SLED Opportunity · ARIZONA · ARIZONA SCHOOL DISTRICTS
AI Summary
Holbrook Unified School District seeks qualified firms to provide on-site outsourced counseling services. Telehealth or virtual counseling is not acceptable. The RFP includes detailed evaluation criteria, submission requirements, and compliance mandates. The contract is for professional counseling services within the school district in Arizona.
Holbrook Unified School District, #3 is seeking qualified firms to provide Outsourced Counseling Services- On-site Holbrook USD. This is for on-site work, No telehealth or virtual counseling will meet the scope of work. Additionally, this is not for a "staffing firm".
Holbrook is located in Navajo County, adjacent to the I-40. The city is the county seat of Navajo County.
| Event | Date | Location |
|---|---|---|
| Public Bid Opening | 2026-04-07T21:00:00.000Z | Public Proposal Opening Virtual link: Counseling Proposals Due HUSD Tuesday, April 7 · 2:00 – 2:05pm Time zone: America/Phoenix Google Meet joining info Video call link: https://meet.google.com/nqz-qkip-aox Or dial: (US) +1 443-819-0081 PIN: 215 310 948# More phone numbers: https://tel.meet/nqz-qkip-aox?pin=5162159608397 Only vendor names will be announced at time of opening. |
Please use the See What Changed link to view all the changes made by this addendum. The Edgar form and response has been added to your response. All other terms and conditions remain the same.
A robust collection of materials that integrates evidence-based instructional practices aligned to the Arizona Standards and the District’s Course descriptions.
Does the offering support the Mission Statement
Instructional materials include inquiry-based approaches to engage students in learning experiences that reflect the practice of and standards of the adoption.
Instructional materials should be easy to use and provide tools to engage students using integrated technology that includes a range of media types, articles, web-based information, videos, images, audio, dynamic software, etc.
Instructional materials are accurate and authentic, including multiple perspectives and resources that reflect the voices of the people and cultures being represented.
Instructional materials allow for personalization and include scaffolded versions of materials and assessments to support learner variability.
Provides teachers with tools to customize learning experiences in connection with students’ identities, homes, and communities.
Provides formative and summative assessments (with an emphasis on performance tasks) to determine proficiency of state standards and inform social studies instruction.
Supports assessment through the use of specific, observable, and measurable “look fors” that demonstrate understanding through different modalities.
Instructional materials include multiple opportunities to integrate various Adoption contents as well as integration with other disciplines.
Fair and reasonable cost of materials.
Did the publisher offer multiple methods of training and professional development.
Subjectively review the qualifications of staff and the audit team performing field work.
Cost is a factor in awarding the contract; however, only those proposals that meet all the mandatory criteria in the RFP will be given consideration. The contract will not be awarded solely on the basis of cost.
After a composite technical score for each audit firm has been established, the sealed cost proposal will be opened and additional points will be added to the technical score based on the proposed price. The maximum score for price will be assigned to the audit firm offering the lowest price, and proportional scores will be assigned to the other audit firms.
Evaluation how the FSMC used the information contained in Exhibit F of the RFP.
Subjectively evaluate how reasonable the FSMC's projected costs and revenues are for the SFA.
Subjectively evaluate how reasonable the FSMC’s Guarantee return conditions will be for the SFA’s upcoming school year.
Subjectively evaluate how reasonable the FSMC’s Guarantee amount will be for the SFA.
Subjectively evaluate how reasonable the FSMC’s Guarantee return conditions will be for years 2-5.
Subjectively evaluate the FSMC’s plan on how they will purchase quality products at the lowest price possible consistent with maintaining quality standards and service, keeping costs low and quality high.
Subjectively evaluate the FSMC’s comprehensive plan on how they will purchase food. Evaluate how the FSMC will keep costs low and quality high. Specifications shall cover items such a grade, purchase units, style, condition, weight, ingredients, formulations, and delivery time.
Subjectively evaluate how the FSMC will properly document, on the monthly invoices, the USDA Foods used each month. Does the methodology and invoice meet the USDA requirements as stated in the Special Terms and Conditions?
Subjectively evaluate the 21-day cycle menus submitted for each program.
Subjectively evaluate how the FSMC will provide reimbursable meals which meet the nutrition standards and meal pattern requirements.
Subjectively evaluate how the FSMC will accommodate special requests and meet the needs of the SFA.
Subjectively evaluate the FSMC’s philosophy regarding promotion (increasing awareness and participation) of the school food service program.
