RFP #26003 for HVAC Preventative Maintenance and Emergency Service Program

Solicitation No.

9169820602

Type / RFx

RFP

Status

Active

Level

city

Published Date

June 12, 2026

Due Date

July 9, 2026

NAICS Code

238220AI guide

Jurisdiction

Township of Sumpter

State

Michigan

Agency

Township of Sumpter

Sumpter Township (herein after referred to as the “Township”) is seeking proposals from professional heating and cooling service companies employed in the field of sales, maintenance and repair of heating, ventilation and air conditioning (HVAC) equipment similar to that equipment used by the Township of Sumpter for a preventative maintenance agreement for four (4) Township buildings AND on-call services for two (2) Township buildings. The agreement and on-call services will be for a period of two (2) years; the Township reserves the right to exercise an option to renew for two (2) additional 1-yearperiods. DEFINITIONS 1. Owner or Township shall refer to Township of Sumpter 2. Service Company, Vendor or Bidder shall refer to the company providing a bid, proposal or quote for the work outlined in the specifications 3. Heating, Ventilation and Air Conditioning shall be known as(HVAC) BID REQUIREMENTS & INSTRUCTIONS Your response to this request should include the following information: 1. Completed proposal form. 2. An estimated schedule of work. As part of this response, you may provide an alternate quote for any additional items your firm wishes to offer to the scope of this effort. The firm selected should anticipate participating in Township meetings, presenting their proposed work to the staff and Township Board. Please contact Ron Tabor, Rontabor@sumptertwp.org, DPW Director, if you have any questions. Director at Bids must be received by Sumpter Township by 3:00 p.m. on Thursday July 6th, 2026. Bids will be publicly opened at 3:15 p.m. on Thursday, July 6th, 2026 in the Sumpter Township Board Room. **Project Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.AG.USA.2680835.C18890751 **Piggyback Contract**: No **Questions are submitted online**: No **Bid Submission Type**: Physical Bid Submission **Additional Bidding Instructions**: INSTRUCTIONS & REQUIREMENTS CONTD.  The Township reserves the right to amend the RFP prior to the RFP due date.  The official source for the RFP and amendments is bidnet direct(MITN). No other source should be relied on for the official RFP documents. The posting will appear on bidnet direct(MITN).  Any RFP response must contain all information requested in the RFP.  By submitting a response to the RFP, it is presumed that the RFP responder understands the RFP and the information requested.  Any costs, of any kind, incurred by any responder relating to the RFP shall be borne solely by the responder.  Any RFP response may be withdrawn in writing up to the due date as set forth herein.  Any RFP response must be executed and dated by a person with full authority to bind the responder to the RFP response submitted.  Any RFP response shall be deemed to be valid for one hundred eighty (180) days from the due date.  The Township expressly reserves to reject any RFP response submitted for any reason. The Township reserves the right to negotiate separately with any responder to the RFP after the opening of the proposals.  Any RFP response is subject to the applicable provisions of Michigan’s Freedom of Information Act at MCL 15.231 et.seq.  Questions may be submitted via email to rontabor@sumptertwp.org. Questions shall be submitted by 10:00 am Thursday June 29, 2026. The questions will be answered by an issued addendum on or before 4:00 pm Friday July 3rd ,2026. Scope of Work The Township is seeking a primary vendor for a period of two (2) years; the Township reserves the right to exercise an option to renew for two (2) additional 1- year periods. The Township has provided specifications and requirements, which will assist in the procurement of the highest quality services possible to meet the requirements and needs of the Township. The preventable maintenance agreement is NOT a full-service maintenance agreement. 1. Preventable MaintenanceServices A. Locations The four (4) Township owned buildings that the Service Company will be responsible for preventative maintenance services are as follows: Township Hall 23480 Sumpter Rd Belleville, MI48111 Police Station and Community Center Complex 23501 Sumpter Rd Belleville, MI 48111 Department of Public Works Building and Garage 23483 Sumpter Rd Belleville, MI 48111 Fire Station #1 20550 Sumpter Rd Belleville, MI 48111 **Reference Number**: 0000427544 **Pre-Bidding Events**: Event Type: Job-Walk Visit | Attendance: Mandatory | Event date: 06/22/2026 09:00 AM EDT | Location: 23480 Sumpter Rd., Belleville, MI 48111 | Event Note: Pre-Proposal Site Visit There is a Pre-Proposal walk-thru to begin at Monday June 22nd , 2026 at 9:00 am beginning at the Township Hall Board Room, in order to become familiar with the preventable maintenance equipment and premises specified, provide a forum for the questions/answers and the work to be performed according to the contract and specifications. The meeting will proceed to visit Police Department/Community Center, Department of Public Works Building/Garage. The deadline for questions must be submitted by 10:00 am Thursday June 25, 2026 .

1. June 12, 2026Published
2. July 9, 2026Responses Due