely, fully documented and properly submitted.
  3. Extensive revisions to Contract Documents must not be required.
  4. The request is directly related to an “or approved equal” or similar clause or similar language in the Contract Documents and requires a Substitution Request.
  5. The specified product or method of construction cannot be provided within the Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to complete the Work promptly or coordinate activities properly. Written documentation of such unavailability and the cause shall be provided on the original manufacturers, fabricators or supplier’s letterhead with a signature and contact telephone number for the company. Documentation only by the Contractor, subcontractor, local sales representative, or distributor is not acceptable.
  6. The specified product or method of construction cannot receive necessary approval by a governing authority; meet governing codes, ordinances, laws, utility standards or insurance requirements and the requested substitution can be approved.
  7. A substantial advantage is offered the City, in terms of cost, time, or other considerations of merit, after deducting offsetting responsibilities the City may be required to bear. Additional responsibilities for the City may include additional compensation to the Owner’s Representative for redesign and evaluation services, increased cost of maintenance, or other construction by the City or separate Contractors, and similar considerations.
  8. Field verification or other information disclosed after the Bid Proposal indicates the specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.
  9. Field verification or other information disclosed after the Bid Proposal indicates the specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.
  10. The specified product or method of construction cannot support a warranty required by the Contract Documents, and where the Contractor certifies that the proposed substitution will support, and the Contractor will provide, the required warranty.
  11. The manufacturer, fabricator, or supplier of the specified product is unable or unwilling to certify or guarantee the performance of specified product/system as specified, or the specified product fails UL, ICBO, ASTM, or similar standard certification test required by the specifications.
2. The Contractor’s submittal and City’s Representative’s acceptance of Shop Drawings, Product Data, or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.
PRODUCTS —
(NOT USED)
PRODUCTS —
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PRODUCTS —
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PRODUCTS —
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PRODUCTS —
(NOT USED)
PRODUCTS —
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2.01 GENERAL
1. All products used to construct selected BMPs by the Contractor shall be suitable for such use and submitted to the Design Professional for approval.
2.02 OIL ABSORBENT PADS
1. Oil absorbent pads shall be made of white, 100% polypropylene fabric that absorbs oil-based fluids and repels water-based fluids. Each pad shall be a minimum of 15x19 inches in size and absorb no less than 50 ounces of oil-based fluids.
2.03 TEMPORARY CURB
1. Temporary curb shall be sandbags as directed by the City.
2.04 TEMPORARY FENCING AND BARRIER PROTECTION
1. Temporary construction fence shall be hauled and placed around the Work Areas and around all site features to be protected in place as indicated on the Drawings.
2.05 FILTER FABRIC FENCE AND TEMPORARY SEDIMENT BARRIER
1. Geotextile material for filter fabric fence and temporary sediment barriers shall meet the requirements of WSDOT Specification 9-33 (Table 6). For filter fabric fences, geotextile material shall be attached to the construction fence and fence posts using wire rings where dimensions, location, and spacing shall be as shown on the Drawings or as directed by the Owner’s Representative. For temporary sediment barriers, geotextile fabric shall completely encase the barrier and prevent material within barrier from spilling out and shall conform to Drawings. Temporary sediment barriers’ dimensions, location, and spacing shall be as shown on the Drawings or as directed by the Owner’s Representative.
2.06 CATCH BASIN INLET PROTECTION
1. Catch basin inlet protection shall be designed and installed for the purpose of limiting sediment from entering the storm drain system. Inlet protection shall:
  1. Be constructed of non-woven geotextile fabric with sewn seams.
  2. Contain a built-in lifting strap.
  3. Have a built-in, high flow bypass.
  4. Be sized such that all water draining to the catch basin flows into the insert and does not flow directly into the storm drain pipe and shall be replaced as needed and required by the City.
2.07 STABILIZED CONSTRUCTION ENTRANCE
1. Contractor shall install and maintain the stabilized construction entrance on site for the duration of the project as indicated in the Drawings.
2.08 PLASTIC SHEETING
1. Plastic sheeting shall be reinforced and a minimum of 6-mil thick.
2. Sandbags shall be used to secure the plastic sheeting in place.
2.09 TEMPORARY PIPE PLUG
1. Temporary plugs used in pipes or structures, intended for demolition, shall be controlled density fill (CDF), as specified in Section 31 00 00 EARTHWORK.
2. Temporary pipe plug installation in pipe/structures to remain, shall be with the use of a mechanical secured plug.
3. See paragraph 3.03R in this section for additional plug requirements.
2.10 WATER MANAGEMENT STORAGE TANK/TREATMENT
1. The Contractor shall determine the number, size, and storage necessary to address stormwater re-route systems, and construction surface runoff flows per SWMMWW. The Contractor shall provide a minimum of one (1) water management storage tank with baffles for each Work Area that shall be located on-site to provide for additional storage volume and/or treatment volume for settlement.
2. The storage tank shall be a fixed axle weir tank with a minimum 21,000-gallon capacity located in the Work Area. At the Contractor’s option, the tank may be a truck mounted tank system with a minimum 21,000-gallon capacity.
3. Temporary pipes, hoses, connections, pumps, and appurtenances shall be available and serviceable in each Work Area.
4. The Contractor shall design TESC and dewatering systems to meet the discharge requirements outlined in the CSGP and in paragraphs 3.04 and 3.05 of this section.
  1. The Dewatering Treatment Plan shall be submitted for review and approval from the Engineer and Ecology. Monitoring and reporting will be required to document compliance with the CSGP and associated Administrative Order discharge limits.
2.11 TURBIDITY CURTAIN
1. A temporary turbidity curtain with a 4- to 6-foot debris curtain shall be installed to capture floating surface debris. The floating boom shall be equipped with absorbent pads to contain any oil sheens.
2.12 TEMPORARY CONSTRUCTION FENCE
1. Contractor shall install and maintain the temporary construction fence on site for the duration of the project as indicated in the Drawings.
2. Maintain and repair the temporary fence as necessary for the duration of the project. The Contractor shall be responsible for replacing damaged temporary fence panels and/or parts.
PRODUCTS —
(NOT USED)
PRODUCTS —
(NOT USED)
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2.01 OPERATION AND MAINTENANCE DOCUMENTATION DIRECTORY
1. Organization: Include a section in the directory for each of the following:
  1. List of documents
  2. List of equipment
  3. List of fixtures
  4. List of systems
  5. Table of contents
2. List of Systems and Subsystems: List systems alphabetically. Include references to operation and maintenance manuals that contain information about each system.
3. List of Equipment: List equipment for each system, organized alphabetically by system. For pieces of equipment not part of system, list alphabetically in separate list.
4. Tables of Contents: Include a table of contents for each emergency, operation, and maintenance manual.
5. Identification: In the documentation directory and in each operation and maintenance manual, identify each system, subsystem, and piece of equipment with the same designation used in the Contract Documents. If no designation exists, assign a designation according to ASHRAE Guideline 4, "Preparation of Operating and Maintenance Documentation for Building Systems."
2.02 MANUALS, GENERAL
1. Organization: Unless otherwise indicated, organize manuals into sections following the specifications Table of Contents with subsections for each system and subsystem, and a separate subsection for each piece of equipment not part of a system. General Contractor to assemble all information into one or multiple volumes of binders with uniform appearance, consistent format and tabbing, with each volume embossed with project title and contents. Separately bound manuals from specialty subcontractors must be disassembled and bound into the General Contractor’s manuals with formatting and tabbing as noted above. Each manual shall contain the following materials, in the order listed:
  1. Title page
  2. Table of contents
  3. Manual contents
  4. Provide the sections and sub-sections in the following format, which generally follows the CSI Specification Division:
    1. Division 01 - General Information: Generally including sub-sections for:
      1. Title Page
      2. Table of Contents
      3. General Information
      4. General Contractor’s Project Warranty(s)
      5. General Contractor’s Closeout Submittals
      6. Construction Photographs (if required)
      7. Other Submittals/Data: If not associated with Divisions 02 through 35.
  5. For Divisions 02 through 35, provide Sections following the Specifications Table of Contents, with each Section divided into subsections as follows:
    1. Warranty(s)
    2. Product Data/Project Submittals
    3. Shop Drawings
    4. Operation Data
    5. Maintenance Data
    6. Other information
  6. For Divisions 02-35, provide Sections and Subsections as described in this Section for Emergency Data, as applicable.
2. Title Page: Enclose title page in transparent plastic sleeve. Include the following information:
  1. Subject matter included in manual
  2. Name and address of Project
  3. Name and address of City
  4. Date of submittal
  5. Name, address, and telephone number of Contractor
  6. Name and address of Design Professional
  7. Cross-reference to related systems in other operation and maintenance manuals
3. Table of Contents: List each Section Name and Number, each Subsection Name and Number, and all products included, identified by product name, indexed to the content of the volume, and cross-referenced to Specification Section number in Project Manual.
  1. If manuals require more than one volume to accommodate data, include comprehensive table of contents for all volumes in each volume of the set.
4. Manual Contents: Organize into sets of manageable size. Arrange contents as indicated above.
  1. Binders: Heavy-duty, hinged, 3-ring, loose-leaf binders, in thickness necessary to accommodate contents, sized to hold 8-1/2-by-11-inch (115-by-280-mm) paper. Provide with permanently labeled clear plastic cover and spine with embossed title and volume number on both.
    1. If two or more binders are necessary to accommodate data of a system, organize data in each binder into groupings by Section. Cross-reference other binders if necessary to provide essential information for proper operation or maintenance of equipment or system.
    2. Identify each binder on front and spine, with printed title "OPERATION AND MAINTENANCE MANUAL," Project title or name, and subject matter of contents. Indicate volume number for multiple-volume sets.
  2. Dividers: Heavy-paper dividers with plastic-covered tabs for each section. Mark each tab to indicate contents. Include typed list of products and major components of equipment included in the section on each divider, cross-referenced to Specification Section number and title of Project Manual.
  3. Supplementary Text: Prepared on 8-1/2-by-11-inch (115-by-280-mm), 20-lb/sq. ft. (75-g/sq. m) white bond paper.
  4. Drawings: Attach reinforced, punched binder tabs on drawings and bind with text.
    1. If oversize drawings are necessary, fold drawings to same size as text pages and use as foldouts.
    2. If drawings are too large to be used as foldouts, fold and place drawings in labeled envelopes and bind envelopes in rear of manual. At appropriate locations in manual, insert typewritten pages indicating drawing titles, descriptions of contents, and drawing locations.
    3. Electronic Format: In addition to two hardcopy manuals, provide complete manuals in electronic PDF format. PDF files shall be organized into folders and sub-folders matching the tabs and sub-tabs of the hardcopy manuals. PDF folders shall be organized in such a way that the user may easily print entire manuals that will match the hard copy manuals provided.
2.03 EMERGENCY DATA
1. Content: Organize data into Divisions 02-35, as applicable, including the following as major Sections:
  1. Type of emergency
  2. Emergency instructions
  3. Emergency procedures
2. Type of Emergency: Where applicable for each type of emergency indicated below, include instructions and procedures for each system, subsystem, piece of equipment, and component:
  1. Fire
  2. Flood
  3. Gas leak
  4. Water leak
  5. Power failure
  6. Water outage
  7. System, subsystem, or equipment failure
  8. Chemical release or spill
3. Emergency Instructions: Describe and explain warnings, trouble indications, error messages, and similar codes and signals. Include responsibilities of City's operating personnel for notification of Installer, supplier, and manufacturer to maintain warranties.
  1. Emergency Procedures: Include the following, as applicable:
    1. Instructions on stopping
    2. Shutdown instructions for each type of emergency
    3. Operating instructions for conditions outside normal operating limits
    4. Required sequences for electric or electronic systems
    5. Special operating instructions and procedures
2.04 OPERATION DATA
1. Content: In addition to requirements in this Section, include operation data required in individual Specification Sections and the following information:
  1. System, subsystem, and equipment descriptions
  2. Performance and design criteria if Contractor has delegated design responsibility
  3. Operating standards
  4. Operating procedures
  5. Operating logs
  6. Wiring diagrams
  7. Control diagrams
  8. Piped system diagrams
  9. Precautions against improper use
  10. License requirements including inspection and renewal dates
2. Descriptions: Include the following:
  1. Product name and model number
  2. Manufacturer's name
  3. Equipment identification with serial number of each component
  4. Equipment function
  5. Operating characteristics
  6. Limiting conditions
  7. Performance curves
  8. Engineering data and tests
  9. Complete nomenclature and number of replacement parts
3. Operating Procedures: Include the following, as applicable:
  1. Startup procedures
  2. Equipment or system break-in procedures
  3. Routine and normal operating instructions
  4. Regulation and control procedures
  5. Instructions on stopping
  6. Normal shutdown instructions
  7. Seasonal and weekend operating instructions
  8. Required sequences for electric or electronic systems
  9. Special operating instructions and procedures
4. Systems and Equipment Controls: Describe the sequence of operation, and diagram controls as installed.
5. Piped Systems: Diagram piping as installed, and identify color-coding where required for identification.
2.05 PRODUCT MAINTENANCE DATA
1. Content: Organize data into a separate subsection for each product, material, and finish. Include source information, product information, maintenance procedures, repair materials and sources, and warranties and bonds, as described below.
2. Source Information: List each product included in manual, identified by product name and arranged to match manual's table of contents. For each product, list name, address, and telephone number of Installer or supplier and maintenance service agent, and cross-reference Specification Section number and title in Project Manual.
  1. Product Information: Include the following, as applicable:
    1. Product name and model number
    2. Manufacturer's name
    3. Color, pattern, and texture
    4. Material and chemical composition
    5. Reordering information for specially manufactured products
3. Maintenance Procedures: Include manufacturer's written recommendations and the following:
  1. Inspection procedures
  2. Types of cleaning agents to be used and methods of cleaning
  3. List of cleaning agents and methods of cleaning detrimental to product
  4. Schedule for routine cleaning and maintenance
  5. Repair instructions
4. Repair Materials and Sources: Include lists of materials and local sources of materials and related services.
5. Warranties: Include copies of warranties and lists of circumstances and conditions that would affect validity of warranties.
  1. Include procedures to follow and required notifications for warranty claims.
2.06 SYSTEMS AND EQUIPMENT MAINTENANCE DATA
1. Content: For each system, subsystem, and piece of equipment not part of a system, include source information, manufacturers' maintenance documentation, maintenance procedures, maintenance and service schedules, spare parts list and source information, maintenance service contracts, and warranty and bond information, as described below.
2. Source Information: List each system, subsystem, and piece of equipment included in the manual, identified by product name and arranged to match manual's table of contents. For each product, list: name, address, and telephone number of installer or supplier and maintenance service agent, and cross-reference specification Section number and title in Project Manual.
3. Manufacturers' Maintenance Documentation: Manufacturers' maintenance documentation including the following information for each component part or piece of equipment:
  1. Standard printed maintenance instructions and bulletins
  2. Drawings, diagrams, and instructions required for maintenance, including disassembly and component removal, replacement, and assembly
  3. Identification and nomenclature of parts and components
  4. List of items recommended to be stocked as spare parts
4. Maintenance Procedures: Include the following information and items that detail essential maintenance procedures:
  1. Test and inspection instructions
  2. Troubleshooting guide
  3. Precautions against improper maintenance
  4. Disassembly; component removal, repair, and replacement; and reassembly instructions
  5. Aligning, adjusting, and checking instructions
  6. Demonstration and training videotape, if available
5. Maintenance and Service Schedules: Include service and lubrication requirements, list of required lubricants for equipment, and separate schedules for preventive and routine maintenance and service with standard time allotment.
  1. Scheduled Maintenance and Service: Tabulate actions for daily, weekly, monthly, quarterly, semiannual, and annual frequencies.
  2. Maintenance and Service Record: Include manufacturers' forms for recording maintenance.
6. Spare Parts List and Source Information: Include lists of replacement and repair parts, with parts identified and cross-referenced to manufacturers' maintenance documentation and local sources of maintenance materials and related services.
  1. Maintenance Service Contracts: Include copies of maintenance agreements with name and telephone number of service agent.
  2. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and conditions that would affect validity of warranties or bonds.
    1. Include procedures to follow and required notifications for warranty claims.
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PRODUCTS —
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PRODUCTS —
2.01 MATERIALS
1. General: Comply with requirements specified in other Sections of these Specifications.
2. Existing Materials: Use materials identical to existing materials. For exposed surfaces, use materials that visually match existing adjacent surfaces to the fullest extent possible.
  1. If identical materials are unavailable or cannot be used, use materials that, when installed, will match the visual and functional performance of existing materials.
EXECUTION —
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END OF SECTION
EXECUTION —
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END OF SECTION
EXECUTION —
3.01 SCHEDULE OF VALUES LISTING
1. The following listing shall be used by the Contractor as a minimum breakdown for Schedule of Values required for this Project, with the exception of listed items not included in this Project:
  1. Contractor Overhead
  2. Mobilization (See General Conditions for maximum allowed percentage)
  3. Bonds/Insurances (actual amounts)
  4. General Submittals (all except mechanical and electrical)
  5. General Punch List & Closeout (See General Conditions for maximum allowed percentage)
  6. Project Commissioning (See General Conditions for maximum allowed percentage)
  7. Temporary Facilities
  8. Supervision
  9. Survey & Layout
  10. Site Clearing & Preparation
  11. Site Demolition
  12. Building Excavation
  13. Building Backfill, Structural Fill, and Related Grading
  14. Finish Grading
  15. Asphalt Paving & Pavement Markings
  16. Paving Sub-base
  17. Site Vehicular Signage
  18. Site Monument Sign
  19. Site Concrete Work (walks, etc.)
  20. Gas Service
  21. Sanitary Sewer
  22. Storm Sewer
  23. Fire Water System
  24. Landscaping Materials
  25. Landscaping Labor
  26. Landscaping Irrigation Materials
  27. Landscaping Irrigation Labor
  28. Decorative Fencing & Gates
  29. Misc. Site Items (bollards, sleeving, etc.)
  30. Concrete Reinforcement
  31. Concrete Foundations
  32. Concrete Slabs on Grade
  33. Concrete - Elevated Slabs
  34. Concrete - Misc.
  35. Grouts & Underlayments
  36. Structural Steel Materials
  37. Structural Steel Labor
  38. Miscellaneous Steel Fabrications & Railings Materials
  39. Miscellaneous Steel Fabrications & Railings Labor
  40. Glued-Laminated Beams
  41. Wood Decking
  42. Rough Carpentry Materials (other than trusses)
  43. Rough Carpentry Labor
  44. Floor Truss Materials
  45. Floor Truss Labor
  46. Roof Truss Materials
  47. Roof Truss Labor
  48. Finish Carpentry Materials
  49. Finish Carpentry Labor
  50. Siding Materials
  51. Siding Labor
  52. Building Wrap & Underlayments
  53. Dampproofing
  54. Waterproofing
  55. Traffic Coating
  56. Insulation - Roof
  57. Insulation - Walls
  58. Insulation - Foundation
  59. Metal Roofing Materials
  60. Metal Roofing Labor
  61. Roofing Underlayments
  62. Single Ply Roofing and Green Roof System
  63. Flashings & Sheet Metal
  64. Firestopping
  65. Roof Accessories
  66. Sealants
  67. Hollow Metal Materials
  68. Hollow Metal Labor
  69. Aluminum Storefront Systems
  70. Wood Doors
  71. Access Doors
  72. O.H. Coiling Doors
  73. Finish Hardware Materials
  74. Finish Hardware Labor
  75. Glass & Glazing
  76. Interior Gypsum Wallboard
  77. Ceramic Tile
  78. Acoustical Ceilings
  79. Carpet
  80. Resilient Flooring and Base
  81. Interior Painting
  82. Exterior Painting
  83. Wall Coverings
  84. Toilet Partitions & Accessories
  85. Louvers
  86. Signage
  87. Fire Extinguishers & Cabinets
  88. Room Accessories
  89. Blinds
  90. Flagpoles & Accessories
  91. Casework
  92. Elevator
  93. Misc. Specialties
  94. Mechanical Mobilization (see percentages listed above)
  95. Mechanical Permits/Bonds/Insurances (actual amounts)
  96. Mechanical Submittals
  97. Mechanical Punch List (see percentages listed above)
  98. Mechanical Closeout (see percentages listed above)
  99. Pipe Insulation Material
  100. Pipe Insulation Labor
  101. HVAC Insulation Material
  102. HVAC Insulation Labor
  103. Plumbing Below-Grade Materials
  104. Plumbing Below-Grade Labor
  105. Plumbing Rough-in Materials
  106. Plumbing Rough-in Labor
  107. Plumbing Fixtures Materials
  108. Plumbing Fixtures Labor
  109. Fire Sprinkler Engineering
  110. Fire Sprinkler Shop Dwgs, Permit, Submittals
  111. Fire Sprinkler Materials
  112. Fire Sprinkler Labor
  113. Hydronic Piping Materials
  114. Hydronic Piping Labor
  115. Hydronic Equipment Materials
  116. Hydronic Equipment Labor
  117. Hydronic System Flush
  118. Hydronic Chemical Treatment
  119. HVAC Equipment Materials
  120. HVAC Equipment Labor
  121. HVAC Ductwork Materials
  122. HVAC Ductwork Labor
  123. HVAC Labor
  124. HVAC Finish
  125. Control System Engineering
  126. Control System Materials
  127. Control System Labor
  128. Testing, Adjustments and Balancing
  129. Mobilization
  130. Submittals
  131. Electrical Permit
  132. Electrical Site - Utility Provisions, Material
  133. Electrical Site - Utility Provisions, Labor
  134. Electrical Site - Site Lighting Rough In, Material
  135. Electrical Site - Site Lighting Rough In, Labor
  136. Electrical Site - Power and Low Voltage, Material
  137. Electrical Site - Power and Low Voltage, Labor
  138. Generator - Material
  139. Generator - Labor
  140. Lighting Systems - Fixtures & Lamps Material
  141. Lighting Systems - Fixtures & Lamps Labor
  142. Lighting Systems - Branch Circuit Rough-in, Material
  143. Lighting Systems - Branch Circuit Rough-in, Labor
  144. Lighting Systems - Branch Circuit Wiring Rough-in, Material
  145. Lighting Systems - Branch Circuit Wiring Labor
  146. Lighting Systems - Devices & Trim, Material
  147. Lighting Systems - Devices & Trim, Labor
  148. Power Systems - Switchgear, Disconnects, Material
  149. Power Systems - Switchgear, Disconnects, Labor
  150. Power Systems - Feeder Rough-in, Material
  151. Power Systems - Feeder Rough-in, Labor
  152. Power Systems - Equipment Connections
  153. Power Systems - Branch Circuit Rough-in, Material
  154. Power Systems - Branch Circuit Rough-in, Labor
  155. Power Systems - Branch Circuit Wiring Rough-in, Material
  156. Power Systems - Branch Circuit Wiring, Labor
  157. Power Systems - Devices & Trim, Material & Labor
  158. Power Systems - Devices & Trim, Labor
  159. Low Voltage - Fire Alarm Rough-in, Material
  160. Low Voltage - Fire Alarm Rough-in, Labor
  161. Low Voltage - Fire Alarm Trim, Material
  162. Low Voltage - Fire Alarm Trim, Labor
  163. Low Voltage - Telecommunications Pathway, Rough-in Material
  164. Low Voltage - Telecommunications Pathway, Rough-in Labor
  165. Low Voltage - Telecommunications Premises Wiring, Material
  166. Low Voltage - CATV, Material
  167. Low Voltage - CATV, Labor
  168. Low Voltage - Intrusion Alarm Rough-in Material
  169. Low Voltage - Intrusion Alarm Rough-in Labor
  170. Low Voltage - Security System Material
  171. Low Voltage - Security System Labor
  172. Low Voltage - CCTV Material
  173. Low Voltage - CCTV Labor
  174. Punch List & Closeout
END OF SECTION
EXECUTION —
3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE
1. Schedule: Submit digital copies of a schedule (PDF or similar) within fifteen (15) calendar days of the Notice to Proceed to the City’s Representative. For ease of analysis, computer color coded and color printed schedules are preferred.
2. Provide a separate time bar for each significant construction activity. At a minimum, show all of the items identified in the Schedule of Values and further subdivide as necessary to properly track all significant work activity.
3. Provide a continuous vertical line to identify the first working day of each week.
4. Prepare the schedule on a sheet, or series of sheets, of sufficient width to show data for the entire construction period. Minimum size shall be necessary to produce an easily legible document.
5. Secure time commitments for performing critical elements of the Work from parties involved. Coordinate each element on schedule with other construction activities. Include minor elements involved in the overall sequence of the Work. Show each activity in proper sequence. Indicate graphically the sequences necessary for completion of related portions of the Work.
6. Indicate completion in advance of the date established for Substantial Completion. Indicate Substantial Completion on the schedule to allow time for the City’s administrative procedures necessary for certification of Substantial Completion.
7. No Application for Payment will be reviewed, nor payment made, beyond the initial mobilization payment, if the complete Schedule has not been submitted and approved or is not up to date. The complete schedule must be reviewed and approved in writing by the City and their representative before becoming part of the Contract. The approved schedule will be a tool for the City and its representative to evaluate project progress, allocate funds and assess the reasonableness of Application for Payment amounts and City’s disbursements related thereto.
8. Work Stages: Use crosshatched bars or other acceptable highlighting to indicate important stages of construction for each major portion of the Work.
9. Distribution:
  1. Refer to 01 30 00 ADMINISTRATIVE REQUIREMENTS.
  2. Following response to the initial submittal, print and distribute a digital copy to the City’s Representative. Provide copies to subcontractors and other parties required to comply with scheduled dates. Post copies in the Project meeting room and temporary field office. When revisions are made, distribute to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in construction activities.
10. Schedule Updating:
  1. Refer to 01 30 00 ADMINISTRATIVE REQUIREMENTS.
  2. Revise the schedule after each meeting, event, or activity where revisions have been recognized or made and where mutually agreed upon by the City and their representative. Issue the updated schedule within seven (7) calendar days of the agreement for the revisions.
  3. If the overall schedule falls more than seven (7) calendar days behind schedule the Contractor shall immediately prepare a written explanation of the delay and proposed course of action, including specifics of workforce manpower, scheduling, use of premium time, etc. to bring the project back onto the original schedule or a new schedule that reaches the same date of Substantial Completion.
  4. Revised schedules shall show actual start/stop/completion dates overlaid with original planned dates.
END OF SECTION
EXECUTION —
3.01 EXAMINATION
1. Examine surfaces to be cut and patched and conditions under which cutting, and patching are to be performed.
  1. Compatibility: Before patching, verify compatibility with and suitability of substrates, including compatibility with existing finishes or primers.
