Request for Proposal - RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, CC-080079-00

The County of Sacramento (County) is soliciting Requests for Proposals (RFP) for the Sacramento County Rio Cosumnes Correctional Center (RCCC) Building 555 and 570 Replace HVAC Units with Chilled Water-Hot Water System (Project). This project scope will provide full design services to replace twenty (20) packaged gas-electric rooftop HVAC units with individual rooftop chilled water and hot water air handler as replacement units. The air handlers will be paired with a new grade level chilled water and heating hot water heat pump plant. The design shall comply with Chapter 11 of the 2025 California Mechanical Code, that limits I-3 occupancies from receiving air conditioning from high-probability direct expansion systems. This will be an all-electric system.

Background

Existing mechanical infrastructure at the RCCC campus is aging and the existing rooftop HVAC units that serve incarcerated persons at buildings 555 and 570 are beyond their useful life. Since 2016, the California Mechanical Code no longer allows high-probability, direct expansion refrigeration systems to replace existing direct expansion HVAC units (also known as packaged units) in kind at I-3 occupancies. The common approach to addressing this is to create centralized hydronic chilled water plant(s) to deliver cooling capacity to newly provided custom chilled water air handlers in place of their direct expansion existing counterparts.

Concurrently, as of November 2024, Sacramento County now has an approved Climate Action Plan (CAP) which requires approximately 85% carbon reduction from 2021 emissions levels by 2045. One way to help achieve this goal is to replace natural gas sourced HVAC units with air source heat pump alternatives. In pairing the CAP needs with the 2016 refrigerant requirements, this prompts an approach to delivering chilled and heating hot water from a central air source chiller/heater unit to replace the existing HVAC units at RCCC.

The electrical connection for this larger service at the central plant will come from the existing South electrical yard as a new feeder for this plant.

Project Details

• Reference ID: 94844
• Department: DGS: CAPSD - Construction
• Department Head: Joshua Green (Department Director)

Important Dates

• Questions Due: 2026-04-16T00:00:00.000Z
• Pre-Proposal Meeting: 2026-04-08T20:00:00.000Z — Virtual teams meeting - See uploaded Agenda for details: ----------------------------------- Microsoft Teams meeting Join: https://teams.microsoft.com/meet/24044179527058?p=84c0CJNZk7k0bMsRWO Meeting ID: 240 441 795 270 58 Passcode: 6VV2Qt7c ----------------------------------- Dial in by phone +1 916-245-8966, 971990282# United States, Sacramento Phone conference ID: 971 990 282#

Addenda

• Addendum #1 (released 2026-04-20T16:19:35.090Z) —

  Addendum No. 1 - 94844 - Request for Proposal: RCCC - Buildings 555 & 570 - Replace HVAC Units with Chilled Water-Hot Water System, CC-080079-00

Evaluation Criteria

• Qualifications of the proposing team (25 pts) —
  1. Expertise of staff: higher weight will be given to teams the show expertise both at the management level overseeing the projects, as well as at a staffing level for those that will complete the work.
  2. Credentialing of Staff: higher weight will be given to such teams that include licensed professionals, such as architects, mechanical engineers, electrical engineers, structural engineers, civil engineer, etc.
  3. Add bullet 'C'"Add alternate: Commissioning Agents with credentialing in a nationally recognized commissioning board. Examples such as a Certified Commissioning Authority (CxA) from AABC Commissioning Group, Certified Commissioning Professional (CCP) from the Building Commissioning Certification Board or a Building Commissioning Professional (BCxP) from ASHRAE.
• Experience of the proposing team (25 pts) —
  1. Experience with public works projects in the state of California.
  2. Experience in design for correctional facilities. 
  3. Experience coordinating with local utility companies.
  4. Experience in providing campus based hydronic heat pump plants. Examples should include electrifications upgrades, planned campus level upgrade plans, and/or campus based hydronic and electrical infrastructure projects of similar size/scope.
  5. Past performance of implemented projects.
  6. Add alternate: Commissioning Agents with experience in central plan HVAC design with a proven record of success.

  Higher scores will be given to proposed assigned staff that have direct experience in the above compared to general familiarity of the work at the overall firm/company.

