SLED Opportunity · CONNECTICUT · CITY OF NEW HAVEN
AI Summary
The City of New Haven seeks qualified firms for Marketing, Public Relations, and Graphic Arts services to support economic development initiatives. Selection is based on competence and experience. Key evaluation criteria include quality of work, urban economic development experience, and capacity. Responses require notarized documents and compliance with city policies.
The City of New Haven is issuing a Request for Qualifications (RFQ) from individuals or firms for Marketing, Public Relations and Graphic Arts. Selection will be based on professional competence and experience; cost will not be an evaluation factor at this stage. Based on the review of responses, the City will enter into one or more agreements for specific sections of the scope of work.
The Economic Development Administration (EDA) contributes to New Haven’s socio-economic wellbeing by facilitating commercial development and other taxpaying investments, attracting quality companies, supporting local business and entrepreneurial growth, and expanding the breadth of overall employment and economic activity in a manner that offers all residents access to high-quality jobs. The “Together, We Grow” inclusive growth initiative creates avenues to provide greater access to opportunity across the division’s work plan. EDA coordinates the operation of seven departments and provides direct responsibility for general administration, economic development, cultural affairs, and small contractor and small business assistance. All programs support economic opportunity through innovation and small business development; create a citywide value of place and connect residents to opportunity. With this RFQ, the City is seeking partners with proven experience and exceptional capabilities to translate the mission to internal and external stakeholders as well as the general population.
Evaluation will consider the quality, relevance, and effectiveness of submitted work samples, including examples related to strategic planning, brand development, public relations, content development, stakeholder communications, event marketing, and graphic arts.
Evaluation will consider the respondent’s demonstrated experience supporting public-sector, municipal, economic development, community development, or comparable organizations, including understanding of stakeholder communications, reputation management, inclusive growth, and place-based marketing.
Evaluation will consider the respondent’s staffing depth, availability, project management approach, ability to respond quickly, and capacity to support multiple communications, marketing, public relations, event, and graphic design assignments while maintaining quality standards.
The City needs you to get the Disclosure Form notarized. We are offering you a convenient way to do this online through Notary Online (https://notarylive.com) . However, you don't have to use this online service. If you do choose to use it, it will cost you $25 each time you use it for a notarization. You can explore other ways to get your document notarized if you prefer not to pay this fee, click "No".
An online notarization option will be provided for you when responding.
Important: If you don't have the document notarized, your response will be disqualified.
In essence, you must legally verify your identity and the authenticity of your signature on the document.
Important: If you don't have the document notarized, your response will be disqualified.
In essence, you must legally verify your identity and the authenticity of your signature on the document.
Please download the below documents, complete, and upload.
Statement of Qualifications:
Each solicitation response shall include a Statement of Qualifications in the format provided in this Solicitation upon stationary of the responding entity.
All questions must be answered, and the data given must be clear and comprehensive. The respondent may submit any additional information he/she desires.
Provide a list of at least three (3) projects of similar scale and complexity completed within the last five (5) years.
This comprehensive financial review is a necessary step for the City of New Haven to ensure the respondent possesses the financial capacity to successfully undertake and complete the proposed project. Your affirmative response confirms your understanding and willingness to comply with these requirements if requested.
Briefly describe your reason for answering no.
Please upload here
By submitting a response to this solicitation, you acknowledge and accept the terms and condition of each individual policy.
As a bidder or proposer, any document you submit to the City of New Haven may be a public record and be open for personal inspection or copying by any person. In Connecticut ‘s public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section 1-210, CT. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Connecticut law. Answer No if : No part of your proposal is exempt from disclosure under the Connecticut public record law.
By claiming that all or part of the bid or proposal is exempt from the public records law, the undersigned bidder or proposer agrees to protect, defend, indemnify, and hold the City of New Haven, its officers, employees, and agents free and harmless from and against all claims arising out of a request to inspector copy the bid or proposal. The undersigned bidder or proposer agrees to investigate, handle, respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of New Haven and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
The following parts of the bid or proposal submitted are exempt from disclosure under the Connecticut public records law because: (list exempt parts and legal justification - e.g., trade secret):
Upload Record Document here
Respondent expressly acknowledges that the submission of a response, purchasing agreement, or any supporting documentation shall not contain embedded hyperlinks to external terms and conditions. Any terms and conditions intended to be part of the contract must be provided in full, physical or digital text within the formal submission. Furthermore, any respondent terms that conflict with the City’s Standard Terms and Conditions shall be deemed secondary; the City’s terms shall prevail unless a specific exception is negotiated and signed by both parties."
By submitting a response to this solicitation, you acknowledge and accept this requirement as a condition of award."
For Example: "Homeland Security"
If answered yes, please attached confirmation email from Fleet, in the internal attachment section
If answered yes, please attached confirmation email from the Technology Department , in the internal attachment section of this project.
Instructions for Project Managers
Based on the information you currently have, attempt to answer this question to the best of your capability. Ultimately, purchasing will review this carefully and edit and update as needed based on your solicitation requirements.
As a standard, all activities for Construction and Service require the following:
Any Professional Services type project (usually Request for Proposals) will require the following:
For Commodity, General Liability is the minimum requirement.
This particular question is to be answered for the company (or their subcontractors) not their employees.
Please enter the specific License or Certification required to be eligible to compete on this solicitation. For example, "CPA - Certified Public Accountant."
Guidelines used to determine whether a response is good, effective, or meets expectations of the project
Evaluation factors. RFQ, criteria should shifts away from "solutions" and toward "capacity. Below is suggest criteria already created to be used or more modified. It is important that your actual evaluation of the responses is consistent with the factors and criteria you include in the RFQ document. You will be able to add detail or edit any criteria along with the point values (using a 100-point-scale) while you are editing the Evaluation Section of this project.
The determination of whether a city contract is to be submitted to the board of alders for prior approval pursuant to section 2-376 is if one of the following conditions exist:
a.
If its initial term is longer than one year, exclusive of options/renewals that are less than two years.
b.
If options/renewals on the initial term exceed two years collectively and/or consecutively, or
c.
If any options/renewals materially alter the terms or conditions of a contract in the judgment of the city purchasing agent.
The determination of whether a city contract is to be submitted to the board of alders for prior approval pursuant to section 2-376 is if one of the following conditions exist:
a.
If its initial term is longer than one year, exclusive of options/renewals that are less than two years.
b.
If options/renewals on the initial term exceed two years collectively and/or consecutively, or
c.
If any options/renewals materially alter the terms or conditions of a contract in the judgment of the city purchasing agent.
General definitions and parameters of each approach.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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