  2. Proceed with installation only after unsafe or unsatisfactory conditions have been corrected.
3.02 PREPARATION
1. Temporary Support: Provide temporary support of Work to be cut.
2. Protection: Protect existing construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of Project that might be exposed during cutting and patching operations.
3. Adjoining Areas: Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas.
4. Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar materials.
3.03 PERFORMANCE
1. General: Cut existing construction to provide for installation of other components or performance of other construction, and subsequently patch as required to restore surfaces to their original condition.
  1. Comply with requirements of Quality Assurance herein.
  2. Employ skilled workers to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time, and complete without delay.
  3. Remove and replace work judged by Design Professional to be cut-and-patched in a visually unsatisfactory manner.
2. Cutting: Cut existing construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original Installer; comply with original Installer's written recommendations.
  1. In general, use hand or small power tools designed for sawing and grinding, not hammering and chopping. Cut holes and slots as small as possible, neatly to size required, and with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use.
  2. Existing Finished Surfaces: Cut or drill from the exposed or finished side into concealed surfaces.
  3. Concrete and Masonry: Cut using a cutting machine, such as an abrasive saw or a diamond-core drill.
  4. Excavating and Backfilling: Comply with requirements in applicable Division 2 Sections where required by cutting and patching operations.
  5. Mechanical and Electrical Services: Cut off pipe or conduit in walls or partitions to be removed. Cap valve, or plug and seal remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after cutting.
  6. Proceed with patching after construction operations requiring cutting are complete.
3. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other Work. Patch with durable seams that are as invisible as possible. Provide materials and comply with installation requirements specified in other Sections of these Specifications.
  1. Inspection: Where feasible, test and inspect patched areas after completion to demonstrate integrity of installation.
  2. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing.
  3. Floors and Walls: Where walls or partitions that are removed extend one finished area into another, patch and repair floor and wall surfaces in the new space. Provide an even surface of uniform finish, color, texture, and appearance. Remove existing floor and wall coverings and replace with new materials, if necessary, to achieve uniform color and appearance.
    1. Where patching occurs in a painted surface, apply primer and intermediate paint coats over the patch and apply final paint coat over entire unbroken surface containing the patch. Provide additional coats until patch blends with adjacent surfaces.
4. Ceilings: Patch, repair, or rehang existing ceilings as necessary to provide an even-plane surface of uniform appearance.
5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition.
END OF SECTION
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END OF SECTION
EXECUTION —
3.01 SCHEDULE OF ADDITIVE ALTERNATIVE BIDS
1. Additive Alternative Bid No. AA1: ______.
3.02 SCHEDULE OF SUBSTITUTE ALTERNATIVE BIDS
1. Substitute Alternative Bid No. SA1: ______.
3.03 SCHEDULE OF DEDUCTIVE ALTERNATIVE BIDS
1. Deductive Alternative Bid No. DA1: ______.
END OF SECTION
EXECUTION —
3.01 INSTALLATION OF PRODUCTS
1. Comply with manufacturer's instructions and recommendations for installation of products in the applications indicated.
  1. Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Completion.
    1. Do not proceed with the work if associated pre-installation conference cannot be concluded successfully.
    2. Instigate actions to resolve impediments to performance of the work, and reconvene conference at earliest date feasible.
2. Installer’s Inspection of Conditions:
  1. Require Installer of each major unit of work to inspect substrate to receive the work, and conditions under which the work will be performed, and to report (in writing to Contractor) unsatisfactory conditions.
  2. Do not proceed with the work until unsatisfactory conditions have been corrected in a manner acceptable to Installer.
3. Contractor’s Inspection: Inspect each item of material or equipment immediately prior to installation, and reject damaged and defective items.
4. Manufacturer’s Instructions:
  1. When Contract Documents require installation of work to comply with Manufacturer’s printed instructions, obtain and distribute instructions to concerned parties, including Design Professional, and field office, before starting that particular work.
  2. Until project is complete, maintain at jobsite one (1) set of complete installation and maintenance instructions for materials and equipment.
  3. Handle, install, connect, clean, condition and adjust products in accordance with Manufacturer’s recommendations, directions and specified requirements.
  4. Perform work in accordance with Manufacturer’s instructions. Do not omit any preparatory step or installation procedure unless it is:
    1. Verified with and accepted by Design Professional.
    2. Specifically modified or exempted by Contract Documents.
5. Attachment & Connection Devices & Methods:
  1. Provide attachment and connection devices and methods for securing work properly as it is installed; true to line and level, and within recognized industry tolerances if not otherwise indicated.
  2. Allow for expansions and building movements.
  3. Provide uniform joint widths in exposed work, organized for best possible visual effect. Refer questionable visual-effect choices to Design Professional for final decision.
6. Precautions:
  1. Acclimate product to room conditions as required by standard specifications and/or as recommended by manufacturer.
  2. Install work during conditions of temperature, humidity, exposure, forecasted weather, and status of project completion which will ensure best possible results for each unit of work, in coordination with entire work.
  3. Isolate each unit of work from non-compatible work, as required to prevent deterioration.
  4. Re-check measurements and dimensions of the work, as an integral step of starting each installation.
  5. Coordinate enclosure (closing-in) of work with required inspections and tests, so as to avoid necessity of uncovering work for that purpose.
7. Mounting Heights: Except as otherwise indicated, mount individual units of work at industry recognized standard mounting heights, for applications indicated. See Standard Mounting Heights indicated in drawings. Refer questionable mounting height choices to Design Professional for final decision. See the Drawings for Typical Mounting Heights, and Interior Elevations for specific mounting heights, plus other drawings and detail sections.
8. In-Place Protection:
  1. General:
    1. During handling and installation of work at project site, clean and protect work -in -progress and adjoining work on a basis of perpetual maintenance.
    2. Apply suitable protective covering on newly installed work where reasonably required to ensure freedom from damage or deterioration at time of substantial completion; otherwise, clean and perform maintenance on newly installed work as frequently as necessary through remainder of construction period.
    3. Adjust and lubricate operable components to ensure operability without damaging effects. Contractor is responsible for function, condition and unblemished appearance of all work on Project, and any item or work judged defective by Design Professional shall be subject to replacement at no additional cost to City.
  2. Limited Exposures of Work: To extent possible through reasonable control and protection methods, supervise performance of work in a manner and by means which will ensure that none of the work, whether completed or in progress, will be subjected to harmful, dangerous, damaging, or otherwise deleterious exposures during construction period.
9. Replacement: Components with damage affecting appearance, function or structural characteristics will not be accepted; repair and/or replace all such items on the Project as directed at no additional expense to City.
END OF SECTION
EXECUTION —
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END OF SECTION
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END OF SECTION
EXECUTION —
3.01 EXAMINATION
1. Existing Conditions: The existence and location of site improvements, utilities, and other construction indicated as existing are not guaranteed. Before beginning work, investigate and verify the existence and location of mechanical and electrical systems and other construction affecting the Work.
  1. Before construction, verify the location and points of connection of utility services.
2. Existing Utilities: The existence and location of underground and other utilities and construction indicated as existing are not guaranteed. Before beginning sitework, investigate and verify the existence and location of underground utilities and other construction affecting the Work.
  1. Verify the location and invert elevation at points of connection of sanitary sewer, storm sewer, irrigation, and water-service piping, as appropriate.
3. Acceptance of Conditions: Examine substrates, areas, and conditions, with Installer or Applicator present where indicated, for compliance with requirements for installation tolerances and other conditions affecting performance. Record observations.
  1. Written Report: Where a written report listing conditions detrimental to performance of the Work is required by other Sections, include the following:
    1. Description of the Work
    2. List of detrimental conditions, including substrates
    3. List of unacceptable installation tolerances
    4. Recommended corrections
  2. Verify compatibility with and suitability of substrates, including compatibility with existing finishes or primers.
  3. Examine roughing-in for mechanical and electrical systems to verify actual locations of connections before equipment and fixture installation.
  4. Examine walls, floors, and roofs for suitable conditions where products and systems are to be installed.
  5. Proceed with installation only after unsatisfactory conditions have been corrected. Proceeding with the Work indicates acceptance of surfaces and conditions.
3.02 FIELD MEASUREMENTS
1. Work from lines and levels established by the property survey. Establish benchmarks and markers to set lines and levels at each story of construction and elsewhere as needed to locate each element of the Project. Calculate and measure required dimensions within indicated or recognized tolerances. Do not scale Drawings to determine dimensions.
  1. Advise entities engaged in construction activities of marked lines and levels provided for their use.
  2. As construction proceeds, check every major element for line, level and plumb.
2. Take field measurements as required to fit the Work properly. Recheck measurements before installing each product. Where portions of the Work are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the Work.
3. Site Improvements: Locate and lay out site improvements, including pavements, stakes for grading, fill and topsoil placement, utility slopes, and invert elevations.
4. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings.
5. Review of Contract Documents and Field Conditions: Immediately on discovery of the need for clarification of the Contract Documents, submit a Request for Interpretation (RFI). Include a detailed description of problem encountered, together with recommendations for changing the Contract Documents. See 00 63 13 REQUEST FOR INTEPRETEATION FORM.
3.03 SURVEYING
1. Identification: City will identify existing benchmarks, control points, and property corners via their site survey, which is included in the drawings.
2. Reference Points: Locate existing permanent benchmarks, control points, and similar reference points before beginning the Work. Preserve and protect permanent benchmarks and control points during construction operations.
  1. Do not change or relocate existing benchmarks or control points without prior written approval of Design Professional. Report lost or destroyed permanent benchmarks or control points promptly. Report the need to relocate permanent benchmarks or control points to Design Professional before proceeding.
  2. Replace lost or destroyed permanent benchmarks and control points promptly. Base replacements on the original survey control points.
3. Benchmarks: Establish and maintain a minimum of two permanent benchmarks on Project site, referenced to data established by survey control points. Comply with authorities having jurisdiction for type and size of benchmark.
  1. Record benchmark locations, with horizontal and vertical data, on Project Record Documents.
  2. Where the actual location or elevation of layout points cannot be marked, provide temporary reference points sufficient to locate the Work.
  3. Remove temporary reference points when no longer needed. Restore marked construction to its original condition.
4. Surveyor’s Log: Maintain a surveyor’s log of control and other survey work. Make this log legible and available for reference.
  1. Record deviations from required lines and levels, and advise the design professional when deviations that exceed indicated or recognized tolerances are detected. On Project Record Drawings, record deviations that are accepted and not corrected.
5. Certified Survey: On completion of foundation walls, major site improvements, and other work requiring field-engineering services, prepare a certified survey showing dimensions, locations, angles, and elevations of construction and sitework.
6. Final Property Survey: Prepare a final property survey showing significant features (real property) for Project. Include on the survey a certification, signed by land surveyor, that principal metes, bounds, lines, and levels of Project are accurately positioned as shown on the survey. Survey shall be submitted in electronic format. Provide in BIM or AutoCAD software, unless approved otherwise.
  1. Show boundary lines, monuments, streets, site improvements and utilities, existing improvements and significant vegetation, adjoining properties, acreage, grade contours, and the distance and bearing from a site corner to a legal point.
  2. Show all sanitary and storm line inverts and other requirements as indicated in the civil drawings and specifications, and as required by the agencies having jurisdiction.
  3. Recording: At Substantial Completion, have the final property survey recorded by or with authorities having jurisdiction as the official "property survey."
3.04 CONSTRUCTION LAYOUT
1. Verification: Before proceeding to layout the Work, verify layout information shown on Drawings, in relation to the property survey and existing benchmarks. If discrepancies are discovered, notify Design Professional and Owner's Representative promptly.
2. General: Engage a land surveyor to layout the Work using accepted surveying practices.
3. Establish benchmarks and control points to set lines and levels at each story of construction and elsewhere as needed to locate each element of Project.
4. Establish dimensions within tolerances indicated. Do not scale Drawings to obtain required dimensions.
5. Inform installers of lines and levels to which they must comply.
6. Check the location, level and plumb, of every major element as the Work progresses.
7. Notify Design Professional and Owner's Representative when deviations from required lines and levels exceed allowable tolerances.
8. Close site surveys with an error of closure equal to or less than the standard established by authorities having jurisdiction.
9. Site Improvements: Locate and lay out site improvements, including pavements, grading, fill and topsoil placement, utility slopes, and invert elevations.
10. Building Lines and Levels: Locate and lay out control lines and levels for structures, building foundations, column grids, and floor levels, including those required for mechanical and electrical work. Transfer survey markings and elevations for use with control lines and levels. Level foundations and piers from two or more locations. General Contractor is responsible for and shall confirm all layout, including subcontractor’s work.
11. Record Log: Maintain a log of layout control work. Record deviations from required lines and levels. Include beginning and ending dates and times of surveys, weather conditions, name and duty of each survey party member, and types of instruments and measuring devices used. Make the log available for reference by Design Professional.
3.05 INSTALLATION
1. General: Locate the Work and components of the Work accurately, in correct alignment and elevation, as indicated.
  1. Make vertical work plumb and make horizontal work level.
  2. Where space is limited, install components to maximize space available for maintenance and ease of removal for replacement.
  3. Conceal pipes, ducts, and wiring in finished areas, unless otherwise indicated.
  4. Maintain minimum headroom clearance of eight (8) feet in spaces without a suspended ceiling.
2. Comply with manufacturer's written instructions and recommendations for installing products in applications indicated.
3. Install products at the time and under conditions that will ensure the best possible results. Maintain conditions required for product performance until Substantial Completion.
4. Conduct construction operations so no part of the Work is subjected to damaging operations or loading in excess of that expected during normal conditions of occupancy.
5. Tools and Equipment: Do not use tools or equipment that produce harmful noise levels.
6. Anchors and Fasteners: Provide anchors and fasteners as required to anchor each component securely in place, accurately located and aligned with other portions of the Work.
  1. Mounting Heights: Where mounting heights are not indicated, mount components at heights directed by Design Professional.
  2. Allow for building movement, including thermal expansion and contraction.
7. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated, arrange joints for the best visual effect. Fit exposed connections together to form hairline joints.
8. Hazardous Materials: Use products, cleaners, and installation materials that are not considered hazardous.
3.06 OWNER-INSTALLED PRODUCTS - IF APPLICABLE
1. Site Access: Provide access to Project site for City's construction forces.
2. Coordination: Coordinate construction and operations of the Work with work performed by City's construction forces.
  1. Construction Schedule: Inform City of Contractor's preferred construction schedule for City's portion of the Work. Adjust construction schedule based on a mutually agreeable timetable. Notify City if changes to schedule are required due to differences in actual construction progress.
  2. Preinstallation Conferences: Include City's construction forces at preinstallation conferences covering portions of the Work that are to receive City's work. Attend preinstallation conferences conducted by City's construction forces if portions of the Work depend on City's construction.
3.07 GENERAL COORDINATION PROVISIONS
1. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.
2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.
3. Work By Others
  1. The City, utility companies, and others may be working within the Project areas while the Work is in progress. If so, the Contractor shall schedule the Work in conjunction with these other organizations to minimize mutual interference.
  2. If any part of the Work under this Contract depends on the results of work by others, the Contractor shall inspect and report, prior to the Contractor beginning work, to the City’s Representative, any apparent discrepancies or defects in such work of others that render it unsuitable for proper results. Failure of the Contractor to inspect and report constitutes an acceptance of the work of others as fit and proper, except as to latent defects which may develop in the work performed by others after commencement of the work by the Contractor.
3.08 PROCESS CLEANING
1. General: Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint-use areas where more than one installer has worked. Enforce requirements strictly. Dispose of materials lawfully.
  1. Refer to 00 73 18 HEALTH AND SAFETY REQUIREMENTS for disposal of Hazardous and Toxic Material.
    1. Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally, according to regulations.
  2. Waste Disposal: Burying or burning waste materials on-site will not be permitted. Washing waste materials down sewers or into waterways will not be permitted.
    1. Comply with requirements in NFPA 241 for removal of combustible waste materials and debris.
  3. Do not hold materials more than seven (7) calendar days during normal weather or three (3) calendar days if the temperature is expected to rise above 80 deg F (27 deg C).
2. Site: Maintain Project site free of waste materials and debris.
3. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work.
  1. Remove liquid spills promptly.
  2. Where dust would impair proper execution of the Work, broom-clean or vacuum the entire work area, as appropriate.
4. Installed Work: Keep installed work clean. Clean installed surfaces according to written instructions of manufacturer or fabricator of product installed, using only cleaning materials specifically recommended. If specific cleaning materials are not recommended, use cleaning materials that are not hazardous to health or property and that will not damage exposed surfaces.
5. Concealed Spaces: Remove debris from concealed spaces before enclosing the space.
6. Exposed Surfaces: Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Completion.
7. Cutting and Patching: Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar materials.
  1. Thoroughly clean piping, conduit, and similar features before applying paint or other finishing materials. Restore damaged pipe covering to its original condition.
8. During handling and installation, clean and protect construction in progress and adjoining materials already in place. Apply protective covering where required to ensure protection from damage or deterioration at Substantial Completion.
9. Clean and provide maintenance on completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.
10. Limiting Exposures: Supervise construction operations to assure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period.
3.09 STARTING AND ADJUSTING EQUIPMENT
1. Start equipment and operating components to confirm proper operation. Remove malfunctioning units, replace with new units, and retest.
2. Adjust operating components for proper operation without binding. Adjust equipment for proper operation.
3. Test each piece of equipment to verify proper operation. Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment.
4. Manufacturer's Field Service: If a factory-authorized service representative is required to inspect field-assembled components and equipment installation, comply with qualification requirements in 01 40 00 QUALITY REQUIREMENTS.
3.10 PROTECTION OF INSTALLED CONSTRUCTION
1. Provide final protection and maintain conditions that ensure installed Work is without damage or deterioration at time of Substantial Completion.
2. Limiting Exposures: Supervise construction operations to assure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period. Where applicable, such exposures include, but are not limited to, the following:
  1. Excessive static or dynamic loading
  2. Excessive internal or external pressures
  3. Excessively high or low temperatures
  4. Thermal shock
  5. Excessively high or low humidity
  6. Air contamination or pollution
  7. Water or ice
  8. Solvents
  9. Chemicals
  10. Light
  11. Radiation
  12. Puncture
  13. Abrasion
  14. Heavy traffic
  15. Soiling, staining, and corrosion
  16. Bacteria
  17. Rodent and insect infestation
  18. Combustion
  19. Electrical current
  20. High-speed operation
  21. Improper lubrication
  22. Unusual wear or other misuse
  23. Contact between incompatible materials
  24. Destructive testing
  25. Misalignment
  26. Excessive weathering
  27. Unprotected storage
  28. Improper shipping or handling
  29. Theft
  30. Vandalism
3. Comply with manufacturer's written instructions for temperature and relative humidity.
3.11 CORRECTION OF THE WORK
1. Repair or remove and replace defective construction. Restore damaged substrates and finishes. Comply with requirements in 01 73 29 CUTTING AND PATCHING.
  1. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment.
2. Restore permanent facilities used during construction to their specified condition.
3. Remove and replace damaged surfaces that are exposed to view if surfaces cannot be repaired without visible evidence of repair.
4. Repair components that do not operate properly. Remove and replace operating components that cannot be repaired.
5. Remove and replace chipped, scratched, and broken glass or reflective surfaces.
END OF SECTION
CONTRACTOR —
3.01 CONTRACTOR REPRESENTATIVES
The Contractor makes the following representations to City:
1. Before submission of its bid, the Contractor has:
  1. Carefully reviewed the Contract Documents, and visited and examined the Site;
  2. Become familiar with the general and local conditions in which the Work is to be performed, and satisfied itself as to the nature, location, character, quality and quantity of Contract Work, the labor, materials, equipment, goods, supplies, work, services and other items to be furnished and all other requirements of the Contract Documents, as well as the surface and reasonably ascertainable subsurface conditions and other matters that may be encountered at the Site or affect performance of the Work or the cost or difficulty thereof;
  3. Become familiar with and satisfied itself as to the conditions bearing upon transportation, disposal, handling, and storage of materials; and
  4. Become familiar with and satisfied itself as to the availability of labor, water, electric power, and roads; and the uncertainties of access, traffic, parking and weather. Any failure of the Contractor to take the action described in this provision (3.0) or elsewhere in the Contract Documents will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the Work, or for proceeding to successfully perform the Work without additional expense to City.
2. The Contract Price is reasonable compensation for the Work and the Contract Time is adequate for the performance of the Work as represented by the Contract, site visit, and the general conditions (including but not limited to weather, site, soil) known or reasonably anticipated for the Site.
3.02 GENERAL DUTIES
1. The Contractor shall give sufficient supervision to the Work, using its best skill and attention. The Contractor is on notice that City will be relying on the accuracy, competence and completeness of the Work. The Contractor shall supervise and be solely responsible for the proper performance of the Work in accordance with the Contract, including the construction means, methods, techniques, sequences, procedures, and for coordination of all portions of the Work.
2. Unless specified elsewhere in the Contract, the Contractor shall provide and pay for all labor, materials, equipment, tools, construction machinery, utilities, transportation, and other facilities and services (including federal and state tax, industrial insurance, social security liability and all other applicable taxes) necessary for the proper execution and completion of the Work.
3. The Contractor shall also provide sufficient staffing and supervision to process Requests for Information, Change Proposals, Submittals, Change Orders, close out documentation, and to perform all other requirements of the Contract and all Work.
4. The Contractor shall lay out its Work from baselines and benchmarks indicated in the Contract, if any, and shall be responsible for the accuracy of all field measurements and surveys used in the lay out.
3.03 DUTY TO INSPECT CONTRACT DOCUMENTS
1. The Contractor shall carefully study and compare all Contract Documents and check the conditions, dimensions, and instructions as stated therein. Contractor will not be required to provide professional services which constitute the practice of architecture and engineering except to the extent provided for in the technical specifications and drawings.
2. The Contractor shall immediately notify City in writing of any:
3. Error, inconsistency, or omission in the Contract Documents that a reasonable contractor knew or through the exercise of reasonable diligence should have discovered under the same and similar circumstances;
4. Requirement in the Contract Documents that conflict with any local, state, and federal laws, regulations and/or permits, licenses, and easement conditions that a reasonable contractor knew or through the exercise of reasonable diligence should have discovered under the same and similar circumstances.
5. The Contractor should not proceed with the work in question until the Contractor receives written direction from the Engineer.
  1. If the Contractor proceeds with the work in question without written direction from the Engineer, the Contractor shall be responsible for any costs or damages associated with:
  2. Fines or penalties;
  3. Demolition, tear out, removal, cleanup, remediation, or fixing the work in question; and
  4. Delay, disruption, and loss of productivity.
3.04 CONTRACTOR’S SUPERVISION AND EMPLOYEES
1. Contractor shall provide qualified and competent people to administer the contract and perform all the Work.
2. During performance of the Work the Contractor shall have supervisory personnel on-site and available to administer, manage and coordinate the Work. City shall not be responsible for the acts or omissions of the supervisory personnel or their assistants.
3. The Contractor shall at all times enforce good order among all persons furnishing labor or materials on-site and shall only employ workers skilled in the work assigned. If requested by the Project Representative, Contractor shall provide the Project Representative with copies of licenses, registrations, and certifications.
  1. City shall have the right to require the Contractor to remove personnel from the Site that do not have the appropriate qualifications and experience to meet or uphold the requirements of the Contract. City shall also have the right to order the Contractor to replace personnel who demonstrate unprofessional behavior.
  2. Failure by City to require removal of any Contractor personnel shall not be deemed an admission that any such personnel are satisfactory, nor shall such failure relieve the Contractor from any contractual responsibility.
3.05 SUBCONTRACTORS AND SUPPLIERS
1. This Contract is between City and the Contractor.
  1. The Contractor’s subcontracting shall not create a contract between City and the Subcontractor and Suppliers. Subcontractors and Suppliers are not intended as incidental third-party beneficiaries to the Contract. The Subcontractor and Suppliers shall have no rights against City by reason of their agreements with the Contractor.
  2. The Contractor is responsible for performing all work required by the Contract. The Contract has not been written with the intent of, and City shall not be a party to, defining the division of work between the Contractor and its Subcontractors and Suppliers.
2. Selection of Subcontractors and Suppliers
  1. Subcontractors and Suppliers shall be properly licensed, registered or certified, as applicable, and capable to perform the assigned work.
  2. If requested by City, the Contractor shall provide documentation that the proposed Subcontractors and Suppliers have adequate experience and skill.
  3. The Contractor shall require each Subcontractor and Supplier to comply with all provisions of this Contract. At the request of Subcontractors or Suppliers, Contractor shall make available for copying all Contract Documents.
3. Responsibility for Work of Subcontractors and Suppliers
  1. The Contractor shall be responsible for the acts and omissions of Subcontractors and Suppliers. The Contractor shall also be responsible for the suitability of any materials, components, equipment or supplies furnished by a Subcontractor and/or Supplier irrespective of whether such were designated or approved by City.
3.06 SCHEDULE OF WORKING HOURS
1. As specified in the Contract, the Contractor shall submit a schedule of working hours, including overtime to City for acceptance. This schedule shall comply with all Contract requirements. Except as permitted elsewhere in the Contract Documents or in the case of an emergency, all Work at the Site shall be performed between the hours of 7am and 6 pm Monday through Friday.
2. The schedule of working hours accepted by City shall be the only schedule used by the Contractor during performance of the Contract, unless amended to maintain Work progress.
3. The Contractor shall provide 48 hours advance written Notice of any intent to work outside of approved working hours. Any work at the Site performed outside approved working hours shall be performed without additional expense to City, except as otherwise provided in the Contract Documents. Contractor shall comply with Mercer Island Code Section 8.24.020 (Q) which prohibits construction related noise outside designated hours except in cases of emergency or demonstrated necessity.
3.07 RECORD DOCUMENTS
1. The Contractor shall maintain an accurate, readable, and orderly set of drawings and specifications, updated as the job progresses to show all approved changes, options, alternates, and all actual deviations from the original Contract Documents. This set of drawings and specifications shall be the Record Documents.
  1. The Record Documents shall be maintained in hard copy.
  2. In addition to all approved changes, options, alternates, and all actual deviations from the original Contract Documents, the Record Documents shall be marked as follows:
    1. Record all materials used where options, alternates and/or change orders were indicated, specified and/or authorized;
    2. Accurate measurements referenced as required by the technical specifications shall be recorded to show the exact location and changes in direction of all underground services and utilities, as well as their depth below finished grade; and
    3. Record all other requirements as specified in the Technical Specifications.
2. The Record Documents shall be kept up-to-date and be available for review by City at all times, including but not limited to at each job progress meeting. Failure to have the record set up to date shall be sufficient reason for City to withhold payment in accordance with paragraph 7.2, Payments Withheld, until all such information is recorded.