• Quality of proposal compliance (15 pts) —
  1. Compliance with proposal format and content
  2. Demonstrate understanding of the scope of work and County’s needs.
  3. Clarity of the proposal in meeting the scope of work.
  4. Clarity of project cost. Provide the assumed expected hours of effort for each of the three (3) deliverables, broken down per labor level, along with hourly rate sheet for potential added scope during the design stage.
  5. Acceptance of the County’s terms and conditions (Attachment A)
• Cost of proposed services (20 pts) —

  1. Pricing/costs submitted. Break the overall fee down to the five (5) categories below, and for each category (regardless of lump sum or T&M) provide an hourly estimate of which role will provide labor in each milestone.

     1. 1. Lump Sum fee:
           1. Design Development (with cost estimate)
           2. Construction Documents (with cost estimates) - inclusive of permitting
        2. Time and Material fee:
           1. Bidding
           2. Construction Administration
           3. Closeout
        3.  Add Alternate: Add fee for consultant hired Commissioning Agent.

     For all breakouts above, provide estimated hours per labor level (i.e. principal engineer, designer, clerical, CADD technician, etc) for each deliverable. Provide an hourly rate sheet that will be effective for the entire contract duration for potential added scope during design. This will allow the County to get an understanding of how the labor will generally be divided during each stage.

                    
• Availability (5 pts) —
  1. Ability to provide project team or personnel needed to complete the project program within the County’s timeframe of 6 months.
  2. Quality of the proposed schedule/work plan.
• References (10 pts) —
  1. Provide up to three (3) quality references that highlight the responder's ability to complete the task/work. Provide contact information for selected references. Higher weight will be given to references where examples tasks align with the scope of services for this project. 

Submission Requirements

• Certification of Independent Contractor Status (required) —

  "I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month. This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."

• Contractor Certification of Compliance, part 1 (required) —

  WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

  Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

  Contractor/Consultant hereby certifies that either:

• Contractor Certification of Compliance, part 2 (required) —

  New Contract/Consultant shall certify that each of the following statements is true:

  a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

  b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

  NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .

   

• Iran Contracting Act Certification (required) —

  (California Public Contract Code, sections 2202-2208)

  When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

  1. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section 2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or
  2. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

  To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

  OPTION #1 - CERTIFICATION

  I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

  OPTION #2 – EXEMPTION

  Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select "EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

• SAM.gov Unique Entity ID (UEI) (required) —

  Provide your SAM.gov Unique Entity ID (UEI). If your firm does not have a UEI, go to: https://sam.gov/content/entity-registration to obtain one. 

• Proposal (with cost proposal) - 20 pages maximum (required) —

  Upload your complete Proposal here. Include your cost proposal in this section.

• Confidential sections of proposal (if applicable) —

  The County will treat all information submitted in a proposal as available for public inspection once the County has awarded a contract. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

• Proposed Contract Exceptions —

  If proposing any exceptions to the County's Sample Contract, upload a redlined revision of the Sample Contract attached to this solicitation here. Any submissions are for negotiation purposes only.
  
  If no exceptions are proposed, please skip this question.

• Provide the full contact name, title, and e-mail of the signatory for your firm. Provide contact information for the contract manager for your firm in order to distribute contract documents, including other recipients requiring a copy, if awarded. (required) —

  Signatory: name, title, email

  Contract manager/admin: name, phone, email

• PaymentWorks Contact (required) —

  Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

  To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.

• Evaluation criteria weights (required) —

  Do you want to show evaluation criteria scores/weights in the solicitation? This question refers to the points or weights given to each criterion, not the actual scores that the evaluation panel assigns during evaluation.

• Electronic pricing table (required) —

  Are Proposers responding to an electronic pricing table?

  Select "yes" if you are providing a pricing table or template as part of your solicitation.

  Select "no" if you are asking Proposers to submit their own hourly rate sheet.

• Will the contract amount exceed $1,000,000.00? (required) —

  If "yes" Proposers will be required to complete the Iran Contracting Act Certification.

• Will federal funds be used for this agreement? (required)

Questions & Answers