Request for Qualifications for Event, Holiday, and Facility Decoration Services

The purpose of this Request for Qualifications (RFQ) is to solicit qualified firms to provide comprehensive event and decorative services for a City of Conroe. Services include planning, design, installation, coordination, and removal of decorations for public events, holidays, facility openings, and visitor-facing spaces.

Background

The City of Conroe hosts a variety of public events, seasonal celebrations, building openings, and community engagement activities throughout the year. These events require professional decorative services to enhance public spaces, promote civic pride, and ensure a welcoming and visually appealing environment for residents and visitors.

Project Details

• Reference ID: 20260505
• Department: Purchasing
• Department Head: Brandy Taylor (Contract Administrator / Engineering Manager)

Important Dates

• Questions Due: 2026-05-25T18:00:00.000Z

Evaluation Criteria

• Firm's Experience and Qualifications (30 pts)
• Experience on Similar Projects (20 pts)
• Individual Staff Qualifications (20 pts)
• Firm's Capacity to Perform Work (20 pts)
• Overall Responsiveness to the RFQ (10 pts)

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

  (Do not upload cost information in here)

• Certificate of Insurance (required) —

  Upload a copy of your COI here.

• W-9 Form (required) —

  Upload a recent copy of your W-9.

• Form 1295 (required)
• Acknowledgement of Terms & Conditions (required) —

  Please download the below document, complete, and upload.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Proposal (required) —

  Please provide your cost and schedule of values. 

• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.