Notice of Intent to Sole Source – Proprietary Electric Utility Software Licensing, Maintenance, and Support Services

Notice is hereby given that the City of Homestead intends to award a contract on a sole source basis for the procurement of proprietary electric utility software licensing, software maintenance, technical support, software updates, implementation services, integration services, and related professional services supporting the City's existing electric utility software environment, including engineering analysis, geographic information system (GIS), field operations, outage management, and related utility applications.

The City intends to negotiate and award a contract to the following vendor:

• Milsoft Utility Solutions, Inc.

Project Details

• Department: Procurement & Contract Services
• Department Head: Malia Rivera, NIGP-CPP, CPPO, CPPB (Director of Procurement)

Evaluation Criteria

• Notice of Intent to Sole Source —

  If no responsive submissions are received by the deadline, the City might proceed with the sole source award without further notice.

  This notice is issued in accordance with applicable procurement regulations and City Code.

  Respondents are responsible for all costs incurred in the preparation of this response. The City shall incur no obligation or liability whatsoever to any vendor or any third party by issuance of this Notice of Intent to Sole Source.

  1.1. Scope of Work / Specifications

  Notice is hereby given that the City of Homestead intends to award a contract on a sole source basis for the procurement of proprietary electric utility software licensing, software maintenance, technical support, software updates, implementation services, integration services, and related professional services supporting the City's existing engineering analysis, geographic information system (GIS), field operations, outage management, and related electric utility software environment.

  The proposed Master Agreement will provide ongoing software licensing, manufacturer-issued software updates, maintenance, technical support, implementation assistance, professional services, software enhancements, and other related proprietary services necessary to maintain the continued operation, reliability, security, performance, and compatibility of the City's existing electric utility software systems.

  The City intends to negotiate and award a contract to the following vendor:

  • Milsoft Utility Solutions, Inc.

  Basis for Sole Source

  This procurement is being pursued as a sole source purchase because the City has determined that Milsoft Utility Solutions, Inc. is the only source capable of providing the proprietary software licensing, manufacturer-issued software updates, technical support, maintenance, implementation services, and related professional services necessary to support the City's existing electric utility software systems. Specifically:

  • Milsoft Utility Solutions, Inc. is the owner and manufacturer of the City's existing proprietary electric utility software applications.
  • Milsoft Utility Solutions, Inc. has exclusive authority to provide manufacturer-issued software licenses, updates, patches, maintenance, and technical support for its proprietary software.
  • The requested services are required to maintain compatibility with the City's existing electric utility software environment and supporting infrastructure.
  • Procuring these services from another source would require replacement of proprietary software, redevelopment of existing system integrations, data migration, user retraining, and could disrupt critical electric utility operations.
  • Milsoft Utility Solutions, Inc. is uniquely qualified to provide ongoing implementation services, software enhancements, technical support, and future software upgrades as the software owner and manufacturer.

  1.2. Submittal Notice to Interested Vendors

  Any person or firm that believes it is capable of providing the proprietary software licensing, maintenance, technical support, software updates, implementation services, and related professional services described herein may submit a written statement of qualifications and supporting documentation demonstrating its ability to provide the required goods and services.

  Company Information

  • Company Name and Headquarters Mailing Address
  • Contact Name, Telephone Number, and Email Address
  • Company Website
  • Type of Organization (Corporation, Partnership, LLC, etc.)
  • Number of Years in Business

  Product Information

  A. Product Name

  B. Brief (200 words or less) Product/Service Description

   

  If no responsive submissions are received by the deadline, the City might proceed with the sole source award without further notice.

  This notice is issued in accordance with applicable procurement regulations and City Code.

  Respondents are responsible for all costs incurred in the preparation of their response. The City assumes no obligation or liability to any respondent or third party as a result of issuing this Notice of Intent to Sole Source.

Submission Requirements

• Are you able to provide the requested goods and services as described in the requirements of this Intent to Sole source? (required)
• Please upload documentation that you are an authorized vendor for this product/service. (required)