3. Record Documents may be used to assist City to verify the appropriate progress payment.
4. Neither Final Acceptance nor Final Payment will be issued until a complete set of Record Documents is submitted and the Engineer is satisfied as to its quality and accuracy.
3.08 COST RECORDS
1. The Contractor, Subcontractors, and Suppliers shall maintain Project cost records by cost codes and shall segregate and separately record at the time incurred all costs (1) directly associated with each work activity and (2) directly or indirectly resulting from any event or condition for which the Contractor seeks an adjustment in the Contract Price, Contract Time, and/or damages.
  1. Any costs claimed to result from any such event or condition, including, but not limited to, delay and impact costs, acceleration costs, loss of productivity or efficiency, and increased or extended overhead shall be recorded at the time incurred and be fairly and reasonably allocated to each such event or condition and to other causes of such costs.
  2. City shall be provided with a detailed description of all such costs and the basis of allocation. The Contractor, Subcontractors, and Suppliers shall maintain a monthly summary of all costs and shall make all underlying cost records and monthly summary of costs available for review, inspection, and copying by City upon request.
  3. Any work performed for which the Contractor intends to seek an adjustment in Contract Price and/or Contract Time shall be recorded on the same day the work is performed and kept separate so as to distinguish it from Contract Work.
2. In addition to the requirements set forth in Part 5, Changes to the Contract, and Part 6, Time and Price Adjustments, the Contractor shall be entitled to extra compensation for an event or condition and/or the recovery of damages only to the extent that the Project cost records are kept in full compliance with all Contract requirements and the cost allocations support entitlement to such compensation.
3.09 MAINTENANCE AND INSPECTION OF DOCUMENTS
1. All Contractor’s, Subcontractors’, and Suppliers’ documents and records relating to the Contract shall be open to inspection, audit, and/or copying by City or its designee:
  1. During the Contract Time; and
  2. For a period of not less than six years after the date of Final Acceptance of the Contract (“Preservation Period”); or if any Claim, audit or litigation arising out of, in connection with, or related to this Contract is initiated, all documents shall be retained until such Claim, audit or litigation involving the records is resolved or completed, whichever occurs later.
2. The Contractor shall also guarantee that all Subcontractor and Supplier documents shall be retained and open to similar inspection, audit and/or copying during the Contract Time and also the Preservation Period. The Contractor, Subcontractor, and Supplier shall use its best efforts to cooperate with the inspection, auditing, and/or copying.
3. Inspection, audit, and/or copying of all documents described herein, may be performed by City or its designee at any time with not less than seven (7) days’ Notice. Provided however, if an audit or inspection is to be commenced more than sixty (60) days after the Final Acceptance date of the Contract, the Contractor will be given twenty (20) days’ Notice of the date of the audit.
4. The Contractor, Subcontractors, and Suppliers shall provide adequate facilities, acceptable to City, for inspection, auditing, and/or copying during normal business hours.
5. If the Contractor is formally dissolved, assigns or otherwise divests itself of its legal capacity under this Contract, then it shall immediately notify City and preserve such records, at its expense, as directed by City.
6. The Contractor, Subcontractor, and Supplier shall be subject to audit at any time with respect to this Contract. Failure to maintain and retain sufficient records to allow City to verify all costs or damages or failure to permit City access to the books and records shall constitute a waiver of the rights of the Contractor Subcontractor and Supplier to Claim or be compensated for any damages, additional time or money under this Contract.
7. At a minimum, the following documents, including the machine-readable electronic versions, shall be available for inspection, audits, and/or copying:
  1. Daily time sheets and all daily reports, Supervisor’s reports, and inspection reports;
  2. Collective bargaining agreements;
  3. Insurance, welfare, and benefits records;
  4. Payroll registers;
  5. Earnings records;
  6. All tax forms, including payroll taxes;
  7. Material invoices and requisitions;
  8. Material cost distribution worksheet;
  9. Equipment records (list of Contractor’s, Subcontractors’, and Suppliers’ equipment, rates, etc.);
  10. Contracts, purchase orders and agreements between the Contractor and each Subcontractor and Supplier;
  11. Subcontractors’ and Suppliers’ payment certificates;
  12. Correspondence, including email, with Subcontractors and/or Suppliers;
  13. All meeting notes by and between Contractor, Subcontractors, Suppliers and/or any third parties related to the Project;
  14. Canceled checks (payroll and vendors);
  15. Job cost reports, including monthly totals;
  16. Job payroll ledger;
  17. Certified payrolls;
  18. General ledger;
  19. Cash disbursements journal;
  20. Take off sheets, and calculations used to prepare the bid and/or quotes;
  21. Take off sheets, calculations, quotes, other financial data to support change proposals, request for change order and/or claims;
  22. Financial statements for all years during the Contract Time. In addition, City may require, if it deems appropriate, additional financial statements for 3 years preceding execution of the Contract and 6 years following Final Acceptance of the Contract;
  23. Depreciation records on all Contractor’s, Subcontractor’s, and Supplier’s equipment, whether these records are maintained by the Contractor, Subcontractors, and Suppliers involved, its accountant, or others;
  24. If a source other than depreciation records is used to develop costs for the Contractor’s internal purposes in establishing the actual cost of owning and operating equipment, all such other source documents;
  25. All documents which relate to each and every Claim together with all documents which support the amount of damages as to each Claim;
  26. Worksheets or software used to prepare the Claim establishing the cost components for items of the Claim including but not limited to labor, benefits and insurance, materials, equipment, Subcontractors, Suppliers, all documents which establish time periods, individuals involved, the hours for the individuals, and the rates for the individuals;
  27. Worksheets, software, and all other documents used (a) by the Contractor to prepare its bid and schedule(s) and/or (b) to prepare quotes and bids to the Contractor;
  28. All schedule documents, including electronic versions, planned resource codes, or schedules and summaries;
  29. All submittals; and
  30. All other documents, including email, related to the Project, Claims, or Change Orders.
8. The Contractor shall mark any documentation it considers proprietary or confidential accordingly. Such information will be treated as such by City; however, City cannot ensure that this information will not be subject to release pursuant to a public records request. In the event City receives a request for such information, City will advise the Contractor and will not release the requested information for a period of not less than ten (10) days in order to give the Contractor an opportunity to obtain a court order prohibiting the release of the information in response to the public records request.
3.10 MAINTENANCE AND SITE CLEANUP
1. The Contractor shall at all times keep the Site, access points, and public rights-of- way free from accumulation of dirt, mud, waste materials or rubbish caused by the Contractor or Subcontractors. At the completion of the Contract Work, the Contractor shall remove and lawfully dispose of all its dirt, mud, waste materials, rubbish, tools, scaffolding and surplus or partly used materials from the Site and shall leave the Site broom clean unless some stricter standard is specified in the Contract.
2. The Contractor shall obey all applicable laws and regulations relating to the storage, use, and disposal of Hazardous Materials. The Contractor shall promptly notify City of all Contractor or Subcontractor caused spills or releases of Hazardous Materials, and pay the cost to promptly clean up all such spills or releases and any associated fines or penalties. The Contractor shall maintain documentation of the clean up and disposal all Contractor or Subcontractor caused spills or releases of Hazardous Materials.
3. If the Contractor fails to adequately maintain or cleanup the Site, City may, after written Notice to the Contractor, sweep surfaces or remove the dirt, mud, waste materials, rubbish, or hazardous materials and charge all reasonable costs of such work to the Contractor.
3.11 PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, VEGETATION, UTILITIES, AND IMPROVEMENTS
1. Contractor shall protect from damage all existing structures, curbs, gutters, sidewalks, equipment, improvements, utilities, trees, and vegetation not shown in the Contract Documents to be removed or modified at or near the Site. Contractor shall repair, at no cost to City, any such damage resulting from failure to comply with the requirements of the Contract or failure to exercise reasonable care in performing the Work. If Contractor fails or refuses to repair the damage promptly, City may have the necessary work performed and deduct or charge the cost to Contractor or exercise its rights under the Performance and Payment Bond. If there are insufficient funds remaining, excluding retention, the Contractor shall pay City for the costs associated with protection and repairing the damages.
3.12 PERMITS, LAWS, REGULATIONS AND TAXES
1. Except those permits, easements, and variances specified in the Contract as having been previously obtained by City, all permits, licenses, easements and variances necessary for the execution of the Work shall be secured and paid for by the Contractor. The Contractor shall identify, apply for, and pay for such permits and licenses at the earliest possible time so as to avoid any delay to the Work arising from the permitting and/or licensing process. No actions taken by City to aid the Contractor in securing any permit or license shall relieve the Contractor of any obligations to secure any such permit or license.
2. The Contractor shall maintain all stamped permit sets of documents at the Site during construction, in good condition and as required by local ordinances.
3. The Contractor shall perform the Work in full compliance with local, state and federal laws, ordinances, resolutions and regulations, and with permit, license, easement, and variance conditions pertaining to the conduct of the Work. The Contractor shall defend, indemnify, and hold City, its elected officials, officers, agents and employees harmless from any assessment of fines, penalties, or damages arising from violations of the same by the Contractor or Subcontractors. The Contractor shall pay and provide proof of payment for any assessments of fines, penalties or damages. The Contractor shall cooperate with all governmental entities regarding inspection of the Work and compliance with such requirements.
4. The bid form may include a line item for sales tax on the whole amount, or on items which are not exempt from tax under Washington State Department of Revenue rules, including WAC 458-20-170 and WAC 458-20-171. Unless there are separate line items in the bid form for Washington State sales tax, Contractor shall include all sales tax in its lump sum bid or unit prices. The Contractor should contact the Washington State Department of Revenue for answers to questions in this area. The City will not adjust its payment if the Contractor bases a bid on a misunderstood tax liability. Except as provided above, the Contractor is required to pay all applicable taxes. No adjustment will be made in the amount to be paid by City under the Contract because of any change in law or regulations covering any applicable taxes, or because of any misunderstanding by the Contractor as to its liability for or the amount of any taxes.
3.13 PATENTS AND ROYALTIES
1. The Contractor shall assume all costs or fees relating to royalties or claims for any patented invention, article, process or method that may be used upon or in a manner connected with the Work under this Contract or with the use of completed Work by City.
3.14 CONTRACTOR’S CERTIFICATION
1. Conflict of Interest
  1. The Contractor certifies (and shall require each Subcontractor to certify) that it has no direct or indirect pecuniary or proprietary interest, and that it shall not acquire any such interest, which conflicts in any manner or degree with the work, services or materials required to be performed and/or provided under this Contract and that it shall not employ any person or agent having any such interest. In the event that the Contractor or its agents, employees or representatives acquires such a conflict of interest, the Contractor shall immediately disclose such interest to City and take action immediately to eliminate the conflict or to withdraw from this Contract, as City may require.
2. Contingent Fees and Gratuities
  1. The Contractor, by entering into this Contract with City to perform or provide work, service materials, has thereby covenanted:
    1. That no person or selling agency except bona fide employees or designated agents or representatives of the Contractor has been or will be employed or retained to solicit or secure this Contract with an agreement or understanding that a commission, percentage, brokerage, or contingent fee may be paid; and
    2. That no gratuities, in the form of entertainment, gifts or otherwise, have been or will be offered or given by the Contractor or any of its agents, employees or representatives, to any official member or employee of City or other governmental agency with a view toward securing this Contract or securing favorable treatment with respect to the awarding or amending thereof, or the making of any determination with respect to the performance of this Contract. The Contractor certifies that it has not made any contributions to any person or entity as a condition of doing business with City and it has disclosed to City all attempts by any person to solicit such payments.
3.15 DEVIATION FROM CONTRACT
1. The Contractor shall not make an alteration, variation, addition, deviation, or omission from the requirements of the Contract Documents without the prior written consent of the Engineer.
2. Any alteration, variation, addition, deviation, or omission by the Contractor shall not result in any extra compensation or extension of time.
3.16 OPERATIONS, MATERIAL HANDLING, AND STORAGE AREAS
1. Temporary Buildings and Utilities
  1. Temporary buildings (including storage sheds, shops, and offices) and utilities may be erected by Contractor on the Site only with the consent of City and without expense to City. The temporary buildings and utilities shall remain the property of Contractor and shall be removed by the Contractor at its expense upon completion of the Work.
2. Disposal/Removal of Materials
  1. The Contractor shall be responsible for compliance with all laws governing the storage and ultimate disposal of all materials and components. The Contractor shall provide City with a copy of all manifests and receipts evidencing proper disposal when required by City or applicable law.
3. Protection and Care of Contractor’s Materials and Equipment
  1. The Contractor shall be responsible for the proper care and protection of its materials and equipment delivered to the Site. Materials and equipment may be stored on the Site at the Contractor’s own risk and with prior written approval from City. When the Contractor uses any portion of the Site as a shop, the Contractor shall be responsible for any repairs, patching, or cleaning arising from such use and for obtaining any necessary permits to establish such shop or temporary storage facilities.
3.17 CONTRACTOR’S OVERALL RESPONSIBILITY FOR PROTECTION OF WORK, PROPERTY, AND PERSONS
1. The Contractor shall be responsible for conditions of the Site, including safety of all persons and property, during performance of the Work. The Contractor shall maintain the Site and perform the Work in a manner which meets all statutory and common law requirements or other specific contractual requirements for the provision of a safe place to work and which adequately protects the safety of all persons and property on or near the Site. This obligation shall apply continuously and shall not be limited to normal working hours. City’s inspection of the Work or presence at the Site does not and shall not be construed to include review of the adequacy of the Contractor’s safety measures in, on or near the site of the Work.
2. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs, including adequate safety training, in connection with the Work. The Contractor shall comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority bearing on the safety of persons or property or their protection from damage, injury or loss.
3. The Contractor shall protect and be responsible for any damage or loss to the Work or to the materials and equipment associated with the Work until the date of Substantial Completion. The Contractor remains responsible for any damage or loss caused directly or indirectly by the acts or omissions of the Contractor, Subcontractors, Suppliers, or third parties authorized or allowed on the Site by the Contractor until Final Acceptance.
4. The Contractor shall also be solely and completely responsible for damages arising from the Work that affect property adjacent to the Site.
5. The Contractor shall repair or replace without cost to City any damage or loss that may occur, except damages or loss caused by the acts or omissions of City.
6. The Contractor shall erect and maintain adequate steel plates, signs, fencing, barricades, lights or security measures and persons to protect the Work until the Engineer authorizes in writing the removal of signs, fencing, barricades, lights or security measures.
7. The Contractor shall conduct all operations with the least possible obstruction and inconvenience to the public. To disrupt public traffic as little as possible, the Contractor shall permit traffic to pass through the Project Site with the least possible inconvenience or delay. The Contractor shall maintain existing roads, streets, sidewalks and paths within the Project Site, keeping them open and in good, clean, safe condition at all times.
3.18 PROTECTION OF PERSONS
1. The Contractor shall take all reasonable precautions for the safety of all employees working on this Contract and all other persons who may be affected by such Work. The Contractor shall designate a responsible member of its organization at the Site whose duty shall be to manage and coordinate the safety programs and to prevent accidents of the Contractor and Subcontractors.
2. Except as otherwise stated in the Contract, if the Contractor encounters, on the Site, material reasonably believed to be Hazardous Material that Contractor shall immediately stop work in the area affected and give Notice of the condition to City. Work in the affected area shall not be resumed without written direction by City.
3. To protect the lives and health of persons performing work under this Contract, the Contractor shall comply with the Federal Occupational Safety and Health Act of 1970 (OSHA), including all revisions, amendments and regulations issued thereunder, and the provisions of the Washington Industrial Safety Act of 1973 (WISHA), including all revisions, amendments and regulations issued thereunder by the Washington State Department of Labor and Industries including, without limitation, all excavation, tunneling, trenching and ditching operations. In case of conflict between any such requirements, the more stringent regulation or requirement shall apply. There is no acceptable deviation from these safety requirements, regardless of practice in the construction industry. Any violation of OSHA, WISHA or other safety requirements applicable to the Work may be considered a breach of this Contract.
3.19 SAFETY PROGRAM
1. The Contractor shall prepare and maintain a written site specific “Safety Program” demonstrating the methods by which all applicable safety requirements of this Contract will be met. The Contractor shall ensure its Subcontractors and Suppliers have a written “Safety Program” or formally adopt the Contractor’s site specific “Safety Program.” The Contractor shall conduct a weekly safety meeting with all Subcontractors and others on the Site to discuss general and specific safety matters.
3.20 ARCHAEOLOGICAL AND HISTORICAL PRESERVATION
1. The Contractor shall comply fully with the requirements set forth in Chapter 27.53 RCW entitled Archaeological Sites and Resources. The Contractor shall immediately notify the City if any artifacts, skeletal remains or other archaeological resources (as defined under RCW 27.53.040 now and as hereinafter amended) are unearthed during excavation or otherwise discovered on the Site.
3.21 WATER POLLUTION CONTROL REQUIREMENTS
1. The Contractor shall comply with and be liable for all penalties, damages and violations under Chapter 90.48 RCW including any regulations issued pursuant thereto in the performance of the Work.
3.22 EASEMENTS
1. If the Contractor makes arrangements for use of additional public and/or private property, the Contractor, prior to using such property, shall provide the Engineer with written permission of the landowner, or duly authorized agent of such landowner, for such use.
3.23 TITLE VI / NONDISCRIMINATION ASSURANCES
1. During the performance of this contract, the contractor/consultant, for itself, its assignees and successors in interest (hereinafter referred to as the “contractor”) agrees as follows
  1. Compliance with Regulations: The contractor shall comply with the Regulations relative to non-discrimination in federally assisted programs of United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.
  2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-contractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.
  3. Solicitations for Sub-contracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the contractor for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub-contractor or supplier shall be notified by the contractor of the contractor’s obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, sex, or national origin.
  4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the contracting agency or the appropriate federal agency to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to WSDOT or the USDOT as appropriate, and shall set forth what efforts it has made to obtain the information.
  5. Sanctions for Non-compliance: In the event of the contractor’s non-compliance with the non-discrimination provisions of this contract, the contracting agency shall impose such contract sanctions as it or the USDOT may determine to be appropriate, including, but not limited to:
  6. Withholding of payments to the contractor under the contract until the contractor complies, and/or,
  7. Cancellation, termination, or suspension of the contract, in whole or in part.
  8. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (5) in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any sub-contractor or procurement as the contracting agency or USDOT may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction, the contractor may request WSDOT enter into such litigation to protect the interests of the state and, in addition, the contractor may request the USDOT enter into such litigation to protect the interests of the United States.
3.24 APPRENTICESHIP
1. For the period July 1, 2024, through June 30, 2026, applicable to all contracts where the engineer’s estimate equals or exceeds $2 million. For all contracts bid between July 1, 2026, through June 30, 2028, applicable to all contracts where the engineer’s estimate equals or exceeds $1.5 million. For all contracts bid after July 1, 2028, applicable to all contracts where the engineer’s estimate equals or exceeds $1 million.
2. This Contract includes an Apprentice Utilization Requirement of 15 percent. This requirement establishes the minimum percentage of project Labor Hours that shall be performed by Apprentices, unless a different amount is permitted or otherwise required by law. The Contractor or subcontractor may not be required to exceed the apprenticeship utilization requirements of RCW 39.04.320.
3. Reporting: The Contractor shall submit the “Apprentice Utilization Plan” and any “Good Faith Effort” documentation to the Engineer. The Engineer will verify the registration of all apprentices employed on the project with WSTAC and will monitor apprentice utilization data provided by the Contractor. The Engineer will make routine visits to the project site to confirm use of apprentices. When using the Washington State Department of Labor and Industry (L&I) online Prevailing Wage Intent & Affidavit (PWIA) system to submit payroll data, the Contractor shall also submit on a monthly basis all information requested on the Utilization tab. The Contractor shall complete the Report for itself and its subcontractors including all sections related to the use of small businesses, women, minority and other disadvantaged business enterprises, and demographic information for apprentices.
4. Apprentice Utilization Plan: The Contractor shall submit an initial “Apprentice Utilization Plan” by filling out the Apprentice Utilization Plan Form within thirty (30) calendar days of Award of Contract or by the Preconstruction Meeting, whichever is sooner, demonstrating how and when they intend to achieve the Apprentice Utilization Requirement. The Plan shall be in sufficient detail for the Engineer to track the Contractor’s progress in meeting the utilization requirements and be updated and resubmitted as the Work progresses or when ordered by the Engineer. If the Contractor is unable to demonstrate ability to meet the Apprentice Utilization Requirement in their initial Apprentice Utilization Plan, the Contractor must also submit GFE documentation to the Engineer for review, comment, and approval with their Apprentice Utilization Plan. The Contractor shall actively seek out opportunities to meet the Apprentice Utilization Requirement during the construction Work. The Apprentice Utilization Plan shall be revised as more information becomes available or changes are experienced in such things as scope, subcontracting, apprentice availability, or project schedule.
5. Contacts: The Contractor may obtain information on State-approved Apprenticeship Training Programs by contacting the Department of Labor and Industries at:
  1. Specialty Compliance and Services Division, Apprenticeship Section, P.O. Box 44530, Olympia, WA 98504-4530 or by phone at (360) 902-5320 or online at https://lni.wa.gov/licensing-permits/apprenticeship/apprenticeship-preparation
6. Compliance: In the event the Contractor is unable to achieve the Apprentice Utilization Requirement, the Contractor shall submit to the Engineer, GFE documentation for review and approval. The GFE documentation shall be submitted no later than thirty (30) days after Substantial Completion. If GFE documentation was previously submitted as part of the Apprentice Utilization Plan, it shall be updated and resubmitted no later than thirty (30) days after Substantial Completion.
7. Adjustment of Requirements: The Chief of Operations or designee may adjust the requirements of this Section 3.24 Apprenticeship, for the following reasons:
  1. The demonstrated lack of availability of apprentices in specific geographic areas;
  2. A disproportionately high ratio of material costs to labor hours, which does not make feasible the required minimum levels of apprentice participation;
  3. Participating contractors have demonstrated a good faith effort (GFE) to comply with the requirements of RCW 39.04.320.
8. Good Faith Efforts:
  1. The GFE shall describe in detail why the Contractor is not or was not able to attain the Apprentice Utilization Requirement. Emails, letters, or other written communications with letterhead, titles, and contact information are required. The GFE documentation shall address one or more of the following areas:
    1. Demonstrated Lack of Availability of Apprentices. Correspondence from State-approved Apprenticeship Training Program(s), with project specific responses confirming there is a lack of availability of Apprentices for this project.
    2. Demonstrated Disproportionate Ratio of Material/Equipment/Products to Labor Hours: Documentation explaining the bid includes a disproportionate high cost of material/equipment/products to Labor Hours. (E.g., a $2 M estimated contract includes $1 M or more in procurement costs of equipment to be installed.)
    3. Demonstrated Lack of Necessary Labor Hours. Correspondence from a State-approved Apprentice Training Programs confirming there is not enough time in the project to meet required journey level to apprentice training ratios.
    4. Demonstrated Lack of Available Approved Programs: Correspondence from State-approved Apprentice Training Programs, confirming there are no programs that train for the scopes included/anticipated on the project. Contractor and state programs to submit training program detail needs and details that could be used for future program creation.
    5. Funding Precedent: Documentation that shows conflicting, more restrictive, or precedent requirements for other training on the Project. Examples include, but are not limited to, Tribal Employment Rights (TERO), Federal Training Hours, or Special Training that affect the ability to use state-registered apprentices.
    6. Warranty Work: Documentation from Original Equipment Manufacturers, or similar, confirming that work performed must only be completed by certified journey-level installers or risk voiding warranty, or similar.
    7. Other Effort: The Contractor may submit other evidence, documentation, or rationale for not being able to achieve the required Apprentice Utilization that are not covered in the other efforts named. Other efforts will still need to be corroborated by an independent, knowledgeable third-party.
  2. Documentation could be posters placed on site, emphasis in subcontracts about employing Apprentices, letters, memos or other correspondence from Contractor to subcontractor that put an emphasis on employing Apprentices.
  3. Contractors may receive a GFE credit for graduated Apprentice hours through the end of the calendar year for all projects worked on as long as the Apprentice remains continuously employed with the same Contractor they were working for when they graduated. If an Apprentice graduates during employment on a project of significant duration, they may be counted towards a GFE credit for up to one year after their graduation or until the end of the project (whichever comes first). Determination of whether or not Contract requirements were met in good faith will be made by subtracting the hours from the journeyman total reported hours for the project and adding them to the apprentice hour total. If the new utilization percentage meets the Contract requirement, the Contractor will be reported as meeting the requirement in good faith.
9. Approving Good Faith Efforts: The Contracting Agency will review submitted Good Faith Efforts and issue a determination. The Chief of Operations or designee may request additional information, documentation, evidence or similar, in order to approve such efforts. A determination by the Chief of Operations or Designee is final. The approved Good Faith Efforts will be loaded into the PWIA system by the Contracting Agency.
10. Payment:
  1. All costs incurred by the Contractor for complying with this specification shall be incidental and included in the Contract prices for the Bid items of Work involved.
  2. An incentive payment will be added to the final payment if the Apprentice Utilization Requirement of 15 percent met.
  3. A penalty will be deducted from the final payment if the project does not reach the Apprentice Utilization Requirement of 15 percent or adjusted requirement per a City approved GFE.
EXECUTION —
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EXECUTION —
3.01 CONTRACTOR'S REVIEW
1. Review each submittal and check for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Design Professional.
2. Do not submit incomplete, inaccurate, or non-complying submittals.
3. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.
3.02 DESIGN PROFESSIONAL'S ACTION
1. General: Design Professional will not review submittals that do not bear Contractor's approval stamp and will return them without action.
2. Action Submittals: Design Professional will review each submittal, make marks to indicate corrections or modifications required, and return it. Design Professional will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action taken, as indicated in this article.
3. Action Stamp - Design Professional’s Response: The Design Professional will stamp each submittal with a uniform, action stamp, or cover sheet with action stamp. The Design Professional will mark the stamp appropriately to indicate the action taken, as follows:
  1. “No Exceptions Taken”: If this box is marked, the work covered by the submittal may proceed provided it complies with the requirements of the Contract Documents; acceptance of the work will depend upon compliance with requirements.