Subjectively evaluate how the FSMC will ensure compliance with a food safety management system that complies with HACCP (Hazard Analysis and Critical Control Point) principles.
Subjectively evaluate the information in, Internal Accounting Process, and determine if the FSMC’s accounting system and records meet the SFA’s needs.
Subjectively evaluate the FSMC’s procedures to ensure that accurate meal records are kept.
Subjectively evaluate the FSMC’s procedures to ensure that accurate pupil participation records will be maintained.
Subjectively evaluate the FSMC’s plan for controlling costs.
Subjectively evaluate the sample invoice.
Subjectively evaluate the list of SFAs the FSMC is serving and if the schools are comparable to your SFA.
Subjectively evaluate the FSMC’s experience as food service operators in Arizona and nationally.
Subjectively evaluate the FSMC’s specific strategies for increasing both student and adult participation, while at the same time providing high quality, nutritional food.
Subjectively evaluate the FSMC’s references and responses to your questions.
Subjectively evaluate how the FSMC will work with your SFA
Subjectively evaluate the reasons for the SFAs to discontinue or terminate the FSMC’s services.
Subjectively evaluate how the FSMC’s Organization will work with your SFA.
Subjectively evaluate the FSMC’s plan for the administrative, management, and supervision proposed under the specifications of the contract.
Subjectively evaluate the FSMC’s experience as managers and consultants of food service operations.
Subjectively evaluate the resumes of the proposed personnel and how their skills will work for your SFA.
Subjectively evaluate how the FSMC’s staffing schedule will work for your SFA.
Subjectively evaluate the FSMC’s plan in relation to the employment of the existing food service staff.
Subjectively evaluate how the FSMC will ensure that the level of service meets the needs of each school.
Subjectively evaluate the FSMC’s policy for the removal or suspension of an employee, and the procedures to immediately restructure its staff without disruption in service to the SFA.
Subjectively evaluate the FSMC’s training program for the employees, directors, and managers.
Subjectively evaluate how the training program will train its employees to abide by all the policies, rules, and regulations with respect to its use of the SFA’s premises.
Subjectively evaluate how the FSMC will improve employee morale and reduce turnover.
Subjectively evaluate how the FSMC’s training program will help the SFA meet the established professional standards requirements.
X = Lowest price per meal out of all offers
Y = Price per meal of offer being evaluated
Z = Number of points available
X = Lowest price per meal out of all offers
Y = Price per meal of offer being evaluated
Z = Number of points available
X = Lowest price per meal out of all offers
Y = Price per meal of offer being evaluated
Z = Number of points available
X = Lowest price per meal out of all offers
Y = Price of offer being evaluated
Z = Number of points available
X = Lowest price Admin Fee out of all offers
Y = Price of offer being evaluated
Z = Number of points available
X = Lowest price Management Fee out of all offers
Y = Price of offer being evaluated
Z = Number of points available
Cost of services over five years
Firms ability to present stable business-like infrastructure, which includes a directory, phone numbers and a list of contacts for the following areas: (Samples of firms report or documents may be included)
Total dollar inventory, include age and type of inventory Offeror is supplying the equipment is perceived as more than adequate.
Perceived
Standards-Based Instruction
Mission for Students is supported
Student-Centered Learning
Technology & Materials
Diverse Perspectives
Personalization and Customization
Assessment
Integration
Ability to provide the Training Requested
The total cost for adoption for five years including professional development
Evaluate the FSMC’s presentation of the answers to the following questions to the Evaluation Committee using the chart below as a guide.
Evaluate the FSMC’s presentation of the answers to the following questions to the Evaluation Committee using the chart below as a guide.
Subjectively evaluate the Comprehensiveness of the Audit Work Plan.
Method of Approach and Implementation
Experience, Expertise, and Reliability
Pricing for meals
The resulting contract is subject to all terms of the district procurement code including limitations as to duration, rights of the district to terminate and means of dispute resolution. No resulting contract is renewable except to the extent provided in the solicitation. No vendor terms take precedence over the solicitation and district procurement code.
Our firm understands that we are not to embed any documents within the questionnaire, as they will not be accessible or evaluated. Embedded Links will disqualify your response. This includes adding photographs or other images to your response.
When a document is required to be uploaded, it must be in pdf format and unlocked (unless the firm will provide the key if they are the highest ranked firm.)
By clicking yes, you agree to comply with School Social Distancing Procedures and follow the CDC guidelines https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html.
As COVID-19 impacts our schools, and contractors (subs included) engineers, and architects accessing our sites must be able to control and minimize the risk for students, staff, and visitors. Has your company implemented a response plan for anyone working on our sites and are they following the CDC guidelines related to COVID-19.
