SLED Opportunity · PENNSYLVANIA · CHELTENHAM TOWNSHIP
AI Summary
Cheltenham Township seeks bids for removal and replacement of one commercial overhead garage door and operator at the Public Works Garage. Bids due April 6, 2026. Project includes installation, wiring, and compliance with prevailing wage laws. Performance and payment bonds required. Completion within 120 days.
Cheltenham Township, Montgomery County, 8230 Old York Road, Elkins Park, PA 19027 (hereinafter “Township”) will receive sealed bids online for REBID: Public Works Garage Door Installation. Sealed bids are due no later than 10:00 am, prevailing time, on Monday, April 6, 2026, via the OpenGov Procurement Portal: https://procurement.opengov.com/portal/cheltenhamtownship.
The project generally consists of all labor, materials, equipment, and incidentals required for the removal and replacement of one (1) overhead garage door and associated hardware at the Cheltenham Township Public Works Garage. The full project details are available in the bid documents and plans in the Attachments section.
All documents and solicitation details are available online at the OpenGov Procurement Portal at: https://procurement.opengov.com/portal/cheltenhamtownship. All bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. The responding bidder is solely responsible for all costs related to the preparation of the bid. The results will be posted via the OpenGov Procurement Portal.
Questions must be submitted via OpenGov Procurement Portal no later than 3:30 pm on Wednesday, April 1, 2026. Submission of a question does not guarantee that such question will be answered. Any responses will be posted via the OpenGov Procurement Portal.
All bids are to be accompanied by a bid bond or certified check in the amount of 10% of the total bid, payable to Cheltenham Township. The successful Bidder must comply with Pennsylvania Prevailing Wage Act.
The Board of Commissioners of Cheltenham Township reserves the right to waive any minor informalities, irregularities or defects in the bid; or to reject any or all bids, or part thereof; and further reserves the right to make an award on the basis of quotations received for any individual bid item, or on the basis of the aggregate total for all bid items on which quotations are received as deemed to be in the best interest of the Township. Bids may be held by the Township for a period of 60 days from the date of bid opening for the purpose of reviewing bids and investigating qualifications of bidders prior to awarding contract.
By Order of the Board of Commissioners of Cheltenham Township
Cheltenham Township, Montgomery County, 8230 Old York Road, Elkins Park, PA 19027 (hereinafter “Township”) will receive sealed bids online for REBID: Public Works Garage Door Installation. Sealed bids are due no later than 10:00 am, prevailing time, on Monday, April 6, 2026, via the OpenGov Procurement Portal: https://procurement.opengov.com/portal/cheltenhamtownship.
The project generally consists of all labor, materials, equipment, and incidentals required for the removal and replacement of one (1) overhead garage door and associated hardware at the Cheltenham Township Public Works Garage. The full project details are available in the bid documents and plans in the Attachments section.
All documents and solicitation details are available online at the OpenGov Procurement Portal at: https://procurement.opengov.com/portal/cheltenhamtownship. All bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. The responding bidder is solely responsible for all costs related to the preparation of the bid. The results will be posted via the OpenGov Procurement Portal.
Questions must be submitted via OpenGov Procurement Portal no later than 3:30 pm on Wednesday, April 1, 2026. Submission of a question does not guarantee that such question will be answered. Any responses will be posted via the OpenGov Procurement Portal.
All bids are to be accompanied by a bid bond or certified check in the amount of 10% of the total bid, payable to Cheltenham Township. The successful Bidder must comply with Pennsylvania Prevailing Wage Act.
The Board of Commissioners of Cheltenham Township reserves the right to waive any minor informalities, irregularities or defects in the bid; or to reject any or all bids, or part thereof; and further reserves the right to make an award on the basis of quotations received for any individual bid item, or on the basis of the aggregate total for all bid items on which quotations are received as deemed to be in the best interest of the Township. Bids may be held by the Township for a period of 60 days from the date of bid opening for the purpose of reviewing bids and investigating qualifications of bidders prior to awarding contract.
By Order of the Board of Commissioners of Cheltenham Township
If the contract is to be awarded, the Township reserves the right to select any combination of the Base Bid and/or Alternate Bids to determine the lowest responsible bidder for the selected combination whose bid is in the best interests of the project. If the contract is to be awarded, only one award will be made. Time is of the essence in the award of a contract. Hindrance of the award process due to the extent of a bidder’s proposed modifications may have a negative impact on the Township’s assessment of that bid.