  2. “Note Markings/Comments”: If this box is marked, the work covered by the submittal may proceed provided it complies with both the Design Professional’s/Engineer’s notations or corrections to the submittal and with the requirements of the Contract Documents; acceptance of the work will depend on compliance with requirements.
  3. “Revise and Resubmit”: If this box is marked, do not proceed with the work covered by the submittal, including purchasing, fabrication, delivery, or other activity. Revise the submittal in accordance with the Design Professional’s/Engineer’s notations and resubmit without delay. Repeat if necessary.
  4. “Rejected”: If this box is marked, do not proceed with the work covered by the submittal, including purchasing, fabrication, delivery, or other activity. Revise the submittal or prepare a new submittal in accordance with the Design Professional’s/Engineer’s notations and resubmit without delay.
4. Informational Submittals: Design Professional will review each submittal and will not return it, or will reject and return it if it does not comply with requirements. Design Professional will forward each submittal to appropriate party.
5. Submittals not required by the Contract Documents will not be reviewed and may be discarded.
3.03 OWNER’S REPRESENTATIVE'S ACTION
1. Except for submittals for the record or for information, where action and return of submittals is required, the Owner's Representative will review each submittal, mark to indicate the action taken, and return. Compliance with specified characteristics is the Contractor's responsibility and not considered part of the Owner's Representative's review and indication of action taken.
2. Action Stamp: The Owner's Representative will stamp each submittal with a uniform action stamp. The Owner’s Representative will mark the stamp appropriately to indicate the action taken, as follows:
  1. Final Unrestricted Release: Where submittals are marked "No Exception Taken," the Work covered by the submittal may proceed provided it complies with requirements of the Contract Documents. Final acceptance will depend on that compliance. "No Exception Taken" does not approve any variance from the Contract Document unless expressly stated.
  2. “Comments" or "Note Markings on Drawing/Resubmission Not Required": the Work covered by the submittal may proceed provided it complies with both the Owner’s Representative’s notations and corrections on the submittal and requirements of the Contract Documents. Final acceptance will depend on that compliance.
  3. Returned for Resubmittal: When submittal is marked "Revise and Resubmit," do not proceed with the Work covered by the submittal, including purchasing, fabrication, delivery, or other activity. Revise or prepare a new submittal according to the Owner’s Representative's notations. Resubmit without delay. Repeat if necessary to obtain a different action mark. Do not permit submittals marked "Revise and Resubmit" to be used at the Project site or elsewhere where construction is in progress.
  4. Rejected: When submittal is marked "Rejected," do not proceed with the Work covered by the submittal, including purchasing, fabrication, delivery, or other activity. Do not revise this submittal as it is substantively unacceptable for the intended purpose or is otherwise out of conformance with Contract Documents. Prepare a new submittal according to the Owner’s Representative's notations and in conformance with the Contract Documents. Provide an appropriate and correct submittal without delay. Do not permit submittals marked "Rejected" to be used at the Project site or elsewhere where construction is in progress.
  5. Other Action: Where a submittal is primarily for information or record purposes or for special processing or other contractor activity, the submittal will be returned, marked "Action Not Required."
3.04 SUBMITTALS LIST
1. General
  1. The listing of submittals hereinafter is set forth generally as a check list for the Contractor’s convenience and are general in nature.
  2. The Contractor shall add to this list any omissions of any submittals specified in other Sections but not listed hereinafter.
  3. Contractor shall prepare a full listing of all submittals, including those required in Divisions 02 - 35 in accordance with this Section.
  4. Also refer to the General Conditions of the Contract for Construction for additional submittal requirements. In the case of any discrepancies between this section and the General Conditions, the requirements of the General Conditions shall govern.
2. Submittals, within seven (7) calendar days of Notice of Intent to Award Contract:
  1. Executed Agreement
  2. Performance and Labor & Material Payment Bonds (State of Washington Statutory Form for Public Work, RCW 39.08) with certified copy of Power of Attorney from Attorney-in-Fact executing bonds
  3. A designation of the Work to be performed by the Contractor by their own forces
  4. List of subcontractors and major material suppliers for principal portions of the Work
  5. List of proprietary names and suppliers of principal items or systems of materials and equipment proposed for the Work
3. Submittals, within fourteen (14) calendar days following Contract execution:
  1. Schedule of Values
  2. Construction schedule in prescribed form, as defined in 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING
  3. Submittal Schedule
  4. Chain of Command organization chart, as defined in the General Conditions
  5. Emergency telephone list for key personnel of Contractor and principal subcontractors
  6. A designation of the Work to be performed by the Contractor by their own forces
  7. List of subcontractors and major material suppliers for principal portions of the Work
  8. Washington State Patrol Background Check: Proof that all individuals that provide labor or are on site for this project have been checked by the Washington State Patrol and have no criminal history related to offenses involving minors
  9. List of proprietary names and suppliers of principal items or systems of materials and equipment proposed for the Work
  10. Emergency telephone list for key personnel of Contractor and principal subcontractors
  11. Refer to 00 72 13 GENERAL CONDITIONS for additional requirements.
4. Submittals, within thirty (30) calendar days after Notice to Proceed:
  1. Refer to 00 72 13 GENERAL CONDITIONS for additional requirements.
5. Submittals, at least fourteen (14) calendar days prior to the First Month’s Application for Payment:
  1. 00 61 23 RETAINAGE ELECTION FORM
  2. Waste Management Plan
6. Submittals, to precede or accompany the First Month’s Application for Payment
  1. Statement of Intent to Pay Prevailing Wages on Public Works Contract:
    1. One form issued by the State of Washington, Department Labor & Industries.
    2. One is required from the Contractor and one from each of those subcontractors who will provide labor on the project site.
    3. When these forms have been filled in, the Contractor shall send them to the Industrial Statistician in Olympia for certification. After certification, copies will be returned to the Contractor. They shall forward the City’s copy directly to the City (do not send through the Design Professional). The Contractor shall send the Design Professional a copy of their transmittal letter to the City.
      1. For further information, contact the State of Washington Industrial Statistician.
    4. Copies of building permits
  2. Submittals, Prior to Each Month’s Payment:
    1. Application and Certification: Refer to 01 29 00 PAYMENT PROCEDURES.
    2. Certified Payroll
    3. Notarized affidavit of payments to all subcontractors and major material suppliers: Refer to 01 29 00 PAYMENT PROCEDURES.
    4. Signed receipts from principal subcontractors and major material suppliers: Refer to 01 29 00 PAYMENT PROCEDURES.
    5. Updated CPM construction schedule
    6. WSSP monthly documentation
  3. Submittals, within forty-five (45) calendar days After Notice to Proceed:
    1. All color samples required for the entire project for all materials and products requiring color selection, or sooner if required by the project schedule.
  4. Submittals, during the Project Construction Period:
    1. All shop drawings, samples (other than color samples) and brochures specified in each Section of the Project Manual to be submitted within thirty (30) calendar days after Notice to Proceed, or sooner if required by the project schedule.
7. Submittals, prior to Substantial Completion:
  1. Notification to Design Professional that work of the Project is substantially complete, including a listing of items of Work to be completed or corrected, together with a Certificate of Occupancy or occupancy permit issued by the Local Building Department for the entire Project.
  2. Refer also to other Sections for additional submittal items required as a prerequisite to Substantial Completion.
END OF SECTION
EXECUTION —
3.01 FIINAL CLEANING
1. General: Provide final cleaning operations for all trades. Employ professional cleaners for final cleaning. Clean each surface or unit of Work to the condition expected from a first class institutional building cleaning and maintenance program. Comply with manufacturer’s instructions.
2. Complete the following cleaning operations before requesting inspection for Certification of Substantial Completion for the entire Project or a portion of the Project.
  1. Clean the Project site, yard, and grounds in areas disturbed by construction activities, including landscape development areas, of rubbish, waste materials, litter, and foreign substances.
  2. Sweep paved areas broom clean and power wash as required. Remove petro-chemical spills, stains and other foreign deposits. Rake grounds that are neither planted nor paved, to a smooth even-textured surface.
  3. Remove all plant labels and plant-related debris.
  4. Remove snow and ice to provide safe access to building.
  5. Remove tools, construction equipment, machinery and surplus material from the site.
  6. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition, free of stains, films and similar foreign substances. Pay special attention to corners and other hard to clean areas. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.
  7. Remove debris and surface dust from limited access spaces, including roofs, gutters, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.
  8. Broom clean and shop vacuum concrete floors in unoccupied spaces.
  9. Vacuum carpet and similar soft surfaces, removing debris and excess nap; shampoo if visible soil or stains remain.
  10. Mop all exposed concrete and other hard surface flooring.
  11. Clean transparent materials, including mirrors and glass in doors and windows. Remove glazing compounds and other noticeable, vision-obscuring materials. Replace chipped or broken glass and other damaged transparent materials. Polish mirrors and glass, taking care not to scratch surfaces.
  12. Clean ducts, blowers, and coils if units were operated without filters during construction.
  13. Clean light fixtures, lamps, globes, and reflectors to function with full efficiency. Replace burned-out bulbs, and those noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fixtures to comply with requirements for new fixtures.
  14. Replace parts subject to unusual operating conditions.
  15. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from water exposure.
  16. Replace disposable air filters and clean permanent air filters. Clean exposed surfaces of diffusers, registers, and grills.
  17. Remove all visible labels that are not permanent labels and are not related to a product's fire, mechanical or electrical rating. Do not paint over "UL" and similar labels, including mechanical and electrical nameplates.
  18. Touch-up and otherwise repair and restore marred exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily repaired or restored, or that already show evidence of repair or restoration.
  19. Wipe surfaces of equipment. Remove excess lubrication, paint, sealant, and mortar droppings and all other foreign substances.
  20. Use metal detector to locate all metal objects, nails, etc. that may pose a hazard. Sweep all non-hard surface areas that were within or adjacent to any construction area or over which any construction related traffic traveled.
  21. Leave the Project clean and ready for occupancy.
3. Do not burn waste materials. Do not bury debris or excess materials on Owner's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.
4. Removal of Protection: Unless requested otherwise by the City, remove temporary protection of facilities installed during construction to protect previously completed installation during the remainder of the construction period.
5. Compliances: Comply with governing regulations and safety standards for cleaning operations. Remove waste materials from the site and dispose of in a lawful manner.
6. Where extra materials of value remain after completion of associated construction such materials shall become the City’s property. At the City’s direction, relocate these materials on site.
END OF SECTION
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(NOT USED)

END OF SECION
EXECUTION —
3.01 MANUAL PREPARATION
1. Manual Organization: Prepare as described earlier in this Section.
2. Operation and Maintenance Documentation Directory: Prepare as described earlier in this Section.
3. Emergency Data: Prepare as described earlier in this Section.
4. Product Maintenance Data: Prepare as described earlier in this Section.
5. Operation and Maintenance Data: Prepare as described earlier in this Section.
6. Manufacturers' Data: Prepare as described earlier in this Section.
  1. Prepare supplementary text if manufacturers' standard printed data are not available and where the information is necessary for proper operation and maintenance of equipment or systems.
7. Drawings: Prepare drawings supplementing manufacturers' printed data to illustrate the relationship of component parts of equipment and systems and to illustrate control sequence and flow diagrams. Coordinate these drawings with information contained in Record Drawings to ensure correct illustration of completed installation.
  1. Do not use original Project Record Documents as part of operation and maintenance manuals.
  2. Comply with requirements of newly prepared Record Drawings in 01 78 39 PROJECT RECORD DOCUMENTS (AS BUILTS AND RECORD SET).
8. Comply with 01 77 00 CLOSEOUT PROCEDURES for the schedule for submitting operation and maintenance documentation.
END OF SECTION
EXECUTION —
3.01 SPECIAL INSPECTIONS AND TESTING
1. Special Inspectors from the Special Inspection and Testing Agency shall observe the indicated work for compliance with the approved construction documents.
  1. All discrepancies shall be brought to the attention of the Contractor for correction and noted in the field quality-control reports.
  2. Issues requiring immediate corrective actions or engineering input are to be brought to the engineer’s attention immediately upon discovery.
2. Special Inspections and Testing Schedule: Refer to the tables at the end of this Section for required special inspections and testing.
3. Concrete Testing Requirements: Concrete testing indicated at the end of this section meets the minimum requirements for structural testing to be provided by the Special Testing and Inspecting Agency. Additional testing for construction consideration is not indicated in the tables and shall be determined by the Contractor and provided at the Contractor’s expense.
4. Post-installed Anchor Inspection Requirements
  1. Where periodic inspection is allowed in accordance with the anchor ICC/IAPMO evaluation report, inspections shall be as follows:
    1. For all anchors, prior to concealment, verify anchor type, anchor dimensions, anchor spacing and edge distances.
    2. For each anchor type and size, Special Inspector shall be onsite to continuously inspect a minimum of the first 10 anchors installed by each installer for conformance with ICC/IAPMO evaluation report. Provided all anchors are installed correctly per the manufacturer’s written instructions, provide periodic inspection on a minimum of 10% of the next 1,000 anchors by each installer and a minimum 5% of the remaining anchors by each installer. Inspections shall occur a minimum of once per week at a random time while anchor installation is ongoing. Any non-compliance issues shall reset the inspection requirements to 10 continuous inspections. Non-compliant anchors shall be brought to the attention of the Structural Engineer of Record for review and shall be brought into compliance by either testing or re-installation.
    3. Inspection reports shall identify names of installers.
    4. Special Inspector shall provide documentation at the end of anchor installations stating that the minimum number of anchors were inspected.
END OF SECTION
EXECUTION —
3.01 SOURCE-SEPARATED CDL RECYCLING
1. Provide individual containers for separate types of CDL waste to be recycled, clearly labeled with a list of acceptable and unacceptable materials.
3.02 CO-MINGLED CDL RECYCLING
1. Provide containers for co-mingled CDL waste to be recycled, clearly labeled with a list of acceptable and unacceptable materials.
3.03 LANDFILL
1. Provide containers for CDL waste that is to be disposed of in a landfill clearly labeled as such.
3.04 REMOVAL OF CDL WASTE FROM PROJECT SITE
1. Transport CDL waste off Owner’s property and legally dispose of them.
END OF SECTION
EXECUTION —
3.01 SCHEDULE OF WARRANTIES
1. Schedule: In addition to a general Project warranty, provide warranties and bonds on products and installations as specified in the respective Project Manual Sections.
3.02 MINIMUM FORMAT AND CONTENT OF WARRANTIES
1. The minimum content of all warranties includes the following terms, or they have attached a cover letter including the following:
[I, We] [Name of Contractor], hereby certify that [Name of Trade or Portion of Work warranted] that was installed by [Name of Subcontractor] on [Project Name] at [Street Address or other exact location description] is work performed in strict compliance with the Contract Documents. [I, We] further warrant this work to be [watertight, fully operational, other (describe)] and free from defects in materials and workmanship for [warranty period in years] from date of Final Acceptance of the City Council or, in accordance with the General Conditions of the Contract, for concealed work not visible or apparent upon conducting a reasonable investigations, until the defect is discovered by the City in that work, and will repair or replace without delay any defects in material and workmanship discovered within the warranty period. [I, We] acknowledge that failure to proceed with terms of the warranty within ten (10) calendar days of notification, entitles the City to have the defects corrected and that [I, we] and [my, our] surety are liable for all expenses incurred by the City. [I, We] further acknowledge that in case of emergency where, in the opinion of the City or Design Professional, delay would cause serious loss or damage or allow a public health or safety risk to exist, repairs may be made without notice being given to [me, us] and [I, we] and [my, our] surety will remain liable for all expenses incurred.
Yours truly,
[Signature of authorized agent or officer]
[Printed Name][Title]
[Name of Contractor, address, email and telephone number]

END OF SECTION
EXECUTION —
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END OF SECTION
EXECUTION —
3.01 EXAMINATION
1. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to the manufacturer for replacement.
3.02 PREPARATION
1. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related Work.
3.03 SCHEDULE OF ALLOWANCES
1. Allowance No. 1: Lump Sum Allowance – Include the sum of $100,000 for Unforeseen Conditions. The allowance is applicable to unforeseen civil, structural, mechanical, plumbing, architectural, or irrigation conditions that could not have been anticipated and result in an approved change in the Work and change in cost. The allowance shall also be applicable to changes in the Work requested by the Owner’s Representative.
2. Allowance No. 2: Lump Sum Allowance – Include the sum of $3,000 for Apprenticeship Utilization. This allowance is applicable for meeting requirements of RCW 39.04.320.
3. Allowance No. 3: Lump Sum Allowance – Include the sum of $90,000 Repairs to Existing Floating Wood Dock. The allowance is applicable to evaluating and implementing needed repairs for the existing floating wood dock that will be repurposed for the project.
4. Additional incidental allowances referenced in other sections shall be included in the base bid.
END OF SECTION
EXECUTION —
(NOT USED)

END OF SECTION
EXECUTION —
3.01 SCHEDULE OF REQUIRED ACTIVITIES
1. Geotechnical Inspections
  1. General
    1. Prior to performing excavations or fill operations, and preparation for building, foundations, placement of subsurface drainage systems, base course installation for asphalt pavement or slabs on grade, utility bedding, or other major excavations, the Contractor shall notify the City and Design Professional and facilitate inspection of site by City’s Soils Engineer or Testing Agency to ascertain that conditions encountered are in conformance with the Contract Documents for depth of foundation, influence of groundwater, requirements for drainage for foundations, excavations, cut, fill, slopes and soil conditions.
    2. Placement and compaction of all structural fill and all structural backfill shall be inspected by City’s Soils Engineer (Geotechnical Consultant) or Testing Agency.
  2. Testing:
    1. Within the provisions of the technical specifications for earthwork testing and sampling, Contractor shall cooperate with the Testing Agency to perform testing or sampling for verification of conditions as noted above. Moisture Density tests, in-place density tests, and other tests may be performed as required by the Contract Documents or International Building Code, as adopted by the jurisdiction having authority, and to verify Contractor’s earthwork operations.
    2. Conform to ASTM D1557. Take in-place density tests as follows, unless otherwise indicated in the technical specifications:
      1. Compacted fills, subgrades, sub-bases and base courses, other than under concrete slabs on grade. Not less than one (1) test per 1,000 square feet for each lift.
      2. Utility trench bottoms, backfill of utility trenches under all concrete slabs on grade, foundation walls, and asphalt paving types. Not less than three (3) tests per 100 linear feet of trench for each lift.
      3. Fills under foundation walls and footings, and backfill of foundation walls and footings; not less than one (1) test per 100 linear feet of wall footing for each lift.
    3. Analytical Sampling: The Design Professional or City representative will collect analytical samples to confirm limits of contaminated soil removal or for soil profiling. The Contractor may be required to suspend work or shift operations to other areas while waiting for analytical sample results.
2. Paving
  1. Asphalt Paving:
    1. Density testing shall be performed in the field for each day of paving and for each lift of pavement placed. At a minimum, one (1) density tests shall be performed at each paving location for each lift of pavement.
    2. Core Tests: One core sample per every 1,000 square yards or less of installed pavement, but in no case will fewer than three cores be taken.
3. Irrigation, Field Testing and Performance Testing: Refer to Divisions 32 and 33 Irrigation.
4. Topsoil Testing: Submit topsoil samples to a certified soil testing laboratory, provide written copy of test results of fertility, nutrient and weed composition.
5. Cast-in-Place Architectural Concrete: Contractor shall engage a qualified independent testing agency to perform material evaluation tests and to design concrete mixtures. Field Quality Control to be performed as required by 03 30 00 CAST-IN-PLACE CONCRETE.
6. Concrete Stain: Contractor shall engage a qualified independent testing agency to perform tests confirming compliance with specified performance criteria.
7. Structural Cast-In-Place Concrete:
  1. General: Testing will be performed as required by International Building Code, as adopted by the agency having jurisdiction, and these Specifications. Tests and inspections may include, but not necessarily be limited to, the following:
    1. General:
      1. Inspection of reinforcing steel and embedded items in place. Verify proper placement of reinforcing bars, fabric, and spirals prior to placement of concrete; check condition of surfaces of reinforcing and embedded items for bond integrity with concrete; verify placement locations, sizes and anchorage of all items embedded in concrete.
      2. Concrete formwork including configuration, form and steel cleanliness. Inspect erected formwork for conformance with approved drawings, for design and seal of form joints, and for type and location of form ties.
      3. Reinforced concrete inspection and material testing shall be made in accordance with ACI 301 Chapter 16, Testing, and Chapter 17, Evaluation and Acceptance of Concrete, and appropriate ASTM Standards.
    2. Test materials for compliance with Specifications. Review and check proposed mix designs. Conduct tests of concrete in accordance with the following procedures:
      1. Sampling Fresh Concert: ASTM C 172, except modified for slump to comply with ASTM C94.
      2. Slump: ASTM C143; one test for each concrete load at point of discharge; and one test for each set of compressive strength test specimens.
      3. Air Content: ASTM C173; volumetric method and ASTM C21 pressure for normal weight concrete; one (1) for each set of compressive strength test specimens.
      4. Concrete Temperature: Test hourly when air temperature is 40 degrees F and below, and when 80 degrees F and above; and each time a set of compression test specimens made.
      5. Compression Test Specimen: ASTM C31; one (1) set of six (6) standard cylinders for each compressive strength test, unless otherwise directed. Mold and store cylinders for laboratory-cured test specimens except when field-cured test specimens are required.
      6. Compressive Strength Tests: ASTM C39; one (1) set for each 100 CY or fraction thereof, of each concrete class placed in any one day or for each 5,000 SF of surface are placed; two (2) specimens tested at seven (7) calendar days, one (1) specimen tested at fourteen (14) calendar days, two (2) specimens tested at twenty eight (28) calendar days, and one (1) specimen retained in reserve for later testing if required.
        When frequency of testing will provide less than five (5) strength tests for a given class of concrete, conduct testing from at least five (5) randomly selected batches or from each batch if fewer than five (5) are used.
        When total quantity of a given class of concrete is less than fifty (50) CY, strength test may be waived by City if, in their judgment, adequate evidence of satisfactory strength is provided.
        When strength of field-cured cylinders is less than 85% of companion laboratory-cured cylinders, evaluate current operations and provide corrective procedures for protecting and curing the in-place concrete.
        Strength level of concrete will be considered satisfactory if averages of sets of three (3) consecutive strength test results equal or exceed specified compressive strength, and no individual strength test result falls below specified compressive strength by more than 500 psi.
  2. Test Results: Test results will be reported in writing and expedited to the agency having jurisdiction, Contractor, Design Professional, Structural Engineer, and City. Reports of compressive strength tests shall contain the project identification name and number, date of concrete placement, name of concrete testing service, concrete type and class, location of concrete batch in structure, design compressive strength at twenty eight (28) calendar days, concrete mix proportions and materials; compressive breaking strength and type of break for both 7-day tests and 28-day tests.
  3. Additional Test: The testing service will make additional tests of in-place concrete, as directed by City, when test results indicate specified concrete strengths and other characteristics have not been attained in the structure. Testing service may conduct tests to determine adequacy of concrete by cored cylinders complying with ASTM C42, or by other methods as directed. Contractor shall pay for such tests conducted, and any other additional testing as may be required, when unacceptable concrete is verified.
  4. Patching: Where core test results are satisfactory, fill core holes with non-shrink patching grout to meet or exceed the strength of the adjoining concrete, and finish to match adjoining concrete surface.
8. Welding: Verify conformance with applicable Sections of Division 05 and notes on Structural Drawings.
9. Structural Steel Framing & Fabrications
  1. General: Tests will be performed as required by International Building Code, Section 1704.3, as adopted by the jurisdiction having authority and these specifications.
  2. Shop Bolted Connections: Inspect in accordance with AISC specifications.
  3. Shop Welding: Inspect and test during fabrication of structural steel assemblies, as follows:
    1. Verify use of “Washington Association of Building Officials” (WABO) certified welders, and conduct inspections and tests as required. Record types and locations of defects found in work. Record work required and performed to correct deficiencies.
    2. Perform visual inspection of all welds including fillet welds.
    3. Perform tests of complete penetration welds as required by technical specifications as follows. Inspection procedures listed are to be used at Testing Laboratory’s option.
      1. Liquid Penetrant Inspection: ASTM E 165.
      2. Magnetic Particle Inspection: ASTM E 709; performed on root pass and on finished weld. Cracks or zones of incomplete fusion or penetration will not be accepted.
      3. Ultrasonic Inspection: ASTM E 164.
      4. Radiographic Inspection: ASTM E 94.
  4. Field Bolted Connections: Inspect in accordance with AISC specifications.
  5. Field Welding: Inspect and test during erection of structural steel as follows:
    1. Verify use of “Washington Association of Building Officials” (WABO) certified welders, and conduct inspections and tests as required. Record types and locations of defects found in work. Record work required and performed to correct deficiencies and submit copies of such reports to Contractor, Design Professional and City.
    2. Perform visual inspection of all welds including fillet welds.
    3. Perform tests of welds as required by technical specifications as follows:
      1. Radiographic Inspection: ASTM E94 and ASTM E142; minimum quality level “2-2T.
      2. Ultrasonic Inspection: ASTM E164.
  6. Testing Program Summary: Testing Agency special inspector shall submit a summary of the proposed testing program for review and approval; submit directly to Contractor, Design Professional, City, Structural Engineer and the jurisdiction having authority.
10. Rough Carpentry: Refer to 06 10 00 - Rough Carpentry.
11. Traffic Coatings: Refer to 07 18 00 - Traffic Coatings.
12. Through-Penetration Firestop System: City will engage a qualified independent inspecting agency to inspect through-penetration firestop system and prepare test reports.
13. Joint Sealants:
  1. Refer to 07 92 00 - Joint Sealants for field-adhesion testing.
14. Miscellaneous:
  1. General: Provide other special inspections required by International Building Code as adopted by the agency having jurisdiction for structural or other work, or requested by City.
  2. Additional Testing Services: Additional testing which may be performed by the City’s independent testing agency, specified elsewhere in Contract Documents.
3.02 MECHANICAL & ELECTRICAL WORK SUB-CONTRACTS
1. Inspection and tests required for Mechanical and Electrical Work are covered under Sections of Divisions 15 and 16 respectively; no work required under this Sections.
END OF SECTION
EXECUTION —
3.01 GENERAL
1. In the event of conflict between these requirements and pollution control laws, rules, or regulations of other Federal, State or Local agencies, the more restrictive laws, rules, or regulations shall apply.
2. The CEWMP shall specifically phase, adjust, improve, and incorporate the CEWMP requirements into the Contractor’s specific schedule and plan for accomplishing the Work. The CEWMP shall be modified as changes are made to improve, upgrade, and repair BMPs used by the Contractor and as the Work progresses.