Are you practicing social distancing, conducting group meetings using Google Meet or other video conference methods? Are you using disinfectant wipes and employing enhanced cleaning procedures at your work sites including Social distancing during lunch breaks and cleaning lunch and break areas after each use by removing their trash daily?
Are you asking anyone who is sick to stay home and away from the work site, are you requiring employees to wear PPE (Hardhat, Safety Glasses, Gloves, High Visible Vest)? Are you cleaning tools and other equipment with disinfectant wipes that claim "kills greater than 99% of bacteria".
Please download the below documents, complete, and upload.
Will all the employees of your firm have Fingerprint Clearance Cards?
Do you drug test your employees prior to hire?
Holbrook Unified School District, #3 Explanatory Note: The purpose of this question is to confirm the Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested in the question or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether the District approved such items prior to submission of the Offer, must be clearly set forth in this form.
The Offeror, by the undersigned representative, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).
Have you read and does your firm understand that no work can be done without a purchase order in place.
Any deviation or exception to information found within the solicitation must be identified below. Any deviation, exception or the inability of the vendor to comply with a particular item found within the solicitation must be clearly and fully stated. Failure to list any deviations indicates full compliance with the solicitation.
Please download the below documents, complete, and upload.
The purpose of this form is to request that Holbrook Unified School District, #3 treat as confidential specific information in the Offer that the Offeror believes is a trade secret or other proprietary information.
All information that is the subject of the request for confidentiality must be designated on form you will attach if you answer yes. An explanatory statement for the request must be clearly set forth in this form. Additional pages may be attached to the form.
The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination.
Requests to protect pricing information, references, or the entire Offer from disclosure will be denied.
Please download the below documents, complete, and upload.
Please provide the contact information that may be needed by accounts payable after implementation of the contract. Include a contact name (if available), phone number and email address.
Please upload any certifications of staff providing professional development here.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
To the extent applicable, Holbrook Unified School District, #3 is prohibited by A.R.S. § 35-393.01 from entering into a contract with any company for professional services unless the contract with the company includes a written certification that the company is not currently engaged in, and will not, for the duration of the contract, engage in a boycott of Israel. By submitting a Response, a Respondent represents to HUSD that it is not currently engaged in a boycott of Israel and that it will agree to language in the contract prohibiting any such boycott for the duration of the contract.
Do you agree?
Pursuant to A.R.S. § 35-394, written certification is required to show that the company entering into a contract with a public entity does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.
Under A.R.S. § 35-394:
1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.
2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.
In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following:
Please download the below documents, complete, and upload.
ALL UNSIGNED RESPONSES SHALL BE REJECTED.
Please upload your complete COI here.
Please upload your complete W-9 here.
Please download the below documents, complete, and upload.
This is for compliance when using federal funding.
This Drug-Free Workplace Certification is required pursuant to Government Code §8350, et seq., the Drug-Free Workplace Act of 1990. The Drug-Free Workplace Act of 1990 requires that every person or organization awarded a contract for the procurement of any property or services from any State agency must certify that it will provide a drug-free workplace by doing certain specified acts.
I acknowledge that I am aware of the provisions of Government Code §8350, et seq. and hereby certify that I will adhere to the requirements of the Drug-Free Workplace Act of 1990.
Schedule After Receipt of the Purchase Order. On your letterhead should be uploaded to attest that show the number of days, (not necessarily dates) to implement your services.
What is the name of the series of textbooks you are offering?
Upload a document that includes the Name, Title, and Corresponding ISBN for each product in the series, including "bundled" materials and miscellaneous items.
For each class textbook detail, what is included in the student resources materials.
Does your textbook and its resource meet the most current Arizona Standards?
Publishers should submit ESSA ratings beside the textbook title if available.
Does the instructional materials and assessments focus on making connections for students, allowing them to engage in relevant, meaningful activities that can be connected to real-life.
Instructional materials and authentic assessments support TBD literacy; the knowledge and understanding of TBD concepts and processes required for personal decision making, participation in civic and cultural affairs, and economic productivity. Does your offer comply?
Students should have opportunities to plan and carry out several different kinds of investigations. They should engage in investigations that range from those structured by the teacher - in order to expose an issue or question that they would be unlikely to explore on their own (e.g., measuring specific properties of materials) - to those that emerge from students' own questions. Does your offer comply?