The work must be completed within 120 calendar days from the Notice to Proceed. If the Contractor fails to achieve completion within the contract time, the Township shall assess liquidated damages in the amount of $100 per calendar day for each calendar day beyond the contract time until completion is achieved.
A. Contract Content
The contract(s) resulting from the award of this IFB will consist of this IFB, the bidder’s proposal, and any additional information deemed necessary as a result of the negotiations held with the successful bidder(s). The bidder shall reference the Bid Package for all contract requirements.
B. Insurance
The selected Contractor shall maintain insurance coverages in the amounts specified in the Bid Package during the duration of the contract and provide proof to the Township, with the Township listed as an additional insured.
C. No Discrimination
The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin or handicap. The Contractor will take affirmative action to ensure that applicants are employed without regard to race, color, religion, sex, age, handicap, or national origin. The Contractor will take steps to insure employees are treated during employment without regard to race, color, religion, sex, age, handicap, or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
D. Failure to Provide Services or Products
If in the Township’s opinion, Contractor fails to properly or satisfactorily perform the services or provide the product(s) called for under this Contract, or otherwise fails or neglects to comply with the material terms of this Contract, the Township may make arrangements with other providers to obtain substitute services and/or product(s). The Township may, in addition to any other legal remedies available to Township, elect to terminate the contract.
F. Contract Termination
A contract may be cancelled by Cheltenham Township as outlined in the General Conditions of the Bid Package.
G. Indemnification and Hold Harmless
The Contractor shall indemnify, hold harmless, and defend the Township, its officers, employees, and agents from and against any and all liability for any loss, damage, claims, suits, judgments, or causes of action of whatever nature brought or asserted against the Township on account of bodily injury, death of any person or persons, or property loss or damage sustained by any party or parties arising from the acts or omissions of the Contractor, its officers, agents, subcontractors, or employees, including errors or omissions, or arising out of or in consequence of the performance of its services under this Contract, work performed under Change Orders, or any other work performed for or on behalf of the Township, whether or not such liability is caused in whole or in part by any act, omission, or negligence of the Township.
A. Bid Due Date
Bids will be accepted until 10:00 am, prevailing time, on Monday, April 6, 2026, through the e-procurement portal at https://procurement.opengov.com/portal/cheltenhamtownship. Bids received after this deadline noted will not be considered.
B. Amendments to Submitted Bids
Amendments to or withdrawal of submitted bids can be done through the e-procurement portal, until the submittal due date and time. No amendments or withdrawals will be accepted after the deadline unless such amendments or withdrawals are in response to a Township request.
C. Required Review of IFB Package
Prospective bidders shall carefully review this IFB for defects. Any comments concerning defects or questions regarding the project must be made through the e-procurement portal no later than 3:30 pm on Wednesday, April 1, 2026. Telephone calls will not be accepted. Any required addenda to the IFB will be issued through the e-procurement portal.
D. Receipt of IFB Package
The Township is the sole authority to provide the IFB package to interested companies or individuals. Bidders who are working from an IFB package obtained from any other source may be working from an incomplete or incorrect set of documents. The Township assumes no responsibility for errors, omissions or misinterpretations in a bid resulting from a Bidder’s use of an incomplete IFB package.
To ensure they have the most up-to-date information about the IFB, Bidders who have received the IFB package from a source other than the Township are advised to visit the Township e-procurement portal and register with the Township. This will ensure that the Bidder will receive all communications or addendums, if any, regarding the IFB.
E. Preparation Costs
The Township will not be responsible for any costs associated with the preparation submittal or presentation of any bid.
F. Disclosure of Bid Contents'
All bids and other material submitted become the property of the Township and may be returned only at the Township’s option. Information contained in the bids will not be disclosed during the evaluation process. Under Pennsylvania’s “Right to Know” laws (65 P.L, 390 66, 1, 66.3, 21 June 1957) public records are required to be open to reasonable inspection. All bid information, including detailed price and cost information, will be held in confidence during the evaluation process and prior to the time a Notice of Intent to Award is issued. Thereafter, the winning bid will become public information. Copies of said public records may be requested through the Right to Know Office, www.cheltenhampa.gov/righttoknow.