3. For any Work outside the Project Work Area Limits, the Contractor shall implement TESC and WQMPP BMPs.
4. The Contractor shall be wholly responsible for control of water and debris onto and exiting the construction site, Work Areas and/or staging areas, including TESC, stormwater, groundwater, temporary reroute and process water. Temporary stormwater reroute from offsite shall be intercepted and conveyed around or through the project and shall not be combined with onsite construction stormwater.
5. Modifications to project hydraulic conveyances and TESC plan sheets shall be stamped by a Professional Engineer (P.E.) licensed by the State of Washington. All other changes to the CEWMP shall be signed by the CESCL.
3.02 CONTRACTOR PERSONNEL
1. The Contractor shall designate sufficient employees as the responsible representatives in charge of erosion and sedimentation control. These employees’ responsibilities will be the oversight of all water and air quality issues. They shall have the authority to affect changes necessary to comply with applicable standards. One of these designated employees shall be onsite at all times when any work activity is taking place.
2. Certified Erosion and Sediment Control Lead (CESCL)
  1. At minimum, one of the Contractor’s designated employees responsible for erosion and sedimentation control, as discussed above, shall be the CESCL.
  2. The Contractor’s CESCL shall have authority to direct all Contractor personnel and subcontractor personnel.
  3. The Contractor’s CESCL shall have authority to act on behalf of the Contractor and shall be available, on call, 24 hours per day throughout the period of construction.
3. CESCL Qualification Requirements
  1. The Contractor’s CESCL shall be qualified in the preparation of erosion and sediment control plans, in the installation, inspection, monitoring, maintenance of BMP’s, and documentation required for NPDES permits as well as sensitive resource identification, water treatment, and restoration and stabilization of unstable slopes, shorelines, stream banks, and wetlands.
  2. Qualifications of the CESCL shall be as follows:
    1. Have successfully completed CESCL training given by an Ecology approved provider, and have five years of experience in construction site erosion and sediment control regulatory requirements and BMPs, erosion and sediment control plan development, and stormwater/water quality monitoring, or
    2. Currently certified as a Certified Professional in Erosion and Sediment Control (CPESC) offered by CPESC, Inc. (www.cpesc.org) and have one year experience in the state of Washington for construction site erosion and sediment control regulatory requirements and BMPs, erosion and sediment control plan development and stormwater monitoring.
  3. The Contractor’s CESCL shall also have done the following:
    1. Coordinated, developed, and implemented erosion and sediment control plans for NPDES permit compliance in the State of Washington.
    2. Completed at least two erosion and sediment control plans for earthwork projects.
    3. Developed phased construction work schedules addressing all ground disturbing activities.
    4. Designed proper temporary and permanent erosion and sediment control measures (BMPs) during clearing, new road construction, existing road improvement, and for emergency situations.
    5. Designed plans for dust abatement, embankment stabilization and restoration, and protection measures for in-water and overwater work.
    6. The Contractor shall submit for approval all documentation listed above necessary to prove the Contractor’s CESCL qualifications, including but not limited to resumes, certificates, degrees, recommendation letters, and plan examples.
4. The Contractor's CESCL's duties and responsibilities shall include:
  1. Maintaining the permit file on site at all times which includes the TESC Plan, the Stormwater Pollution Prevention Plan (SWPPP), and any associated permits and plans.
  2. Directing BMP installation, inspection, maintenance, modification, and removal.
  3. Availability 24 hours per day, 7 days per week by telephone.
  4. Updating all drawings with changes made to the TESC Plan.
  5. Keeping daily logs.
  6. Immediately notify the City should any point be identified where storm water runoff potentially leaves the Work Area, is collected in a surface water conveyance system (i.e., road ditch, storm sewer) and enters receiving waters of the State.
  7. If water sheet flows from the Work Area, identify the point at which it becomes concentrated in a collection system.
  8. Inspect TESC Plan requirements including BMPs as required to ensure adequacy; facilitate, participate in, and take corrective actions resulting from inspections performed by outside agencies and the City.
  9. Setup and maintain a construction stormwater discharge monitoring plan that includes monitoring locations and procedures. At a minimum, the plan will include monitoring points everywhere construction stormwater discharges from the project or as directed by the City.
5. Erosion and Sediment Control Inspectors
  1. In addition to the Contractor’s CESCL, the Contractor shall designate sufficient employees as Erosion and Sediment Control Inspectors who will be responsible for all erosion and sediment control, water quality, fugitive dust and other environmental compliance as directed by the CESCL. At a minimum, the Contractor’s superintendent, foreman, and lead persons shall be designated as Erosion and Sediment Control Inspectors. On matters concerning erosion control, the Erosion and Sediment Control Inspectors shall report to the Contractor’s CESCL.
  2. The Erosion and Sediment Control Inspectors shall have successfully completed CESCL training given by a Washington State Department of Ecology approved provider.
3.03 TEMPORARY EROSION AND SEDIMENT CONTROL REQUIREMENTS
1. To comply with and perform the required TESC work, the Contractor shall include, address, and execute the following as part of the TESC Plan:
  1. Site Description and Drawings
    1. Included in the TESC Plan shall be a written description of the construction site, including location of staging areas, stockpile areas (stockpiling if any, shall be minimized and contained within the established Work Areas), material storage areas, natural drainage systems within the Work Area and staging areas.
    2. Drawings shall be included in the TESC Plan which shows the location of the construction site, including location of staging areas, stockpile areas (stockpiling if any, shall be minimized and contained within the established Work Areas), material storage areas, natural drainage systems within the Work Area and staging areas.
    3. The TESC Plan Drawings shall show locations of BMPs during each phase of construction as identified by the Contractor in the Project Schedule.
2. Schedule and Sequencing
  1. The TESC Plan shall include:
    1. Schedules for accomplishment of temporary and permanent erosion control work, which include as a minimum all specific work items as are applicable for clearing, demolition, and underground utilities.
    2. Proposed method of erosion and dust control and a plan for disposal of waste materials.
    3. Estimated removal date of all temporary BMPs.
    4. Dates when construction activities temporarily or permanently cease on any portion of the site.
    5. Dates when structural BMPs are initiated.
  2. Erosion control work activities consistent with the TESC Plan shall be included in the Project Schedule for each Work Area and project activity as shown on the Drawings.
3. BMP Installation
  1. The contractor will be responsible for BMP installation. The TESC Plan shall include installation instructions and details for each BMP used during the life of the Project.
  2. To prepare or modify the TESC Plan, use BMPs from the Washington State Department of Ecology, Stormwater Management Manual for Western Washington, Vol. 2 (current edition). May be downloaded at: http://www.ecy.wa.gov/programs/wq/stormwater/manual.html
  3. The Contractor shall certify that all BMP installers are trained in proper installation procedures.
4. BMP Maintenance
  1. The Contractor will be responsible for BMP maintenance. The TESC Plan shall include a description of the maintenance and inspection procedures to be used for the life of the project.
  2. BMPs shall be maintained for the life of the project, the completion of a work phase and/or until removed at the direction of the City.
  3. BMPs shall be maintained during all work stoppages, suspension of work and all non-work periods.
  4. BMPs shall be maintained and repaired as needed to assure continued performance of their intended function and in accordance with the approved TESC Plan.
  5. Sediments removed during BMP maintenance shall be placed away from natural and constructed storm water conveyances and disposed at approved disposal facility.
  6. All maintenance shall be completed within 24 hours of inspection.
5. BMP Inspection
  1. In addition to the Contractor's CESCL weekly and rain event inspections, the Contractor shall visually inspect all TESC BMPs and good housekeeping practices daily.
  2. Deficiencies identified during the inspection shall be corrected within 24 hours or as directed by the Owner’s Representative.
  3. Note repairs or improvements needed, if any, and notify the Contractor’s CESCL or site project superintendent to implement improvements.
  4. Observe runoff leaving the site during storms, checking for turbid water.
  5. Recommend additional BMPs to implement, if needed, to address site-specific erosion control.
  6. Inspect roadways surrounding the Work Areas for dirt tracking.
  7. Inspect for dust.
6. Record keeping
  1. The Contractor’s CESCL will be responsible for recordkeeping. Reports summarizing the scope of inspections, the personnel conducting the inspection, the date(s) of the inspection, major observations relating to the implementation of the TESC Plan, and actions taken as a result of these inspections shall be prepared and retained as a part of the TESC Plan.
  2. The TESC Plan shall include Ecology’s Construction Stormwater inspection form which includes the following:
    1. All BMPs to be inspected and monitored for all Work Areas and work activities identified in the schedule for the life of the contract.
    2. Inspection time and date.
    3. Weather information including current conditions, total rainfall since last inspection and rainfall in the 24 hours prior to the current inspection.
    4. Locations of BMPs inspected.
    5. Locations of BMPs that need maintenance and reasons why.
    6. Locations of BMPs that failed to operate as designed or intended.
    7. A description of stormwater discharged from the site including notes on the presence of suspended sediment, turbid water, discoloration, and/or petroleum sheen.
    8. Any water quality monitoring performed during inspection.
    9. General comments and notes, including a description of any BMP repairs, maintenance or installations made as a result of the inspection.
    10. A statement that, in the judgment of the person conducting the site inspection, the site is either in compliance or out of compliance of the TESC Plan. If the site inspection indicates that the site is out of compliance, the inspection report shall include a summary of the remedial actions required to bring the site back into compliance, as well as a schedule of implementation. If the site inspection indicates that the site is out of compliance, the Contractor’s CESCL shall notify the Owner’s Representative immediately.
    11. Name, title, and signature of the CESCL conducting site inspection and the following statement: “I certify that this report is true, accurate, and complete, to the best of my knowledge and belief.”
7. BMP Removal
  1. Temporary BMPs shall be removed upon permanent stabilization or as directed by the Owner’s Representative.
  2. Areas disturbed during removal of temporary BMPs shall be permanently stabilized.
  3. After cleaning and removal of TESC BMPs, the drainage system shall not be used for temporary construction stormwater conveyance or storage.
  4. Sediment removed shall be disposed of at an approved facility or as directed by the Owner’s Representative.
8. Emergency Response
  1. The TESC Plan shall contain information on how the Contractor shall control and respond to turbid water discharges, sediment movement, fugitive dust, and suspect sheen on discharged water or from pile removal activities. At a minimum, the Contractor’s employees shall be responsible for, or first notice, fugitive discharges and shall take appropriate and immediate action to protect the Work Area, and the environment. Appropriate action includes but is not limited to the following:
    1. Hazard Assessment - assess the source, extent, and quantity of the discharge.
    2. Securement and Personal Protection - If the discharge cannot be safely and effectively controlled, then immediately notify the Contractor’s CESCL and the Owner’s Representative. If the discharge can be safely and effectively controlled, proceed immediately with action to protect the Work Area, private property, and the environment.
    3. Containment and Elimination of Source - Contain the discharge with filter fabric fences, pipes, sandbags or a soil berm down slope from the affected area. Eliminate the source of the discharge by pumping turbid water to a controlled area, building berms, piping clean water away from the area or other means necessary.
    4. Cleanup - when containment is complete, remove sediment, stabilize, dispose of contaminated water and prevent future discharge.
    5. Notification - report all discharges immediately to the Owner’s Representative.
9. Fugitive Dust Planning
  1. The Contractor shall provide whatever means necessary to keep fugitive dust on site to an absolute minimum during working hours, non-working hours and any shut-down periods.
  2. The Contractor’s methods for fugitive dust control will be continuously monitored and if the methods are not controlling fugitive dust to the satisfaction of the City, the Contractor shall improve the methods or utilize new methods at no additional cost.
10. Utilities Planning
  1. The TESC Plan shall identify when and how all utility work will be conducted so that water quality compliance is maintained. At a minimum, the Contractor shall:
    1. Shut off valves and procure the means to shut off valves within 10 minutes of a water line break.
    2. Cap utilities within 24 hours of being removed and cut.
11. Saw cutting
  1. Saw cut slurry and cuttings shall be vacuumed during cutting operations.
  2. Saw cut slurry and cuttings shall not remain on permanent concrete or asphalt pavement overnight.
  3. Saw cut slurry and cuttings shall not drain to the Storm Drainage System, Industrial Waste System, or any other natural or constructed drainage conveyance.
  4. Collected slurry and cuttings are the responsibility of the Contractor and shall be disposed of off-site in a manner that does not violate groundwater or surface water quality standards.
12. Soil and Construction Debris Stockpiles
  1. Soil and construction debris shall be stockpiled within the work site or hauled off-site for disposal.
  2. Stockpiles shall be minimized and shall be limited to small areas within the established Work Areas and limited to a maximum height of 12 feet. Stockpiles shall be covered with plastic and secured with sandbags from blowing wind. Stockpiles will be covered when not worked within:
    1. 2 days, between October 1 and April 30; or
    2. 7 days, between May 1 and September 30.
  3. Plastic shall be a minimum thickness of 6 mil.
  4. Covered stockpiles with damaged or missing sheeting shall be repaired or replaced immediately.
  5. Materials to be stockpiled on pavement shall be placed on plastic and contained within an area that is bermed with a temporary curb and covered in a manner that prevents ponding water.
  6. Clean storm water runoff from the plastic covering shall be directed away from bare soil using pipes, sandbags, or other temporary diversion devices.
13. Construction Vehicle Track-Off
  1. Stabilized construction entrance shall be installed and maintained by Contractor. Additional quarry spalls shall be placed by Contractor as necessary to prevent vehicle track off.
  2. No track-off of dirt or debris shall be allowed from the Work Area and loading zone onto the roadway. At no time shall mud, debris or visible sediment be allowed outside of the Work Area limits or on any City owned and public roads.
    1. Before leaving the Work Area, all trucks and equipment shall be inspected for mud and debris. All mud and debris shall be removed by the Contractor from the work areas.
  3. Debris shall be removed from pavement by vacuum sweeping and shoveling and transported to a controlled disposal area identified in the TESC Plan.
  4. If the debris is contaminated by fuel, grease, metals, or other pollutants, it shall be disposed of in conformance with all applicable federal, state, and local waste disposal regulations.
  5. Use of water to wash asphalt pavement shall be allowed only after sediment has been removed by vacuum sweeping and shoveling.
  6. Power brooms shall not be utilized without prior approval by the Owner’s Representative.
  7. Contractor shall have sufficient working vacuum sweepers on site at all times when work is being performed. All sweepers shall have on-board water spray systems that shall be operating at all times.
  8. Vacuum sweepers shall be dedicated to this project and shall not be utilized by any other contract nor be hired out to another Contractor.
  9. At least one driver capable of operating the vacuum sweeper shall always be on site while work is commenced.
  10. If, in the City’s opinion, the Contractor does not adequately manage the tracking of sediment, the City may subcontract the control of sediment tracking at the Contractor’s expense.
14. Catch Basin Protection
  1. Catch basin inserts shall be installed in all catch basins that receive drainage from the Work Area or are within 100 feet of the Work Area.
  2. Catch basin protection shall be installed in all storm drainage structures within the Work Area, as shown on the project drawings or as directed by the City.
15. Turbidity Curtain
  The Contactor shall install a temporary turbidity curtain at the beginning of the project and maintain it throughout the duration of the in-water work. Turbidity curtains shall be installed as indicated in the Drawings or as instructed by the City. The Contractor shall adjust the turbidity curtain extents based on work activity. At a minimum the Contractor shall:
  1. Place turbidity curtains at a sufficient distance from work performed to ensure materials are captured.
  2. Anchor turbidity curtains to maintain capture area when strong winds or currents are present.
  3. Provide personnel to monitor and maintain turbidity curtains for the duration of the work to prevent debris, sheen, and other materials from migrating from the Work Area.
  4. Debris collected in the turbidity curtain shall be collected and disposed as described in Section 02 41 13 – Site Demolition.
  5. Provide additional absorbent booms and have them on hand for immediate deployment if needed for spill response.
16. Concrete Truck and Equipment Washing
  1. Concrete truck chutes, concrete pumps, hand tools, screeds, floats, trowels, rollers and all other tools shall be washed out only into Ecology-approved covered steel containers or formed areas awaiting concrete or asphalt pavement.
  2. All contained concrete waste shall be disposed of offsite in a manner that does not violate groundwater or surface water quality standards.
  3. All water used for washing or impacted by placement of cementitious materials, is defined by Ecology as “process water” and shall be collected and disposed of per Ecology SWMMWW, Vol. 2 (current edition).
17. Temporary Piping/Connections
  1. The Contractor shall install temporary piping, catch basins, manholes, and/or connections to the existing storm drain system in locations shown on the Drawings and relocate as necessary to accommodate Contractor activities. At the completion of the Work, the temporary piping shall be removed and all temporary connections or modifications shall be repaired, modified, removed, or plugged to return the conveyance system to an enclosed operational system free of debris, voids, breaks, plugs, or other items.
18. Temporary Pipe Plugging
  1. The locations of piping to be temporarily plugged are indicated on the Drawings. Additional plugs may be necessary to accommodate the Contractor’s activities and shall be the responsibility of the Contractor to adjust the temporary plugs and temporary stormwater reroute system as necessary to maintain reroute flows around the Work Areas and prevent seawater or stormwater from discharging into the Work Area. At the completion of the Work, the temporary plugs shall be removed.
3.04 TESC AND DEWATERING DISCHARGE AND MONITORING REQUIREMENTS
1. The Contractor shall develop TESC systems that meet the following discharge criteria:
  1. All stormwater discharges from the project areas which have not come into contact with site soils can be routed to the storm drainage system following treatment to meet the CSGP limits. Stormwater discharge locations are indicated on the Drawings.
2. Groundwater and water pumped out of trenches or water which has come into contact with site soils shall be treated for water quality such that it meets the following criteria:
  1. All groundwater discharged to the storm drain shall require testing, monitoring, and treatment according to the CSGP and specifications herein. Water must meet the following criteria per the CSGP:
    1. Turbidity: < 25 NTUs according to analytical method SM2130 or a calibrated turbidity meter.
    2. No visible sheen or discoloration.
    3. pH: between 6.5 to 8.5 Standard Units.
  2. Discharges are subject to additional criteria of the CSGP. Contractor shall carefully examine the CSGP to determine any additional discharge requirement.
3. Monitoring and Additional Measures
  1. The Contractor shall comply with all treatment and testing conditions outlined in the CSGP and associated Administrative Order.
  2. The Contractor shall capture, contain, and treat all contaminated dewatering water or contaminated stormwater (stormwater that has come into contact with contaminated soil) prior to discharge. The treatment system must have enough capacity to hold the treated dewatering water or stormwater until it has been tested to determine if any of the Indicator Levels listed in the CSGP have been exceeded. No dewatering water or stormwater may be discharged before it has been tested for these parameters.
  3. Once the effectiveness of the treatment system has been determined, the Contractor may revert to a flow-through treatment system after a minimum of two sampling and testing events and upon written approval from Ecology. Until the effectiveness of the treatment system has been approved by Ecology the Contractor shall batch treat and test all contaminated water.
  4. The Contractor shall test treated water weekly for parameters listed in the CSGP while utilizing a flow-through treatment system. If at any time discharge criteria are exceeded, the Contractor must cease discharge and must treat and re-test to demonstrate compliance with the CSGP and the associated Administrative Order prior to discharge.
  5. Any discharge of pollutants to the discharge point that is greater that the criteria specified in the CSGP must be immediately reported to Ecology.
  6. All sampling data for the parameters identified in the CSGP and its associated Administrative Order must be reported monthly to Ecology on Discharge Monitoring Reports (DMRs) electronically using Ecology’s WQWebDMR.
3.05 CONSTRUCTION DEWATERING SYSTEM
1. Dewatering Performance Requirements:
  1. Dewatering shall be performed to lower and maintain groundwater levels at least 2 feet, but no greater than 4 feet, below the bottom of excavation zones and structure foundations until backfilled and stabilized for buoyancy. See Section 31 23 19 – Dewatering.
  2. All dewatering operations shall be adequate to assure the integrity of the new and existing infrastructure and shall be the responsibility of the Contractor.
  3. It shall be the sole responsibility of the Contractor to control the rate and effect of the dewatering operations in such a manner as to avoid all objectionable settlement and subsidence.
  4. The Contractor shall at the direction of the Engineer revise the dewatering system to address field conditions.
  5. Contractor shall coordinate dewatering system design with their selected shoring systems.
2. Dewatering Well Construction Requirements: If wells are used to minimize turbidity and sand is generated during dewatering, then the dewatering wells shall be constructed using the following standards.
  1. The Contractor shall provide gravel/sand pack filter material consisting of clean, rounded, washed select silica gravel or sand free from silt, clay and other deleterious material.
  2. The Contractor shall design and construct the gravel/sand pack to maximize the flow of water from the formation into the dewatering wells to minimize the amount of fine-grained material removed from the formation.
  3. The Contractor shall alter the sizes of the gravel/sand pack material for each installation as necessary in accordance with the grain-size distribution of the materials encountered during installation of the dewatering wells.
  4. The Contractor shall furnish sufficient gravel/sand for initial gravel packing of the dewatering well and such additional gravel as may be required during development.
  5. The Contractor shall furnish to the Design Professional a certificate of gravel/sand pack material quality and gradation prior to delivery.
  6. Screens, casing and riser pipes for dewatering wells shall be capable of lasting and performing their intended function throughout the duration of the project.
  7. The Contractor shall design dewatering well screens to minimize entrance velocity, maximize flow to the well and prevent entry of the gravel/filter pack into the well screen and casing.
  8. Screens shall be factory slotted and sized appropriately for the gravel pack or formation to prevent the removal of fines from the formation.
  9. Centralizers shall be placed both at the bottom of the dewatering well screen section and one foot above the top of the screen section in each well.
  10. The Contractor shall install a surface seal for each well in accordance with WAC 173-160. The annular space shall be filled with bentonite (slurry or chips), cement grout or neat cement. Chips shall be hydrated when installed above the groundwater level. The Contractor shall obtain any variances to WAC 173-160 required to employ the well designs the Contractor considers necessary for proper performance of the dewatering systems.
  11. Develop all wells after installation to remove all fines from drilling and installation. All development water and groundwater shall be treated according to the requirements in paragraph 3.05 in this section.
3.06 TEMPORARY STORMWATER REROUTE REQUIREMENTS
1. Contractor shall establish a temporary stormwater reroute system to convey upstream drainage around the Work Area to existing downstream locations, as necessary to manage the rerouted stormwater from the existing conveyance system.
  1. The Contractor shall be responsible for sizing the stormwater reroute system and providing sumps, pumps, hoses, connections, tanks, and other items necessary to convey all stormwater flows as shown on the Drawings.
  2. The Contractor shall size the bypass system to avoid any upstream flooding or inundation of the terminal and Work Area. The Contractor shall provide all pumps and/or storage/detention tanks as necessary to manage rerouted stormwater.
  3. A minimum of one (1) standby pump shall be provided.
2. Discharge of the temporary stormwater reroute will not be subject to the monitoring requirements in paragraph 3.04 of this section. Rerouted stormwater from upstream tributary areas shall not be co-mingled with TESC water, unless it is after the selected monitoring locations for those discharges as described in paragraph 3.04 of this section.
3. The Contractor shall check daily weather reports and be prepared for storm events. The Contractor shall visually inspect the temporary stormwater reroute system to ensure the system is in good working condition and ready for storm events.
4. The temporary stormwater reroute system may be removed before the stormwater treatment system is operational. Coordinate with the Design Professional to determine when to remove temporary reroute. Contractor shall prevent upstream stormwater from flooding the work zones or hindering work during construction.
END OF SECTION
EXECUTION —
3.01 PREPARATION
1. Assemble educational materials necessary for instruction, including documentation and training module. Assemble training modules into a combined training manual.
2. Set up instructional equipment at instruction location.
3.02 INSTRUCTIONS
1. Engage qualified instructors to instruct City's personnel to adjust, operate, and maintain systems, subsystems, and equipment not part of a system.
  1. City will furnish an instructor to describe City's operational philosophy.
  2. City will furnish Contractor with names and positions of participants.
2. Scheduling: Provide instruction at mutually agreed on times. For equipment that requires seasonal operation, provide similar instruction at start of each season.
  1. Schedule training with City, with at least seven days' advance notice.
3. Demonstration and Training Video: Record each training module separately. Include classroom instructions and demonstrations, board diagrams, and other visual aids, but not student practice.
  1. At beginning of each training module, record each chart containing learning objective and lesson outline.
4. Cleanup: Collect used and leftover educational materials and remove from Project site. Remove instructional equipment. Restore systems and equipment to condition existing before initial training use.
END OF SECTION
EXECUTION —
3.01 GENERAL COORDINATION PROVISIONS
1. General:
  1. At all times, the Contractor shall keep at the work site a set of the plans, specifications, Contract Documents, and addenda.
    1. Contractor shall check specifications, addenda, and drawings covering all trades as the Work progresses. Contractor shall promptly report to the Design Professional what is considered an omission, conflict or issue requiring clarification.
  2. The Contractor is responsible for the coordination of the work of all trades.
    1. Contractor shall prepare and distribute to each entity performing work at project site, a written memorandum of instructions on required coordination activities, including required notices, reports and attendance at meetings.
  3. The Contractor and all subcontractors, shall diligently comply with the following requirements:
    1. Devote the attention required to make reasonable progress on the work and cooperate fully with the Owner's Representative, Design Professional, assistants and inspectors.
    2. Cooperate in planning and layout of the Work well in advance of operations.
    3. Inform other contractors of requirements at proper time to prevent delay or revisions.
    4. Be informed of the requirements of other contractors and check own work for conflicts with the work of other contracts.
    5. Insure delivery of materials and performance of Work on coordinated schedule with other contracts.
    6. Keep machinery and equipment in good, workable condition. The equipment must be adequate for its purpose and used by competent operators.
2. Coordination of Reports and Activities:
  1. Refer to 01 32 00 CONSTRUCTION PROGRESS SCHEDULE AND REPORTING.
  2. Coordinate both the procedural timing and the listing (naming and sequencing) of reports/activities required by provisions of this Section and other sections, to afford consistency and logical coordination between submitted reports or lists. Maintain coordination and correlation between separate reports by updating at month day or shorter time intervals. Make appropriate distribution of each report and updated report to entities involved in the Work including Design Professional and Owner's Representative. In particular, provide close coordination of progress schedule, Schedule of Values, listing of subcontracts, schedule of submittals, progress reports, and payment requests.
3. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.
4. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.