Does the submission provide hands-on laboratory investigations using real-world applications and SEPs? Or help guide students to develop their own investigations based on their own phenomenon/real-world questions?
Evidence that students spend a minimum of 25 percent of instructional time engaged in a wide range of hands-on laboratory investigations. Per the Arizona TBD requirements by ADE. Does your offer comply?
Does the program offer 3-dimensional phenomenon-based formative and summative assessments?
Does the program provide teacher support for students to record evidence of their scientific investigations in a portfolio of lab reports or a lab notebook (print and digital format). PDFs should be able to be edited by the teacher.
Does the science program offer options for differentiation (different Lexile levels, opportunities for enrichment or reteaching)?
Which options are available with your offer to Holbrook Unified School District, #3?
Digital Platform Criteria: TBD Materials should provide basic online components such as lesson tutorials, videos, lesson plans, and summative and formative assessments. Online materials should be printable. Does your offer comply?
Program should include TBDvideos to be accessible to students. Does your offer comply?
Provide accessibility tools (i.e. read-aloud, highlighting, etc.) Does your offer comply?
Provide a list of the tools available with your offer.
Does your offer contain meaningful options for extension and enrichment?
Does your offering have meaningful options for remediation and resubmission?
Program should include professional development for TBD teachers and training to support students. Does your offer comply?
TBD Programs should be researched-based and proven effective. Does your offer comply?
Each lesson includes a guiding question for teachers to present or options for students to generate questions. Does your offer comply?
Offeror must provide a project plan that describes how your firm intends to provide, implement, and support the solutions to Holbrook Unified School District, #3's solicitation.
If you have a short video please upload it here. Not to exceed 10 minutes. It must be a single link without additional logins to other accounts.
Support of the following browsers: Firefox, Chrome, Edge, and Safari browsers. Vendor will specify which versions of these browsers the vendor’s solution supports. Chrome and Edge are non-negotiable. Does your offer comply?
Support Windows operating systems. Does your offer comply?
Support the most recent stable version of Microsoft Windows Server in both 32-bit and 64-bit versions. Does your offer comply?
Firm provides option for deployments of electronic materials. Does your offer comply?
Regulatory and statutory compliance for security may include, but not limited to: currently applicable federal, state and local encryption standards; data overwrite software. Does your offer comply?
Demo Account Credentials:
Please upload demo account information here. Demo account information must include:
Access link, preset username, preset password, Committee will share one password.
Access to your full program.
This must be a single link.
List the key personnel that will be assigned to this project for implementation, professional development and a short background of education and qualifications.
Does your offer provide opportunities must be provided to allow for students to engage with phenomena and have student-directed investigations based on their interests and questions they derive.
Lay out the unit costs, the first year costs using the class size number provided. Additionally, lay out the cost for years two-five. Assume any consumables will be replaced the number of units for that course/grade level. The whole price proposal will be totaled so that we understand your offer.
Cost must be broken out to be compliant with GASB 96. (Electronic versions)
Lay out the cost for years two-five. Assume any consumables will be replaced the number of units for that course/grade level. The whole price proposal will be totaled so that we understand your offer.
Cost must be broken out to be compliant with GASB 96. (Electronic versions)
Lay out the unit costs, the first year costs using the class size number provided. Additionally, lay out the cost for years two-five in the next question. Assume any consumables will be replaced the number of units for that course/grade level. The whole price proposal will be totaled so that we understand your offer.
Cost must be broken out to be compliant with GASB 96. (Electronic Versions)
Lay out the cost for years two-five. Assume any consumables will be replaced the number of units for that course/grade level. The whole price proposal will be totaled so that we understand your offer.
Cost must be broken out to be compliant with GASB 96.
Provide the Professional Development options and the costs.
Cost must be broken out to be compliant with GASB 96.
Please confirm that the auditors are properly licensed certified public accountants, or persons working for a licensed certified public accounting (CPA) firm according to GAS.
The audit firm meets the independence requirements of GAS.
The audit firm confirms that it has not had a record of substandard audit work for the last 5 years. The District reserves the right to contact the Arizona State Board of Accountancy to verify the audit firm’s credentials and the State of Arizona, Office of the Auditor General, to verify that the audit firm has not been debarred or suspended or that such audit firm's contracts are not routinely rejected for substandard audits.
Will you assist with HUSD applying the Meritorious Budget Award.
Will you assist with Holbrook Unified School District, #3 applying for the GFOA Budget Award?
Will you assist HUSDwith completing a CAFR or now the ACFR (Annual Comprehensive Financial Report)?
