Request for Proposal (RFP) for Civil Engineering Design Services for Citywide Installation and Upgrade of Traffic Signs (City Project No. 2796)

The City of Concord ("City") seeks proposals from qualified and experienced firms/teams ("Respondent") to provide Request for Proposal (RFP) for Civil Engineering Design Services for Citywide Installation and Upgrade of Traffic Signs (City Project No. 2796). Proposals are to be submitted no later than 5:00 pm on Thursday, July 2, 2026, through the Procurement Portal at https://procurement.opengov.com/portal/cityofconcord.

Background

Nestled in the foothills of Mt. Diablo, Concord, California is the largest city in Contra Costa County, with approximately 124,000 residents occupying 31 square miles. Its central location offers easy access to San Francisco, Oakland, Silicon Valley, the redwoods of Northern California, Napa Valley, the rugged coastline of Monterey, and the Sierra mountains.

Concord has attracted some of the country’s leading financial and commercial businesses. Affordability, accessibility, and a skilled workforce contribute to Concord’s appeal. Housing options include new homes, apartments, established neighborhoods, and townhouses in a broad range of price points. Eighteen City parks, a state-of-the-art hospital, multiple community centers, a senior center, regional shopping, restaurants, and excellent weather are among Concord’s assets.

Concord is a General Law City and operates under the Council-Manager form of government. The five-member City Council is elected at large for four-year staggered terms. The Council selects representatives to serve as Mayor and Vice-Mayor, appoints the City Manager and City Attorney. City government departments include City Attorney, Community Development, Economic Development & Base Reuse, Finance, Human Resources, Information Technology, Office of the City Manager, Recreation Services, Police, and Public Works.

Project Details

• Reference ID: PJ 2796
• Department: Community Development - Engineering
• Department Head: Mindy Gentry (Director of Community Development)

Important Dates

• Questions Due: 2026-06-26T00:00:00.000Z
• Answers Posted By: 2026-06-30T00:00:00.000Z

Evaluation Criteria

• Cover Letter: (1 pts) —

  Describe your firm’s interest and commitment of personnel to the PROJECT and office location for quick and efficient response to CITY’s requests. The letter must be signed by the individual authorized to negotiate the contract with CITY.  The cover letter should identify and describe any distinguishing features or capabilities that make your firm a superior choice to perform the work. (Not counted against the proposed page total).

• Professional Experience: (4 pts) —

  Submit a brief history of your project teams’ experience providing similar civil engineering services for Federal Aid Projects for local agencies within the last three years. Explain in detail how proposed staff in the proposal will be integrated into the project. Include a minimum of three professional references and contact information for represented projects, including the reference’s name, title, agency, phone number, email, date(s) of related project(s), project size and description, and description of services.

  The proposer shall demonstrate documented experience performing traffic sign evaluations of a similar scope and complexity. This includes the ability to conduct comprehensive, data-driven assessments of citywide traffic signage, identify compliance issues with applicable standards and guidelines, and provide meaningful traffic safety recommendations that support municipal traffic engineering and safety objectives.

• Project Team Experience: (6 pts) —

  Provide resumes of your proposed project team including the Principal-in-Charge, project manager, project engineer(s), all back-up staff, and sub-consultants.  Include an organizational chart and indicate recent projects within the last five years where the team has performed similar services (especially projects that used federal funding). The team members must be available to work on this PROJECT and shall include a California registered civil engineer.

• Consultant's Proposed Approach to the Scope of Work and Project Understanding: (8 pts) —

  Including procedures, field investigation of existing conditions, traffic sign analysis, analysis of the HSIP grant application, overall project design, as well as a statement outlining the anticipated involvement of City staff. Provide an understanding of the project to be constructed, the key goals for the successfully designing the project, and challenges that will be faced.

• Format: (1 pts) —

  The Proposal shall not exceed twenty (20) pages.  The following shall not be counted against the 20-page limit: covers, dividers, table of contents, cover letter, and federal forms. Resumes are considered part of the page count. The Proposal shall be written on 8.5” x 11” paper and not less than size 11 font.  Proposals shall address each category, in the same order, as listed in this section.

Submission Requirements

• DIR Registration: (required)
• Does this proposal take any exceptions to any of the items of the RFP? (required)
• Please list the following exceptions that have been taken to the listed items of the RFP: (required)
• Is your organization physically located within the boundaries of the City of Concord and does it maintain a current City of Concord business license? (required)
• Are there any portions of the Request for Proposal being submitted deemed as confidential? (required)
• If yes, upload redacted version of these documents. (required)
• Have you performed work on an HSIP federally funded project before? (required)
• Will you be using subconsultants? (required)
• Subconsultants List (required) —

  Please provide your subconsultants list. 

• Solicitation Documents: (required) —

  Please upload your COMPLETE RFP conforming to Section 5.2 RFP Format & Evaluation Criteria here. Upload cost proposal separately.

  By submitting a response to this solicitation, the Respondent certifies that they have read, understand and acknowledge all requirements of this solicitation.

• Cost Proposal (required)
• Fee Schedule (required)
• Caltrans Forms (required) —

  Upload Forms 10-H, 10-Q, and Certification of Indirect Costs and Financial Management System.

• Authorization: (required) —

  The proposer acknowledges they are authorized as an individual, partner, or officer to submit a response on behalf of their organization. 

• Services include, but are not limited to, __________________. (required)
• The contract is expected to commence _______________. (required) —

  Example: August 2026

• Initial Term: (required) —

  Example: 3-year term

• Will extensions be allowed? (required)
• The City may extend the contract for ______________________ at the City’s sole and absolute discretion. (required) —

  Example: two (2) additional one-year terms

• Will Interviews be held for this solicitation? (required)
• Will you be using the Electronic Pricing Table? (required)
• Is this project federally funded? (required)
• Please select the sections that apply. (required)
• Pre-Award Audit ______ be required. (required)
• Is this project subject to Prevailing Wage? (required)
• Is a DIR needed? (required)