3.02 OTHER COORDINATION
1. General:
  1. Contractor shall give the City forty-eight (48) hours advance written notice of their intention to work overtime, nights, Sundays or holidays, or anytime outside the usual working hours. In no case shall the Contractor do any such work without first notifying the City to permit arrangements for proper inspection. See the General Conditions for specific requirements for work hours outside normal work hours.
  2. Contractor shall reimburse the additional cost to the City for inspection work on Sundays, recognized holidays, or hours beyond the normal work hours as listed in 01 11 00 SUMMARY OF WORK. Such reimbursement shall include all additional costs to the City.
  3. Contractor is cautioned that, at times during construction, there may not be sufficient room to park for all construction personnel on site. Room for trailers, materials, etc., take priority space. Other arrangements shall be made by the Contractor to satisfy their parking requirements.
END OF SECTION
EXECUTION —
2.01 CONTRACTOR HEALTH AND SAFETY PLAN
1. Contractor HASP must be prepared and submitted to the Engineer, prior to commencing work. The Design Professional will confirm that the HASP has been prepared, addressing the requirements stated below. However, the Design Professional will not review or approve the content of the Contactor HASP.
2. It is the sole responsibility of Contractor to develop a HASP addressing site hazards, and meeting applicable local, state, and federal regulations. Additionally, it is the sole responsibility of Contractor to ensure that workers understand and abide by the provisions of the HASP. Contractor HASP must address the following requirements:
  1. Description of Work—Contractor HASP shall provide an overview of the site, define work to be performed by the Contractor and identify potential hazards and Job Hazard Analysis procedures.
  2. Chain of Command—The HASP shall include a chain of command for on-site workers, in the event of an emergency situation. The chain of command outlined in the HASP shall provide assignment of health and safety responsibilities at the jobsite.
  3. Potential Chemical Hazards—HASP shall provide site workers with information regarding the chemical hazards associated with contaminated materials, including potential routes of exposure, and symptoms of exposure.
  4. Contaminant Control Measures—HASP shall outline the PPE required for on-site workers, including protective measures for specific activities and protective measures for handling both soil and groundwater.
  5. The Contractor shall maintain site control measures in areas of the site where exposure to contaminated material is possible. The Contractor should limit access to areas of the site where contamination is present, and establish decontamination procedures for workers and equipment exposed to contaminated material to prevent contaminant transport beyond the Work Areas. All equipment in contact with project site soil shall be decontaminated (i.e., steam cleaned) before leaving the Work Area.
  6. Worker Safety and Training—All individuals expected to work within areas with potential to contact contaminated material will be responsible for reading and understanding the HASP, prior to commencing Work. The HASP shall be amended as needed to include special work practices warranted by site-specific conditions. The amendments shall be included as addendum documents to the HASP. The HASP shall define OSHA training requirements, as specified in WAC 296-62-3040 that may be applicable to the Work. Training and amendment requirements shall be specified in the HASP.
  7. Medical Surveillance—A medical surveillance program, if the Contractor determines that one is required, should be instituted by the Contractor or subcontractor for employees having the greatest potential for exposure to contaminated material. The content of the exam and the identification of personnel required to have medical surveillance will be determined by the Contractor or subcontractor. Medical surveillance requirements will be specified in the HASP.
  8. Emergency Response and Notification—The HASP shall include an emergency response plan to address vital emergency response procedures for field personnel. Contractors shall notify the Owner and Engineer within 24 hours of any emergency event, or HASP violation. If an individual is injured, the Contractor shall file a detailed accident report for submittal to the Owner and Engineer within 24 hours of the accident. Accident reporting requirements shall be specified in the HASP.
END OF SECTION
BASIS OF AWARD —
1. A contract will be awarded, if at all, based on the lowest responsible Bidder for the TOTAL BID PRICE FOR ALL SCHEDULES.
2. Refer to 01 22 00 UNIT PRICES for complete descriptions of Unit Prices. Unit Prices are included in the Lump Sum Base Bid total.
3. Refer to 00 41 13 BID FORM.
EXECUTION —
(NOT USED)

END OF SECTION
EXECUTION —
3.01 RECORDING
1. Post changes and modifications to the Documents as they occur. Do not wait until the end of the Project. The Owner’s Representative will periodically review record documents to ensure compliance with this requirement.
END OF SECTION
PREVAILING WAGE RATES —
1. The State of Washington prevailing wage rates for King County apply to work performed under this contract. The applicable prevailing wage rates may be found at the following website address of the Department of Labor and Industries: https://secure.lni.wa.gov/wagelookup/
2. Based on the bid submittal date for this project, the applicable date for prevailing wages for this project is Tuesday, June 30, 2026. A copy of the applicable prevailing wage rates are also available for viewing at the City of Mercer Island, Public Works Building located at 9601 SE 36th Street.
END OF SECTION
ADMINISTRATION OF THE CONTRACT —
4.01 TIME OF ESSENCE
1. All time requirements set forth in the Contract Documents are of the essence.
4.02 WORK PROGRESS
1. The Contractor shall be required to:
  1. Prosecute the Work diligently with adequate forces;
  2. Plan, coordinate, and layout the Work in advance so as to avoid delay; and
  3. Achieve Substantial Completion of the Work and Final Acceptance in accordance with the requirements of Contract Documents.
4.03 SCHEDULE OF VALUES
1. Unless otherwise specified, within fourteen (14) calendar days after the date of Contract Execution, the Contractor shall submit to City a detailed Schedule of Values that identifies the various activities of the Work and their values and quantities, including the overhead and profit for each activity. The Contractor warrants that the values identified in its Schedule of Values accurately reflect the value of each work activity. The Schedule of Values shall be used as a basis for calculating all Progress Payments. Payment for Contract Work shall be made only for and in accordance with those activities identified in the Schedule of Values.
2. The Contractor shall not be entitled to, nor shall City be required to make, payment for any Contract Work until the Schedule of Values has been accepted by City. Such acceptance shall not be unreasonably withheld.
3. City shall review and accept the Schedule of Values or provide the Contractor with a written explanation of why the Schedule of Values was not acceptable. City shall use reasonable efforts to review the Schedule of Values within thirty (30) days of City’s receipt of the Contractor’s submittal of its Schedule of Values. City’s acceptance of the Schedule of Values shall not relieve the Contractor from its sole responsibility for the accuracy of the Schedule of Values and its compliance with all Contract requirements. The Contractor shall revise the Schedule of Values as necessary to accurately reflect Change Orders.
4. Each Application for Payment shall include a current status of the Schedule of Values. No Application for Payment will be considered until the current status of the Schedule of Values has been submitted and accepted.
5. The activities, which the Contractor identifies within its Schedule of Values, shall be specifically referenced within, and conform and be consistent with the activities set forth within the Project Schedule.
4.04 PROJECT SCHEDULE
1. Unless otherwise specified, within fourteen (14) days after the date of Contract Execution, the Contractor shall submit to City a Project Schedule. The Project Schedule shall show the sequence in which the Contractor proposes to perform the Work, indicate the Critical Path, identify the dates on which the Contractor proposes to start and finish the scheduled activities of the Contract Work, indicate Substantial Completion within the Contract Time, indicate a date for Final Acceptance, and meet all the requirements as may be set forth in the Contract Documents.
2. Within thirty (30) days of City’s receipt of the Contractor’s submittal of its Project Schedule or unless stated elsewhere in the Contract, City shall review the Project Schedule and provide the Contractor with written comments. City will review the Project Schedule only to determine whether the Project Schedule meets the requirements in the Technical Specifications on Project Schedule. To the extent the Project Schedule does not meet such Technical Specifications, the Contractor shall revise the Project Schedule to make it compliant.
3. By reviewing the Project Schedule and providing written comments, City is not approving or adopting the Contractor’s plan, schedule, means, methods, techniques, sequences, or procedures required to perform the Work. Review and comment by City of the Project Schedule shall not relieve the Contractor from the sole responsibility for the accuracy of a Project Schedule, and its compliance with all Contract requirements, and its responsibility to meet all required Contract completion dates. Failure by City to indicate items on the Project Schedule that do not conform with the Contract requirements shall not alter or waive the Contract requirements or relieve the Contractor from complying with all Contract requirements.
4. The Contractor shall not be entitled to, nor shall City be required to make payment for any Contract Work until the Project Schedule complies with all Contract requirements.
5. The Contractor shall schedule the Contract Work so that the Contract Work is completed within the Contract Time. Float in the project Schedule shall be defined as the period of time measured by the number of days each non-critical path activity may be delayed before it and its succeeding activities become part of the Critical Path. Contractor and Owner may both utilize float to offset delays to the Work.
6. The Contractor shall regularly enter the actual progress of the Work and Contract Time extensions, if any, approved by City on the Project Schedule. Updated Project Schedules shall reflect actual progress and completion within the Contract Time and shall be provided to City with each Application for Payment in format(s) as required by the Contract. Applications for Progress Payments will not be considered by City and the Contractor will not be paid until the Contractor complies with these requirements. The updated Project Schedule shall be used to assist City in verifying the appropriate payment.
7. If, in the opinion of City, the Contractor falls behind in its progress of the Work due to acts or omissions of the Contractor, Subcontractors, and Suppliers, the Contractor shall take all necessary steps to improve its progress and bring its progress back in-line with the accepted Project Schedule, without additional cost to City. In this circumstance the Contractor shall, as necessary, increase the number of shifts, overtime operations, and/or days of work, both on and off the Site, and submit for acceptance any supplementary schedule or schedules as City deems necessary to demonstrate how the accepted rate of progress will be regained. Failure of the Contractor to comply with the requirements under these provisions shall be grounds for a determination by City that the Contractor is not prosecuting the Work with sufficient diligence to ensure completion within the time specified in the Contract. Upon making this determination, City may pursue any right it has under the law or the Contract, including but not limited to default termination.
4.05 SUBMITTALS
1. Submittals include shop drawings, setting and erection drawings, schedules of materials, product data, samples, certificates and other information prepared for the Work by the Contractor or a Subcontractor as set forth in the Technical Specifications (“Submittals”). The Contractor shall perform no portion of the Work requiring Submittals until the Submittals have been reviewed and returned by City with one of the following annotations: (1) no exceptions taken, or (2) note markings.
2. When submitting information, the Contractor shall identify and state reasons for any alteration, variation, addition, deviation, or omission from the Contract. The Contractor shall not perform work that alters, varies, adds to, deviates from, or omits any requirement of the Contract Documents without prior specific written acceptance by City.
3. The Contractor shall provide Submittals with reasonable promptness and in such sequence as to facilitate the timely completion of the Contract.
4. City shall review the Contractor’s Submittals and respond in writing with reasonable promptness so as not to unreasonably delay the progress of the Work. Unless otherwise agreed, no delay to the Work shall be attributable to the failure by City to respond to a Submittal until thirty (30) days after the Submittal is received by City, and then only if failure by City to respond is unreasonable and affects the Contract completion date.
5. If the Contractor is required to resubmit a Submittal, any revisions on resubmittals shall be specifically identified in writing and the resubmitted Submittal shall be sequentially alpha denoted (for example: 22A followed by 22B, etc.) and note revisions in numerical order. The cost of the review of the initial Submittal and the first revised submittal shall be borne by City. The costs of all additional revised Submittals shall be charged to the Contractor. The cost of review shall include, without limitation, administrative, design, and engineering activities directly related to review of Submittals. City may deduct these costs from any amounts due the Contractor.
6. City shall review the Contractor’s Submittals only for conformance with the design of the Work and compliance with the Contract. Review of the Submittals are not conducted to verify the accuracy of dimensions, quantities, or calculations, the performance of materials, systems, or equipment, or construction means, methods, techniques, sequences, or procedures, all of which remain the Contractor’s responsibility. Failure by City to take exception to a Submittal shall not relieve the Contractor from any duty, including its responsibility for errors or omissions in Submittals, its duty to make Submittals and duty to perform the Work according to the requirements of the Contract. City’s review of a Submittal shall not alter or waive the requirements of the Contract unless City has issued prior written approval of such change or alteration of the Contract requirements.
7. The Contractor’s failure to identify any error, deviation, or omission and subsequent acceptance of the Submittal by City shall not relieve the Contractor from complying with the Contract requirements.
4.06 REQUESTS FOR INFORMATION
1. If the Contractor determines that some portion of the drawings, specifications or other Contract Documents require clarification or interpretation by City because of an apparent error, inconsistency, omission, or lack of clarity in the Contract, the Contractor shall promptly submit a Request For Information (“RFI”) and, unless otherwise directed, shall not proceed with the affected work until City has responded to the RFI. The Contractor shall plan its work in an efficient manner so as to allow for timely responses to RFIs.
2. City shall respond in writing with reasonable promptness to Contractor’s RFI.
3. At the request of the Engineer, the Contractor shall prioritize its RFIs, identify a date by which the Contractor prefers the RFI be answered, and reasons for such priority.
4. If the Contractor submits a RFI on an activity less than thirty (30) days prior to the commencement of that activity, the Contractor shall not be entitled to any time extension or adjustment in Contract Price due to the time it takes City to respond to the RFI provided that City responds within fifteen (15) days. No delay to the Work or damages to the Contractor shall be attributable to the failure by City to respond to the RFI until fifteen (15) days after City’s receipt of the RFI, and then only if the failure by City to respond is unreasonable and affects the Contract completion date.
5. City’s response to a RFI shall not be considered a change to the Contract requirements unless it is accompanied by a Request for Change Proposal. If the Contractor believes that City’s response to the RFI constitutes changed work impacting Contract Price or Contract Time, the Contractor shall submit a Notice of Claim, Supplemental Information and a Request for Change Order to City in accordance with Part 5, Changes to the Contract.
4.07 TESTS, INSPECTIONS, AND ACCESS TO THE WORK
1. Contractor shall be responsible for inspection and quality assurance of all the Work including all work performed by any Subcontractor. The Contractor shall document and maintain an adequate testing and inspection program and perform such tests and inspections as are necessary or required to ensure that the Work conforms to the requirements of the Contract. The Contractor shall maintain all documentation related to testing and inspection and make such documentation available to City at its request. Unless otherwise provided, Contractor shall make arrangements for such tests, inspections, and approvals with an independent testing laboratory or entity acceptable to City, or with the appropriate public authority. If any governmental, regulatory, or permitting authority requires any portion of the Work to be inspected, tested, or approved, the Contractor shall make all arrangements for and cooperate with such inspections, tests, and approvals so as not to delay completion of the Work. The Contractor shall bear all related costs of tests, inspections, and approvals. The Contractor shall give City at least three (3) days’ Notice of: (1) when the work is ready to be tested and inspected and (2) when and where tests and inspections are to be made. Contractor shall maintain complete inspection records and make them available to City upon request.
2. The Contractor shall cooperate with City in the performance of any tests and inspections of the Work. The Contractor has the duty to coordinate all tests and inspections in a manner, which does not negatively impact Contractor’s compliance with the Contract.
3. If any Work required to be inspected, tested, or approved is covered without such inspection, testing or approval being obtained, it must, if requested by City, be uncovered for observation, and such uncovering shall be at Contractor’s expense.
4. City may, at any reasonable time and at its own cost, conduct inspections and tests as it deems necessary to ensure that the Work is in accordance with the Contract. City shall promptly notify Contractor if an inspection or test reveals that the Work is not in accordance with the Contract. City inspection and tests are for the sole benefit of City and do not:
  1. Constitute or imply acceptance;
  2. Relieve Contractor of responsibility for providing adequate quality control measures;
  3. Relieve Contractor of responsibility for risk of loss or damage to the Work, materials, or equipment;
  4. Relieve Contractor of its responsibility to comply with the requirements of the Contract; or
  5. Impair City’s right to reject defective or nonconforming items, or to avail itself of any other remedy to which it may be entitled.
5. Neither observations by an inspector retained by City, the presence or absence of such inspector on the Site, nor inspections, tests, or approvals by others, shall relieve Contractor from any requirement of the Contract. Inspectors are not authorized to change any term or condition of the Contract.
6. Contractor shall promptly furnish, without additional charge, all facilities, labor, material and equipment reasonably needed for performing such safe and convenient inspections and tests as may be required by City. City may charge Contractor any additional cost of inspection or testing when Work is not ready at the time specified by Contractor for inspection or testing, or when prior rejection makes reinspection or retest necessary. City shall perform its inspections and tests in a manner that will cause no undue delay in the Work.
4.08 CORRECTION OF WORK OR DAMAGED PROPERTY
1. If material, equipment, workmanship, or work proposed for, or incorporated into the Work, does not meet the Contract requirements or fails to perform satisfactorily, City shall have the right to reject such work by giving the Contractor written notice and may require the Contractor to promptly repair, replace or correct it at no cost to the City.
2. If the Contractor does not repair, replace or correct and/or remove defective or non- conforming Work or repair damaged property as required by City, in manner and/or schedule, City or City’s designee may repair, replace or correct and/or remove it and deduct the cost of such effort from any payment due the Contractor.
3. If the remaining payments due the Contractor are not sufficient to cover City’s cost of remedying the defective or non-conforming Work, the Contractor shall pay the difference to City.
4. The Contractor shall be liable for all damages and costs incurred by City caused by defective or non-conforming work or workmanship, including but not limited to all special, incidental, or consequential damages incurred by City.
4.09 SUBSTITUTION OF PRODUCTS & PROCESSES
1. Refer to 01 25 00 - Substitution Procedures.
2. Substitutions requested by the Contractor will be subject to City’s prior written acceptance and at City’s sole discretion. The phrase “or approved equal” is not to be construed to mean that material or equipment will be approved as equal by the City.
3. Requests for substitution must specifically identify:
  1. Material, equipment, and labor costs included in the Contractor’s bid associated with the original item to be substituted;
  2. All costs for material, equipment, labor associated with the proposed substitution, including any impact costs;
  3. Proposed change to the Contract Price and/or Contract Time; and
  4. Compatibility with or modification to other systems, parts, equipment or components of the Project and Contract Work.
4. Contractor shall provide all documentation supporting its request as requested by City.
5. All costs of any redesign or modification to other systems, parts, equipment or components of the Project or Contract Work, which result from the substitution, shall be borne by the Contractor.
6. When City approves a substitution proposed by the Contractor, the Contractor shall guarantee the substituted article or materials to be equal to, or better than, those originally specified and shall be compatible with all other systems, parts, equipment or components of the Project and Contract Work. City has the right to order an unaccepted, substituted article removed and replaced without additional cost to City.
7. City has a right to a deductive Change Order if the substituted product or process is less costly than the contractually required product or process.
8. If City does not accept the substitution proposal the Contractor shall proceed, without delay or cost to City, with the Contract Work as originally specified.
9. No additional compensation or extension of time will be allowed to the Contractor for any changes required to adopt substitute material or equipment; therefore, the Contractor’s Bid Proposal, including any approved substitutions, must include all costs for any modifications to the Work that may be necessary for approval and adaptation of the proposed substituted material or equipment.
4.10 INCREASED OR DECREASED QUANTITIES
1. Payment to the Contractor will be made only for the actual quantities of work performed and accepted in conformance with the contract. When the accepted quantity of work performed under a unit item varies from the original proposal quantity, payment will be at the unit contract price for all work unless the total accepted quantity of any contract item, adjusted to exclude added or deleted amounts included in change orders accepted by both parties, increases or decreases by more than 25 percent from the original proposal quantity. In that case, payment for contract work may be adjusted as described herein:
  1. The adjusted final quantity shall be determined by starting with the final accepted quantity measured after all work under an item has been completed. From this amount, subtract any quantities included in additive change orders accepted by both parties. Then, to the resulting amount, add any quantities included in deductive change orders accepted by both parties. The final result of this calculation shall become the adjusted final quantity and the basis for comparison to the original proposal quantity.
    1. Increased Quantities: Either party to the contract will be entitled to renegotiate the price for that portion of the adjusted final quantity in excess of 1.25 times the original proposal quantity. The price for excessive quantities will be determined by agreement of the parties, or, where the parties cannot agree, the price will be determined by the City based upon the actual costs to perform the work, including markup for overhead and profit in accordance with Paragraph 6.3, Allowable Costs.
    2. Decreased Quantities: Either party to the contract will be entitled to an equitable adjustment if the adjusted final quantity of work performed is less than 75 percent of the original bid quantity. The equitable adjustment shall be based upon and limited to three factors:
      1. Any increase or decrease in unit costs of labor, materials or equipment, utilized for work actually performed, resulting solely from the reduction in quantity;
      2. Changes in production rates or methods of performing work actually done to the extent that the nature of the work actually performed differs from the nature of the work included in the original plan; and
      3. An adjustment for the anticipated contribution to unavoidable fixed cost and overhead from the units representing the difference between the adjusted final quantity and 75% of the original plan quantity.
2. The following limitations shall apply to renegotiated prices for increases and/or equitable adjustments for decreases:
  1. Labor, materials and equipment rates shall be actual costs but shall not exceed the rates set forth in Paragraph 6.3, Allowable Costs nor shall overhead and profit exceed the rates set forth in Paragraph 6.3, Allowable Costs.
  2. No payment for consequential damages or loss of anticipated profits will be allowed because of any variance in quantities from those originally shown in the proposal form, contact provisions, and contract plans.
  3. The total payment (including the adjustment amount and unit prices for work performed) for any item which experiences an equitable adjustment for decreased quantity shall not exceed 75% of the amount original bid for the item.
3. If the adjusted final quantity of any item does not vary from the quantity shown in the proposal by more than 25% then the Contractor and the City agree that all work under that item will be performed at the original contract unit price and within the original time for completion.
4. When ordered by the Engineer, the Contractor shall proceed with the work pending determination of the cost or time adjustment for the variation in quantities.
5. The Contractor and the City agree that there will be no cost adjustment for decreases if the City has entered the amount for the item in the proposal form only to provide a common proposal for bidders.
CHANGES TO THE CONTRACT —
5.01 GENERAL
1. No provisions of the Contract may be amended or modified except by written agreement signed by the City.
2. All Change Order work shall be performed in accordance with the original Contract requirements unless modified in writing by City.
3. Any response to a Request For Information, or other directive, direction, instructions, interpretation, or determination (hereinafter referred to as “Direction” for the purposes of Article 5), provided by City is not considered a Change Order, a change to Contract requirements, and shall not constitute, in and of itself, entitlement to an adjustment in Contract Price and/or Contract Time.
4. The Contractor shall not be entitled to any change in the Contract Price and/or Contract Time under the following conditions or events:
  1. They were reasonably foreseeable at the time the Contractor submitted its bid;
  2. They were caused by the acts of the Contractor, Subcontractor and/or Supplier, including but not limited to the choice of means, methods, techniques, sequences, or procedures for the Work, failure to provide labor, materials or equipment in a timely manner, and failure to take reasonable steps to mitigate delays, disruptions, or conditions encountered.
5. The Contract requirements for time and price impacts related to Change Orders are set forth in Part 6, Time and Price Adjustments.
6. If there is a bid item for “Minor Changes,” payments or credits for changes that cost $5,000 or less and do not affect time, may, at the discretion of the City, be made under that bid item in lieu of the procedures set forth in Sections 5.01-5.06. A Minor Change will be documented by a written Order for a Minor Change or by a notation confirming an oral agreement.
5.02 CONTRACTOR’S REQUEST FOR A CHANGE ORDER
1. Notice of Claim and Supplemental Information.
  1. If the Contractor believes that it is entitled to additional compensation and/or time for any reason (other than for a differing site condition under Section 5.03, or if the Contractor disagrees with any written or oral direction, instruction, interpretation or determination from the City, the Contractor shall:
    1. Provide the Engineer with a written Notice of Protest before doing any work or incurring any costs for which it may seek additional compensation or time from the City.
    2. Supplement the written Notice of Protest within 14 days with a written statement that includes the following:
      1. The date, circumstances, and basis of entitlement to additional compensation and/or time;
      2. The estimated dollar cost of the protested work and a detailed breakdown showing how that estimate was determined;
      3. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption;
      4. Substantive basis of the Request;
      5. If the protest is continuing, the information required above shall be supplemented upon request by the Engineer until the protest is resolved; and
      6. The Contractor waives all claims for additional compensation and time if it fails to provide both a timely Notice of Claim and Supplemental Information with the information required by this Section.
2. Request for Change Order.
  1. A Request for a Change Order must be submitted in writing to the Engineer no later than thirty-five (35) days after the Contractor submitted its supplemental information pursuant to Paragraph 5.1(A)(2).
  2. The Request for a Change Order shall include:
    1. Specific dollar amount covering all costs associated calculated in accordance with Part 6, Time and Price Adjustments;
    2. Specific request for time extension (number of days) calculated in accordance with Part 6, Time and Price Adjustments;
    3. A copy of the written Notice of intent, including all attachments;
    4. All documentation supporting the Request for a Change Order, including but not limited to a cost proposal prepared using the forms provided by City, all cost records, schedule analysis, and the documents identified in 3.09 Maintenance and Inspection of Documents, that are in any way relevant to the Contractor’s Request for Change Order; and
    5. The Contractor waives all claims for additional compensation and time if it fails to provide a timely Request for Change Order with the information required by this Section.
3. City’s Response to Contractor’s Request for Change Order.
  1. City will make a written determination with respect to the Contractor’s Request for Change Order within thirty (30) days of receipt of said Request, unless one of the following activities occurs.
    1. City may request additional information and specify a time period for receipt of the information. The Contractor shall comply with City’s request for additional information.
    2. City may inform the Contractor that additional time is needed to review the Contractor’s Request for Change Order and identify a date certain when a decision will be rendered.
  2. If City requests additional information, City will make a written determination within thirty (30) days receipt of Contractor’s additional information.
  3. If City does not make a determination within the applicable time period, the Request For Change Order is deemed denied.
4. Approval of Request for Change Order and Execution of Change Order: If City determines that a Change Order is necessary, the parties may negotiate acceptable terms and conditions and execute a Bilateral Change Order or City may issue a Unilateral Change Order.
5. Contractor Procedure upon Denial or Deemed Denial of a Request for a Change Order: If the Contractor disagrees with the denial, the Contractor’s sole remedy shall be to file a fully documented Claim within thirty (30) days of deemed denial or the Contractor’s receipt of the denial in accordance with Part 9, Claims and Litigation.
6. Contractor’s Obligation to Continue to Work: Pending resolution of the Contractor’s Request for a Change Order, the Contractor shall continue to perform all Work including, at the written request of City that work associated with the pending Request for Change Order. The Contractor shall maintain its progress with the Work.
7. Waiver: Failure to follow the provisions set forth herein shall constitute a waiver of the Contractor’s right to receive any additional time or money as a result of any alleged direction, instruction, interpretation, determination by City and/or the event or impact to the Project.