Have any complaints been filed against your firm with the Arizona State Board of Accountancy during the past five years?
Work plan detailing the approach the audit firm intends to follow. The audit work plan should completely cover what audit work will be accomplished to allow the audit firm to render the reports described in this RFP.
Describe your firm's plan for organizing and staffing the HUSD audit, include an estimated time each staff member will devote to the audit. Include the time on-site broken out.
The requested information that your firm would require prior to the first visit.
The audit firm confirms it has an external quality control review performed at least every 3 years in accordance with GAS. The most recent external quality control review report must be included with the proposal.
Describe your firm's expertise and experience in auditing school districts during the last five years.
The audit firm confirms it meets the continuing education requirements of GAS. Therefore, each auditor responsible for planning, directing, conducting, or reporting on GAS audits should complete at least 80 hours of continuing education every 2 years. At least 20 hours should be completed in any 1 year of the 2-year period. At least 24 of the 80 hours of continuing education should be completed in subjects directly related to the governmental environment, governmental auditing, or the specific or unique environment in which the District operates.
Please confirm with a Yes or No.
Is the Offeror a publicly traded firm or privately held?
Has firm, and/or their parent company, if applicable, filed for bankruptcy in the past seven (7) years?
Fully disclose involvement in any legal proceedings, settlements, lawsuits or governmental regulatory actions and any contractual demands for assurance regarding the provision of similar services, pending or occurring in the last seven (7) years.
Certify if you are a small business.
Please enter your SAM Unique ID Number here. If you don't have one go to this website and enroll: https://sam.gov/content/entity-registration
Enter your Federal CAGE number here. If you don't have one, enter "000".
Confirm that your firm understands that services are on an as needed, when needed basis; that no commitment to volume is required by your offer.
Indicate in number of years how long the Firm has provided Special Education Services for school districts of comparable size and in Arizona.
Upload a partially redacted copy of the license(s) or certification(s) of each the actual people you are proposing to provide services to students. This is not for information for management personnel.
This is a short answer response.
Include the use of software and common errors. Detail your responsibilities.
Document your approach to regular classroom teachers and helping them adapt their classrooms to modification of students and their IEPs in the area your propose services.
Are your staff trained to do CPR and understand the issues with blood-born pathogens?
Please upload a sample billing to HUSD of what a monthly statement will look like for each of the service areas you are offering.
Has your firm had any legal claims against the Firm pending, current or during the past five years?
Are there are any Professional Liability/Errors and Omissions claims against the Firm pending, current or during the past five years.
The questions below are E-Rate Specific
What is your Service Provider Identification Number
Confirm that your firm has the full and complete understanding of the requirements and scope of work detailed within the RFP and the ability of the firm to comply with all terms, requirements, and conditions of resultant contract
Will every bus offered to the HUSD be newer than July 1, 2017?
Please detail the age of any vehicle and why you are offering it to the district.
Will all vehicles receive the regularly scheduled preventative maintenance required by the manufacturer in a timely manner?
Will every vehicle transporting Special Needs students be equipped with Wheelchair lift and any other mandated State and Federal Requiment?
Does your firm understand that all fuel costs and payment is the responsibility of your firm?
Does your firm understand the requirements of route miles for the State reporting of Trans-55 Compliance.
HUSDPlease select all that are true with your offer.
Detail your process for "Random" Drug Testing.
Contractor shall provide coverage for each assigned route, morning and afternoon and extra-curricular activities. Contractor is responsible for company cover drivers in the event of an absence. Contractor shall incur and pay to Holbrook Unified School District, #3 liquidated costs of $500 for each occurrence whenever coverage is not provided on assigned school bus routes. Do you accept and understand?
List the maximum number of bus drivers available to HUSD.
Describe and list your process for ensuring that all bus drivers have their credentials, and that call certifications are current.
Detail your process for ensuring that you are able to provide the number of drivers necessary for daily morning and afternoon route coverage as well as any extra-curricular coverage.
Detail your requirements for uniforms including uniform elements, include information regarding reflective safety vest and personal protective equipment.
Provide documentation with respect to Motor Vehicle Reports centered around your accident ratio by years for the last five years.
Describe the Fleet Availability. Detail how many of each. This must include all of the following:
Bus Make
Bus Model
Bus Type
Year Manufactured
Will EVERY bus offered to HUSD be equipped with working Air Conditioning?
Will EVERY bus offered to HUSD be equipped with GPS Tracking?
Will EVERY bus offered to HUSD be equipped with working Cameras?
Please list the brand of camera and how many camera are installed in each of buses.