Trade secrets and other proprietary data contained in bids may be held confidential if a Bidder requests, in writing, that the Township does so, and if the Township agrees, in writing, to do so. Material considered confidential by the Bidder must be clearly identified and the Bidder must include a brief statement that sets out the reasons for confidentiality.
G. Reservation of Rights
The Township reserves and may, at its sole discretion, exercise the following rights with respect to this IFB and all bids submitted pursuant to this IFB:
Garage Door
Glazing
Pass Door
Weather Seals
Operator
Operation and Controls
General Requirements
A. Business Privilege License and Fees
The successful contractor and any subcontractors shall submit a Business Privilege License Application and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township. A Business Privilege Application has been included in the Vendor Questionnaire.
B. Contractor Registration
The successful contractor and any subcontractors performing work in the Cheltenham Township must be registered, even if a permit is not required. Contractors can register online at https://cheltenhamtownship.portal.opengov.com/. The contractor will be responsible for any and all fees associated with the Contractor Registration.
C. Prevailing Wage Compliance
This project is subject to the Pennsylvania Prevailing Wage Act. The contractor shall comply with all requirements of the Act, including payment of wages not less than those prevailing for each classification as established by the Pennsylvania Department of Labor and Industry. Certified payroll records shall be submitted to the Township upon request and as required by law.
D. W-9 Requirement
The successful bidder shall be required to submit a completed and signed IRS Form W-9 prior to contract execution and before any payment is issued by the Township. Failure to provide a W-9 may result in a delay in award or payment.
Please be advised that the Project Document available under the Downloads tab does not contain the required bid forms, and any embedded links within the PDF will not function. All required forms must be downloaded directly from the Vendor Questionnaire section. Failure to submit these forms may result in an incomplete bid.
The Township reserves the right, in its sole discretion, to reject any bid that is incomplete, non-responsive to the requirements of this IFB, submitted by a bidder who does not meet the stated qualification criteria, or for any other reason deemed to be in the best interest of the Township.
The successful bidder will be required to furnish Performance and Payment Bonds, each in the amount of 100% of the contract price. The bidder to whom the award of the contract is made by the Township shall within ten (10) days from the notice of award of contract, enter into a written contract with the Township evidencing the terms and conditions. Bidder shall furnish payment bond and performance bond in the form attached hereto in the full amount of the contract sum within ten (10) days following notice of award of the contract.
Failure to furnish properly executed bonds in the correct amounts from a surety satisfactory to the Township shall constitute a default and permit the Township to retain the Bidder’s bid security and either award the Contract to the next lowest bidder, rebid the Project, or opt not to proceed with the Project.
A. Invoicing and Payments
All notices, correspondence, copies of work products, progress reports, and billing statements and invoices for the Township shall be addressed to:
Joe Stuckert
Cheltenham Township
8230 Old York Road
Elkins Park, PA 19027-1589
jstuckert@cheltehampa.gov
(215) 887-1000
The Township shall make payments upon satisfactory completion of work and submission of appropriate invoices. Partial payments may be made based on agreed-upon milestones. The Township reserves the right to retain up to 10% of the contract value until final completion and acceptance of the work.
B. Additional Work and Change Orders
In the event additional services are requested by the Township, written Township authorization in the form of a Change Order will be required for said additional costs. For any requests for additional work, contractor agrees to provide the Township, in writing, within a reasonable time a proposal listing, as appropriate:
C. Taxes
The Township, is exempt from all Federal excise and transportation taxes and Pennsylvania sales and use tax. No exemption certificates are required and none will be issued. This is not meant to exempt a Vendor from the payment of sales tax or use tax required to be paid with respect to its purchase or use of tangible personal property use in connection with the performance of the Contract.
Bids shall only be considered from Contractor licensed, bonded and insured to do business in the Commonwealth of Pennsylvania; being regularly engaged in the business as described in this IFB; having performed work of similar size and scope; having sufficient financial support, manpower, equipment, and organization to ensure the satisfactory execution the project if awarded a contract under the terms and conditions herein stated; and are so situated as to assure prompt service.
In order for the Township to obtain the best quality of work in a reasonable period of time, the Township reserves the right to reject bids from Contractors who are unable to meet the following requirements.