5.03 DIFFERING SITE CONDITIONS
1. Immediate Written Notice to City. If the Contractor encounters a Differing Site Condition as defined in Part 1.0 the Contractor shall immediately, and before the conditions are disturbed, give written Notice to City of Differing Site Conditions.
2. Request for Change Order based on Differing Site Condition. Unless otherwise agreed upon in writing by the Engineer, within forty-five (45) days of the Contractor’s initial written notification of the Differing Site Condition to City, the Contractor shall provide a Request for Change Order that includes all elements required for such a request, including:
  1. A detailed description of the Differing Site Condition; and
  2. Substantive, contractual, and technical basis supporting the existence of the Differing Site Condition and its impacts.
3. Waiver.
  1. If the Contractor’s actions disturb the Site such that City or City’s designee cannot adequately and fully investigate the alleged differing site condition, the Contractor waives its right to receive any additional time or money as a result of the Differing Site Condition.
  2. Failure by the Contractor to provide either (a) immediate Notice or (b) Request for Change Order shall constitute a waiver of the Contractor’s right to receive any additional time or money as a result of the Differing Site Condition.
  3. The Contractor shall be responsible for any and all costs or damages incurred by City resulting from the Contractor’s failure to provide appropriate notice and/or the Detailed Description and Request for Change Order.
4. City’s Response to the Differing Site Condition Request for Change Order: City shall investigate the alleged Differing Site Conditions and respond to the Differing Site Condition in accordance with the Request for Change Order procedures set forth above.
5. Contractor’s Obligation to Continue to Work: The Contractor shall not disturb the condition until receipt of written authorization from the Engineer that work can resume at the location of the alleged Differing Site Condition. The Contractor shall continue with performance of all other Work.
5.04 SUSPENSION OF WORK
1. City Issues Directive Suspending Work
  1. City may order the Contractor, in writing, to suspend all or any part of the Work of this Contract for the period of time that City determines appropriate for the convenience of City. The Contractor shall not suspend the Work without written direction from City specifically authorizing the Suspension of Work.
  2. Upon receipt of a written Notice suspending the Work, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize costs attributable to such suspension. Within a period up to 120 days after the suspension notice is received by the Contractor, or within any extension of that period which City requires, City shall either:
    1. Cancel the written notice suspending the Work; or
    2. Terminate the Work for either default or convenience.
  3. If a written notice suspending the Work is canceled or the period of the Suspension or any extension thereof expires, the Contractor shall resume Work as required by City.
  4. If the performance of all or any part of the Work is, for an unreasonable period of time, suspended by the written direction of City, the Contractor may be entitled to an adjustment in the Contract Time, or Contract Price, or both, for increases in the time or cost of performance directly attributable to the suspension and provided that the Contractor sufficiently documents all costs and time impacts attributable to the suspension. No adjustments to Contract Price and/or Contract Time shall be allowed unless the Contractor can demonstrate that the period of suspension caused by City impacted Critical Path and delayed the Contractor from completing the Work on time.
2. Constructive Suspension of Work: If the Contractor believes that some action or omission on the part of City constitutes constructive suspension of Work, the Contractor shall immediately notify City in writing that the Contractor considers the actions or omission a constructive suspension of Work.
3. To the extent the Contractor believes it is entitled to any additional money or time as a result of the suspension of Work or constructive suspension, Contractor shall submit a Notice of Protest, Supplemental Information and Request for Change Order to City in accordance with Article 5, Changes to the Contract.
4. Failure to comply with these requirements shall constitute a waiver of Contractor rights to any adjustment in Contract Time and/or Contract Price.
5. No adjustment shall be made under this provision for any suspension to the extent that Contractor’s performance would have been suspended, delayed, or interrupted as a result of actions, omissions, fault or negligence caused, in whole or in part, by the Contractor or any of its Subcontractors.
5.05 FORCE MAJEURE
1. To the extent the Contractor believes it is entitled to any additional time as a result of Force Majeure, Contractor shall submit a Notice of Protest, Supplemental Information and Request for Change Order to City in accordance with Article 5, Changes to the Contract.
2. Contractor shall not be entitled to a change in Contract Price resulting from an act of Force Majeure.
3. Contractor is not entitled to an adjustment in Contract Time if the act of Force Majeure did not impact progress of the Work on the Critical Path and delay the Contractor from completing the Work within the Contract Time.
4. When a Contractor experiences concurrent delay caused by either City or Contractor and an act of Force Majeure, the Contractor shall only be entitled to a change in Contract Time. No change to the Contract Price shall be allowed as a result of such concurrent delay.
5.06 CHANGE ORDERS
1. Bilateral Change Orders: If City and Contractor reach agreement on the terms and conditions of any change in the Work, including any adjustment in the Contract Price and Contract Time, such agreement shall be incorporated into a Change Order and signed by both Parties. Such Bilateral Change Orders shall represent full and complete payment and final settlement of all changes, Claims, damages or costs for all (a) time; (b) direct, indirect, and overhead costs; (c) profit; and (d) any and all costs or damages associated with delay, inconvenience, disruption of schedule, impact, ripple effect, loss of efficiency or productivity, acceleration of work, lost profits, stand-by, and any other costs or damages related to any work either covered or affected by the Change Order, or related to the events giving rise to the Bilateral Change Order.
2. Unilateral Change Order
  1. City’s Right to Issue Unilateral Change Order.
    1. City may unilaterally issue a Change Order at any time, without invalidating the Contract and without notice to the sureties, making changes within the general scope of this Contract.
    2. If any such Change Order causes an increase or decrease in the cost of, or time required for, performance of any part of the Work, City may make an adjustment in the Contract Price, Contract Time, or both, in accordance with Parts 5, Changes to the Contract, and 6, Time and Price Adjustments.
  2. Contractor Disagreement with Unilateral Change Order. If the Contractor disagrees with the adjustment to the Contract Price and/or Time as indicated in the Unilateral Change Order, the Contractor must submit a Notice of Protest, Supplemental Information and Request for Change Order to City in accordance with Article 5, Changes to the Contract.
  3. Contractor’s Obligation to Continue to Work. The Contractor is required to continue with performance of all Work, including work associated with the Unilateral Change Order.
5.07 CITY REQUEST FOR A CHANGE PROPOSAL
1. Request. City may request a written Change Proposal from the Contractor for a change in the Work.
2. Contractor’s Proposal. Contractor shall submit its written Change Proposal within the time specified in City’s request with the costs shown in a form acceptable to the City. The Change Proposal shall represent the Contractor’s offer to perform the requested work, and the pricing set forth within the proposal shall represent full, complete, and final compensation for the proposed change and any impacts to any other Work, including any adjustments in the Contract Time.
3. City’s Acceptance of Contractor Proposal. If City accepts the Change Proposal as submitted by the Contractor or as negotiated by the parties, City shall notify the Contractor in writing of its acceptance of the Proposal and direct that the change in the Work be performed.
4. Execution of a Bilateral Change Order. After acceptance of the Change Proposal or acceptance of the negotiated Change Proposal, City shall direct the Contractor to perform the work in accordance with the agreed upon terms; thereafter, the Parties shall execute a bilateral Change Order in accordance with the terms of the Change Proposal or negotiated Change Proposal.
5. Execution of Unilateral Change Order. If City does not accept the Change Proposal or the Parties cannot agree upon the appropriate price or terms for the Change Proposal, City may issue a unilateral Change Order.
TIME AND PRICE ADJUSTMENTS —
6.01 CHANGE IN THE CONTRACT TIME
1. The Contract Time shall only be changed by a Change Order.
2. No change in the Contract Time shall be allowed to the extent the time of performance is changed due to the fault, act, or omission of Contractor, or anyone for whose acts or omissions the Contractor is responsible.
3. Contractor is not entitled to a change in Contract Time unless the progress of the Work on the Critical Path is delayed and completion of the Contract Work within Contract Time is delayed.
4. When a Contractor experiences concurrent delays which impact the Critical Path and are caused by (1) City and the Contractor; (2) City and an act of Force Majeure; or, (3) the Contractor and an act of Force Majeure, the Contractor shall only be entitled to a change in Contract Time. No change to the Contract Price shall be allowed as a result of such concurrent delay.
5. A Request for Change Order that includes a request for an adjustment in the Contract Time shall:
  1. Be in writing and delivered to City within the appropriate time period specified in Part 5, Changes in the Contract.
  2. Include a clear explanation of how the event or conditions specifically impacted the Critical Path and overall Project Schedule and the amount of the adjustment in Contract Time requested.
  3. Be limited to the change in the Critical Path of a Contractor’s Project Schedule, and any updates, attributable to the event or conditions, which caused the request for adjustment. No extension of time or compensation for damages resulting from delay will be granted unless the delay affects the timely completion of all Work under the Contract or timely completion of a portion of the Work for which time of completion is specific. Contractor shall be responsible for showing clearly on the Project Schedule, and any updates, that the event or conditions:
    1. Had a specific impact on the Critical Path and was the sole cause of such impact;
    2. Could not have been avoided by resequencing of the Work or other reasonable alternatives; and
    3. Will prevent the Contractor from completing the Project within the current Contract completion date.
6. Contractor shall make all reasonable efforts to prevent and mitigate the effects of any delay, whether occasioned by an act of Force Majeure or otherwise.
6.02 CHANGE IN THE CONTRACT PRICE
1. The Contract Price shall only be changed by a Change Order.
2. No change in the Contract Price shall be allowed when:
  1. Contractor’s changed cost of performance is due to the fault, acts, or omissions of Contractor, or anyone for whose acts or omissions Contractor is responsible, including its subcontractors and suppliers;
  2. The change is concurrently caused by Contractor and City; or
  3. The change is caused by an act of a third party or Force Majeure.
3. City shall not be responsible for, and the Contractor shall not be entitled to any compensation for unallowable costs. Unallowable costs include, but are not limited to:
  1. Interest or attorney’s fees of any type other than those mandated by Washington state statute;
  2. Claim preparation or filing costs;
  3. The cost of preparing or reviewing Change Proposals or Requests for Change Orders;
  4. Lost profits, lost income or earnings;
  5. Costs for idle equipment when such equipment is not at the Site, has not been employed in the Work, or is not scheduled to be used at the Site;
  6. Lost earnings or interest on unpaid retainage;
  7. Claims consulting costs;
  8. The costs of corporate officers or staff visiting the Site or participating in meetings with City;
  9. Loss of other business; and/or
  10. Any other special, consequential, or incidental damages incurred by the Contractor, Subcontractor, or Suppliers.
4. A Request for Change Order that includes a request for an adjustment in Contract Price shall:
  1. Be in writing and delivered to City within the applicable time period specified in Part 5, Changes to the Contract.
  2. Identify the following information:
    1. The event or condition which caused the Contractor to submit its request for an adjustment in the Contract Price;
    2. The nature of the impacts to Contractor and its Subcontractors, if any; and
    3. The amount of the adjustment in Contract Price requested calculated in accordance with Paragraph 6.3, Allowable Costs, and using forms provided by City.
  3. Any requests by Contractor for an adjustment in the Contract Price and in the Contract Time that arise out of the same event or conditions shall be submitted together.
5. The adjustments to the Contract Price provided for in this Article represent full, final, and complete compensation for all work done in connection with the request for an adjustment in Contract Price and all costs related to, resulting from, or affected by such change in Work including, but not limited to, all direct and indirect costs, overhead, profit, and all costs or damages associated with delay, inconvenience, disruption of schedule, impact, dilution of supervision, inefficiency, ripple effect, loss of efficiency or productivity, acceleration of work, lost profits, and any other costs or damages related to any work either covered or affected by the change in the Work, or related to the events giving rise to the change.
6.03 METHOD TO CALCULATE ADJUSTMENTS TO CONTRACT PRICE
1. One of the following methods shall be used to calculate damages and/or adjustments to the Contract Price that result from or relate to Change Proposal, Request for Change Order, and/or Claim.
2. Determination of the method to be used to calculate adjustments in the Contract Price shall be at the sole discretion of City.
3. One of the following methods shall be used:
  1. Unit Price Method;
  2. Firm Fixed Price Method (also known as Lump Sum); or
  3. Time and Materials Method.
4. Unit Price Method
  1. The City may direct the Contractor to perform extra work on a Unit Price basis. Such authorization shall clearly state the:
    1. Scope of work to be performed;
    2. Applicable Unit Price; and
    3. Not to exceed amount of reimbursement as established by City.
  2. The applicable unit price shall include reimbursement for all direct and indirect costs of the work, including Overhead and profit, as limited by paragraph 6.4, Allowable Costs.
  3. Contractor shall only be paid under this method for the actual quantity of materials incorporated in or removed from the Work and such quantities must be supported by field measurement statements verified by City.
5. Firm Fixed Price Method
  1. The Contractor and City may mutually agree on a fixed amount as the total compensation for the performance of changed work.
  2. The Contractor shall provide a detailed cost breakdown supporting the Contractor’s requested adjustment to Contract Price and any other financial documentation requested by the Engineer, as limited by paragraph 6.4, Allowable Costs.
  3. Any adjustments to the Contract Price using the Firm Fixed Price Method shall include, when appropriate all reasonable costs for labor, equipment, material, Overhead and profit. Such labor, equipment, material, Overhead and profit shall be calculated in accordance with paragraph 6.4, Allowable Costs.
  4. Whenever City authorizes Contractor to perform changed work on a Firm Fixed Price Method, City’s authorization shall clearly state:
    1. Scope of work to be performed; and
    2. Total Fixed Price payment for performing such work.
6. Time and Materials Method
  1. Whenever City authorizes the Contractor to perform work on a Time and Material basis, City’s authorization shall clearly state:
    1. Scope of work to be performed; and
    2. A not to exceed amount of reimbursement as established by City.
  2. Contractor shall:
    1. Cooperate with City and assist in monitoring the work being performed;
    2. Substantiate the labor hours, materials and equipment charged to work under the Time and Materials Method by detailed time cards or logs completed on a daily basis before the close of business each working day;
    3. Present the timecard and/or log at the close of business each day to the Engineer so that City may review and initial each timecard/log;
    4. Perform all work in accordance with this provision as efficiently as possible;
    5. Not exceed any cost limit(s) without City’s prior written approval; and
    6. Maintain all records of the work, including all records of the Subcontractor, Supplier, and Materialmen, and make such records available for inspection as required in paragraphs 3.8, Record Documents, 3.9, Cost Records, and 3.10, Maintenance and Inspection of Document.
  3. Contractor shall submit costs and any additional information requested by City to support Contractor’s requested price adjustment.
  4. The Contractor shall only be entitled to be paid for reasonable costs actually incurred by the Contractor. The Contractor has a duty to control costs. If City determines that the Contractor’s costs are excessive or unreasonable, City, at its discretion, shall determine the reasonable amount for payment.
7. Deductive Changes to the Contract Price
  1. A deductive change to the Contract Price may be determined by considering:
    1. Costs incurred and saved by the Contractor as a result of the change, if any;
    2. The costs of labor, material, equipment, and overhead saved and profit unearned by the deleted work. These costs shall be calculated following as closely as possible with the provisions identified in Part 6, Time and Price Adjustments; and/or,
    3. At the discretion of City, costs set forth in the documents used by the Contractor to develop its bid.
  2. Where City has elected not to correct incomplete or defective Work, the adjustment in the Contract Price shall take into account:
    1. The costs the City would have to expend to correct the Work;
    2. The decreased value to City resulting from the incomplete or defective Work; and,
    3. The increased future costs which City may incur by reason of the incomplete or defective Work.
8. Full Compensation: An adjustment calculated in accordance with the provisions of this Article shall be full and complete payment and final settlement of all changes, claims, damages and costs for all (a) time; (b) direct, indirect, and overhead costs; (c) profit; and (d) any and all costs or damages associated with delay, inconvenience, disruption of schedule, impact, ripple effect, loss of efficiency or productivity, acceleration of work, lost profits, standby, and/or any other costs or damages related to any Work either covered or affected by the changed Work, or related to the events giving rise to the change.
6.04 ALLOWABLE COSTS
1. Any adjustments to the Contract Price shall be based on the following categories and shall incorporate markups for Overhead and profit as provided herein.
  1. Labor. For all labor, including foreman supervision but excluding superintendents and other project management and consultants, the Contractor shall be reimbursed for labor costs provided herein. The labor cost of an event or condition shall be calculated as the sum of the following:
    1. Labor Rate. The Labor Rate is the actual reasonable wage paid to the individual plus the actual reasonable costs incurred by the Contractor to cover costs associated with Federal Insurance Compensation Act (FICA), Federal Unemployment Tax Act (FUTA), State Unemployment Tax Act (SUCA), industrial insurance, fringe benefits, and benefits paid on behalf of labor by the Contractor. The applicable Labor Rates shall be multiplied by the number of hours reasonably expended in each labor classification because of the event or condition to arrive at a total cost of labor.
    2. Travel Allowance and/or Subsistence. The labor calculation shall include the actual costs of travel and/or subsistence paid to the Contractor’s employees engaged upon the Work when said payments are required by a labor agreement.
  2. Materials. The cost of materials resulting from an event or condition shall be calculated in one or more of the following methods, at City’s election:
    1. Invoice Cost. The Contractor may be paid the actual invoice cost of materials including actual freight and express charges and applicable taxes less all available discounts, rebates, and back-charges. This method shall be considered only to the extent the Contractor’s invoice costs are reasonable and the Contractor provides copies of vendor invoices, freight and express bills, and other evidence of cost accounting and payment satisfactory to City. As to materials furnished from the Contractor’s stocks for which an invoice is not available, the Contractor shall furnish an affidavit certifying its actual cost of such materials and such other information as City may reasonably require;
    2. Wholesale Price. The Contractor may be paid the lowest current wholesale price for which the materials are available in the quantities required, including customary costs of delivery and all applicable taxes less all available discounts, rebates, and back-charges; or
    3. City Furnished Material. City reserves the right to furnish such materials as it deems advisable, and the Contractor shall have no Claim for any costs, Overhead or profit on such materials. However, should the Contractor be required to pick up, transport and/or unload such materials the Contractor will be reimbursed for reasonable costs thereof.
  3. Equipment. The additional cost, if any, of machine-power tools and equipment usage shall be calculated in accordance with the following rules:
    1. Equipment Rates. The Contractor’s own charge rates may be used if verified and approved by City and based on the Contractor’s actual ownership and operating cost experience. Rental rates contained in published rate guides may be used if their cost formulas and rate factors are identifiable, reflect the Contractor’s historical acquisition costs, utilization, and useful life, and do not include replacement cost, escalation contingency reserves, general and administrative expense, or profit. Rates shall be based on the Contractor’s actual allowable costs incurred or the rates established according to the Rental Rate Blue Book for Construction Equipment, published by Equipment Watch, PRIMEDIA, whichever is less. The Rental Rate Blue Book established hourly equipment rate shall be the monthly rental rate for the equipment plus the monthly rental rate for required attachments, divided by 176 work hours per month, multiplied by the appropriate regional adjustment factor, plus the hourly operating cost. The established equipment rate shall apply for actual equipment usage up to eight hours per day. For all hours in excess of eight hours per day or 176 hours per month, the established equipment rate shall be the monthly rental rate plus the monthly rental rate for required attachments, divided by 352, multiplied by the regional adjustment factor, plus the hourly operating cost.
    2. Transportation. If the necessary equipment is not already at the Site and it is not anticipated that it would be required for the performance of other work under the terms of the Contract, the calculation shall include a reasonable amount for the costs of the necessary transportation of such equipment.
    3. Standby. The Contractor shall only be entitled to standby equipment costs if the equipment is ready, able, and available to do the Work at a moment’s notice; (b) Contractor is required to have equipment standby because of an event or condition solely caused by City and (c) the Contractor can demonstrate that it could have and intended to use the equipment on other projects/jobs. The Contractor shall be compensated at 50% of the monthly rental rate for the equipment, divided by 176, and multiplied by the appropriate regional adjustment factor, as identified in the Rental Rate Blue Book for Construction Equipment, published by Machinery Information Division of PRIMEDIA Information Inc. Standby shall not be paid during periods of Contractor-caused delay, concurrent delay, Force Majeure, during any seasonal shutdown, routine maintenance, down-time or broken equipment, late delivery of equipment or supplies, or other anticipated occurrence specified in the Contract Documents. No payment shall be made for standby on any piece of equipment, which has been used on the Project in any 24-hour period. Standby costs shall not be paid for weekends, holidays, and any time the equipment was not intended to be used on the Project as demonstrated by the Project Schedule.
  4. Subcontractor & Supplier. Direct costs associated with Subcontractors and Suppliers shall exclude Overhead and Profit markups and shall be calculated and itemized in the same manner as prescribed herein for Contractor. Contractor shall provide detailed breakdown of Subcontractor and Supplier invoices.
  5. Overhead and Profit Markup.
    1. On a change to the Contract Price or any other claim for money by the Contractor, City will only pay Overhead, including Home Office Overhead, Site or Field Office Overhead, and unabsorbed home office overhead, and Profit pursuant to the Overhead and Profit Markups set forth herein. The Overhead and Profit Markups cover all overhead regardless of how the Contractor chooses to account for various costs in its books of account.
    2. Overhead and Profit markups shall not be applied to freight, delivery charges, express charges, and sales tax.
    3. The allowed Overhead and Profit markup shall not exceed the following:
      1. If the Contractor is self-performing work: 18% combined Overhead and Profit markup on the Contractor’s Direct Costs;
      2. If a Subcontractor or Supplier is performing work: 18% for the Subcontractor’s Direct Cost for performing the work and 7% on the Direct Costs of the Subcontractors' or Suppliers'; provided that the 7% is to be divided among upper tier Subcontractors and the Contractor when a Subcontractor or Supplier is performing the work;
      3. If the value of material and equipment is greater than 50% of the total value of the change, the Overhead and Profit Markup shall only be 10% for material and equipment; and
      4. In no event shall the total combined Overhead and Profit markup for the Contractor and all Subcontractors and Suppliers of any tier exceed 25% of the Direct Cost to perform the Change Order work.
PAYMENT AND COMPLETION —
7.01 APPLICATIONS FOR PAYMENT
1. Refer to 01 29 00 - Payment Procedures.
2. On or about the first day of each month, the Contractor shall submit to City an Application for Payment. Each application shall be completed on a form acceptable to City and designated as an “Application for Payment.”
3. The Contractor is not entitled to payment for any work unless the Application for Payment includes all required documentation. City reserves the right to withhold payment pursuant to paragraph 7.2, Payments Withheld if it is subsequently determined that all required documentation was not provided by the Contractor or is in error.
4. The application shall correlate the amount requested with the Schedule of Values and with the state of completion of the Work.
5. The Contractor shall submit a breakdown of the cost of lump sum items to enable the Engineer to determine the Work performed on a monthly basis. Lump sum breakdowns shall be submitted prior to the first progress payment that includes payment for the Bid Item. Absent a lump sum breakdown, the Engineer will make a determination based on information available.
7.02 PAYMENTS
1. City shall comply with RCW 39.76, as amended, and promptly review each Application for Payment and identify in writing any cause for disapproval within 8 working days. In addition to withholding payment for unsatisfactory performance or failure to comply with Contract requirements, if the Contractor’s Application for Payment fails to recognize any back-charges, off-sets, credits, change orders, or deductions in payment made in accordance with paragraph 7.3, Payments Withheld, City shall have the right to revise or disapprove Contractor’s Application For Payment because the Application for Payment is not considered a properly completed invoice.
2. The City shall withhold retainage from each Application for Payment as required by RCW 60.28, as amended.
3. If an Application for Payment is accepted by City, it shall be paid within thirty (30) days of City’s receipt of the properly prepared invoice (Application for Payment).
7.03 PAYMENT WITHHELD
1. In addition to retainage withheld pursuant to RCW 60.28 and without waiver of any other available remedies, City has the right to withhold, nullify, or back-charge, in whole or in part, any payment or payments due or that have been paid to the Contractor as may be necessary to cover City’s costs or to protect City from loss or damage for reasons including but not limited to:
  1. Failure of the Contractor to submit or obtain acceptance of a Progress Schedule, Schedule of Values, and any updated Schedules;
  2. Defective or non-conforming Work;
  3. Costs incurred by City to correct, repair or replace defective or non-conforming Work, or to complete the Work;
  4. A reasonable doubt that the Contract can be completed for the balance then unpaid;
  5. A reasonable concern by City that the materials, equipment or component parts are not in proper operating condition;
  6. Assessment of Liquidated Damages;
  7. Failure to perform in accordance with the Contract;
  8. Cost or liability that may occur to City as the result of the Contractor’s or Subcontractor’s acts, omissions, fault, or negligence;
  9. Deduction in the Work;
  10. Failure of Contractor to repair damaged materials, equipment, property, or Work;
  11. Failure of the Contractor to obtain approval of Submittals pertinent to the work accomplished;
  12. Failure to pay Subcontractors, Suppliers, employees or other obligations arising out of the Work;
  13. Failure to keep Record Documents up to date;
  14. Failure to comply with all applicable federal, state, and local laws, statutes, regulations, codes, licenses, easements, and permits;
  15. Failure to obtain and maintain applicable permits, insurance, and bonds; and
  16. Failure to provide Statement of intent to Pay Prevailing Wage and/or Affidavits of Wages Paid and, if requested, Certified Payroll Records for the Contractor and for Subcontractors of any tier.
2. The withholding, nullification, or back-charge of any payment(s) by City shall in no way relieve the Contractor of any of its obligations under this Contract.
7.04 TITLE
1. Title to all Work and materials covered by an accepted and paid Application For Payment shall pass to City at the time of such payment, free and clear of all liens, claims, security interest, and encumbrances. Passage of title shall not, however, (1) relieve Contractor from any of its duties and responsibilities for the Work or materials, including protection thereof, (2) waive any rights of City to insist on full compliance by Contractor with the Contract requirements, or (3) constitute acceptance of the Work or materials.
7.05 SUBSTANTIAL COMPLETION
1. When the Contractor has achieved Substantial Completion (as defined in Section 1 above), the Contractor shall give written Notice to City.
  1. City shall promptly inspect the Work and prepare a Punch List (list of items to be completed or corrected).
    1. City reserves the right to add to, modify, or change the Punch List.
    2. Failure by City to include any items on such list does not alter the responsibility of the Contractor to complete or correct the Work in accordance with the Contract.
2. At the Contractor’s request, City may identify those Punch List items that must be completed or corrected in order for the Contractor to achieve Substantial Completion.
  1. When City determines that those Punch List items have been completed or corrected by the Contractor, City shall make a determination that the Work is Substantially Complete.
  2. A Certificate of Substantial Completion will be issued by City, which shall establish the date of Substantial Completion.