Will EVERY bus offered to HUSD be equipped with working Two-Way Radio Communication?
What Brand and model number will be in the fleet offered to HUSD?
Provide proof of DPS compliance inspections for all buses your are proposing to offer to HUSD.
Upload your Preventative Maintenance Process.
Detail your process for cleanliness, sanitizing, and keeping the fleet ready for transporting our student population.
Provide Contact information for school districts your provide route coverage to, both mainstream and Special Education Services.
This should include all of the following:
Entity
Contact Person's Name
Cell Number
Email Address
This response will be treated as confidential and only seen by the Evaluation Committee.
What is the protocol for driver's absence notification to your firm and detail how the substitute driver coverage notification is sent to HUSD?
Do you have a system for recording route time separate from company's deadhead time?
Upload a sample report of the routing time that does not contain deadheading time.
Detail your driver orientation to your vehicle and equipment. Include how you check for comprehension.
Upload your firm's Safety Plan.
Detail these roles to document their responsibilities and authority as it relates to HUSD.
What are your procedures for Policy Compliance?
Detail your Progressive Discipline and the Protocols to remove drivers from HUSD routes.
Detail the shifts, roles and communication procedures during Route Service.
Detail roles and communication procedures during an Emergency.
Detail your process for Preventative Maintenance and Road-Call Assistance.
Schedule After Receipt of the Purchase Order. On your letterhead should be uploaded to attest that show the number of days, (not necessarily dates) to implement your services. Include meetings with HUSD prior to start of work.
What is the maximum mileage per day that you have built into your Proposal during any given month?
What is the maximum mileage per day that you have built into your Proposal during any given month?
Maximum mileage per day for this period of time? (Bus - No Driver)
Maximum mileage per day for this period of time?
What is the maximum mileage for each Special Trips and Activities Trips have built into your Proposal?
What is the maximum number of hours for Special Trips and Activities Trips have built into your Proposal?
Indicate if the hourly rate, and or mileage rate with be changed over the rates provided.
Please explain the circumstances under which you would charge one or both additional rates to HUSD.
Please state as a percentage. The is not a guaranteed increase.
Please state as a percentage. The is not a guaranteed increase.
Please state as a percentage. The is not a guaranteed increase.
In submitting a proposal, the FSMC agrees that it will perform the work described in the RFP in full compliance with all applicable laws, rules, and regulations adopted or promulgated by any Federal or State regulatory body or governmental agency. Please confirm with a Yes response.
The interested FSMC acknowledges that the SFA has no obligation to contract, unless, in its sole opinion, it is in its best interest to do so. Please confirm.
An authorized representative of the interested company must certify acceptance of the basis for criteria and the basis for selection of an interested FSMC.
Describe the FSMC’s comprehensive plan to purchase food for the menus that will keep costs low and quality high.
This is a text only response.
Describe the methodology the FSMC will use to credit the market value of USDA Food received on the invoice.
This is a text only response.
The FSMC shall provide a sample invoice in the proposal that will meet all the information listed in the Special Terms and Conditions that pertain to USDA requirements.
Lists the amount of meals and price per meal by meal type on the invoice
Lists the USDA Foods and Credits as separate line items, including the monthly total and year-to-date total.
Describe the FSMC’s provision for accommodating special requests.
This is a text only response.
Provide detailed information about the FSMC’s philosophy regarding promotion (increasing awareness and participation) of the school food service program.
This is a text only response.
Describe the comprehensive plan on how the FSMC will implement Hazard Analysis and Critical Control Point (HACCP) principles to meet the USDA guidance.
This is a text only response.
Describe the FSMC’s plan for controlling costs, including all of the following:
Describe the FSMC’s plan for controlling costs, including all of the following:
Describe the FSMC’s plan for controlling costs, including all of the following:
Describe the FSMC’s plan for controlling costs, including all of the following:
Describe the FSMC’s plan for controlling costs, including all of the following:
Describe the FSMC’s policy on how proper and accurate pupil participation records will be maintained.
This is a text only response.
Please download the below documents, complete, and upload.
This form may not be altered.
Please download the below documents, complete, and upload.
For proposal purposes only, this Financial Projected Worksheet is based on the estimated number of meals they expect to serve at Holbrook Unified School District, #3 meals per year. The number of meals must be calculated based on the information on Exhibit F of this RFP.
Detail what is included under the number submitted for Direct Costs.
This is a text only response.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Give detailed information regarding your internal accounting process.
Detail the FSMC's inventory control for storage areas, including USDA Foods;
This is a text only response.