A. Quantities
This is a one-time purchase and installation; no minimum or maximum quantities are guaranteed beyond the specified one (1) garage door.
B. Brand Indication
Bidders must indicate the manufacturer and model number of the proposed garage doors. Equivalent models may be considered if they meet or exceed the performance criteria and receive prior written approval from the Township.
C. Substitution
Substitutions are not permitted without prior written approval from the Township Representative. Unauthorized substitutions may result in disqualification or cancellation of the award.
D. Additions/Deletions
The Township reserves the right to modify the scope of work as necessary, based on budget, site conditions, or other relevant factors.
E. Test and Inspection
The contractor shall be responsible for performing all tests and inspections required to ensure that the installation complies with applicable specifications and codes. The contractor will be responsible for setting up the required with the Township's Code Department. The Township reserves the right to perform its own inspection or request third-party verification as needed to confirm compliance.
F. Quality Control
All work and materials shall be subject to inspection and approval by the Township Representative. Any discrepancies found during or after installation shall be addressed promptly at the contractor’s expense.
G. Final Inspection and Acceptance
Upon completion of the project, the contractor shall request a final inspection by the Township Representative. Any deficiencies noted shall be corrected promptly. Final acceptance shall occur only after all work is satisfactorily completed and all required documentation is submitted.
H. Warranty
I. Guarantee
Materials and labor shall be free of defects in material and workmanship. Any defective component or unsatisfactory installation shall be replaced or corrected by the contractor at no additional cost to the Township within seven (7) working days of notification.
| Bid Posted: | March 19, 2026 |
| Question Submission Deadline: | April 1, 2026, 3:30pm |
| Bid Due Date: | April 6, 2026, 10:00am |
Please download the below documents, complete, and upload Bid Proposal Form and any supporting documents.
Each bid shall be accompanied by bid security in an amount not less than ten percent (10%) of the total bid price. Bid security shall be provided in the form of a certified check or bank draft payable to the order of Cheltenham Township, negotiable U.S. Government Bonds (at par value), or a Bid Bond executed by the bidder and a surety authorized to do business in the Commonwealth of Pennsylvania.
Bid security shall be uploaded with the bid submission through the electronic bidding portal. A Bid Bond form is provided in the bid documents for bidder convenience and may be used, or bidders may submit an equivalent form acceptable to the Township.
Failure to submit the required bid security in the proper form and amount may result in rejection of the bid as non-responsive.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Subcontractors may be used to perform portions of the work on this project. If a bidder intends to use subcontractors, then the bidder must submit, with its Bid, the names of the subcontractors and the portions of the work the subcontractors will perform. A bidder’s failure to provide this information with the Bid may cause the Township to consider the bid non-responsive and reject the bid. The substitution of one subcontractor for another may be made only at the discretion of the Township and with prior written approval of the Township.
Please download the below documents, complete, and upload either a completed Business Privilege License Application or proof of a valid Business Privilege License with Cheltenham Township.
The successful contractor and any subcontractors are responsible for submitting this document to the Tax Office and receive a License Number prior to issuance of a Notice to Proceed. The contractor will be responsible for any and all license fees and taxes resulting from work completed in the Township.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Upload a sample certificate of insurance in accordance with the minimum coverages outlined in the Contract Provisions.
Please download the documents below for your review.
I have read the following documents in this IFB: Non-Discrimination/Sexual Harassment Clause, Contractor Integrity Provisions, and Contractor Responsibility/Certification Provisions and certify that I and the company I represent agree to abide by the tenets of each of these documents if awarded a contract with Cheltenham Township.
By checking the box below and submitting this Bid, I acknowledge that I have inspected the specifications and having full knowledge of the conditions under which the work described herein must be performed, agree that I or my company are capable and willing to perform the required work in accordance with all instructions, terms, conditions, and specifications set forth, in accordance with the schedule outlined in the IFB Project Timeline and dollar amount specified in this bid response. I certify that the costs/prices contained in this Bid have been carefully checked and submitted as correct and final. All unit prices include cost of delivery.
For public works contracts exceeding $25,000, prevailing minimum wages are determined by the Department of Labor of Industry by filling out a Prevailing Wage Rates Determination Request. For any project using federal funds need to use Davis-Bacon Rates.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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