  3. This Certificate of Substantial Completion shall state the responsibilities of City and the Contractor for security, maintenance, heat, utilities, damage to the Work, and insurance.
3. City shall assess liquidated damages for the Contractor’s failure to Substantially Complete the Work within the Contract Time. The liquidated damage amounts, set forth elsewhere in the Contract Documents, will be assessed for Contractor’s failure to achieve Substantial Completion within the Contract Time. These Liquidated Damages are not a penalty, but will be assessed against the Contractor for failure to achieve these Contract requirements. These Liquidated Damage amounts are fixed and agreed upon by and between the Contractor and City because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages City would in such events sustain. These amounts shall be construed as the actual amount of damages sustained by City, and may be retained by City and deducted from payments to the Contractor. Assessment of Liquidated Damages shall not release the Contractor from any further obligations or duties pursuant to the Work.
4. As provided in the Contract Documents, City may grant Substantial Completion to specific subsystems or portions of the Work. The dates of Substantial Completion shall be determined, in writing, by City.
7.06 FINAL INSPECTION
1. The Contractor shall correct all remaining Punch List items and complete all remaining Work within the time period stated in the Certificate of Substantial Completion or within 30 days, whichever is less. When all Punch List items have been successfully corrected and the work is complete the Contractor’s shall give written notice to the City that the Work ready for final inspection. After verification by City that such completion was satisfactory, the Contractor shall submit a Final Application for Payment.
7.07 REQUIREMENTS FOR FINAL APPLICATION FOR PAYMENT
1. In addition to any other requirement identified in the Contract Documents, the Final Application for Payment shall include the following documents:
  1. Affidavit of Wages Paid for Contractor and all Subcontractors in accordance with state law;
  2. Contractor’s release of claims against City, except for Claims specifically described in the release document and submitted in accordance with Article 9, Claims and Litigation; and
  3. Contractor certification that all Subcontractors and Suppliers have been paid and there are no outstanding liens.
7.08 COMPLETION/FINAL ACCEPTANCE
1. Completion/Final Acceptance shall be achieved when all the obligations of the Contract have been successfully performed by the Contractor in accordance with the Contract and accepted by City. Should Contractor fail to achieve Final Acceptance within the required time the City may assess actual damages caused by its failure to do so.
2. Neither Final Acceptance, nor Final Payment, shall release Contractor or its sureties from any obligations under this Contract or the Performance and Payment Bonds, or constitute a waiver of any claims by City arising from or related to Contractor’s performance or failure to perform the Work and to meet all Contractual obligations in accordance with the Contract, including but not limited to:
  1. Unsettled liens, security interests or encumbrances;
  2. Damaged, non-conforming, or defective Work discovered by City;
  3. Terms of any warranties or guarantees required by the Contract; and
  4. Payments made in error.
3. Except for any Claims properly submitted in accordance with Article 9, Claims and Litigation, acceptance of Payment on the Final Application for Payment by the Contractor shall, on behalf of itself and its Subcontractors or Sureties, forever and unconditionally release and discharge City, it officers, agents, employees, from:
  1. Any and all disputes or claims, including but not limited to claims for damages, fines, interest, taxes, attorney fees, or costs, demands, rights, actions or causes of actions, known or unknown, arising out of or in any way related to the parties’ performance under the Contract and/or Project; and
  2. Any and all known and/or unknown liabilities, obligations, demands, actions, suits, debts, charges, causes of action, requests for money and/or payment under the Contract, outstanding invoices, or claims directly or indirectly arising out of or related to the Contract and/or Project.
7.09 WARRANTY AND GUARANTY
1. In addition to any special warranties provided elsewhere in the Contract, Contractor warrants that all Work conforms to the requirements of the Contract and is free from any defect in equipment, material, design, or workmanship performed by Contractor or its Subcontractors and Suppliers.
2. The warranty period shall be for the longer period of one year from the date of Final Acceptance of the entire Project or the duration of any special extended warranty offered by a supplier or common to the trade.
3. With respect to all warranties, express or implied, for Work performed or materials furnished according to the Contract, Contractor shall:
  1. Obtain all warranties that would be given in normal commercial practice from the supplier and/or manufacturer;
  2. Prior to Final Acceptance require all warranties be executed, in writing, for the benefit of City;
  3. Enforce all warranties for the benefit of City; and
  4. Be responsible to enforce any warranty of a Subcontractor, manufacturer, or Supplier, should they extend beyond the period specified in the Contract.
4. If, within an applicable warranty period, any part of the Work is found not to conform to the Contract, the Contractor shall correct it promptly after receipt of written Notice from City to do so. In the event City determines that Contractor corrective action is not satisfactory and/or timely performed, then City has the right to either correct the problem itself or procure the necessary services, recommendations, or guidance from third parties. All damages incurred by City and all costs for City’s remedy shall be reimbursed by the Contractor.
5. The warranty provided in this provision shall be in addition to any other rights or remedies provided elsewhere in the Contract or by applicable law.
7.10 PRIOR OCCUPATION
1. City shall have the right to occupy such part or parts of the Project in or upon which the Work is being done, as it may see fit, and such occupation shall not be construed as acceptance by City of the Work or constitute Substantial Completion of the Work.
TERMINATION —
8.01 CITY’S RIGHT TO TERMINATE CONTRACT
1. Termination for Default
  1. City may terminate, without prejudice to any right or remedy of City the Work, or any part of it, for cause upon the occurrence of any one or more of the following events:
    1. Contractor fails to prosecute the Work or any portion thereof with sufficient diligence to ensure Substantial Completion of the Work within the Contract Time;
    2. Contractor fails to prosecute the Work or any portion thereof with sufficient diligence to ensure Final Acceptance of the Work in a timely manner;
    3. Contractor is adjudged bankrupt, makes a general assignment for the benefit of its creditors, or a receiver is appointed on account of its insolvency;
    4. Contractor fails in a material way to repair, replace or correct Work not in conformance with the Contract;
    5. Contractor repeatedly fails to supply skilled workers or proper materials or equipment;
    6. Contractor repeatedly fails to make prompt payment to its employees or Subcontractors;
    7. Contractor materially disregards or fails to comply with laws, ordinances, rules, regulations, permits, easements or orders of any public authority having jurisdiction;
    8. Contractor fails to comply with all Contract safety requirements; or
    9. Contractor is otherwise in material breach of any provision of the Contract, including but not limited to quality control, environmental requirements, administrative requirements, coordination and supervision.
  2. If City reasonably believes that one of the aforementioned events has occurred, City will provide the Contractor with written Notice of its intent to terminate the Contractor for default, specifying within such notice the ground(s) for such termination. City, at its option, shall require the Contractor to either promptly correct the deficiencies noted in City’s intent to terminate or provide City with a corrective action plan as to how such deficiencies will be remedied or cured in a timely fashion. However, if after receipt of the proposed remedy, City has a reasonable basis for concluding that the Contractor has (a) failed or is unwilling to repair, replace or correct the deficiencies, or (b) failed or is unwilling to provide a reasonable and satisfactory corrective action plan, City shall thereafter have the right to terminate this Contract for default.
  3. Upon termination, City may at its option:
    1. Take possession of the Site and possession of or use of all materials, equipment, tools, and construction equipment and machinery thereon owned by Contractor; and/or
    2. Finish the Work by whatever other reasonable method it deems expedient; or
    3. Call upon the surety to perform its obligations under the performance and payment bonds, if applicable.
  4. The Contractor and its sureties shall be liable for all damages and costs, including but not limited to: (1) compensation for architect and engineering services and expenses made necessary thereby; (2) any other costs or damages incurred by City in completing and/or correcting the Work; and (3) any other special, incidental or consequential damages incurred by City which results or arises from the breach or termination for default.
  5. In the event of termination for default City shall only pay the Contractor for Work successfully completed and accepted by City prior to the date of termination. City shall not be responsible for any other Contractor costs, expenses, or damages including any consequential, special, or incidental damages or lost profits associated with this Contract. In no event shall City reimburse the Contractor for any costs directly or indirectly related to the cause of this termination for default.
  6. If, after termination for default, it is determined that the Contractor was not in default, the rights and obligations of the parties will be the same as if the termination had been issued for the convenience of City.
  7. The rights and remedies of City in this provision are in addition to any other rights and remedies provided by law or under this contract.
2. Termination for Convenience
  1. Upon written Notice City may terminate the Work, or any part of it, without prejudice to any right or remedy of City, for the convenience of City.
  2. If City terminates the Work or any portion thereof for convenience, Contractor shall recover as its sole remedy:
    1. Reasonable costs for all Work completed prior to the effective date of the termination and not previously paid for by City; and
    2. A reasonable allowance for Overhead and profit for Work actually performed prior to the date of termination and accepted by City, at a rate not to exceed the percentage amount set forth in the Contract and in paragraph 6.3, Allowable Costs, subparagraph A.5, Overhead and Profit. The Contractor waives all other claims for payment and damages including without limitation, anticipated profit and overhead on work not performed and accepted by City.
    3. The Contractor shall not be entitled to any other costs or damages, whatsoever. The total sum payable upon termination shall not exceed the Contract Price reduced by prior payments. Contractor shall be required to make its request for adjustment in accordance with Article 5, Changes to the Contract, and Article 6, Time and Price Adjustments.
    4. If it appears that the Contractor would have sustained a loss on the entire Contract had it been completed, City shall not reimburse Contractor any profit for the Work completed and shall reduce the settlement to reflect the indicated rate of loss.
3. Contractor’s Obligations During Termination
  1. Unless City directs otherwise, after receipt of a written Notice of termination for default or termination for convenience, Contractor shall promptly:
    1. Stop performing Work on the date and as specified in the Notice of termination;
    2. Place no further orders or subcontracts for materials, equipment, services or facilities, except as may be necessary for completion of such portion of the Work not terminated;
    3. Cancel all orders and subcontracts, upon terms acceptable to City, to the extent that they relate to the performance of Work terminated;
    4. Assign as specifically requested by City all of the rights, title, and interest of Contractor in all orders and subcontracts;
    5. Take such action as may be necessary or as directed by City to preserve and protect the Work, Site, and any other property related to this Project in the possession of Contractor in which City has an interest;
    6. Continue performance of Work only to the extent not terminated; and
    7. Take any other steps required by City with respect to this Project.
8.02 CITY’S RIGHT TO STOP THE WORK FOR CAUSE
1. If Contractor fails or refuses to perform its obligations in accordance with the Contract, City may order Contractor, in writing, to stop the Work, or any portion thereof, until satisfactory corrective action has been taken.
2. Contractor shall not be entitled to any adjustment in the Contract Time and/or Contract Price for any increased cost or time of performance attributable to Contractor’s failure or refusal to perform its obligations under the Contract.
CLAIMS AND LITIGATION —
9.01 CONTRACTOR CLAIMS
1. The following actions are a condition precedent to filing a Claim:
  1. The Contractor submitted a timely Notice of Protest, Supplemental Information and Request for Change Order as required by paragraph 5.1;
  2. The Request for Change Order has been denied or deemed denied by City; or
  3. A Unilateral Change Order is issued by City.
2. Failure to file a Timely Claim.
  1. At least seven (7) days prior to appropriate time to file a Claim, the Contractor may request an extension of time for filing its Claim. The Contractor shall state the reasons for the request and identify a date certain when the Contractor shall provide a fully documented Claim. Unless otherwise agreed to in writing by the Engineer, a fully documented Claim shall be received by the City within thirty (30) days after:
    1. Denial or deemed denial of a Request for Change Order; or
    2. Contractor’s receipt of an Executed Unilateral Change Order.
  2. Failure to comply with the time requirements set for filing a Claim shall constitute acceptance by the Contractor, on behalf of itself and its Subcontractors and Suppliers, of the Unilateral Change Order and/or City’s denial or deemed denial of a Request for Change Order. Such acceptance shall be considered complete, full, and final settlement of all costs, damages, and Claims related to or arising from the Request for Change Order and/or Unilateral Change Order.
3. Contractor’s Obligation to Continue to Work: Pending final decision of a Claim hereunder, the Contractor shall proceed diligently with the performance of the Contract Work, including that work associated with the Claim, and maintain its progress with the Work.
4. Information required in a Fully Documented Claim: Every Claim must be submitted by the Contractor, in writing and clearly designated by the Contractor as a fully documented Claim. At a minimum, a fully documented Claim must contain the following information:
  1. A detailed factual statement of the Claim providing all necessary details, locations, and items of Contract Work affected;
  2. The date on which facts arose that gave rise to the Claim;
  3. The name of each person employed or associated with the Contractor, Subcontractor, Supplier, and/or City with knowledge about the event or condition which gave rise to the Claim;
  4. Copies of documents and a written description of the substance of any oral communications that concern or relate to the Claim;
  5. The specific provisions of the Contract Documents on which the Claim is based;
  6. If an adjustment in the Contract Price is sought, the exact amount sought, calculated in accordance with the Contract including paragraph 6.3, Allowable Cost and accompanied by (a) all records supporting the Claim and (b) all records meeting the requirements of paragraph 3.10, Cost Records;
  7. If an adjustment in the Contract Time is sought, the specific days and dates for which it is sought; the specific reason the Contractor believes an adjustment in the Contract Time should be granted; and the Contractor’s analyses of its Progress Schedule, any specific Schedule analysis as required by the Contract Documents, and all updates to demonstrate the reason for the adjustment in Contract Time; and
  8. A statement certifying, under penalty of perjury, that after the exercise or reasonable diligence and investigation the Claim is made in good faith, that the supporting cost and pricing data are true and accurate to the best of the Contractor’s knowledge and belief, that the Claim is fully supported by the accompanying data, and that the amount requested accurately reflects the adjustment in the Contract Price or Contract Time for which the Contractor believes City is liable.
5. Contractor’s Duty to Cooperate: The Contractor shall cooperate with City or its designee in the evaluation of its Claim and provide all information and documentation requested by City, its auditors or its designee.
6. City’s Evaluation of the Claim
  1. To assist City in the review of the Contractor’s Claim, City or its designee may visit the Site, request additional information and/or documentation in order to fully evaluate the issues raised in the Claim and/or audit the Claim.
  2. After the Contractor has submitted a fully documented Claim that complies with this provision, City shall respond, in writing, to the Contractor within sixty (60) days from the date the fully documented Claim is received with either:
    1. A decision regarding the Claim; or
    2. Written Notice extending for another thirty (30) days City’s time to respond to the Claim.
  3. Absent a thirty (30) day extension, the Claim shall be deemed denied upon the sixty-first (61st) day following receipt of the Claim by City. If City had a thirty (30) day extension, the Claim shall be deemed denied upon the ninety-first (91st) day following receipt of the Claim by City.
9.02 CONTRACTOR’S BURDEN OF PROOF ON CLAIM
1. The Contractor shall have the burden of proof to demonstrate entitlement and damages.
2. If the Contractor, on behalf of itself or its Subcontractors and Suppliers seeks an adjustment in the Contract Price or Contract Time not supported by Project cost records meeting the requirements of paragraph 3.8, Cost Records, the Claim is waived.
3. Compliance with the record keeping requirements set forth in this Contract is a condition precedent to recovery of any costs or damages related to or arising from performance of the Contract Work. If City establishes non-compliance of the record-keeping requirement set forth in paragraph 3.8, Cost Records, no adjustment shall be made to the Contract Price and/or Contract Time with respect to that Claim.
9.03 LITIGATION
1. As a mandatory condition precedent to the initiation of litigation by the Contractor against City, Contractor shall comply with all provisions set forth in this Contract including those stated in Part 5 and Part 9.
2. Any litigation brought against City shall be filed and served on City within 365 days from either the issuance of the Certificate of Substantial Completion for the entire Contract or Final Acceptance if no Certificate of Substantial Completion of the entire Contract is issued.
3. Venue and jurisdiction shall vest solely in the King County Superior Court.
4. Failure to comply with these mandatory condition time requirements shall constitute a waiver of the Contractor’s right to pursue judicial relief from or against the City.
MISCELLANEOUS —
10.01 COMPENSATION, WAGES, BENEFITS AND TAXES
1. City assumes no responsibility for the payment of any compensation, wages, benefits, or taxes owed by the Contractor by reason of this Contract. The Contractor shall indemnify and hold City, its elected officials, officers, agents and employees, harmless against all liability and costs resulting from the Contractor’s failure to pay any compensation, wages, benefits or taxes.
10.02 PREVAILING WAGES
1. Refer to 00 73 43 - INSTRUCTIONS FOR PREVAILING WAGE REQUIREMENTS.
2. The Contractor shall comply with the minimum wage requirements of RCW 39.12, as amended, including the obligation to pay at least the hourly minimum wage and fringe benefits to workers as required by RCW 39.12. The Contractor shall also post all notices required by the Washington Department of Labor & Industries on forms provided by the Department of Labor & Industries. The Contractor shall timely provide a “Statement of Intent to Pay Prevailing Wages” and timely provide an “Affidavit of Prevailing Wages Paid.”
10.03 ALLOWANCES
1. Any Allowances stated in the Contract Documents shall be included in the Contract Sum. Items covered by Allowances shall be supplied for such amounts and by such persons or entities as Owner may direct, but Contractor shall not be required to employ persons or entities to whom Contractor has made reasonable and timely objection. Owner shall select materials and equipment under an Allowance with reasonable promptness. Allowances shall cover the net cost to Contractor of materials and equipment delivered and/or installed at the site, as identified in the Allowance, and all required taxes, less applicable trade discounts. Whenever actual costs are more than or less than Allowances, the Contract Sum shall be adjusted accordingly by Change Order. The amount of the Change Order shall reflect the difference between actual, reasonable costs and the Allowances.
10.04 SUCCESSORS AND ASSIGNS
1. City and the Contractor each binds itself, its partners, successors, assigns and legal representatives to the other with respect to all covenants, agreements and obligations contained in the Contract. Neither party to the Contract shall assign the Contract or sublet it as a whole without the written consent of the other, nor shall the Contractor assign any moneys due or to become due to it hereunder, without the previous written consent of City.
10.05 THIRD PARTY AGREEMENTS
1. Except as otherwise may be provided, the Contract shall not be construed to create a contractual relationship of any kind between: any architect, engineer, construction manager, Subcontractor, Supplier, or any persons other than City and Contractor.
10.06 NONWAIVER OF BREACH
1. No action or failure to act by City shall constitute a waiver of any right or duty afforded to City under the Contract; nor shall any such action or failure to act by City constitute an approval of or acquiescence in any breach hereunder, except as may be specifically stated by City in writing.
10.07 NOTICE TO CITY OF LABOR DISPUTES
1. If Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay timely performance in accordance with the Contract, Contractor shall immediately give Notice, including all relevant information, to City.
2. Contractor agrees to insert a provision in its Subcontracts and to require insertion in all sub-subcontracts, that in the event timely performance of any such contract is delayed or threatened by any actual or potential labor dispute, all Subcontractor or lower-tiered Subcontractor shall immediately notify the next higher tier Subcontractor. Subcontractor or Contractor, as the case may be, of all relevant information concerning the dispute.
10.08 HEADINGS
1. The headings used in the Contract are for convenience only and shall not be considered a part of or affect the construction or interpretation of any contractual provision therein.
10.09 CHOICE OF LAW
1. In the event that either party shall bring a lawsuit or action related to or arising out of this Contract, such lawsuit or action shall be brought in the Superior Court, King County, Washington. This Contract shall be governed by, and construed and enforced in accordance with the laws of the State of Washington.
10.10 SEVERABILITY
1. The provisions of this Contract shall be effective in all cases unless otherwise prohibited by Washington State Law or applicable Federal Law. The provisions of this Contract are separate and severable. The invalidity of any sentence, paragraph, provision, section, Article, or portion of this Contract shall not affect the validity of the remainder of this Contract.
2. Failure to execute the Contract within ten (10) calendar days of notice of the Award of Bid will result in the Bidder’s forfeiture of its Bid Bond or deposit as liquidated damages, not as a penalty. If this occurs, the City may then award the Project to the next lowest responsive, responsible Bidder or reject any or all Bids.
10.11 MEANS AND METHODS
1. The means and methods adopted by the Contractor shall be such as will secure a satisfactory quality of Work and will enable the Contractor to complete the Work in the time agreed upon. The selection and use of these means and methods are the responsibility of the Contractor.
10.12 EQUIPMENT AND MATERIALS SPECIFIED
1. Within these Contract Documents, certain items are specified by brand, style, trade name, or manufacturer in order to set forth a standard of quality, and/or preference by the City. It is not the intent of these Contract Documents to exclude other equipment or materials of a type and quality equal to those designated. Refer to 01 25 00 - Substitution Procedures for additional information. The phrase “or approved equal” is not to be construed to mean that material or equipment will be approved as equal by the City. Such approval will not be effective unless and until the item has been specifically approved in advance and in writing by the City. No additional compensation or extension of time will be allowed to the Contractor for any changes required to adopt substitute material or equipment; therefore, the Contractor’s Bid Proposal, including any approved substitutions, must include all costs for any modifications to the Work that may be necessary for approval and adaptation of the proposed
END OF SECTION

Submission Requirements

Bidder Declaration and Understanding (required) —
The Undersigned Bidder declares that the only persons or parties interested in this Bid are those named herein, that this Bid is, in all respects, fair and without fraud, that it is made without collusion with any official or representative of the City, and that the Bid is made without any connection or collusion with any person submitting or considering the submission of another Bid on this Contract.
The Bidder further agrees that it has exercised its own judgment regarding the interpretation of subsurface information and has utilized all data which it believes pertinent from the Design Professional, City, and other sources in arriving at its conclusions. The Bidder further declares that it has carefully examined the Contract Documents for the Project, that it has personally inspected the site, that it has satisfied itself as to the quantities involved, including materials and equipment, and conditions of work and the fact that the description of the quantities of work and materials herein is brief and is intended only to indicate the general nature of the Work contained in the detailed requirements of the Contract Documents, and that this Bid is made according to the provisions and under the terms of the Contract Documents, which are hereby made a part of this Bid.
The Undersigned Bidder states that it has the ability and means to complete the Work in a timely manner and proposes to furnish all labor, materials, machinery, tools, and other means of construction, and to perform all work required by and in strict accordance with the Contract Documents for the amounts shown, which DOES NOT include WA State Sales Tax (WSST will be added to the contract awarded after Bidding). All other applicable taxes, including Washington State B&O tax and all contractor-incurred taxes, shall be included in the Bid pricing.
Prevailing Wage Rates (required) —
1. Refer to INSTRUCTIONS FOR PREVAILING WAGE REQUIREMENTS.
2. The Contractor stipulates and agrees that they have reviewed the applicable prevailing wage rate schedule, has contacted the State to verify current rates, and has made appropriate provision in the submitted Bid for payment of all applicable prevailing wage rates.
TIME FOR COMPLETION (required) —
1. Construction shall be completed within three hundred (300) calendar days from the written Notice to Proceed. If not completed by that date, the Contractor will be liable to the City for damages. The City and Contractor agree that in the event this project is not completed on time, the City’s damages are difficult to calculate. As a result, Liquidated Damages will be assessed according to the Contract Documents, for each calendar day that the work is not completed within the specified time of completion.
2. If the undersigned is notified of the acceptance of this Bid Proposal within sixty (60) calendar days of the Bid deadline, the undersigned agrees to execute a contract for the above work Bid, in the form of the contract bound in these specifications, and to provide a surety bond as required by the specifications.
BID GUARANTEE (required) —
The undersigned further agrees that the Bid guarantee accompanying this Bid Form (cashier's check, postal money order, or surety bond) shall be left in escrow with the City; that the liquidated damages that the City will sustain by the failure of the undersigned to execute and deliver the above named contract and surety bond, for any or all units of this Bid Proposal accepted by the City, will be in an amount not less than five percent (5%) of the total Bid amount including all Additive Alternates; and that if the undersigned defaults in executing that contract and in furnishing the surety bond within ten (10) calendar days of the award of the contract, at which time the bid guarantee will become the property of the City. If, however, this Bid Proposal or any part thereof is not accepted within ninety (90) calendar days of the Bid deadline, or if the undersigned executes and delivers said contract and surety bond, the bid guarantee must be returned to the Bidder.
For Bid guarantees submitted in the form of a cashier's check or postal money order, the original must be received by Sarah Bluvas at 9611 SE 36th Street, Mercer Island, WA, 98040, by Tuesday, June 30, 2026, at 1:00 pm.
Mandatory Pre-Bid Meeting Attendance (required) —
Please confirm that the prime bidder attended the mandatory pre-bid meeting scheduled on Wednesday, June 17, 2026 at 12:00 pm at 2048 84th Avenue SE, Mercer Island, WA 98040 and signed the official sign-in sheet, acknowledging that bids from entities not represented at the meeting will not be considered for award.
00 11 53 Responsible Bidder Criteria Form (required) —
Please download the below document, complete, and upload.
00 43 13 Bid Guaranty Bond Form (required) —
Please download the below document, complete, and upload.
00 43 63.01 Proposed Subcontractor Form A (required) —
Please download the below document, complete, and upload.
00 43 63.02 Proposed Subcontractor Form B (required) —
Please download the below document, complete, and email to Sarah Bluvas at sarah.bluvas@mercerisland.gov within 48 hours after the published Bid submittal deadline. Failure of the Bidder to submit the names of subcontractors or to name itself to perform such work, or the naming of two or more subcontractors to perform the same work, will render the Bidder’s Bid Proposal nonresponsive and, therefore, void.
00 45 19 Non-Collusion Affidavit Form (required) —
Please download the below document, complete, and upload.
00 52 14 Contractor Declaration Form (required) —
Please download the below document, complete, and upload.
00 52 15 Bidder Identification, Signature Sheet, and Declaration Form (required) —
Please download the below document, complete, and upload.
00 62 91 Wage Compliance Certification Form (required) —
Please download the below document, complete, and upload.
Do you acknowledge the terms of the Public Works Contract? (required) —
The contract form to be used is the City’s standard Public Works Contract. By submitting a bid proposal, the bidder agrees to the terms and conditions contained in the contract included as an ATTACHMENT. No modifications will be permitted.
What is the project location? (required) —
Example: 2048 84^th Avenue SE, Mercer Island, WA 98040
What is the Engineer's Cost Estimate? (required) —
Example: $1,000,000
Within how many calendar days from the date written in the Notice to Proceed must the successful Bidder fully complete all work? (required) —
Example: three hundred (300) calendar days
When will the Advertisement for Bids (AFB) be published in the Daily Journal of Commerce? (required) —
Example: March 2, 2026 and March 9, 2026

Luther Burbank Park Waterfront Improvements

Opportunity details

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