Give detailed information regarding your internal accounting process.
Detail the FSMC's Accounting Controls.
This is a text only response.
Give detailed information regarding your internal accounting process.
Detail the FSMC's Method of recording, checking, and reporting sales.
This is a text only response.
Give detailed information regarding your internal accounting process.
Detail the FSMC's Method of Internal control of cash handling.
This is a text only response.
Give detailed information regarding your internal accounting process.
Detail the FSMC's Method of Internal Audit System.
This is a text only response.
Give detailed information regarding your internal accounting process.
List all of the FSMC's regular accounting forms used, with detailed explanation of their operation and importance; (samples of these forms shall be attached in the next question.)
This is a text only response.
Provide the account periods from July to June of the fiscal year?
This is a text only response.
Give detailed information regarding your internal accounting process.
Detail all of the FSMC's data collection for purposes of evaluating the effectiveness of new and current programs.
This is a text only response.
Holbrook Unified School District, #3 is requesting Geographic Preference Options. Will you comply?
Will you be able to purchase locally grown items in bulk or are there any other price savings (seasonal purchasing/decreased transit time of product) that can be applied because of your prowess or ability to access locally grown products?
Detail how will you meet the labeling requirement?
This is a text only response.
What are your quality standards for locally grown items?
This is a text only response.
What areas will require flexibility?
This is a text only response.
What is the time frame necessary to acquire local items based upon agreed-to menu planning?
This is a text only response.
What special activities around agricultural nutrition education can you provide?
This is a text only response.
What certifications/requirements do you have for your direct-market producers, broad line/regional processors, and/or broad line/regional distributors of product?
This is a text only response.
Any interested FSMC must be presently operating a comparable, successful school food service program or be able to effectively demonstrate sufficient experience and knowledge in operating a school food service program.
Please download the below documents, complete, and upload. This is the exact form to be used, not substitutions, or alterations of this form.
Annual reports or financial statements for the past year. These reports and financial statements must be certified by a licensed public accountant and must be included in the pre-qualification data.
This will be used for evaluation only and then held confidential.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
The FSMC will upload a Company Organization Chart on this Attachment. Identify the Project Personnel who will be working with the SFA and include what the FSMC’s plan is for the administrative, management, and the supervision proposed under the specifications of this contract.
This response is limited to one page.
Upload the resume of actual person you propose for this position. It should included:
Do not submit a Job Description.
Upload the resume of the actual person you propose for this position. It should included:
Do not submit a Job Description.
Upload the resume of people you propose to support the "Site-Director" and the SFA position. Such as a Registered Dietician. Each resume should included:
Please download the below documents, complete, and upload.
Describe the FSMC’s plan for interviewing/hiring of employees of the existing food service staff.
This is a text only response.
Describe how the FSMC will ensure that the level of service meets the needs of each school. Include KPIs of wait times in serving lines, cleaning time in kitchen, meal/labor hour.
This is a text only response.
Describe what the FSMC’s policy is for the removal or suspension of an employee, and the procedures to immediately restructure its staff without disruption in service to the SFA.
This is a text only response.
Describe the detailed training program for hourly employees, Directors, managers, and support at all levels.
This is a text only response.
Describe how the FSMC’s training program will train its employees to abide by the all policies, rules, and regulations with respect to its use of the SFA’s premises.
This is a text only response.
How does the FSMC attempt to improve employee morale and reduce turnover?
Describe how the FSMC’s training program will help the SFA meet the established professional standards requirements.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Provide a brief summary of areas of work your firm is offering under this award.
Provide a brief history of your organization, with information regarding its work with school districts.
Name of Each Attorney who may provide services under this contract. After the name list the areas of interest in providing a particular service.
Upload a Curriculum vitae for each attorney here.
This chart should contain the name and positions starting with the on-site manager and upwards to a regional person.
Name the people you are offering to run the program on a day-to-day basis.
These resumes should be short but include experience, training, and education.
Upload a staffing schedule for the district-wide work needed for a typical week. This should include position, quantity, and hours per week. This should be by school site and other district areas.
What additional Support would be offered to HUSD in the first thirty days and the next ninety days after that?
What are your three biggest concerns with this custodial project for Holbrook Unified School District, #3.
Is your firm willing to interview any HUSD staff that applies for a position?
Starting with award, what is the path to July 1 start of services?
Confirm that your firm will be able to provide all the equipment listed in the scope of work.
List any other equipment you feel is necessary to preform the custodial services scope of work.
Does you firm have the supplies on-hand to fulfill the Scope of work. Include what will be provided by your firm.
Please upload the MSMD Sheets for all the chemicals you might use at Holbrook Unified School District, #3.
What is the Maximum increase state as a % for July 1, 2027?
What is the Maximum increase state as a % for July 1, 2028?
What is the Maximum increase state as a % for July 1, 2029?
Provide your organization cart showing the manager you will provide, and the names and positions above this person who HUSD would reach out to for any escalation issues.
Starting with the award, document how you will take over service on July 1.
Is your firm willing to interview any HUSD employee that applies for a position under this contract?
Upload a staffing schedule for the district-wide work needed for a typical Month. This should include position, quantity, and hours per week.
Provide a short resume for each of the key personnel. This should include experience, training, and education.
Name the person and position that will oversee the Landscaping Services.
Does your firm have the equipment on-hand to fulfill the Landscaping Scope of Work for HUSD? Include what will be provided by your firm?
Name the chemicals that you propose to use and upload the MSDS sheets for each of the products.
What are three major concerns about taking this project on for HUSD?
Provide your organization cart showing the manager you will provide, and the names and positions above this person who HUSD would reach out to for any escalation issues.
Beginning with Award, lay out timeline of services on monthly and quarterly delivery of services.
Please upload the MSMD Sheets for all the chemicals you might use at HUSD.
Will all your services and chemicals be compliant to all Federal, State, and Local Regulations?
Document the number of applicators you have within 4 hours of Holbrook Unified School District, #3
Please type in the school district name here to auto populate throughout the solicitation
Enter the District Reps name here
Please enter the School District Initial (SDI)
Business Manager's Name
Business Managers email
Business Manager's Phone #
Please choose all that apply
Please choose one of the below
Is this on the Rez
Please enter the A/P Address invoices will need to be sent to
Example: 123 N Road, Mesa, AZ 8500
Do you need an Electronic Pricing Table for this solicitation?
Please check all you will require in Special Terms and Conditions
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
'District Representative
Is this needed?
How many students
How many
No not enter first year nor the last year.
What is the 5th year?
Yes or no
Curriculum to be adopted
Pick one
Does the District have a Data Warehouse?
What is the name of your Data Warehouse?
How do you want materials
What format are you looking for?
What is the first year of service
Which one?
Who is the District Audit Liaision?
Where does the District have bank accounts at?
Do you want to participate in The Association of School Business Official’s (ASBO) Certificate of Excellence in Financial Reporting for School Districts
Do you want to participate in the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting.
Does the district want a ACFR?
one (1) electronic
Name of the firm
Is this for Contracted or Total Outsourced
Or Buses and Drivers
Will the district pay for fuel?
Do you will to buy Bulk Fuel from the Vendor
Will anyone be self employed?
What software does the District use?
I
How many sites will have a salad bar(s)?
How many types of fresh vegetables will be included
How many types of fresh fruit will be included in salad bar?
Does the district participated in CEP?
Only for High School and only if your "making" money.
How many?
How many staff members does the current provider have?
How many?
Days notice for alternative or exception to the District for "Buy American"
What locally grown products?
Do you need to finance equipment?
Ask for their allocation and usage for last year and this year
June 30 of ______
Software for provide, install, maintain and operate the meal planning/nutrition/point of sale/counting and claiming
By name and title, the employee who will be responsible to supervise and audit all financially related operations of the FSMC
How many years of experience
Will Vendor Provide all equipment?
district offices Warehouse transportation etc
Hand soap, paper products
Do you want one supplied
How often do you want cleaning services?
How often will these get cleaned?
Name of the alarm Company.
Do you need this?
For sprinkler systems drips etc
Annually
The Contractor shall Quarterly:
How often
Included?
Who will provide the Equipment
What are the items the vendor must provide as a part of their services?
Is this included in the scope of work?
Is this included in the scope of work?
Is the district's alarm system monitored?
Q (Licensed Professional Counselor): Will you the district accept licensed professional counselors along with certified school counselors and social workers?
A: Yes, that meets the qualifications
Q (Mileage): Can you modify the costs for mileage chart so as to be able to show (1) the distance to be traveled for each person, (2) the number of trips for each person, and (3) the mileage rate?
A: No, the pricing is set up as a flat fee. All schools are located Holbrook except Indian Wells Elementary.
Q (Annual Cost Increases): Can you provide a location on the cost page to allow for annual cost increases?
A: The solicitation allows the vendor to request a cost increase at renewal. Documentation of increase is required.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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